Request for Proposals - Eagle Point Park Intensive Survey and Evaluation Copyright 2014
City of Dubuque Consent Items # 12.
ITEM TITLE: Request for Proposals - Eagle Point Park Intensive Survey and Evaluation
SUMMARY: City Manager recommending authorization to solicit proposals to conduct
the Eagle Point Park Intensive Survey and Evaluation.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ Eagle Point Park Intensive Survey and Evaluation RFP-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Request for Proposals Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Intensive Survey and Evaluation RFP
DATE: April 24, 2015
Leisure Services Manager Laura Carstens recommends City Council authorization to
solicit proposals to conduct the Eagle Point Park Intensive Survey and Evaluation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Manager
THE CITY OF Dubuque
DUBUME
i�icaC'i ,
Masterpiece on the Mississippi
2007.4012.2017
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager ��
SUBJECT: Eagle Point Park Intensive Survey and Evaluation RFP
DATE: April 23, 2015
INTRODUCTION
This memorandum requests City Council authorize soliciting proposals for the Eagle
Point Park Intensive Survey and Evaluation. The request for proposals is enclosed.
BACKGROUND
A Phase IA archaeological investigation was conducted in 2013 by the University of
Iowa's Office of the State Archaeologist at Eagle Point Park. A large amount of archival
material relating to the sites was reviewed and documented. The report noted a
potential to yield prehistoric and historic archeological resources in the park and
recommended further study.
The project activities include a Mound Remnant Survey and Phase I Intensive Survey
and Evaluation of Eagle Point Park. The project will create an inventory of cultural
resources within the areas of the park. This will inform a National Register nomination
for Eagle Point Park and the Leisure Services Department as they plan park
improvements.
DISCUSSION
The city successfully applied for a state grant to conduct the Phase I Intensive
Archeological Survey and Evaluation of Eagle Point Park. The grant-in-aid agreement
was authorized January 20, 2015 under Resolution #11-15. In accordance with the state
grant, the city must solicit proposals from qualified historic consultants to complete the
archeological survey.
REQUESTED ACTION
The requested action is for City Council to authorize soliciting proposals to conduct the
Eagle Point Park Intensive Survey and Evaluation.
Enclosure
Planning Services Department Dubuque
City Hall THE CITY OF
50 West 13`h Street
Dubuque, IA 52001-4864 DUBLIQUE All-Amedca trN
(563)589-4210 phone t
(563)589-4221 fax Masterpiece on the Mississippi
(563)690-6678 TDD
plamtine(r)ciNddubuu ue.org
2012
CITY OF DUBUQUE, IOWA
EAGLE POINT PARK INTENSIVE SURVEY& EVALUATION
REQUEST FOR PROPOSAL
April 23, 2015
INTRODUCTION
The City of Dubuque, Iowa has received a State of Iowa Certified Local Government Grant to
conduct an Intensive Survey and Evaluation of Eagle Point Park. The city is soliciting proposals
from qualified consultants to provide professional services to conduct the investigation. The
consultants work on this project is anticipated to begin June 2015 and conclude September 2015.
BACKGROUND
Eagle Point Park is 164 acres that overlook the Mississippi River and Lock and Dam#11,
providing a spectacular tri-state view. In 1908, 100 acres were deed to the City to create the park
on Shiras Avenue. Streetcar traffic began to serve the park in 1912. Additional land, buildings,
and features were added and the park developed over time.
The park took on a new look in the 1930s when the City received a$200,000 Works
Progress Administration (WPA) grant and hired landscape architect Alfred Caldwell as Park
Superintendent. Caldwell's exceptional use of native construction materials, craftsmanship and
unique designs in the prairie style buildings and gardens make Eagle Point Park one of the most
outstanding parks in the Midwest.
A Phase IA archaeological investigation was conducted in 2013 by the University of Iowa's
Office of the State Archaeologist at Eagle Point Park, Site 13DB1 and adjacent site13DB363,
Sections 7 and 18, T89N-R3E,Dubuque County, Iowa. A large amount of archival material
relating to the sites was reviewed and documented noting a potential to yield prehistoric and
historic archeological resources. The OSA report determined the need for a Remnant Mound
Survey and a Phase I Archeological Survey to locate any prehistoric or historic cultural
resources in the park landscape. The complete report will be made available to qualified
archeologists upon request at the discretion of the City of Dubuque. The report records the
results of a Phase IA archaeological reconnaissance of Eagle Point Park, Site 13DB1, and
adjacent Site 13DB363.
PROJECT SUMMARY
The project activities include a Mound Remnant Survey and Phase I Intensive Survey and
Evaluation of Eagle Point Park. The project create an inventory of all cultural properties within
the area of concern, both previously documented and undocumented, and to provide
recommendations regarding the potential eligibility of cultural resources for listing in the
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National Register. These activities will inform a National Register nomination for Eagle Point
Park.
