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Historic Preservation Commission Work Plan Progress Report Copyright 2014 City of Dubuque Consent Items # 11. ITEM TITLE: Historic Preservation Commission Work Plan Progress Report SUMMARY: City Manager transmitting the Historic Preservation Commission Work Plan Progress Report SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type ❑ Historic Preservation Commision Work Plan Progress Report-MVM City Manager Memo Memo ❑ Staff Memo Staff Memo ❑ Work Plan Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic Preservation Commission Work Plan — Progress Report DATE: April 28, 2015 Planning Services Manager Laura Carstens is transmitting the Historic Preservation Commission Work Plan Progress Report. // 'zj� k�4 Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Planning Services Manager Laura Carstens THE CITY OF Dubuque T TR E All-AmericaCily Masterpiece on the Mississippi u 2007•2012 •2013 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager SUBJECT: HPC Work Plan - Progress Report DATE: April 24, 2015 Introduction This memorandum forward an update to City Council on the Historic Preservation Commission (HPC) Work Plan. Background In 2014 the HPC voted in favor of transitioning the Commission from a role focused on design review to a role focused on education and outreach. The role is more reflective of all the duties and responsibilities granted to the HPC and outlined in the Historic Preservation Ordinance. The transition also provided a greater opportunity for design review at the Staff level which in turn better serves our residents. Discussion To organize the Commission's new direction, the HPC developed a work plan which outlines goals and strategies for high priority issues and opportunities to strengthen the community's preservation program. The work plan is enclosed. Each goal identifies a Commissioner to serve as the Champion for the effort. The HPC identified five goals and Planning Services Staff have been assisting in implementing them. The following is a description of the goals and progress to date: 1. Survey & Registration Projects: Champion — Christina Monk Description - Undertake intensive survey & evaluation projects and register National Register of Historic Places (NRNP) eligible districts. Survey, evaluation and registration projects provide critical information necessary for facilitating Historic Tax Credit Projects and raise awareness of cultural resources. Focus is on projects which benefit a neighborhood or district where the historic fabric is intact, rather than individual properties. Progress - The HPC has exceeded expectations on this goal, as potential districts identified from past surveys informed the registration program. Currently five NRHP nominations are in progress as well as the Phase VI Intensive Survey and Evaluation. The nominations include the Seminary Hill Residential Historic District, Old Main Street Historic District Boundary Increase and Update, Washington Residential Historic District, Fenelon Place Residential Historic District, and Upper Iowa Street Historic District. The nominations are scheduled to be reviewed by the State National Register Nomination Review Committee June 25th. It is anticipated the National Park Service will officially list the districts within 45 days following the meeting. The Phase VI Intensive Survey and Evaluation is 75% complete, and encompasses 700 properties in the North Couler Valley. 2. Public Spaces in Historic Neighborhoods: Champion — Julie Schlarman Description - Research and develop strategies to preserve and rehabilitate public spaces in historic districts, conservation districts, conservation planning areas and landmark sites. The primary goal is to preserve the character and sense of place. Public spaces include parks, streetscape, street trees, plazas, public art and open green spaces, and the amenities, features and design details within them. Progress - Former Commissioner Julie Schlarman worked exclusively on this goal. She has since resigned from the HPC to develop the Eagle Point Park NRHP nomination and her career pursuits; however, she continues to research and develop strategies to preserve and enhance public spaces as time allows. She has indicated she will continue to work on this goal independently. 