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Minutes Airport 1 28 02 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, January 28, 2002 4:00 p.m. Dubuque Regional Airport Dubuque Air Service Conference Room PRESENT: ABSENT: STAFF: GUESTS: MEDIA: Rick Goodin, Doug Brotherton, John Markham, Jim O'Neill, and Ted Goodman None Andy Perry, Bob Boleyn, Peggy Dickson and Gordy Vetsch Kevin Foley and nine students from the University of Dubuque, Rick and Karen Schilling Erin Coyle (Telegraph Herald) 01. OLD APPROVAL IDF MINUTES Jim O'Neill made a motion to approve the minutes of the 12/17/01 meeting. The motion was seconded by Doug Brotherton. AYES: All. NAYS: None. BUSINESS: AIRLINE CONCESSION RI~OUFST.~ The Commission was advised that Northwest Airlink and American Eagle had received a letter advising them they would receive a credit with their February invoices for an amount that would offset their baggage claim area expense for the months of September, October, November and December of 2001. The Commission asked to be advised if the Airport receives a reply. ~3. REVI~/{DF THF NE'~N MANA{~I=RR ~I3ALS Andy Perry advised the commission that he had complet~='d all his assigned goals with the exception of meeting with CMT, whiCh is scheduled for next week. Document in 218 02 Agenda.doc Page 1 printed: 2_/13/~2 at 10:50AM Airport Commission Minutes January 28, 2002 Meeting Page 2 A. AIRPORT COMMISSION GOALS The Commission will discuss these at the end of the meeting. RLCVIE'W AIRPORT STATISTICS: Revenue passenger enplanements: 1) American Eagle was up 35.53% for the entire year of 2001 compared to the entire year of 2000. 2) Northwest Airlink was down 11.25% for the entire year of 2001 compared to the entire year of 2000. 3) Overall Airport totals were down 3.38% for the entire year of 2001 compared to the entire year of 2000. Total enplaned revenue passengers in 2001 were 56,353. Aimraff Operations: 1) Aimraft operations were up 7.3% for the entire year of 2001 compared to the entire year of 2000. The total yearly operations were 47,951. Airport Financial Reports 1) December Expenses should be at 50.00% of the annual budget, but actual airport operating expenses are at 39.69%. 2) Revenues should be at 50.00% of the annual budget, but actual airport operating revenues are at 52.99%. Dubuque Air Service Report 1) In 2001, the total 100LL gallons sold were up 6.3% compared with 2000. Docarnent in 2 18 02 ,~enda.doc Page2 Printed: 2/13/02 at 10:50 AM Airport Commission Minutes January 28, 2002 Meeting Page 3 2) In 2001, the total Jet-A gallons sold were down 3.5% compared with 2000. 3) Total JetA and 100LL gallons sold in 2001 were up 1.1% compared with 2000. Andy Perry told the Commission he proposed giving the Commission the entire statistics package every quarter rather than monthly. The Commission asked for a summary sentence to be added to the revenue report. They also requested load factors and transient log reports. Andy told the Commission if anything is out-of the-norm such as sales, revenue or expense variations, an accident, or operational matters, the Commission will receive a report at the next meeting. The Commission received their packets via e-mail and a hard copy. The Commission preference was to use e-mail. Until a scanner can be obtained, any correspondenca or hard copy material will be given at the meeting. This was acceptable to the Commission GREAT LAKI=S PAYMENT Andy Perry told the Commission he made contact with Doug Voss but had not received a schedule of payments. The Commission discussed if the matter should be tumed over to Tim O'Brien for legal action. Since several payments have been made, Andy asked the Commission wait until next month to see if he could work with Great Lakes. The Great Lakes VP of Finance has left the company, and some things have not been followed up. Andy felt he could obtain some payments on the past due account. The Commission agreed and asked for this to come before them next month. 07. AIRP~)RT MANAGI=R'~ VI=HICLI= Andy Perry advised the Commission that he would prefer to use the money designated for the Airport Manager's vehicle toward an administrative vehicle, which would be driven by any of the administration. He felt it should be a four- wheel drive vehicle, as a car would not work off pavement to go to construction areas, or an accident site. The Commission asked that he not exceed the budget line item. Andy replied he would have some cost savings from another line item he Document in 218 02 Agenda.doc Page3 Printed: 2/13/02 at 10:50 AM Airport Commission Minutes January 28, 2002 Meeting Page 4 would like to use. The Commission asked he get a vehicle that could transport visitors, but not a high dollar SUV type vehicle. The Commission asked to be advised of the proposed vehicle and cost. 08. FAA ~I~CURITY RI~IMBHR~EMENT The Commission was appraised on the Airport's application for reimbursement of security costs through the AlP program. This would cover the amount of expense for law enforcement, the bomb blast analysis, and mitigation program. The total of these eligible costs will be about $29,500. This money will be out of the airport's AlP allocation. CMT, the Airport Engineers, felt this small amount should not jeopardize the upcoming construction project; there still would be sufficient money remaining to do the project. Ted Goodmann reminded Andy he could contact legislative aids if he had any questions regarding funding dollars. Airport staff requested approval of an $18,338.10 progress payment to CMT for the Terminal Study. Progress payments do not normally come before the Commission, but the Commission had requested that no payment be made to CMT until it was brought before the Commission again. There was discussion about what are the expectations of the Commission, ECIA, Chamber, and the City. All goals for a new terminal should be included in this study. The Commission stated there are security concerns for new terminals now that were not in place before September 11, 2001. Andy spoke about having a Master Plan completed; this will also give some direction to the airport regarding future growth. This project will need to be incorporated into the CIP. John Markham moved to approve the payment to CMT. This motion was seconded by Jim O'Neill. AYES: All. NAYS: None. The preliminary draft of the terminal study is to be distributed to everyone for review and comments. ~0_ NORTHWI~RT AIRLINI=S VI.