The Mound Remnant Survey includes the following activities:
1. Evaluation of the Richard Herrmann archaeological collections from 13DB1, currently
owned by the Dubuque County Historical Society and stored at the Ham House and the
National Mississippi River Museum and Aquarium in Dubuque. This will include going
through all boxes and storage areas that could contain Herrmann collections, identifying
artifacts that could relate to 13DB 1, and making an inventory of these artifacts.
2. Ground-penetrating radar(GPR) survey of Areas A(ca. 40-x-60 m),B (ca. 50-x-60 m), E
and F (ca. 80-x-30 m) identified in the Phase IA survey as having the highest potential for
intact mound remnants. These areas will be surveyed at 50-cm interval transects by a 400
MHz antenna, and all data collected will be analyzed by RADAN.
3. Soil coring of any anomalies found during GPR survey that may correspond to
archaeological features, and additional coring of the site area as a whole. Soils will be
probed with a 3/4 inch Oakfield core and all soils described.
The Phase I Archaeological Survey will include the following:
1. Auger or shovel testing the bluff top at 10-15 in intervals, and other ridges in the park at
15-m intervals, avoiding any sensitive areas identified by the GPR and soil coring. All
soils will be screened through 1/4 inch mesh, and all soils described. Approximately 120
shallow auger tests or shovel tests will be required.
2. The Phase I survey will create an inventory of all cultural properties within the area of
concern, and provide recommendations regarding the potential eligibility of cultural
properties for listing on the National Register of Historic Places. The final report will
include recommendations as to whether further archaeological work is needed, and, if so,
describe this suggested work.
WORK PRODUCTS
The selected consultant will provide the following:
1. Research design outlining the project activities and methodology.
2. Three (3) copies of the draft survey report with sample draft Office of the State
Archeologist Site Records Forms.
3. A minimum of six (6) bound copies of the final survey report with final Office of the
State Archeologist Site Record Forms, for each new site located. Updated site record
forms will be provided for previously reported archeological sites.
4. One unbound,print-ready master copy of the final survey report with the above site
forms single sided.
5. The consultant will submit the archeological record forms online to the Iowa Office of
the State Archeologist through I-Sites.
6. Three (3) CD's with a PDF file of the final survey report and site forms.
7. A completed, typed National Archeological Database (NADB) encoding sheet,
summarizing the site information.
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COORDINATION
The Intensive Survey and Evaluation is part of a multi-faceted project. A National Register of
Historic Places Nomination for Eagle Point Park will be developed concurrently with the
archeological investigation. The archeologist will be expected to inform the NRHP nomination
with regard to historic contexts and the potential eligibility of cultural resources. The information
will be incorporated into the NRNP nomination by the Architectural Historian in consultation
with the State Historic Preservation Office and the selected consultant in a form and manner
approved by the State Historic Preservation Office (SHPO).
The selected archeologist will be expected to coordinate with the City and SHPO throughout the
project. Technical questions will be made directly with the State Historic Preservation Office.
All work products will be provided to the City of Dubuque Planning Services Department which
will be forwarded to the State. The consultant will also be required to coordinate with Leisure
Services Department Parks Division Staff. Eagle Point Park is open to the public the first
weekend in May through the fourth weekend in October.
SCHEDULE/PROCESS
May 22, 2015: Consultant proposals are due to the City.
June 1, 2015: The City selects a consultant.
June 5, 2015: The consultant submits the research design,methodology and schedule of activities
to the City.
June 15, 2015: Tele-conference with the SHPO, consultant and City to discuss the project,
research design, and schedule for work.
July 2015: Fieldwork and archival research begin.
September 1, 2015: Consultant submits three(3) copies of the survey report with sample draft
Office of the State Archeologist Site Records Forms. Consultant submits one (1) electronic copy
in pdf form of the survey report with sample draft Office of the State Archeologist Site Records
Forms to the City which will be forwarded to the Architectural Historian preparing the NRHP
nomination. The Architectural Historian, Archeologist and SHPO will discuss how the report
information will inform the NRNP nomination with regard to historic contexts and the potential
eligibility of cultural resources.
October 1, 2015: Consultant submits revisions, if necessary, to SHPO Staff for review. Any
additional revisions are sent to the Consultant.
November 2, 2015: A minimum of six (6) bound copies of the final survey report with final
Office of the State Archeologist Site Record Forms, for each new site located or updated site
record forms for previously reported archeological sites will be provided to SHPO. One
unbound,print-ready master copy of the final survey report with the above site forms single
sided will be provided to SHPO. The archeological record forms are submitted online to the Iowa
Office of the State Archeologist through I-Sites. Three (3) CD's with a PDF file of the final
survey report and site forms are submitted to SHPO. The completed,typed National
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Archeological Database (NADB) encoding sheet, summarizing the site information is submitted
to SHPO.