3. Ordinance Adoption & Enforcement: Champion: Julie Schlarman Description - Research and recommend new parking guidelines for historic and residential areas and more effective approaches to address demolition by neglect in order to preserve the sense of place in neighborhoods. Progress - Former Commissioner Julie Schlarman met with Planning Services, Legal, Engineering, Parking Staff and Neighborhood Specialist Jerelyn O'Connor August 7, 2014 to better understand issues and opportunities related to property maintenance and parking in historic neighborhoods. Having gained a better understanding of the enforcement process as well as opportunities for metered districts and residential restricted parking areas, Ms. Schlarman was satisfied with current strategies. After learning metered districts and residential restricted parking areas are initiated by the public through a neighborhood petition, and the City of Dubuque only reviews petitions and does not initiate such efforts, Ms. Schlarman felt this goal is complete. 4. Comparative Analysis of Historic Districts: Champion: John Whalen Description - A comparative analysis of local historic districts to gauge positive and negative change, identify what has effected positive changes (where and why) and identify issues and opportunities to promote positive property investment and maintenance. Progress — Planning Services Staff met with Commissioner Whalen on May 14, 2014 to define and develop action steps for the goal. Planning Services Staff has researched and developed an outline for the study, but due to the extensive scope of the project and limited time, little else has been accomplished. The HPC has since recognized the goals tasks would be best addressed by a consultant in an Economic Impact Study in conjunction with another Work Plan goal. 5. Education Plan: Champion — David Klavitter Description - Develop and implement an ongoing education plan which benefits the public, staff and Commission. The plan will serve to inform the preservation program and serve as a marketing piece. Planning Services Staff has worked with Commissioner Klavitter to develop tasks and action steps for the goal. Planning Services Staff has researched available data, but found none. The HPC feels an Economic Impact Study is the most effective approach to quantify, qualify and market the preservation program. The HPC recognizes the positive impacts the Arts and Economic Prosperity report had in quantifying and qualifying the economic value of arts in our community. The HPC would like to duplicate this effort and expand the scope. The focus of the report would study preservation's contributions to our local economic prosperity. The HPC also would like the report to address preservation's contributions to our environmental integrity and social and cultural vibrancy. The HPC is researching similar Economic Impact Studies in other communities. Requested Action No action is required. This progress report is being provided for information only. The HPC wishes to thank the City Council for their continued support. Enclosure Prepared by David Johnson, Assistant Planner cc: HPC Historic Preservation Commission Work Plan 2014 - Goah Survey&Registration Projects Description:Undertake intensive survey&evalaution projects and register NRHP eligible districts.Survey,evaluation and registration projects protide critical information necessary Champion,Christina Monk for facilitating I-Estoric Ta.,Credit Projects and raise n morass of cultural resources.Focus should be on projects which benefit a neighborhood or district where the historic fabric is Support:Joseph Rapp intact,rather than individual properties. Prioroty:High Task 1:Survey&Evaluation Projects Betmv.Steps? ^ ,. : r` 7nvplyegnL ...,,.�Estimated Costs, Challeges =' ..' ,. ,f, ,, Optioas'to Overconi6Bamers Trmeframe.,Responsabilities Phase VI Intensive Survey and Evaluation Planning Services Staff, $[14,000 for Funding,Time,SHPO has expressed that CLG Gumtp FIRDP Grant In Kind Implement Christy,Joseph and Planning Staff Christina Monk,SI-IPO, consultant and they would like to see registration projects Contributions,55,000 Local TAP after funding will research university programs Consultant. Staff time.40 hours resulting from past survey work before funds Internship Opportunities? is secured. that meet NPS criteria Fox survey of staff time. funding net,survey projects.Funding is Search for a different funding source and evaluation. focused on stun-up CLG's. other than SHFO.Partner tvith Universities and architectural firms (internships). Task 2:National Registmtion Program elcfioa 9"Ceps; >� InvolvenienG r' -;'Estimated Cosa Ch'allen'ges ,s O,pnons'-ko;Opemome;8arners�' ' FTBD e Re'pon3ybRitieRegister the Old Town NRHP Eligible Distort Planning Services Staff, 7517 None N/A 5 Planning Services Staff is managing Christina Monk,SHPO, the Project. Consultant.Expand&Update the Old Main