9 8 15 City Council Agenda ROLL CALL ORDER FOR MEETING OF
September 8,2015
Bring, SettingResnick, Connors, Jones, Seel, Lynch
CITY OF DUBUQUE IOWA
`4V OF OpCITY COUNCIL MEETING
t ,\ Historic Federal Building
C 350 W 6th Street
0NUT � September8 9115
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Council meemngs are video streamed live and archived at voomecityoftlubuqueorg/media and on Dubuque's
CityCbannel on Me Med acorn cable system at Channel (analog) and 85.2 (digitap.
WORK SESSION
1. 5:30 PM-Walking Tour of the Dubuque Intermodal T2nsit Center
(A ribbon cutting CY be anheduleJ at a Nture date)
RE GU AR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
PRESENTATIONS)
1. American P ublic Works Associated P roject of the Year Aware
Coil Engineer II Jon Signal:to present the Project of the Year swans from the American Pubic Works Association for
the SRF Green Alley Project Bis SetYear 1 (Envlmnm ental Less Than$5 Million)
PROCUM TIONS)
1. Hunger Action Awareness Day (Septem her 19, 9115)
2. Days M Peace and Ceasefire (September 1149, 9115)
CONSENT ITEMS
The consent agenda items are considered to be routine and non controversial and all consent items will be normallyvoted
upon in a single motion wltlloutany separate discussion on a particular item If youwould like to discuss one of the Consent
Items, please go tothe microphone and be recognized by the Mayor and sb@the item you would like removed from the
Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Subm iced
Aft and Cultural Affairs A Wlsaw Commission of 7/23', City Council Proceedings of 3/3, 8/10 3/1 T, Civil Service
Commission of 3/19 Historic Preservation Commission of 3/20', Human Rights Commission of 7/13', Long Range Planning
Advisory Commission of 3/19', Sister City Relationships AWlsaw Commission Goal Seting of 8/24 P met of P ublication of
City Council Pmceedings of 7/23, 7/29, 3/3, 8/10 3/17, Proof of publication for Notice of Claims and Summary of Receipts
for Month Ending 7/31
Suggested Dispositon: Receive and File
2. hence of Claims and Suits
Paul Avenarius for vehicle tlamage, Penni Schmitt forvehicletiamage
Suggested Dispositon: Receive and File; Refer W City Attorney
3. Disposition M Claims
City Attorney advising that the following claims have been reforms to Public Entity Risk Services of Iowa, the agent for the
a Com Punitles Assurance Pool. Paul Avenarius for vehicle tlamage, P ennl S chmlit for vehicle dam age Sisters of the
Visitation for vehicle tlamage.
Suggested Dispositon: Receive and File; Concur
4. Dubuque Wal Resource Recovery Cerner Showing Return on Investment
City Manager transmitting the City's informational brochure about the return on investment at the Water& Resource
Recovery Center.
Suggested Disposition: Receive and File
5. Dubuque Jaycees 2016 Fireworks Request
Correspondence from Thomas Parsley, General Manager for Radio Dubuque, in partnership with the Dubuque Jaycees
requesting approval to conduct a fireworks display on Sunday, July 3, 2016 from 9:00 p.m. to 10:30 p.m. on Volunteer
Road between Hawthorne and Lime Streets with a rain date of July 4, 2016.
Suggested Disposition: Receive and File; Approve
6. Acceptance of Storm Sewer Improvements in Lot 1 of Westview Shopping Center Place No. 4
City Manager recommending acceptance of the public improvements that the developer, Molo Oil Company, has recently
completed in Lot 1 of Westview Shopping Center Place No. 4 (common address 1895 John F. Kennedy Road).
RESOLUTION Accepting public improvements in Lot 1 of Westview Shopping Center Place No. 4 in the City of Dubuque,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Semi Annual Consent Decree Report
City Manager recommending approval for the City Manager to certify the September 30th Semi Annual Consent Decree
Report to be submitted to the U.S. Department of Justice, U.S. EPA and the Iowa Department of Natural Resources.
