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Third Floor City Hall Expansion Project AcceptanceTHE CITY OF ~~ ~~~ E MEMORANDUM Masterpiece on the Mississippi November 14, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 3rd Floor Office Expansion Project -Dubuque City Hall CIP 1021822: Engineering Office Expansion - 3rd Floor CIP 1021820: Traffic Control Area on 3rd Floor of City Hall City Engineer Gus Psihoyos is recommending acceptance of the 3~d Floor Office Expansion Project -Dubuque City Hall, as completed by Klauer Development Corporation, in the final contract amount of $63,429, which is a 1.17% increase from the original contract in the amount of $62,696, due to additional finishing work in all rooms. I concur with the recommendation and respectfully request Mayor and City Council approval. ~~ , ~ ~~ ~~~ Mic ael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE C1T'Y OF /~~ DUB E Masterpiece nn the Mississippi MEMORANDUM November 14, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Manager t SUBJECT: 3~d Floor Office Expansion Project -Dubuque City Hall CIP 1021822: Engineering Office Expansion - 3~d Floor CIP 1021820: Traffic Control Area on 3~d Floor of City Hall INTRODUCTION The enclosed resolution provides for the acceptance of the construction contract for the 3~d Floor Office Expansion Project -Dubuque City Hall. BACKGROUND The 3`d Floor Office Expansion Project -Dubuque City Hall consisted of adding three offices, a small conference room and a traffic control area on the east side of the 3ra floor of City Hall. The new traffic control area will be used to house a traffic management center floor that will be under development over the next several years with primary funding through various Iowa Clean Air Attainment Program grants. DISCUSSION The 3~d Floor Office Expansion Project -Dubuque City Hall was completed by Klauer Development Corporation of Dubuque, Iowa, in the final contract amount of $63,429.00, which is a 1.17% increase from the original contract in the amount of $62,696.00. The increase was due to additional finishing work in all rooms. RECOMMENDATION recommend that the City Council accept the improvements and authorize the payment of the contract amount of $63,429.00 to Klauer Development Corporation for the 3`d Floor Office Expansion Project -Dubuque City Hall. BUDGET IMPACT The project cost summary for the 3`d Floor Office Expansion Project -Dubuque City Hall is as follows: Award Construction Contract $62,696.00 Contingency 6,269.60 Engineering 7,850.00 Total Project Cost $76,815.60 The project funding summary is as follows: CIP No. Fund Description 1021822 Engineering Office Expansion - 3~d Floor 1021820 Traffic Control Area on 3~d Floor of City Hall (FY2008) Total Project Funding ACTION TO BE TAKEN Final $63,429.00 0 10,041.07 $73,470.07 Fund Amount $19,000.00 54,470.07 $73,470.07 The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $63,429.00 to Klauer Development Corporation for the 3~d Floor Office Expansion Project -Dubuque City Hall. Prepared by David Ness, Civil Engineer II cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Public Works Bob Schiesl, Assistant City Engineer RESOLUTION NO. 543-07 ACCEPTING THE 3RD FLOOR OFFICE EXPANSION PROJECT -DUBUQUE CITY HALL AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the 3rd Floor Office Expansion Project -Dubuque City Hall (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Engineering Office Expansion - 3rd Floor Capital Improvement Project and the Fiscal Year 2008 Traffic Control Area on 3rd Floor of City Hall Capital Improvement Project appropriations for the contract amount of $63,429.00 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted thisday of ~ , 2007. Patricia A. Cline, Mayor Pro Tem Attest: Ke n S. Firn ahl, Assistan Ity Clerk K:IPROJECTS\City Hall\City Hall - 3rd Floor Structural RepairslCouncil & Staff DocumentsWcceptance\City Hall - Third Floor Expansion Acceptance Resolution DRAFT.doc CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 3RD FLOOR OFFICE EXPANSION PROJECT -DUBUQUE CITY HALL The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the 3`d Floor Office Expansion Project -Dubuque City Hall, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $73,470.07. Dated this 14th day of November, 2007 City