Southwest Arterial / English Mill Road Reconstruction Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 4.
ITEM TITLE: Southwest Arterial / English Mill Road Reconstruction Project
SUMMARY: Proof of publication on notice of public hearing to consider approval of
plans, specifications, form of contract, and estimated cost for the SW
Arterial / English Mill Road Reconstruction Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Southwest Arterial - English Mill Road
Reconstruction Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ English Mill Road Reconstruction-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Proof of Publication Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction-Grading, Bridge & Paving Project
Iowa DOT Project No. HDP-2100 (657)-71-31
DATE: July 14, 2015
Assistant City Engineer Bob Schiesl recommends City Council approval of the plans,
specifications, form of contract and the estimate cost of$4,824,850 for the Southwest
Arterial-English Mill Road Reconstruction Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
THE CITY OF �ix��
D L Fl
V L �nmedIaI
I /
Masterpiece oti the Mississippi 200"'.2012-201;
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineers
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction - Grading, Bridge & Paving Project
Iowa DOT Project No. HDP-2100 (657)--71-31
DATE: July 13, 2015
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information for the
Public Hearing on the Southwest Arterial - English Mill Road Reconstruction Project.
BACKGROUND
Through the continued collaborative partnership between the Iowa DOT staff and the City,
the Memorandum of Understanding (or MOU for short), was formalized with a signing
ceremony on August 9, 2013. As outlined in the MOU, the Iowa DOT and City, in joint
cooperation, will Transfer the Jurisdiction of the Southwest Arterial from the City to the
State in exchange for the Transfer of Jurisdiction of the Northwest Arterial (or Iowa 32),
and portions of existing U.S. 52 / Iowa 3 through downtown Dubuque, from the State to the
City. Additionally, the Iowa DOT proposed to re-routing of US 52 and utilization of the
Southwest Arterial to carry a portion of re-routed US 52 traffic. The Transfer of Jurisdiction
will occur after the Southwest Arterial is completed and open to traffic.
Following the execution of the MOU, the City is continuing as the lead agency for the
multiple project development phases for completing the Southwest Arterial and is
responsible for completing the following improvement projects:
Project Description Status
Final Engineering Design Underway
Right-of-Way Property Acquisition Underway
Gas Pipeline Utility Relocation Underway
North Cascade Road Reconstruction Completed
English Mill Road Reconstruction Bid July 2015
Military Road Reconstruction Bid Spring 2016
When the City completes all the project phases listed above, it is expected that all of the
City, County, and Federal funds obligated to the Southwest Arterial project will be fully
expended.
When the City completes all the project phases it is responsible for, the Iowa DOT will then
take over as lead agency and will be responsible for all remaining costs associated with
the completion of the Southwest Arterial, including grading, bridges, interchanges and
highway paving.
The first phase of construction, the North Cascade Road project was substantially
completed November, 2013. The project provided for the reconstruction (grading, paving &
bridge) and realignment of North Cascade Road which will allow the Southwest Arterial to
travel under the new North Cascade Road Bridge.
The second construction phase, the English Mill Road reconstruction project, is scheduled
for bid letting in the July 2015 and will involve side road improvements that will allow the
highway to travel under the new English Mill Road Bridge.
The third construction phase, the Military Road reconstruction project, is scheduled for bid
letting in the spring of 2016 and will involve side road improvements that will allow the
highway to travel under the new Military Road Bridge.
The City, Iowa DOT staff and the consultant design team are developing and finalizing the
construction production schedule for construction of the main line Southwest Arterial
between Highway 61/151 and Highway 20. The first construction project was let in June
2015 by the Iowa DOT for the box culvert structure at Granger Creek / Highway 61/151.
The Menards frontage road project is scheduled for bid letting in December 2015.
DISCUSSION
The English Mill Road reconstruction project will be the second side-road reconstruction
project administered by the City as part of the Southwest Arterial project. The project will
provide for the reconstruction (grading, bridge and paving) and realignment of English Mill
Road. Since English Mill Road will travel over the future Southwest Arterial, the project will
also include the construction of a new bridge on English Mill.
The realigned section of English Mill Road, which will cross over the future Southwest
Arterial will be constructed to Iowa DOT rural roadway design standards which will include:
24-foot roadway; 8-foot paved shoulders; and 3:1 graded roadside foreslopes.
The design team systematically reviewed each bridge structure on the Southwest Arterial
Project and those on crossing side roads (North Cascade, English Mill, and Military Road).
Each bridge location was evaluated for present and future bicycle and pedestrian use. It
was concluded that the future English Mill Road Bridge (over the Southwest Arterial) would
include a 14-foot wide separated sidewalk which would accommodate bicycle and
pedestrian use. Other bridges will include a dedicated separated sidewalk or paved
shoulder due to the location of the future bicycle and pedestrian trail that will be
constructed as part of the four-lane phase of the Southwest Arterial.
The project will be constructed while allowing through traffic at all times. A low speed on-
site detour has been included in the project to accommodate local English Mill Road traffic
during the bridge construction.