Suggested Disposition: Receive and File; Approve
8. Miller-Riverview Park -Concrete Pads Project Award
City Manager recommending that the award for the Miller Riverview Park—Concrete Pads Project to Midwest Concrete,
Inc. be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
9. Renewal Rates for Worker's Compensation Claims Administration
City Manager recommending acceptance of the renewal rates from Alternative Services Concepts for services related to
the administration of the City's Worker's Compensation Program.
Suggested Disposition: Receive and File; Approve
10. Acceptance of Grant of Sanitary Sewer Utility Easement-3045 Indiana Court
City Manager recommending acceptance of a permanent easement for sanitary sewer across part of Lot 1 of Indiana
Subdivision No. 2 from Eric Bakken.
RESOLUTION Accepting a Grant of Easement for sanitary sewer through, over and across par of Lot 1 of Indiana
Subdivision No. 2 in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Acceptance of Grant of Easement for Intersection Improvements at Loras Blvd, Grandview Ave. and
University Ave.
City Manager recommending acceptance of a Grant of Easement for underground electric, fiber optic cable, traffic signals &
other Appurtenances and sidewalk across part of Tschirgi and Schwind's Subdivision owned by William and Kathleen
Jester.
RESOLUTION Accepting a Grant of Easement for Underground Electric, fiber optic cable, traffic signals & other
appurtenances and sidewalk through, over and across part of Lot 61, and Lot 1 of the East '/ of Lot 59, in Tschirgi and
Schwind's Subdivision, City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Acceptance of Grant of Warranty Deed - 1610 Loras Blvd
City Manager recommending acceptance of a Warranty Deed for Access Rights across Part of Lots 59 and 61 in Discharge
and Schwind's Subdivision, owned by William and Kathleen Jester.
RESOLUTION Approving the acquisition of real estate owned by William and Kathleen jester in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. State Flood Mitigation Board -Amendment to Agreement
City Manager recommending approval to seek an amendment to the State Flood Mitigation Board Funding Agreement for
the Bee Branch Watershed Flood Mitigation Project.
RESOLUTION Authorizing an amendment to the Agreement with the State of Iowa Flood Mitigation Board which authorizes
the City's use of Sales Tax Increment funding for the Bee Branch Watershed Flood Mitigation Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Collective Bargaining Agreement Amendment-Teamsters Local #120 (Bus Operators)
City Manager recommending approval of an amendment to the Collective Bargaining Agreement with Teamsters Local
Union No. 120 (Bus Operators).
Suggested Disposition: Receive and File; Approve
15. German Bank Building
City Manager recommending approval of the release of the City's mortgage on the German Bank Building at 342 Main
Street.
RESOLUTION Approving the release of a Mortgage by the City of Dubuque, Iowa on the German Bank Building at 342
Main Street.
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Property Acquisition - Dubuque Community School District(Audubon School)
City Attorney recommending adoption of a resolution accepting the deed to property owned by Dubuque Community
School District adjacent to Audubon School for the Bee Branch Creek Restoration Project.
RESOLUTION Accepting the Deed to certain real estate in Dubuque County, Iowa from the Dubuque Community School
District
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Civil Service Commission
Civil Service Commission submitting the Certified Lists for the positions of Public Safety Dispatcher and Sanitation Driver.
Suggested Disposition: Receive and File; Make Matter of Record
18. Alice Wolf vs. City of Dubuque
City Attorney submitting the Release following the settlement of Alice Wolf vs. the City of Dubuque.
Suggested Disposition: Receive and File
19. Quarterly Sustainable Dubuque Report
City Manager transmitting the July 2015 Sustainable Dubuque Report.
Suggested Disposition: Receive and File
20. U.S. Federal Energy Regulatory Commission
Notice from the U.S. Federal Energy Regulatory Commission of a preliminary permit application proposing to study the
feasibility of a hydroelectric project at Lock and Dam No. 11.
Suggested Disposition: Receive and File; Refer to City Manager
21. Parking System Technician
City Manager recommending that the position of Laborer in the Parking Division be replaced with a Parking System
Technician position.