Engineer Filed in the office of the City Clerk on the 15th day of November, 2007 Jeanne F. Schneider, CMC, City Clerk CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 3RD FLOOR OFFICE EXPANSION PROJECT -DUBUQUE CITY HALL The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the 3`d Floor Office Expansion Project -Dubuque City Hall, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $73,470.07. Dated this day of , 2007. City ngineer Filed in the office of the City Clerk on the day of , 2007. Jeanne F. Schneider, CMC, City Clerk City of Dubuque -Engineering Division Final Payment Form PAYMENT NO: COUNCIL FINAL PROJECT NAME: Third Floor Office Expansion Project CIP 1021822: Engineering Office Expansion - 3`tl Floor CIP 1021820: Traffic Control Area on 3rtl Floor of City Hall CONTRACTOR: Klauer Development Corporation DATE: November 12, 2007 CONTRACT AMOUNT: $62,696.00 BID ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED TO DATE TO DATE Base Bid Lump Sum 1 $ 62,696.00 1 $ 62,696.00 Total Earned to Date, Base Bid $ 62,696.00 :,CHANGE ORDERS . Misc Carpet, paint and finish details LS 733.00 1.00 $ 733.00 TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 733.00 TOTAL AMOUNT EARNED TO DATE: $ 63,429.00 TOTAL DUE CONTRACTOR: $63,429.00 Architectural Services $4,273.75 ENGINEERING: $5,767.32 TOTAL CONSTRUCTION COST: $73,470.07 CERTIFICATE OF THE CITY MANAGER: I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement. APPROVED: Michael Van Milligen,;C' anager City of ubuque, Ipv'va APPROVED: ~~- Gus Psihoyos, City Engineer City of Dubuque, Iowa CERTIFICATE OF THE CONTRACTOR: The undersigned, Klauer Development Corporation contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement. CONTRACTOR: Klaue a elo ent r atio BY: TITLE: {~~-SxD6 ~/ DATE: ~/ // ~j/~ City of Dubuque -Engineering Division Final Payment Form PAYMENT NO: COUNCIL FINAL PROJECT NAME: Third Floor Office Expansion Project CIP 1021822: Engineering Office Expansion - 3`tl Floor CIP 1021820: Traffic Control Area on 3rtl Floor of City Hall CONTRACTOR: Klauer Development Corporation DATE: November 12, 2007 CONTRACT AMOUNT: $62,696.00 BID ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED TO DATE TO DATE Base Bid Lump Sum 1 $ 62,696.00 1 $ 62,696.00 Total Earned to Date, Base Bid $ 62,696.00 CHANGE ORDERS ,~ , , .: _ ,.. , Misc Carpet, paint and finish details LS 733.00 1.00 $ 733.00 TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 733.00 TOTAL AMOUNT EARNED TO DATE: $ 63,429.00 TOTAL DUE CONTRACTOR: $63,429.00 Architectural Services $4,273.75 ENGINEERING: $5,767.32 TOTAL CONSTRUCTION COST: $73,470.07 CERTIFICATE OF THE CITY MANAGER: I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement. APPROVED: Michael Van Milligen, C' City of Duku e, to APPROVED: ~--~--~ Gus Psihoyos, City Engineer City of Dubuque, Iowa CERTIFICATE OF THE CONTRACTOR: The undersigned, Klauer Development Corporation contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement. CONTRACTOR BY TITLE DATE: ~//~/p 7 Klau eve t Corporation nn~~~~ City of Dubuque -Engineering Division Final Payment Form PAYMENT NO: COUNCIL FINAL PROJECT NAME: Third Floor Office Expansion Project CIP 1021822: Engineering Office Expansion - 3`d Floor CIP 1021820: Traffic Control Area on 3`d Floor of City Hall CONTRACTOR: Klauer Development Corporation DATE: November 12, 2007 CONTRACT AMOUNT: $62,696.00 BID ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED TO DATE TO DATE Base Bid Lump Sum 1 $ 62,696.00 1 $ 62,696.00 Total Earned to Date, Base Bid $ 62,696.00 . ,CHANGE ORDERS: Misc Carpet, paint and finish details LS 733.00 1.00 $ 733.00 TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 733.00 TOTAL AMOUNT EARNED TO DATE: $ 63,429.00 TOTAL DUE CONTRACTOR: $63,429.00 Architectural Services $4,273.75 ENGINEERING: $5,767.32 TOTAL CONSTRUCTION COST: $73,470.07 CERTIFICATE OF THE CITY MANAGER: I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement. APPROVED: Michael Van Millig er City of Dubuq~ e wa - ~ /~ APPROVED: , -rrC~' ..~ Gus Psihoyos, City Engineer City of Dubuque, Iowa CERTIFICATE OF THE CONTRACTOR: The undersigned, Klauer Development Corporation contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement. CONTRACTOR: Klauer veto nt Cor or I n BY: TITLE: P/L ~5 ad ~- DATE: ~~ ,j/p '~ .