Request for Proposals - Southwest Arterial Project Construction_English Mill, Military Road Copyright 2014
City of Dubuque Consent Items # 26.
ITEM TITLE: Request for Proposals - Southwest Arterial Project Construction
Engineering Services
SUMMARY: City Manager recommending authorization to proceed with initiating the
Request for Proposals process for soliciting proposals from qualified
consulting firms to provide all phases of Construction Engineering Services
for both the English Mill Road Reconstruction Project and the Military Road
Reconstruction Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ RFP for English Mill and Military Road Reconstruction-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
Request for Proposals for Construction Engineering Services
English Mill Road Reconstruction, Project No. HDP-2100 (657)-71-31
Military Road Reconstruction, Project No. HDP-2100 (664)-71-31
DATE: September 2, 2015
Assistant City Engineer Bob Schiesl recommends City Council authorization to proceed
with initiating the Request for Proposals process for soliciting proposals from qualified
consulting firms to provide all phases of Construction Engineering Services for both the
English Mill Road Reconstruction Project and the Military Road Reconstruction Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
AII4meric11 a City
DUBgkE r
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
Request for Proposals for Construction Engineering Services
English Mill Road Reconstruction, Project No. HDP-2100 (657)-71-31
Military Road Reconstruction, Project No. HDP-2100 (664)-71-31
DATE: September 1, 2015
INTRODUCTION
The purpose of this memorandum is to request City Council authorization to proceed
with initiating the Request for Proposals (RFP) process for soliciting proposals from
qualified consulting firms to provide all phases of Construction Engineering (CE)
Services for both the English Mill Road Reconstruction Project and the Military Road
Reconstruction Project.
BACKGROUND
Both the English Mill Road Reconstruction and the Military Road Reconstruction
Projects are bisecting side road reconstruction project which are part of the overall
Southwest Arterial project. Both projects will include grading, bridge, and PCC
pavement improvements that will allow the future highway to travel under the new
English Mill Road Bridge and the new Military Road Bridge.
Sealed bids were received for -
_ - a u ue ind
the English Mill Road
Reconstruction Project by the
Iowa DOT on July 21, 2015. Mustn�°"""West
� r
Taylor Construction, Inc. of
New Vienna, Iowa was
awarded the construction s _�- TechnolaW-
contract in the amount of � —
$3,536,064. The English Mill 'y
Road Reconstruction project
specified 240 working days with -- Key Southwest Artenai
H ig hwayslStreets/Roads
free winter work. The Dubuque City Limits \
h
reconstruction meeting
p g is
scheduled for September 2nd
and Taylor Construction anticipates starting grading operations in mid to late
September.
Construction plans for the Military Road Reconstruction Project are approximately 95%
complete with an estimate of probable cost at $6.8 million. The Military Road
Reconstruction Project is programmed for an Iowa DOT letting in either late 2015 or
early 2016, with construction expected to begin in April 2016. The Military Road project
is very similar to the English Mill Road project with grading, bridge and paving, however
additional geotechnical parameters will be specified to address the deep shale cuts,
processing of the shale material, and slope stability requirements.
SCOPE OF SERVICES
The Consultant shall provide and perform a scope of services for all phases of
Construction Engineering (CE) Services and possibly construction staking if needed.
The Consultant shall provide a qualified senior inspector or technician to perform
regular full-time on-site observations as deemed necessary by the Consultant and
approved by the City. The level of effort for the inspection services is based on the
contract with completion of construction activities in two (2) construction seasons. The
on-site observations shall note the progress and quality of various aspects of the work
of the Contractor and shall perform field checks and testing of material and
documentation as required by the Iowa DOT.
DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS
The Disadvantaged Business Enterprise (DBE) Program, as established in Title 49,
Code of Federal Regulations (CFR), Part 26, applies to this contract. The goal for DBE
participation on this contract is 2.5%. Consultants will be expected to demonstrate a
good faith effort and take all necessary and reasonable steps to ensure that DBE's have
the maximum opportunity to participate in the contract work.
CONSULTANT SELECTION PROCESS
Because the Construction Engineering (CE) Services contract will use federal funding,
the full consultant selection process will be done in accordance with the Iowa
Department of Transportation (I.M. 3.305) consultant selection process. The consultant
selection will be based upon the consultant's qualifications and experience, and the
Selection Committee's determination of the consultant best suited for this project.
CONSULTANT SELECTION SCHEDULE
The general schedule for the consultant services selection process, interviews and
contract negotiations RFP is as follows:
• RFP's released to Consultants: September 1 , 2015
• RFP Questions /Answers Deadline: September 8, 2015
• Consultant Response Proposals Due: September 11 , 2015
• Selection Committee Review: September 15, 2015
• Recommendation to Iowa DOT/ City Council: September 21 , 2015
• Consultant - Notification: September 22, 2015
• Negotiate Scope of Services / Contract: September 22 - September 25, 2015
• Iowa DOT Pre-Audit: September 28 - October 2, 2015 "
• City Council Approve Contract: October 5, 2015
• Consultant - Notice to Proceed: October 6, 2015
Dates shown are approximate and are subject to change.
CONSULTANT SELECTION COMMITTEE
The Consultant Selection Committee for the Construction Engineering (CE) Services
contract includes the following members:
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
Kyle Kritz, Assistant City Planning
Ken TeKippe, Finance Director
BUDGETIMPACT
The estimate of probable cost to provide Construction Engineering (CE) Services for
both the English Mill Road Reconstruction Project and the Military Road Reconstruction
Project is as follows:
Construction Engineering (CE) Services Cost Estimate
English Mill Road Reconstruction Project $ 408,087
Military Road Reconstruction Project 500,000
Total Project Cost $ 9082087
The anticipated project funding is summarized as follows:
Fund Description Fund Amount
Federal SAFETEA-LU Funding (80%) $ 726,469
City - Local Funding (10%) 90,809
County - Local Funding (10%) 90,809
Total Project Funding 908 087
ACTION TO BE TAKEN
I respectfully request City Council approval and authorization to proceed with initiating
the Request for Proposals (RFP) process for soliciting proposals from qualified
consulting firms to provide Construction Engineering (CE) Services for both the English
Mill Road Reconstruction Project and the Military Road Reconstruction Project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Greg Doeden, Civil Engineer
Kyle Kritz, Assistant City Planning
Ken TeKippe, Finance Director
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