Upper Bee Branch Creek Mississippi River Trail Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 2.
ITEM TITLE: Upper Bee Branch Creek Mississippi River Trail Project
SUMMARY: Proof of publication on notice of public hearing to consider approval of
plans, specifications, form of contract and estimated cost for the Upper
Bee Branch Creek Mississippi River Trail Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Upper Bee Branch Creek Mississippi River Trail
(MRT) Iowa DOT Project No. SB-IA-2100(675)-7T-31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Upper Bee Branch Creek Mississippi River Trail-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Proof of Publication for Notice of Hearing Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Upper Bee Branch Creek Restoration Project
Upper Bee Branch Creek Mississippi River Trail (MRT)
Iowa DOT Project No. SB-IA-2100(675)-7T-31
DATE: September 1, 2015
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of$2,566,875 for the Upper Bee
Branch Creek Mississippi River Trail Project.
The project will be funded through the Bee Branch Watershed Flood Mitigation Project,
including $1,000,000 from a National Scenic Byways Grant, $250,000 from a State of
Iowa RECAT Grant and $100,000 from a State Recreation Trails Grant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Deron Muehring, Civil Engineer
THE CITY OF Dubuque
DUB E
Masterpiece oiz the Mississippi ZOO,•2012•2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Deron Muehring, Civil Engineer ,
DATE: August 31, 2015
SUBJECT: Upper Bee Branch Creek Restoration Project
Upper Bee Branch Creek Mississippi River Trail (MRT)
Iowa DOT Project No. SB-IA-2100(675)-7T-31
(CIP#7201654 & 3401654)
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information for the
Public Hearing on the Upper Bee Branch Creek Mississippi River Trail Project.
BACKGROUND
The City of Dubuque was awarded National Scenic Byways grant funding of$1,000,000
in August 2011 for the Bee Branch Creek Mississippi River Trail (MRT) that is part of
the Upper Bee Branch Creek Restoration Project. The current on-street bike route of the
national Mississippi River Trail will be converted to an off-road bike/hike trail that will be
located in the linear park along the daylighted Bee Branch Creek. The Bee Branch
Creek MRT Route will incorporate bike/hike trails, lighting, benches, trees,
sustainable landscaping, parking, a waterfall overlook, and an amphitheatre/outdoor
classroom.
The Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users
(SAFETEA-LU), enacted in 2005, continued the National Scenic Byways Program.
Federal regulations provide that federal funds for the National Scenic Byways Program
are to be administered by the Iowa Department of Transportation.
Iowa Code Sections 306A.7 and 307.44 provide for the City of Dubuque and the Iowa
Department of Transportation to enter into agreements with each other for the purpose
of financing transportation improvement projects in Iowa with Federal funds. The City of
Dubuque proposed the Upper Bee Branch Creek Restoration Project as a National
Scenic Byway (NSB) project for funding under Sec. 162 of Title 23, United States Code.
State Recreational Trail (SRT) funding is available per Iowa Code Chapter 465B and
the City of Dubuque's application to use these funds was approved by Transportation
Commission Order No. PPM-2012-12 on October 11, 2011. The funding will be used in
conjunction with the National Scenic Byways funds to construct the Bee Branch Creek
Mississippi River Trail.
The Department of Transportation provided an agreement for the $1,100,000 in
National Scenic Byways/State Recreational Trail grant funding.
DISCUSSION
The Upper Bee Branch Creek Restoration Project (Phase 7 of the Bee Branch
Watershed Flood Mitigation Project) will be constructed through multiple contracts. The
Upper Bee Branch Creek Mississippi River Trail (MRT) is the third contract.
The improvements associated with this contract are to convert the current on-street bike
route of the National Mississippi Trail to an off-road bike/hike trail that will be located in
the linear park along the daylighted Bee Branch Creek. The Bee Branch Creek MRT
Route will incorporate bike/hike trails, lighting, benches, trees, sustainable
landscaping, parking, a waterfall overlook, and an amphitheatre/outdoor classroom.
Due to the use of National Scenic Byways and State Recreation Trails funding to
help fund the improvements, the project must be let through the Iowa Department of
Transportation (Iowa DOT) who administers these funds on behalf of the federal and
state governments respectively.