NHRP District Planning Sendces Staff, $4,000 Time&Funding CLG Grant,FIRDP Grant,In-Kind Christy,Joseph and Planning Staff Christina Monk,SHPO, Contributions,Local funds. twill research funding opportunities. Consultant. Internship Opportunities?Future CIP Requests. Register Fre eloa Place NRNP eligible district Planning Services Staff, 3,500 Time&Funding CLG Grant,FIRDP Grant.In-Kind TBD Christy,Joseph and Planning Staff Christina Monk,SHPO, Contributions,Local funds. will research funding opporticitics. Consultant Internship Opportunities?Future CII'Requests. Register North Main NRHP eligible district. Planning Services Staff, 3,500 Time&Funding CLG Gran,HRDP Grant,In-Kind TBD Christy,Joseph and Planning Staff Christina Moul,SHPO, Contributions,Local funds. willresearch funding opportunities. Consultant Internship Opportunities?Future CIP Requests. Historic Preservation Commission Work Plan 2014 GoaL Public Spaces in Historic Neighborhoods Description:Research and develop strategies to preserve and rehabilitate public spaces in historic districts,conservation districts,conservation planning areas and landmark sites. The Champion:Julie Schlamtan primary goal is to preserve their character and sense of place.Public spaces include parks,streetscape,street trees,plazas,public art and open green spaces,and the amenities,features Priority:High and design details within them. Task 1:Review Existing Codes,Policies,and Inventory Existing Conditions Action Steps p Involvement Estimated Costs Challenges Options to Overcome:Barriers Timeframe Responsibilities Review trusting codes and policies which effect Planning Services,Leisure Time Commitment Coordination with other departments.Julie's Adjust for seasonal peaks in TBD Planning Services Department vill public spaces in historic neighborhoods. Sendces,Engineering, -TBD. schedule and outside commitments. workloads. coordinate the meeting. Public Works and Julie Schhuman Review existing conditions of public spaces in Planning Services,Leisure Time Commitment Coordination with other departments. Adjust for seasonal peaks in TBD Planning Services Department will historic neighborhoods. Services,Engineering, -TBD. Supplementing inventory of existing workloads. coordinate the meeting. Public Works and Julie conditions.Julie's schedule and outside Schlarman Commitments. Task 2:Identify Opportunities ActioR.Steps Iuvolveirieat Estimated Costs;Challenges s, e Opdons to Overcm oe Barimks Time ffitl eframResponstAas a =i Research and review best practices in other Planning Services,Julie Time Commitment Time - Enlist the help of area colleges. TBD TBD communities. Schlasman,Other -TBD. Commissioners Identify opportunities for improvement and Planning Services,Julie Time Commitment Time Enlist the help of area colleges. TBD TBD develop recommendations. Schlarman. -TBD. Test recommendations with Legal Services, Planning Services,Julie Time Commitment Depending on the scope and effect of TBD by Legal Services Department. TBD TBD Leisure Services,Engineering,and Public Works. Schlarman,Legal Services, -TBD. suggested code language,it may take Legal Leisure Services, Services time to research issues. Engineering Public Works. Test recommendations with other relevant city Planning Services,Julie Time Commitment Time and buy-in.Potential added financial If there is a potential for financial TBD Planning Services will coordinate departments,Legal Services,City Manager,HPC Schlarman,city -TBD. impact to city and property owners? implications it would be important meetings.Relevant personnel will and perhaps neighborhoods. departments,City to demonstrate the social,economic attend meetings.TBD. Manager,IIPC. and/or environmental benefits of the strategies to preserve and enhance public spaces in historic neighborhoods. Present recommendations to City Council for Planning Services,Julie Staff Time-TBD Time N/A TBD Planning Services Sniff will assist approval. Schlarman,city the Legal Services Department. departments,City Manager,IIPC. Task 3:Develop Ordinance Amendments Action Steps..,' ? y 777 r t, fistyn>Ye&CbsisS i Challeugee . Options to Overcome B_amers TamefSsme Responm'bilities, , � t i u rtmm�es for improvement Identify oppo and Planning Services,Julie Time Commitment Time Enlist the help of area colleges. TBD TBD develop suggested code language. Subhuman,Other -TBD. Commissioners Test suggested code language with Legal Services, Planning Services,Julie Time Commitment Depending on the scope and effect of TBD by Legal Services Department. TBD TBD Leisure Services,Engineering,and-Public Work. Schlazman,Legal Services, -TBD. suggested