Lake Eleanor Road Lift Station and Water Main Extension Project_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Lake Eleanor Lift Station and Water Main Extension Project
SUMMARY: City Manager recommending initiation of the public bidding process for the
Lake Eleanor Lift Station Project, and further recommends that a public
hearing be set for September 21 , 2015.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 9/21/15
ATTACHMENTS:
Description Type
❑ Lake Eleanor Lift Station Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution and Public Notice Resolutions
❑ Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Lake Eleanor Lift Station Project
CI P 7102350 — Sewer
Cl P 7401411 -Water
DATE: September 2, 2015
City Engineer Gus Psihoyos recommends initiation of the public bidding process for the
Lake Eleanor Lift Station Project, and further recommends that a public hearing be set
for September 21, 2015.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE Cij
Dubuque
Dr-i L dCC AmericaCCY
Masterpiece oti the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Enginee `(J
<�
SUBJECT: Lake Eleanor Lift Station Project
CIP 7102350 - Sewer
CIP 7401411 - Water
DATE: August 31, 2015
INTRODUCTION
The enclosed resolution authorizes the public bidding procedure for the Lake Eleanor
Road Lift station and water main extension.
BACKGROUND
The City entered into a pre-annexation agreement, with Truck County, August 2, 2013.
The agreement contained terms that the City and Truck Country would share in the cost
of providing a temporary sanitary connection. The engineering department has been
working with Truck Country and adjacent property owners to achieve the best possible
solution to serve not only Truck Country but the surrounding area as well.
DISCUSSION
The City retained the services of WHKS and Co. to provide design services for a
sanitary sewer lift station that will be located along Lake Eleanor Road, on a permanent
easement provided by Truck Country. Truck Country is also constructing an 8" sanitary
sewer that will extend, from the Lift station, to the Northern terminus of their property.
This sewer will allow for future sanitary sewer service to the properties along the East
side of Key West Drive.
WHKS was also retained to design a water main extension along Lake Eleanor road to
provide water service for the new building that Truck Country is currently constructing at
the south end of their property.
The sanitary sewer will be extended from the technology park, along Digital Drive and
cross highway 151/61 near the intersection with Lake Eleanor Road. The water main
will be extended from the intersection of 151/61 and Lake Eleanor Road. These
extensions of sewer and water services will fulfill the terms of the pre-annexation
agreement with Truck Country and provide for City services to the surrounding area in
the future. (Exhibit 1 — Lake Eleanor Road Lift Station sewer shed).
PROJECT SCHEDULE
The proposed schedule for the Utility Extension projects is as follows:
Initiate Public Bidding Process September 8, 2015
Publish Notice to Bidders, Advertise for Bids September 11, 2015
Publish Public Hearing Notice on Plans & Specs September 11, 2015
Public Hearing on Plans & Specifications September 21, 2015
Receipt of Bid Proposals (Bid Letting) September 24, 2015
Award Construction Contract October 5, 2015
Intermediate Completion Date December 31, 2015
Project Completion Date June 1, 2016
RECOMMENDATION
I recommend that the City Council give preliminary approval to the construction plans
and specifications and establish September 21, 2015, as the date of the public hearing,
and hereby authorize the City Clerk to advertise for bid proposals for the Lake Eleanor
Road Lift station and water main extension project.
BUDGET IMPACT
The estimate of probable cost for the Lake Eleanor Road Lift station and water main
extension Project is as follows:
Lift Station:
Construction Cost Estimate $ 246,805.50
Contingency (10%) 24,680.55
Construction Engineering & Inspection 40,722.91
Total Lift Station Estimated Project Cost $ 312,208.96
Water Main:
Construction Cost Estimate $ 249,949.50
Contingency (10%) 24,994.95
Construction Engineering & Inspection 41,241.67
Total Water Main Estimated Project Cost $ 316,186.12
Total Estimated Project Cost $ 628,395.08
2
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7102350 Outfall Manhole $ 312,208.96
7401411 Main Extension Annexation Relocation $316,186.12
Total Project Funding $ 8,395.08
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and authorize
the City Clerk to advertise for bid through adoption of the enclosed resolutions for the
Lake Eleanor Road Lift station and water main extension Project.
Attachments
Prepared by: Todd Irwin
cc: Jenny Larson, Budget Director
Bob Green, Water Department Manager
Ken TeKippe, Finance Director
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 303-15
LAKE ELEANOR LIFT STATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE
ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Lake
Eleanor Lift Station Project in the estimated amount $496,755.00, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 21st day of Septembe2015, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6thStreet, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The Lake Eleanor Lift Station Project is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in
a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not less than four but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 24th day of September, 2015. Bids shall be opened and read by the
City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on
the 5th day of October, 2015, in the Historic Federal Building Council Chambers (second floor),
350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 8th day of September, 2015.
Attest:
:
ftt:7:_o2Zgv,y_.,e7
Kevi S. Firnstah , C, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE LAKE ELEANOR LIFT
STATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Lake Eleanor Lift Station Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
21st day of September, 2015, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
• This project will include the construction of a sanitary sewer lift
station and approximately 1 ,400 linear feet of 4" HDPE force main.
The lift station will be located along Lake Eleanore Road, adjacent
to Truck Country. The force main will extend to the East, crossing
U.S. Highway 151/61 , and connect to an existing manhole located
on Digital drive in the Technology Park.
• This project also includes extending approximately 930 linear feet
of 12" water main from the East side of U.S. Highway 151/61 to the
West, along Lake Eleanore Road. This extension will connect to an
existing water service for Truck Country.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 12015
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Lake Eleanore Road Lift Station and Water Main Project
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on September 24, 2015, in the Office of the City Clerk, City
Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:OOPh.m. on September
24, 2015, at City Hall - Conference Room B, 50 West 13 h Street, Dubuque,
Iowa, for consideration by the City Council at its meeting on October 5, 2015.
The City of Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and must be in operation by December 31 ,
2015 and be fully completed by June 1 , 2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.citVofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Prosect
Lake Eleanore Road Lift Station and Water Main Project, CIP # 7102350,
7401411
This project will include the construction of a sanitary sewer lift station and
approximately 1 ,400 linear feet of 4" HDPE force main. The lift station will be
located along Lake Eleanore Road, adjacent to Truck Country. The force main
will extend to the East, crossing U.S. Highway 151/61 , and connect to an existing
manhole located on Digital drive in the Technology Park.
This project also includes extending approximately 930 linear feet of 12" water
main from the East side of U.S. Highway 151/61 to the West, along Lake
Eleanore Road. This extension will connect to an existing water service for Truck
Country.
Published in the Telegraph Herald on September 11 , 2015