Any future development and annexation of property into the City of Dubuque along English
Mill Road which results in a transition of the roadway from the proposed rural section to a
future urban section would require English Mill Road to be upgraded to meet city standards
and specifications. Additional property outside of the existing English Mill Road right-of-
way will be maintained to allow for roadway corridor improvements in the future.
PROJECT SCHEDULE
The project development schedule for the Southwest Arterial - English Mill Road
Reconstruction Project is as follows:
Iowa DOT Advertisement for Bids June 16, 2015
City Initiate Concurrence in Public Bidding Process July 6, 2015
City Publish Public Hearing Notice on Plans &Specifications July 10, 2015
City Public Hearing on Plans & Specifications July 20, 2015
Iowa DOT Receipt of Bid Proposals (Bid-Letting) July 21, 2015
City Award Construction Contract (Subject to Iowa DOT Approval) August 3, 2015
Iowa DOT Late Start Date April 4, 2016
Contract Completion Date 240 Working Days
Completed Summer 2016
Historically in the past, with projects that are bid through the Iowa DOT in Ames, it has
been the standard practice of the Engineering Department to coordinate the local public
bidding process through City Council which would mirror the Iowa DOT bidding schedule.
Typically, the standard practice would allow for a project to be brought before City Council
for concurrence to initiate the bidding process through the Iowa DOT in Ames and a public
hearing would be held prior to the State bid letting. Following the public hearing on July
20th, the City Council will be requested to concur in the award of the Improvement Contract
at the August 3rd meeting, subject to Iowa DOT approval. This process is in full compliance
with the Iowa Code public bidding requirements.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Southwest Arterial - English Mill Road Reconstruction Project
through the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the English Mill Road Reconstruction Project is as
follows:
Estimate
Construction Contract $ 4,113,500
Contingency 411,350
Contract Administration / Construction Engineering 300,000
Total Project Cost 4,824,M
The project funding summary is as follows:
CIP No. Fund Source Description Estimate
3001287 Federal SAFETEA-LU Funding (80%) $ 3,859,880
3001287 City - Local Funding (10%) I 482,485
County - Local Funding (10%) ` 482,485
Total Project Funding C $ 4.824.850
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Southwest Arterial - English Mill Road Reconstruction project
through adoption of the enclosed resolution.
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
F=TROJECTS\SOUTHWEST ARTERIAL\ENGLISH MILL ROAD RECONSTRUCTION(657)\Council&Staff DocumentsTublic
Hearing
RESOLUTION NO. 255-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE SOUTHWEST ARTERIAL - ENGLISH MILL ROAD
RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, .form of contract and estimated cost for the
Southwest Arterial - English Mill Road Reconstruction Project, in the estimated amount
$4,824,850.00, are hereby approved.
Passed, adopted and approved this 20th day of July, 2015.
Attest:
Keviii S. Firnstahl, (;MC, City Clerk
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
i
�l
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: July 10, 2015, and for which the charge is $22.67. 11
CITY OF DUBUQUE F,
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING.ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR, THE
SOUTHWEST ARTER-
IAL r4rEJNGLISK MILL
ROAD RECONSTRUG- i
TION, 'GRAOING,
B_, E,, ND{PAYING F
P[
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, POJECT JE „'IOWA OOT
ROCT ,NO.ia`oo HOP
2'
NOTICE I5 HEREBY
this day o , 20 GIVEN The;City Coun-
cil of the- City of
Dubuque Iowa will
hold .a public:hearing
on the proposed plans,
specifications, form of
cont ract'and estimated
colt for the.rsouthwest
Arterial �English„'Mill I
�Roatl Reconstruction
Nay Public in and for Dubuque County' Iowa. Prglect Iowa Dar
Project No.-,. HDP;210�
(•657) 71 31,, in accor-
dance with the
provisions of Chapter
26;"Code of Iowa, at
6.30 p m., on the 20th
�h�pikr. Ips (P, � T�t�l����� �day of July,.2015 in the
Historic Federal Build-
Commission Number ib4FJ1_ ing Cpyncil•Chambers
o P 'y(on x . FE%• t,2Qf7 (second floor) 350
West 6th Streefi
Du°buqu•e,,Iq�Wa.
proposed-plans sped`- !
fications; form of
(contract and estimated
cost:are noVv on file in
the office.of.the City=
Clerk, 50 W<. 13tH st,;
Dubuque. ;At said
hearing any';interested
person. may appear l
and file objections
thereto.
The scope .o, e
I Project is as'follows:
The i1ro)ect will
provide s for'the recon
structlon (grading;
bridge and,paving)and
realignment of English
Mill Road ;which will )
travel over the future
SouthwestArteria).
Any visual or hearing-
impaired persons need- I
ing special.-assistance
or';persons.with'spkllal
aceessi6ility;= needs
should contact the City
Clerk's office at (563)
5894100 or TDD, at
(563)r 690-6678 at least
,48 hours prior to'the
meeting.
Published by order of J
the City Council given
on.the 6th day of July; 1
2015
Kevin S.Firnstahl,
CMC,City Clerk
It 7/10
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