code language,it may take Legal 1r-isune Services, Services time to research issues. Engineering Public Work. Test the suggested code language with relevant rity Planning Services,Julie Time Commitment Time and buy-in.Potential added financial If them is a potential for financial TBD Planning Services will coordinate departments,Legal Services,City Manager,ITPC Schlarman,city -TBD. impact to city and property owners? implications it would be important meetings.Relevant personnel will and perhaps neighborhoods. departments,City to demonstrate the social,economic attend meetings.TBD. Manager,HPC. and/or environmental benefits of the strategies to preserve and enhance public spaces in historic neighborhoods. Present recommended amendments to City Planning Services,Julie Staff Trine-TBD Time N/A TBD Planning Services Staff will assist Council for adoption. Schlazman,city the Legal Services Department. departments,City Manager,HPC. Historic Preservation Commission Work Plan 2014 Goal:Ordinance Adoption&Enforcement Description,Research and recommend new parking guidelines for historic and residential areas and more effective approaches to address demolition by neglect in order to preserve Champion:Jute Schlarman the sense of place in neighborhoods. Support Otto Krueger/Bob McDonell Priority.High Task 1:Research&Recommend New Parking Guidelines in Metered Historic Neighborhoods to Encourage Residential Living. Acflon'Steps.;, °z,?'; ','_--,,',; ; ,,,. Involvement` Esti nmr&Ctiets:Challepg"'es ,, ,,,,;,? . .. ,,.,�::`,. Opfions to OvemomeBamets;;.;Timekam 5 ResppSsabt7ities; .,. Identify parting concerns,locations and perceived Planning Senices Time Parking is an inherent challenge in most urban Neighborhood parking permits? TBD Planning Seniors will inordinate causes. Department,Parking and historic areas.Do not want to change the Zoned parking.Evaluate public meeting with Parking. Division,Julie Schlarman historic character or fabric to accommodate transportation options to promote additional parking. increased ridership? Review current parking regulations and develop Planing Services Time Potential impact to Staffing and procedures TBD TBD TBD recommendations based on needs and best Department,Parking Public buv-in. practices in other communities. Division,Julie Schlarman Test suggested recommendations with Planning Services Time Neighborhood support,Landlord Association TBD TBD TBD neighborhoods and City Staff. Department,Parleing Division,Police, Neighborhood Coordinator Present recommendations to City Manager and Planning ServicesTBD TBD TBD TBD City Council. Department,HPG City Manager and Caty Council r7 Task 2:Promote Property Maimenaace and Demolition by Neglect Actioa Bteps'; ,,,5 ", Issvolvement ,,, l FstimatedCosis'"Cha➢enges „ .,,,' ,,„�, .. ,.'-;,°,,,,;: Optionsxo OvercameBarriexs ="FTBD Respodsibtlities;" ,T Meet with city departments to understand process Planning Seniors, Time TBD TBD Planning Services will inordinate and challenges with enforcement and identify Building Department, the meeting. regulatory opportunities. Legal Services,Housing. Research and recommend approaches to better Planning Services, Time TBD TBD Planning Services,Legal Services, address demolition by neglect and improve Building Department, ulie Schlarman,Historic property maintenance. Legal Services,Housing. Preservation Commission Presentrecommendations to City Manager and PlanningServs Time TBD TBD TBD City Council. Department,HPC,City Manager and City Council Historic Preservation Commission Work Plan 2014 Goal:Comparative Analysis of Historic Districts Description:A comparative analysis of local historic districts to gauge positive and negative change,identify what has effected positive changes(where and why)and Champion:John Whalen identify issues and opportunities. Priority:High Task 1:Comparative Analysis of Loral Historic Districts A.ctionSteps ,'q 1;,;=-'Involvement &stimared Gostsi Challenges ,^'„ "„ r-' Opfion"sto9yercom03aiders , TiiifeG'amg;Responsib�Lnes Collect and map current and historic Assessed City Planning,City Time Historic Data available up until 1970, Build capacity through internships 1 Year City Planning to collect and digitize Building Values within Local Historic Districts. Assessor Office. Coordination with City Assessor Office, and Commission involvement. data. Documentation not digitized. Collect information on Building Permits issued City Planning,Building Time Availability of Data,format of the data for Build capacity through internships 1 Year City Planning to collect and digitize within Historic Districts Services. digitizatioq data