PROFESSIONAL REQUIREMENTS
The consultant must meet the Secretary of the Interior's professional standards as a prehistoric
and historic archaeologist. All work must be done in accordance with the Secretary of the
Interior's Standards for Archeological Documentation and the Guidelines for Archaeological
Investigations in Iowa (1999).
The selected archeologist will submit a methodology or research plan to be used for
implementing any archeological investigations or ground-breaking activities to the City and
SHPO for review and approval for compliance with the Secretary of the Interior's Standards for
Archeological Documentation and the Guidelines.for Archaeological Investigations in Iowa
(1999)prior to beginning such work on the property.
The selected archeologist will submit an Archeological Documentation Report that addresses the
items discussed above in the Scope of Work to the City and SHSI for review and approval.
INFORMATION TO BE INCLUDED IN THE PROPOSAL
1. Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the work
and the name, address, telephone number and fax number of the consultant's primary contact
person.
2. Profile of Consultant
The proposal shall include general information about the consultant,the consultant's area of
expertise related to this RFP, and the consultant's official name, address, and principal
officers, including qualifications of the project manager and other key personnel who would
be assigned to the project.
3. Qualifications
a) The proposal shall include the name of the project manager,his or her qualifications and
experience, and the names, qualifications, and experience of other key personnel who
would be associated with the project. The selection of a project manager by a consultant
will constitute a contractual commitment by that consultant and a substitute manager will
not be allowed without prior written approval by the City of Dubuque.
b) Name and location of subcontractors if applicable;the type and approximate percentage
of the work that would be performed by each of these firms; and the names, qualifications
and experience of their personnel who would be associated with this project.
c) The proposal must clearly describe the relevant experience of the project manager and
other key personnel in undertaking and completing Phase I Intensive Survey and
Evaluation projects.
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d) The proposal shall include at least three references of past clients for archeological
set-vices on historically significant properties done in accordance with the Secretary of the
Interior's Standards for Archeological Documentation and the Guidelines for
Archaeological Investigations in Iowa(1999). These projects must have been completed
within the past five years with the same project manager, sub-consultants and other key
personnel proposed for this project.
e) The proposal shall discuss the consultant's ability to integrate this project into the
consultant's present workload.
I) The proposal shall discuss opportunities to include volunteers in the project.
4. Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the scope of services with
cost breakdowns by scope element. Quotation of fees and compensation shall remain firm
for a period of at least 90 days from the proposal submission deadline. Please provide the
proposed fees and compensation under separate cover. Initial screening will be done by a
selection committee without the benefit of knowing the proposed fee for services.
5. Contract
A contract for services must be included in the submittal.
EVALUATION CRITERIA
Proposals will be evaluated by a selection committee. Proposals will be screened to ensure that
they meet the minimum requirements of the proposal. A review of qualifying proposals will
identify the potential consultant which most closely meets the needs of the City. Factors to be
considered by the selection committee will include the following:
1. Qualifications and experience of the consultant—reference checks, achievements, and
completion of similar projects within the past five years.
2. Grasp of project requirements and understanding of project scope—the consultant's
methodology,preparation, and level of interest.
3. Proposed schedule require to complete project and ability to complete the project on time
and within budget.
4. Proposed cost to complete project.
SUBMISSION REQUIREMENTS
The City of Dubuque reserves the right to reject any and all proposals and to negotiate changes
with any firms. The City of Dubuque is not liable for any cost incurred by any firms prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by the firm that are not specified in the contract. The City of Dubuque is an Equal
Employment Opportunity Employer.
Proposal Submission Deadline
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An original and six (5) copies of each proposal shall be delivered by 5:00 p.m. CDT on May 22,
2015 to the address given below:
David Johnson,Assistant Planner
Planning Services Department
City of Dubuque
50 W. 13°i Street
Dubuque, IA 52001-4864
The proposals shall be sealed and be clearly labeled: Intensive Survey and Evaluation of Eagle
Point Park
Each consultant assumes full responsibility for delivery and deposit of the completed proposal
package on or before the deadline. The City of Dubuque is not responsible for any loss or delay
with respect to delivery of the proposals.
Questions Regarding this RFP
Questions should be directed to Assistant Planner David Johnson by telephone at(563) 589-4210
or email at djohnson(a)cityofdubuque.org.
The City of Dubuque anticipates award of the contract to the successful consultant/firm for this
project by June 1, 2015. Consultants/Firms whose proposals are not accepted will be notified
shortly after the selected firm has been approved.
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