Suggested Disposition: Receive and File; Approve
22. Restrictive Covenant for Residential Real Estate - 1501-1503 Bluff Street
City Manager recommending approval of a Resolution attaching a Restrictive Covenant to 1501-1503 Bluff Street prior to
City disposal.
RESOLUTION Attaching Duplex-Owner Occupied Residence Restrictive Covenant to 1501-1503 Bluff Street, Dubuque,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
23. Restrictive Covenant for Residential Real Estate -2525 Windsor Avenue
City Manager recommending approval of a resolution attaching a Restrictive Covenant to 2525 Windsor Avenue prior to
City disposal.
RESOLUTION Attaching Single Family Residence Restrictive Covenant to 2525 Windsor Avenue, Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. City Street Financing Report for Fiscal Year 2015
City Manager recommending approval of the City of Dubuque's Fiscal Year 2015 City Street Financing Report and
authorize filing with the Iowa Department of Transportation.
RESOLUTION Approving the City of Dubuque Fiscal Year 2015 City Street Financing Report
Suggested Disposition: Receive and File; Adopt Resolution(s)
25. Request for Qualifications -Transit Bus Storage Facility
City Manager recommending approval to release a Request for Qualifications to solicit consultant interest in Design
Development Construction Documents, and Construction Administration Services for the Transit Bus Storage Facility.
Suggested Disposition: Receive and File; Approve
26. Request for Proposals -Southwest Arterial Project Construction Engineering Services
City Manager recommending authorization to proceed with initiating the Request for Proposals process for soliciting
proposals from qualified consulting firms to provide all phases of Construction Engineering Services for both the English
Mill Road Reconstruction Project and the Military Road Reconstruction Project.
Suggested Disposition: Receive and File; Approve
27. Authorized Depository Institutions
City Manager recommending approval to add Hometown Bank as an authorized depository for City ambulance funds.
RESOLUTION Naming Depositories
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. AmeriCorps Partners in Learning Grant Agreement for 2015-2016
City Manager recommending approval of the City Managers execution of the grant agreement for the period September 1,
2015, to August 31, 2016 with the Iowa Commission on Volunteer Service.
Suggested Disposition: Receive and File; Approve
29. Improvement Contracts / Performance, Payment and Maintenance Bonds
Drew Cook & Sons Excavating, Inc., for SRF Green Alley Project Bid Set 2-Year 3; and IA 32 Hike-Bike Trail Phase 4 & 5
Project; Portzen Construction, Inc., for SRF Green Alley Project Bid Set 3-Year 3;
Suggested Disposition: Receive and File; Approve
30. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of
Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses
and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Lake Eleanor Lift Station and Water Main Extension Project
City Manager recommending initiation of the public bidding process for the Lake Eleanor Lift Station Project, and further
recommends that a public hearing be set for September 21, 2015.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public
hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 9/21/15
2. Federal Building Lease - Iowa State University
City Manager recommending that a public hearing be set for September 21, 2015 on the proposal to lease space in the
Federal Building to Iowa State University.
RESOLUTION Intent to dispose of an interest in real property owned by the City of Dubuque, Iowa by lease between
the City and Iowa State University of Science and Technology
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 9/21/15
3. Fiscal Year 2016 First Budget Amendment
City Manager recommending the first Fiscal Year 2016 Budget Amendment be set for public hearing for September 21,
2015.
RESOLUTION Setting the date for the public hearing on Amendment No. 1 to the Fiscal Year 2016 Budget for the City
of Dubuque
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 9/21/15
4. Bunker Hill Golf Course Irrigation Phase 2 Project
City Manager recommending initiation of the public bidding process for the Bunker Hill Irrigation Replacement Phase 2
Project, and further recommends that a public hearing be set for September 21, 2015.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public
hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 9/21/15
5. Sale of Property-2525 Windsor Avenue
City Manager recommending that a public hearing be set September 21, 2015, on the disposal of 2525 Windsor Avenue
to Ted Stackis Construction in accordance with all terms and conditions set forth in the bid documents and Contract
Agreement.
