Third Floor City Hall Expansion Project AcceptanceTHE CITY OF ~~
~~~ E MEMORANDUM
Masterpiece on the Mississippi
November 14, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 3rd Floor Office Expansion Project -Dubuque City Hall
CIP 1021822: Engineering Office Expansion - 3rd Floor
CIP 1021820: Traffic Control Area on 3rd Floor of City Hall
City Engineer Gus Psihoyos is recommending acceptance of the 3~d Floor Office
Expansion Project -Dubuque City Hall, as completed by Klauer Development
Corporation, in the final contract amount of $63,429, which is a 1.17% increase from the
original contract in the amount of $62,696, due to additional finishing work in all rooms.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~ ,
~ ~~ ~~~
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE C1T'Y OF /~~
DUB E
Masterpiece nn the Mississippi
MEMORANDUM
November 14, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Manager
t
SUBJECT: 3~d Floor Office Expansion Project -Dubuque City Hall
CIP 1021822: Engineering Office Expansion - 3~d Floor
CIP 1021820: Traffic Control Area on 3~d Floor of City Hall
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
3~d Floor Office Expansion Project -Dubuque City Hall.
BACKGROUND
The 3`d Floor Office Expansion Project -Dubuque City Hall consisted of adding three
offices, a small conference room and a traffic control area on the east side of the 3ra
floor of City Hall. The new traffic control area will be used to house a traffic
management center floor that will be under development over the next several years
with primary funding through various Iowa Clean Air Attainment Program grants.
DISCUSSION
The 3~d Floor Office Expansion Project -Dubuque City Hall was completed by Klauer
Development Corporation of Dubuque, Iowa, in the final contract amount of $63,429.00,
which is a 1.17% increase from the original contract in the amount of $62,696.00. The
increase was due to additional finishing work in all rooms.
RECOMMENDATION
recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $63,429.00 to Klauer Development Corporation for the 3`d
Floor Office Expansion Project -Dubuque City Hall.
BUDGET IMPACT
The project cost summary for the 3`d Floor Office Expansion Project -Dubuque City Hall
is as follows:
Award
Construction Contract $62,696.00
Contingency 6,269.60
Engineering 7,850.00
Total Project Cost $76,815.60
The project funding summary is as follows:
CIP No. Fund Description
1021822 Engineering Office Expansion - 3~d Floor
1021820 Traffic Control Area on 3~d Floor of City Hall (FY2008)
Total Project Funding
ACTION TO BE TAKEN
Final
$63,429.00
0
10,041.07
$73,470.07
Fund Amount
$19,000.00
54,470.07
$73,470.07
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $63,429.00 to
Klauer Development Corporation for the 3~d Floor Office Expansion Project -Dubuque
City Hall.
Prepared by David Ness, Civil Engineer II
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Public Works
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 543-07
ACCEPTING THE 3RD FLOOR OFFICE EXPANSION PROJECT -DUBUQUE
CITY HALL AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the 3rd Floor Office Expansion
Project -Dubuque City Hall (the Project) has been completed and the City Engineer
has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Engineering Office Expansion - 3rd Floor Capital Improvement Project and the
Fiscal Year 2008 Traffic Control Area on 3rd Floor of City Hall Capital Improvement
Project appropriations for the contract amount of $63,429.00 less any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to pay such
retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted thisday of ~ , 2007.
Patricia A. Cline, Mayor Pro Tem
Attest:
Ke n S. Firn ahl, Assistan Ity Clerk
K:IPROJECTS\City Hall\City Hall - 3rd Floor Structural RepairslCouncil & Staff DocumentsWcceptance\City Hall -
Third Floor Expansion Acceptance Resolution DRAFT.doc
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 3RD
FLOOR OFFICE EXPANSION PROJECT -DUBUQUE CITY HALL
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 3`d Floor Office Expansion Project -Dubuque City Hall, that the
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $73,470.07.