PROJECT SCHEDULE
The schedule for the Upper Bee Branch Creek Mississippi River Trail (MRT).is as
follows:
Preliminary Approval of plans, specifications, form of August 17, 2015
contract, and estimated cost; Setting of Public Hearin
Advertisement for Bids (Iowa DOT) August 18, 2015
Publish Notice of Public Hearing (Iowa DOT) August 21 , 2015
Public Hearing on Plans & Specifications September 8, 2015
Bid Letting (Iowa DOT) September 15, 2015
Award Construction Contract (Subject to Iowa DOT Approval) September 21, 2015
Completion Date Completed Summer 2016
Local projects bid through the Iowa DOT are advertised by the Iowa DOT. But it has
been the City's standard practice to proceed through the bidding process at the local
level mirroring the Iowa DOT bidding schedule. While the City does not advertise for
bids, or distribute plans and specifications, the City still holds a public hearing to
consider the plans, specifications, form of contract, and estimated cost for the project.
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Following the public hearing, a request to award the contract will be sent to the City
Council for their consideration. The City's award would be subject to Iowa DOT
approval. This process is in full compliance with the Iowa Code public bidding
requirements. I
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Upper Bee Branch Creek Mississippi River Trail Project
through the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable costs for the Upper Bee Branch Creek Mississippi River Trail
(MRT) is as follows:
Fund Source Description Estimate
Construction $2,125,776
Contingency 106,289
Engineering 334,810
Total Project Cost $2.566,875
The project will be funded by the Fiscal Year 2016 appropriation in the amount of
$43,359,000 for the Bee Branch Creek Restoration Project— Phase 4 and Phase 7 of
the Bee Branch Watershed Flood Mitigation Project [CIP#7201654].
Project funding includes $1,000,000 from a National Scenic Byways grant, $250,000
from a RECAT grant, and $100,000 from a State Recreation Trails grant.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Upper Bee Branch Creek Mississippi River Trail Project through
the adoption of the enclosed resolution.
Attach.
Prepared by Deron Muehring, Civil Engineer II
Cc: Barry Lindahl, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Marie Ware, Leisure Services Manager
Don Vogt, Public Works Director
Laura Carstens, Planning Services Manager
Steve Brown, Project Manager
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®eron Muehring, Civil Engineer II
Bandy Gehl, Public Information Officer
Kristin Hill, Bee Branch Communications Specialist
Debra Arp, Grant Program Administration Team Leader, Iowa ®OT
Mary Stahlhut, Iowa Byways Program Manager, Iowa ®OT
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Prepared by: Deron Muehring, City Hall, 50 W 13th Street, Dubuque IA 52001 563-589-4270
RESOLUTION NO. 310-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE UPPER BEE BRANCH CREEK MISSISSIPPI RIVER
TRAIL (MRT) IOWA DOT PROJECT NO. SB -IA -2100(675)-7T-31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Upper Bee Branch Creek Mississippi River Trail (MRT), in the estimated amount
$2,125,776.00, are hereby approved.
Passed, adopted and approved this 8th day of September, 2015
Attest:
4„ 4001r To r-vr,e
Kevin S. irnstahl, C C, y Clerk
y D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
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I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: August 21, 2015, and for which the charge is $21.53. y
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Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of 20 .
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otary Public in and for Dubuque County, Iowa.
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on the proposed plans, the City Council given
specifications, form:of on the 17th day of
contract and estimated August,2015.
cost for;the Upper.Bee Kevind&Firnstahl,
Branch Creek Missis- CMC,City Clerk
Sippi River Trail(MRT), It 8/21
Iowa DOT Project No. ,s --
SB-IA-2100(675)-7T-31, ,
in accordance with the
provisions of Chapter
26, Code of Iowa,,at
6:30 p.m, on'the.8th'
day of September, 1
2015, in the, Historic
FederalBuilding'Coun-
cil Chambers (second
floor),,350 West 6th
Street,;Dubuque, Iowa. 1
Said proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the office of'the'City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.., q
The rscope, of-,the 1
Project is as follows:
.*The Bee Branchi �
Creek MRT Route.will
incorporate bike/hike
trails, lighting, benches,
trees,sustainable land-
scaping, - parking,, a
CITY OF DUBUQUE, waterfall'overlook,and
IOWA "an amphitheatre/out
OFFICIAL.NOTICE door classroom. i
NOTICE OF PUBLIC Any visual or hearing-
HEARING ON PLANS, impaired persons need- !
SPECIFICATIONS, ing special assistance
FORM OF CONTRACT, ,or persons with special`
AND ESTIMATED accessibility needs i
COST FOR,THEUPPER Should contact the City l
BEE BRANCH CREEK --Clerk's..office at (563)
MISSISSIPPI RIVER `589-4100-or TDD Lat
TRAIL (MRT) °IOWA (563) 690-6678 at least
DOT PROJECT NO.SB- 48 hours prior to the
IA-2100(675)-7T-31 meeting.
NOTICE IS HEREBY Published by order of
GIVEN: The City
Council of the;City of
Dubuque, Iowa will
hold a public hearing
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