RESOLUTION of Intent to dispose of an interest in City of Dubuque real estate, setting a time and place for hearing and
providing for the hearing of notice thereof
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 9/21/15
6. Voluntary Annexation - Bahl Property
City Manager recommending that a public hearing be set for October 5, 2015, on the voluntary annexation request from
Martin J. and Linda C. Bahl, and Terrance G. Bahl, for 1.3 acres of their property from Asbury Road north to Forest Hills
Subdivision in the City of Asbury.
RESOLUTION Setting a public hearing on an application for voluntary annexation of territory to the City of Dubuque,
Iowa
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 10/5/15
BOARDS/COMMISSIONS
1. Boards and Commissions Applicant Review
Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions.
Applicant appointments will be made at the next City Council meeting.
Historic Preservation Commission
Two, 3-year terms through July 1, 2018 (Vacant terms of Krueger At-Large) and (Rapp Old Main District - Interim)
Applicants:
Susan Price, 653 '/ White St. (Qualifies for At-Large)
D. Joseph Rapp, 27 Locust St. (Old Main District— Interim)
This commission is subject to the State of Iowa Gender Balance Law.
9 Commissioners total; currently 4 males/1 female/4 vacancy
Environmental Stewardship Advisory Commission
One, 3-year term through October 1, 2018 (Expired term of Koch)
Applicant:
David Koch, 1950 Admiral St.
2. Boards and Commissions Appointments
Appointments to the following commissions to be made at this meeting.
Arts and Cultural Affairs Advisory Commission
One, 3-year term through June 30, 2018 (Vacant term of Henkels- Business Professional in the cultural and
entertainment district)
Applicant:
Matthew Gregory, 1560 Iowa St. Unit 3 (Qualifies for Business Professional in the cultural and entertainment district)
Housing Trust Fund Advisory Committee
One, 3 year term through August 17, 2018 (Vacant term of Holz)
Applicant:
Jim Holz, 3010 Indiana Court
Human Right Commission
One, 3-year term through January 1, 2016 (Vacant term of Lenhart)
Applicants:
Sarah Fisher, 3045 Kaufmann
Angela Jones, 2413 Pearl St. (Additional Applicant)
Adrienne Scott, 1365 Solon St. (Additional Applicant)
R.R.S. Stewart, 460 Summit St.
This commission is subject to the State of Iowa Gender Balance Law.
9 Commissioners total; currently 4 males/4 female/1 vacancy
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Dubuque Industrial Center Economic Development District- Urban Renewal Plan Amendment
Proof of publication on notice of public hearing to consider approval of an amended and restated Urban Renewal Plan
for the Dubuque Industrial Center Economic Development District and the City Manager recommending approval.
RESOLUTION Approving the Amended and Restated Urban Renewal Plan for the Dubuque Industrial Center Economic
Development District
Suggested Disposition: Receive and File; Adopt Resolution(s)
2. Upper Bee Branch Creek Mississippi River Trail Project
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract and
estimated cost for the Upper Bee Branch Creek Mississippi River Trail Project and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Upper Bee Branch Creek
Mississippi River Trail (MRT) Iowa DOT Project No. SB-IA-2100(675)-7T-31
Suggested Disposition: Receive and File; Adopt Resolution(s)
REINSTATE THE RULES
This action limits discussion to the City Council
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized
by the Mayor.
1. Appeal of Historic Preservation Commission Action - 100 Main Street
Joe Zwack filing an appeal of a Historic Preservation Commission action denying the addition of balconies at his
business, Lot 1, 100 Main Street.
Suggested Disposition: Receive and File; Council
2. Greater Dubuque Development Corporation -Quarterly Update
President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque
Development Corporation.
Suggested Disposition: Receive and File
3. Annexation and Roadway Improvement Agreement with the City of Asbury
City Manager recommending approval of an Annexation and Roadway Improvement Agreement between the City of
Asbury and the City of Dubuque related to properties owned by Stephen Kelley and Martin, Linda and Terrence Bahl.
RESOLUTION Approving the Annexation and Roadway Improvement Agreement between the City of Asbury and the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
4. Severance Request - Kelley Property
City Manager recommending approval of a Severance Petition from Stephen Kelley, 6900 Asbury Road, to facilitate
annexation of the property to the City of Asbury.
