Vehicle Maintenance Activity Software PurchaseTHE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
October 29, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Vehicle Maintenance Activity Software
Public Works Director Don Vogt recommends City Council approval to replace software
for the Public Works Department's vehicle maintenance activity.
The vehicle maintenance activity's FY06 operating budget contained an appropriation of
$20,000 for the purchase of equipment management information software to replace the
activity's current DOS-based software. This budget item had been strongly supported
by the Information Services Department, which found the current software very difficult
to support. The software was not purchased in FY06, and the budget appropriation was
not carried over from FY06 to FY07. However, evaluation of available software
continued and a selection made, pending completion of FY07 and evaluation as to
whether surplus funds were available.
Budget Director Jenny Larson and Public Works Director Don Vogt concur that the
vehicle maintenance activity finished FY07 with a fund surplus exceeding $90,000.
Aware of this, Information Services staff is urging that some of these funds be used to
immediately acquire the software selected by the evaluation committee earlier this year.
Budget Director Jenny Larson recently concurred with this recommended course of
action. The new software would cost $15,150.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mi ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Don Vogt, Public Works Director
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MEMORANDUM
Dubuque
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2007
TO: Michael C. Van Milligen, City Manager
FROM: Don Vogt, Public Works Director
SUBJECT: Vehicle Maintenance Activity Software
October 12, 2007
INTRODUCTION
The purposes of this memorandum are to provide information and request permission to
acquire replacement software for the Public Works Department's vehicle maintenance
activity.
BACKGROUND
The vehicle maintenance activity's FY06 operating budget contained an appropriation of
$20,000 for the purchase of equipment management information software to replace the
activity's current DOS-based software. This budget item had been strongly supported
by the Information Services Department, which found the current software very difficult
to support. The software was not purchased in FY06, first due to the department's
resources being totally dedicated to the construction of and relocation to the Municipal
Services Center, and then due to the Vehicle Maintenance Supervisor's decision to step
down from his position. Unfortunately, during the subsequent transition period between
the previous and current activity supervisors, the budget appropriation was not carried
over from FY06 to FY07. However, evaluation of available software continued and a
selection made, pending completion of FY07 and evaluation as to whether surplus
funds were available.
DISCUSSION
Budget Director Jenny Larson and I concur that the vehicle maintenance activity
finished FY07 with a surplus exceeding $90,000. Aware of this, Information Services
staff are urging that some of these funds be used to immediately acquire the software
selected by the evaluation committee earlier this year. Jenny recently concurred with
this recommended course of action. The new software would cost $15,150.00.
ACTION STEP
Your permission to acquire the noted software, using surplus vehicle maintenance funds
from FY07, is requested.
CC: Jenny Larson, Budget Director
Chris Kohlmann, Information Services Manager