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Water Treatment Plant North Softening Basins Rehabilitation Project Copyright 2014 City of Dubuque Consent Items # 4. ITEM TITLE: Water Treatment Plant North Softening Basins Rehabilitation Project Acceptance SUMMARY: City Manager recommending acceptance of the construction contract for the Water Treatment Plant North Softening Basins Rehabilitation Project as completed by Fred Jackson Tuckpointing Co., Inc. RESOLUTION Accepting the Water Treatment Plant North Softening Basins Rehabilitation Project and authorizing the payment of the contract amount to the contractor SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type ❑ Water Treatment Plant North Softening Basins Rehabilitation Project- City Manager Memo MVM Memo ❑ Final Payment Staff Memo Staff Memo ❑ Final Payment Resolution Resolutions ❑ Waiver of Mechanic's Lien Supporting Documentation ❑ Corporate Acknowledgment Supporting Documentation ❑ Certificate of Completion Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Request for Acceptance of the Completion of the Water Treatment Plant North Softening Basins Rehabilitation Project CI P 740-2396 DATE: April 28, 2015 Water Department Manager Bob Green is recommending acceptance of the construction contract for the Water Treatment Plant North Softening Basins Rehabilitation Project, as completed by Fred Jackson Tuckpointing Co., Inc., in the final contract amount of$178,950. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Bob Green, Water Department Manager THE CITY OF Dubuque U E 111 11-America I.tI Masterpiece on the Mississippi 2007.2012.2013 TO: Michael C. Van Milligen, City Manager FROM: Bob Green, Water Department Manager SUBJECT: Request for acceptance of the completion of the Water Treatment Plant North Softening Basins Rehabilitation Project CIP 740-2396 DATE: April 27, 2015 INTRODUCTION: The enclosed resolution provides for the acceptance of the of the completion for the Water Treatment Plant North Softening Basins Rehabilitation Project with Fred Jackson Tuckpointing Co., Inc. of Dubuque, IA for $178,950.00. BACKGROUND: The Water Treatment Plant North Softening Basins Rehabilitation Project consisted of the rehabilitation and construction management associated with the reconstruction of the north softening basins located at the Eagle Point Water Plant. BUDGET IMPACT: The cost summary for the Water Treatment Plant North Softening Basins Rehabilitation Project is as follows: Award Final Construction Contract $1781000.00 $1781950.00 Engineering Design & Inspection $ 281520.00 $ 291088.69 Total Project Cost $206,520.00 $208,038.69 The project funding summary is as follows: CIP NO. FUND DESCRIPTION FUND AMOUNT BUDGETED 740-2396 Water Treatment Plant $1191923.00 North Softening Basins Rehabilitation BUDGET DEFICIT $ 88,115.69 Prior approval to offset this projected $88,115.69 budget deficit with funds from CIP 740-2398 Water Treatment Plant Window Replacement in the amount of $85,252.00 was approved during council action on 06/02/2014 and we are recommending that the remaining deficit amount of $2,863.69 be absorbed with the surplus funds from CIP 740-2473 Water Arc Flash Analysis. CIP NO. FUND DESCRIPTION CURRENT BALANCE 740-2398 Water Treatment Plant $ 85,252.00 Window Replacement 740-2473 Water Arc Flash Analysis $ 2,863.69 Total $ 88,115.69 ACTION TO BE TAKEN: I respectfully request that the city council adopt the attached resolution accepting the improvement and authorizing payment of the contract award of $178,950.00 to Fred Jackson Tuckpointing Co., Inc. of Dubuque, IA for the Water Treatment Plant North Softening Basins Rehabilitation Project. BG:jj Attachments cc: Jenny Larson, Budget Director Jackie Johnson, Water Plant Manager File 2 RESOLUTION NO. 140-15 ACCEPTING THE WATER TREATMENT PLANT NORTH SOFTENING BASINS REHABILITATION PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Water Treatment Plant North Softening Basins Rehabilitation Project (the Project) has been completed and Veenstra & Kimm, Inc. of Moline, Illinois, the City's consulting engineering firm, has examined the work and filed a letter stating that the Project has been completed according to the terms of the Public Improvement Contract and has recommended that the Project be accepted. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City's consulting firm is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay the Contractor from the Water Department's FY -2015 Capital Improvement Program Budget Fund Code 740- 2396 appropriation for the contract amount of $178,950.00 Tess any retained percentage provided therein as provided in Iowa Code, Chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code Chapter 573. Passed, approved and adopted this 4th day of May, 2015. Attest: Kevi irnstahl, CItyCIrk j fi Roy D. Buol, Mayor CERTIFICATE OF COMPLETION NORTH SOFTENING BASINS REHABILITATION PROJECT DUBUQUE, IOWA April 21, 2015 We hereby certify that we have made an on-site review of the completed construction of the North Softening Basins Rehabilitation Project under the Contract as performed by Fred Jackson Tuckpointing Co., Inc. As Engineers for the project it is our opinion that the work performed is in substantial accordance with the plans and specifications, and that the final amount of the contract is One Hundred Seventy Eight Thousand Nine Hundred Fifty dollars and 00/100 Dollars. ($178,950.00). VEENSTTRA & KIMM, INC. Accepted: Y OF DUBUQUE By By Title Pr2.4)J e.c'r" uc� Title Date 4 /zi /ds Date-6/rj'/6 34335 WAIVER OF MECHANIC'S LIEN The undersigned, having furnished material or labor for, or performed labor upon, a building or land for improvement, alteration or repair thereof, situated on or being real estate described as: City of Dubuque North Softening Basins Rehabilitation located in Dubuque, IA. For and in consideration of the sum of $178,950.00 Dollars and other valuable consideration, the receipt of which is hereby acknowledged, does hereby waive and release any and all liens, and rights or claim of rights to file and establish a mechanic's lien against the above described premises, for material furnished or labor performed through the 10 day of April , 20 15 . Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender, according to the context. Dated at Dubuaue . Iowa, this 10 day of April . 2015, INDIVIDUAL. ACKNOWLEDGMENT Subscribed and sworn to before me this 10 day of April , 20 15 . TRAVIS F. JACKSON = CO3,17'155 Nj' 766337. Yy Comm. Er:I-19-j b My Commission Expires: 1/19/2016 CD 2012 Express Lien, Inc. dba Zlien CORPORATE ACKNOWLEDGMENT STATE OF IOWA ) ss: COUNTY OF Dubuque ) On this 10 day of April , 2015 , before me, the undersigned officer, personally appeared Dane Jackson , who acknowledged himself to be the President of Fred Jackson Tuckpointing Co, Inc. , an Iowa Corporation, and that as such Dane Jackson , being authorized to do so, executed the foregoing instrument for the purpp,vs the n ontained by signing the name of the corporation as such Dane Jackson Udirs_ !„ In witness whereof I hereunto set my hand and official seal. TFIAVIS , JACKSON Cp77.7"53 76E337 C:-tn My Commission Expires: 1/19/2016 © 2012 Express Lien, inc. dba Zlien Note — State of Iowa (Seal)