RESOLUTION Approving severance of certain territory from the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Water& Resource Recovery Center- Nutrient Reduction Plan
City Manager recommending approval of the draft Nutrient Reduction Strategy for the Water& Resource Recovery
Center prepared by Strand Engineers and Associates and to recommend authorization for Strand to submit the plan to
Iowa Department of Natural Resources (IDNR).
Staff will make a brief presentation.
RESOLUTION Authorizing Strand Associates of Madison, Wisconsin, to submit to the Iowa Department of Natural
Resources the Water& Resource Recovery Center Nutrient Reduction Plan
Suggested Disposition:
Receive and File; Adopt Resolution(s), Staff Presentation
6. Roadway Improvement Project at John F. Kennedy Road and West 32nd Street
City Manager recommending approval of an Agreement with developer Kivlahan Farms L.C. for construction of public
roadway improvements at the intersection of JFK Road and West 32nd Street.
RESOLUTION Approving an Agreement for Construction of Roadway Improvements at JFK Road and West 32nd
Street between the City of Dubuque, Iowa and Kivlahan Farms, L.C.
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Environmental Covenant-Old City Garage (PNG) Site
City Manager recommending approval of a resolution approving an Environmental Covenant and Termination and
Release of Property Restriction for the old City Garage site, formerly People Natural Gas.
RESOLUTION Approving an Environmental Covenant and Termination and Release of Property Restriction for the old
City Garage site, formerly Peoples Natural Gas at 925 Kerper Boulevard, Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Mission of Mercy Dental Clinic
City Manager recommending City support for the Iowa Mission of Mercy Dental Clinic event sponsored by the Iowa
Dental Foundation and scheduled for September 21 through 24, 2016 at Five Flags Center.
Suggested Disposition: Receive and File; Approve
9. Code of Ordinances Amendment - Industrial Center West Urban Renewal
City Manager recommending approval of an amendment to the tax increment ordinance for the Dubuque Industrial
Center Economic Development District that would allow tax increment financing to be used in the new Subarea G.
ORDINANCE Amending Ordinance No. 39-15, Previously Amended, providing that general property taxes levied and
collected each year on all property located within the Amended And Restated Dubuque Industrial Center Economic
Development District Urban Renewal Area of the City of Dubuque, County of Dubuque, State of Iowa, by and for the
benefit of the State of Iowa, City of Dubuque, County of Dubuque, Dubuque Community School District, and other
taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and
indebtedness, including bonds issued or to be issued, incurred by said City in connection with the Amended And
Restated Dubuque Industrial Center Economic Development District Urban Renewal Redevelopment Project
Suggested Disposition: Receive and File; Motion B; Motion A
10. Code of Ordinances Amendment-Title 2 Civil Service Commission
City Manager recommending approval of an ordinance amendment which establishes the Civil Service Commission and
provides for the powers, operation, membership and meetings.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2 Boards and Commissions by Repealing Chapter 2
Civil Service Commission and Adopting a New Chapter 2 Civil Service Commission in Lieu Thereof Establishing the
Civil Service Commission and Providing for the Powers, Operation, Membership, and Meetings
Suggested Disposition: Receive and File; Motion B; Motion A
11. Code of Ordinances Amendment-Title 2 Sister City Relationships Advisory Commission
City Manager recommending approval of an ordinance which adds a new Title 2, Chapter 9 which establishes the Sister
City Relationship Advisory Commission and provides for the powers, operation, membership and meetings.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2 Boards and Commissions by Repealing Chapter 9
Sister City Relationships Advisory Commission and Adopting a New Chapter 9 Sister City Relationships Advisory
Commission in Lieu Thereof Establishing the Sister City Relationships Advisory Commission and Providing for the
Powers, Operation, Membership, and Meetings
Suggested Disposition: Receive and File; Motion B; Motion A
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and
which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed
with your comments; however, no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition to Chapter 21.5(1)(c), -Q)Code of Iowa
ADJOURNMENT