~IT Rick Goodin proposed a meeting with Northwest in Minneapolis for sometime in February. He is planning for a two-hour meeting. Rick will be coordinating the exact date. Jim O'Neill suggested they make sure to invite the local station manager, Missy Rosalez, to travel with them because she can be very helpful with operational questions. Rick Goodin explained they would be proposing a coop- marketing plan to help their enplanements. Document in 2 18 02 Agenda.doc Page 4 Printed: 2/13/02 at 10:50 AM Airport Commission Minutes January 28, 2002 Meeting Page 5 NEW BUSINESS: 1. AVIGATI~3N I=AR~MI=NT The Commission was asked to approve an avigation easement for Schilling Limited Partnership for the construction of a new house. Rick and Karen Schilling were present to answer any questions. The Airport's legal counsel drew up this easement, which is similar to those approved previously. Andy Perry told the Commission staff recommends approval of the easement. Doug Brotherton moved to approve the easement for a payment of $1.00. This motion was seconded by Jim O'Neill. AYES: All. NAYS: None. ~ RFP~RT ~N MANAG;R~ TA~K F~RC;~ The EAA has asked to place an observation area on the entrance read where a car could pull off and watch incoming and departing aircraft. The Commission had no objections and the Manager will work with EAA on their proposal. The Air Service Taskforce was discussing a seven question marketing query. The questions were provided to the Commission. Andy Perry discussed a ticketless study, to produce O & D information. The Commission discussed what information would be obtained, and past studies the airport has undertaken. Andy felt this information was crucial before the Commission looks at going to another carrier, which should not be done at the expense of hurting an existing carrier. Currently Andy is looking at two studies approximately $8,000 apiece with funding through the marketing funds. REPORT OF TH~ MARKETING TASK FORCE IDOT will be placing an airport-economic billboard in Dubuque for almost four months. Andy suggested the Airport by to tie into those ads in the following months. An introductory segment using Andy Perry and Rick Dickinson was shot for use with a video produced by IDOT. This will be for aired on Channel 8 and can be used for presentations. Presently, Andy has bean scheduled to speak to several local groups, and is continuing to re-evaluate what is being done and trying to expand to a national level. Upcoming projects are bringing area CVB's to a reception to gain their support in the growth. Document in 2 18 02 Agenda.doc Page5 printed: 2/13/(T2 at 10:50 AM Airport Commission Minutes January 28, 2002 Meeting Page 6 Rick Goodin brought up a sky diving event that has been hosted by Quincy, IL and is currently looking for another airport. Andy Perry will be working on the possibility of hosting such an event; this is a nine-day program and would bring a large amount of money into Dubuque. He will be working with Sue Czesinski and the Chamber to determine of thero is sufficient time to host such a large event and/or if the group has already found another city in which to hold this event. There were no comments. .0.5- MI=MRFR~HIP OF NRAA AND RAP Andy Perry requested the Airport obtain a $250 membership in the NBAA, business aviation's comprehensive resource, and the Regional Aviation Partners (RAP), which was formed as a lobbying organization to represent regional aviation, and small communities. This second membership would be at no cost, only a letter of support. Ted Goodmann asked if this organization had any conflicts with Dubuque Regional Airport's goals. Andy said there were no conflicts. Doug Brotherton moved to approve both memberships. This was seconded by Teri Goodmann. AYES: All. NAYS: None. ANNUAl NATIONAL AIR S;:RVICI; CONFFRI::NC; The Commission was advised that Andy Perry had been invited to participate on the committee for the Annual National Air Service Conference which will be held in Des Moines, IA on April 7-9th. The Commission it reflected favorably on the airport that he was asked to participate in the conference. The Commission wished to hold a staff luncheon for achievements dudng the last six months, including the Part 139 perfect safety award, and all the work associat~ed with September 11, 2001 attacks. The Commission told staff to hold it at their convenience. It was determined that it will be done as a noon luncheon sometime in early February. Document in 2 18 02 Agenda.doc Page 6 Pdated: 2/13102 at 10:50 AM Airport Commission Minutes January 28, 2002 Meeting Page 7 AGREEMENT ANI3 A[3OPTION OF 113OT'S UNIFIEI~3 CERTIFICATION The Commission was asked to approve IDOT's Unified Certification Program for Disadvantage Business Enterprise (DBE). This is part of the implementation of the one-stop program directed by the Federal Government. Andy Perry told the Commission this was a good idea. Jim O'Neill moved to approve IDOT's Unified Certification Program. This was seconded by John Markham. AYES: All. NAYS: None. FEBRUARY COMMISSION MEETIN~ The Airport's budget hearing with the City Council is scheduled on the same date as the next Commission meeting. The Commission was asked if they would like to move the date of their February meeting. After some discussion, it was determined the meeting will start at 3:00 p.m., an hour earlier but on the same date. Thero was no public input. Rick Goodin told the Commission that Mike Van Milligen had asked that all unused money be retumed to the City because of the unusually tight budget. John Markham said he had been asked about the authority of the National Guard to have a car in front or the terminal moved. Andy Perry said this was not a problem only a call to notify Operations was needed. Upcoming projects will be: a. Airline Contracts b. Restaurant c. Runway 18/36 Ribbon Cutting d. Airport land use e. Strategic Planning Doug Brotherton made a motion to adjoum. This was seconded by Jim O'Neill. AYES: All. NAYS: None. Meeting adjoumed at 6:18 p.m. Document in 2 1802Agenda.doc Page7 Printed: 2/13/02 at 10:50 AM