prior to 2000 is not digitized. and Commission involvement. data. Collect information and map Rental Locations, City Planning,Housing Time Availability of Data,format of the data for Build capacity through internships 1 Year Gly Planning to collect and digitize noting HUD Eligible Rentals and Community digitization,data prior to 2000 is not digitized.and Commission involvement data. Development. May problem propecties with regard to HCDD City Planning,Building Time Format of the data for digtization. Build capacity through internships 1 Year City Planning to collect and digitize problem properties report,WebQA/Citizen Services,Housing and and Commission involvement. data. Support Center requests,and Building Services Community Development Historic Preservation Enforcement Report Map Land Use and Density of Local Historic City Planning,Dubuque Time Time needed to digitize data,Field Build capacity through internships In Progress City Planning to collect and digitize Districts Main Street,Economic verification of data and Commission involvement. data,HPC will survey and field Development,HPC verify land use within districts. Identify and map ratio of out of town landlords vs. City Planning Time Availability,of Data,time to digitize the data. Build capacity through internships I Year City Planning to collect and digitize local land lords. and Commission involvement data. Identify and map ratio of on-site landlords vs.offa GtyPlarrnuw Time Availability of Data,time to digitize the data. Build capacity through internships 1 Yeaz City Planning to collect and digitize site landlords. I I and Commission]evolvement data. Task 2:Identify Issues and Opportunities to Promote Positive Property Investment add Maintenance. rIPfi---E0i9I tion Steps i .,,, t:.�.,,; t,,. .. .j Involvement ;�;t/, t Est3tia'red Gots Challedges „a ;; ' Optioiss,w over5ome); acimcs , 'Tjmeframea Respmsib;lties ? r unction with HPC and Gty Staff,review GtyStaff;ID'C. Time Dependent on Task 1 completion, Eduction and Mazkmdng TBD(Future TBD of Task 1 to develop programs and Neighborhood and Community Support Work Plan . Item) Historic Preservation Commission Work Plan 2014 Goal:Education Plan Description Develop and implement an ongoing education plan which benefits the public,staff and Commission. Champion,David Mavitter Support Priority:High Task 1:Understanding Stakeholders& Motivation Action Steps Involvement Estimated:Costs Challenges Options to Overcome Barriers Timeframe..Responsibilities Research stakeholder attitudes of and behavior Research secondary Time Finding relevent data for Dubuque. extrapolate data for Dubuque 8/1/14 Planning Staff.David Khasitter toward historic preservation. sources from GDDC, standards. CLG's Main Street, Rypkeme.NAPC, Preservation Iowa Research stakeholder attitudes of and behavior Develop primary research TBD Funding Grants,Build capacity through TBD David Kbi titer toward historic preservation. using professionals. partnerships. If data does not exist or cannot be extrapolated, TBD TBD Funding Grants,Build capacity through TBD Dave Johnson secure professional services to develop a economic partecship, impact study specific to Dubuque. Present information to City Manager and City City Manager,City None None None TBD Planning Staff and HPC Council Council,HPC,Planning Staff Task 2:Develop and execute an education plan. SavoYyement xr ;,Estimated Costs 'Cha ,';,',' :: Options,So Overgome Barriers Tiihe&ame'$espdnsiNrlides,a Based on research findings,develop and execute HPC,OPIE,Main Street, TBD Funding,capacity Grants,Build capacity through TBD TBD an education plan. Four Mounds,DCHPC. parterships. Ken Kringle Historic Preservation Awards HPC Time None None Annual HPC,Planning Staff Preservation Month Event HPC,Planning Staff, TBD funding,capacity Grants,Build capacity through Annual HPC,Planning Staff,OHE,Main OHE,Main Street,Four parmchips. Street,your Mounds,vendors. Mounds,vendors, Case Studies Consultant TBD Funding Grants,Build capacity through TBD TBD parterships. Outcome/Objectives:Preserve Dubuque Brand,Economic Vitality,Change Hearts and binds,Sustainability,Sense of Place,Investment,attract people,Preservation Cooperative,Collective Heritage,Public Support Preliminary Stakeholders:Dubuque Residents,Historic Homeowners,Design Professionals,Contractors,Realtors,City Council,Business Leaders(Chamber),Main Street,Landlord/Landlord Asscociation Wbat to Learn:Why people move/stay in Dubuque,Why businesses invest,Perception of quality of life and sense of place,What does historic preservation mean to people,Why do people choose or avoid historic districts