Dated this 14th day of November, 2007
City Engineer
Filed in the office of the City Clerk on the 15th day of November, 2007
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 3RD
FLOOR OFFICE EXPANSION PROJECT -DUBUQUE CITY HALL
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 3`d Floor Office Expansion Project -Dubuque City Hall, that the
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $73,470.07.
Dated this day of , 2007.
City ngineer
Filed in the office of the City Clerk on the day of , 2007.
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Third Floor Office Expansion Project
CIP 1021822: Engineering Office Expansion - 3`tl Floor
CIP 1021820: Traffic Control Area on 3rtl Floor of City Hall
CONTRACTOR: Klauer Development Corporation
DATE: November 12, 2007
CONTRACT AMOUNT: $62,696.00
BID ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
Base Bid Lump Sum 1 $ 62,696.00 1 $ 62,696.00
Total Earned to Date, Base Bid $ 62,696.00
:,CHANGE ORDERS .
Misc Carpet, paint and finish details LS 733.00 1.00 $ 733.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 733.00
TOTAL AMOUNT EARNED TO DATE: $ 63,429.00
TOTAL DUE CONTRACTOR: $63,429.00
Architectural Services $4,273.75
ENGINEERING: $5,767.32
TOTAL CONSTRUCTION COST: $73,470.07
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete
the above improvement.
APPROVED:
Michael Van Milligen,;C' anager
City of ubuque, Ipv'va
APPROVED: ~~-
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Klauer Development Corporation
contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full
settlement for all claims for said improvement.
CONTRACTOR: Klaue a elo ent r atio
BY:
TITLE: {~~-SxD6 ~/
DATE: ~/ // ~j/~
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Third Floor Office Expansion Project
CIP 1021822: Engineering Office Expansion - 3`tl Floor
CIP 1021820: Traffic Control Area on 3rtl Floor of City Hall
CONTRACTOR: Klauer Development Corporation
DATE: November 12, 2007
CONTRACT AMOUNT: $62,696.00
BID ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
Base Bid Lump Sum 1 $ 62,696.00 1 $ 62,696.00
Total Earned to Date, Base Bid $ 62,696.00
CHANGE ORDERS ,~ , , .: _ ,.. ,
Misc Carpet, paint and finish details LS 733.00 1.00 $ 733.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 733.00
TOTAL AMOUNT EARNED TO DATE: $ 63,429.00
TOTAL DUE CONTRACTOR: $63,429.00
Architectural Services $4,273.75
ENGINEERING: $5,767.32
TOTAL CONSTRUCTION COST: $73,470.07
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete
the above improvement.
APPROVED:
Michael Van Milligen, C'
City of Duku e, to
APPROVED: ~--~--~
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Klauer Development Corporation
contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full
settlement for all claims for said improvement.
CONTRACTOR
BY
TITLE
DATE: ~//~/p 7
Klau eve t Corporation
nn~~~~
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Third Floor Office Expansion Project
CIP 1021822: Engineering Office Expansion - 3`d Floor
CIP 1021820: Traffic Control Area on 3`d Floor of City Hall
CONTRACTOR: Klauer Development Corporation
DATE: November 12, 2007
CONTRACT AMOUNT: $62,696.00
BID ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
Base Bid Lump Sum 1 $ 62,696.00 1 $ 62,696.00
Total Earned to Date, Base Bid $ 62,696.00
. ,CHANGE ORDERS:
Misc Carpet, paint and finish details LS 733.00 1.00 $ 733.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 733.00
TOTAL AMOUNT EARNED TO DATE: $ 63,429.00
TOTAL DUE CONTRACTOR: $63,429.00
Architectural Services $4,273.75
ENGINEERING: $5,767.32
TOTAL CONSTRUCTION COST: $73,470.07
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete
the above improvement.
APPROVED:
Michael Van Millig er
City of Dubuq~ e wa - ~ /~
APPROVED: , -rrC~' ..~
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Klauer Development Corporation
contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full
settlement for all claims for said improvement.
CONTRACTOR: Klauer veto nt Cor or I n
BY:
TITLE: P/L ~5 ad ~-
DATE: ~~ ,j/p '~ .