Minutes Park & Rec 1 8 01PRESENT:
ABSENT:
OTHERS:
MINUTES
APPROVED;
VOTE:
CONCESSION
BIDS; VOTE:
PARK AND RECREATION COMMISSION MEETING
Tuesday, January 8, 2002
4:30 p.m., Carnegie-Stout Public Library, Third Floor ICN Room
Tom Blocklinger, Klm Daykin, Chuck Duggan, Paul Hoffmann, Karen Lyness
and Tom Schrobilgen
Gary Harjehausen
Staff present: Gil Spence, Pat Prevenas, John Hail and Eileen Trimble
It was moved by Schrobilgen, seconded by Blocklinger, to approve the minutes
of the December 11, 2001, meeting. The motion passed unanimously.
Two bids were received for the concession operation at McAleece Park and
Recreation Complex - one from Left and Center Field of Dreams which is
Steve Spielman's group (group wanting to lease Petrakis Field) and one from
8th Inning, the group that just finished a three-year lease. A printed copy of bid
results may be found as part of the original minutes.
Left and Center gave a guaranteed amount of $15,250 because they want one
concession stand for all activities, not one for softball and one for baseball. 8th
Inning offered a base fee of $10,000 or 20% of gross sales, whichever is
greater. The $15,250 offered by Left and Center is a higher amount than we
have received for many years.
The City has not yet reached an agreement on a lease with Steve Spielman for
use of Petrakis Field, but it should be finalized soon. It appears the scheduling
problem is worked out. The group is now looking at renting larger bleachers
and bringing in a trailer instead of building a baseball stadium. Assuming the
baseball team gets the lease for Petrakis Field, staff feels the $15,250
concession amount is in the department's best interests.
Commissioner Schrobilgen was concerned about whether Left and Center
would still want the concession operation if the baseball lease fell through, and
if not, would 8th Inning still be interested in running the operation.
Commissioners Schrobilgen and Lyness don't want to drop a concessionaire
that has been doing so well for the department. Manager Spence explained
that Left and Center has agreed to pay $15,250 no matter what sales are; the
baseball team will not want a lease for the baseball field unless they can also
get the entire concession operation. 8th Inning would have to generate over
$70,000 in sales to give the City a $15,000 commission.
It was moved by Du,q,qan, seconded by Daykin, to accept the bid of Left and
Center Field of Dreams to operate the concession stand at McAleece Park and
Recreation Complex for _a three-year term, with a guaranteed commission of
$15,250 to the City of Dubuque. The motion passed 5-0, with Blocklin,qer,
Daykin, Du,q.qan, Hoffmann and Schrobilgen voting yes; Lyness abstaining.
continued
PARK
DIVISION
REPORT:
RECREATION
DIVISION
REPORT:
OTHER
BUSINESS:
ADJOURN;
VOTE:
January 2, 2002 meeting
page two
Park Division Manager John Hail reported:
I, staff tried three or four times to flood Flora Park ice rink; they flood in the
morning, but the sun evaporates the water by late afternoon. I~ tables from
indoor pavilions are being refinished; ~ we are able to pick up more trash in
parks and on Highway 20 than we normally could at this time of year, because
we haven't had any snow; I, bids will be going out for equipment and vehicles;
~ access trail and fishing jetty is completed at Bergfeld Recreation Area; ~
construction of Comiskey building is going well; I, Flat Iron Park renovation is
close to being done; ~ newwall at Rocco Buda park is waiting for more stone.
Commissioner Schrobilgen asked how opening the plaza would affect the
department. Mr. Spence explained that there will still be some maintenance at
the plaza and we will be taking over some of the maintenance at the Ice Harbor
area and new hotel/convention center, et cetera - we do not expect any loss of
staff.
Recreation Division Manager Pat Prevenas reported:
Recreation Division fall report was mailed to commissioners; a copy may be
found in the original minutes. I, We are seeing a drop in preschool type
activities, both Just For Kids and Playtime for Tots; ~ swim lesson
registrations at Hempstead were up, and lessons at Clarke were down; ~
Uptown Recreation open gym numbers were down slightly, probably due to the
warmer weather we experienced.
Mr. Prevenas also informed commissioners: ~ winter/spring brochures were
distributed to schools last week; I, Hempstead recreational swimming on
Sundays began January 6th, with 77 people attending; ~ concrete and
excavation work at both water playgrounds should be done before Christmas;
will be painting pool tank and putting in playground piece in the spring; I, we
are recruiting for aquatic/therapeutic program supervisor and hope to have
someone hired by March 1st.
I, Commissioners are invited to budget hearing with City Council on
Wednesday, February 20th; ~ bid has gone out to companies for exclusive
soft drink contract for golf course, and is due back January 30th; I,
Commissioner Daykin would like the City to consider building an indoor pool
and Commissioner Hoffmann suggested possibly having an indoor ice skating
rink on the other side. Commissioners asked Mr. Spence to write a memo to
the City Manager to get his input.
It was moved by Blocklinger, seconded by Daykin, that the meeting be
adjourned at 5:10 p.m. The motion passed unanimously.
Chairperson
Attest