Code of Ordinances Amendment - Title 2 Sister City Relationships Copyright 2014
City of Dubuque Action Items # 11.
ITEM TITLE: Code of Ordinances Amendment - Title 2 Sister City Relationships
Advisory Commission
SUMMARY: City Manager recommending approval of an ordinance which adds a new
Title 2, Chapter 9 which establishes the Sister City Relationship Advisory
Commission and provides for the powers, operation, membership and
meetings.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2
Boards and Commissions by Repealing Chapter 9 Sister City
Relationships Advisory Commission and Adopting a New Chapter 9 Sister
City Relationships Advisory Commission in Lieu Thereof Establishing the
Sister City Relationships Advisory Commission and Providing for the
Powers, Operation, Membership, and Meetings
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion A
ATTACHMENTS:
Description Type
❑ Sister City Relationships Advisory Commission-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Ordinance Ordinance
❑ Suggested Motion Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Boards and Commissions — Sister City Relationships Advisory
Commission
DATE: August 27, 2015
The City Attorney's Office and the City Clerk's Office have been working on updating
the Boards and Commissions ordinances to make the standard provisions in all of the
ordinances uniform and consistent.
Assistant City Attorney Crenna Brumwell recommends City Council approval of an
ordinance which adds a new Title 2, Chapter 9 which establishes the Sister City
Relationship Advisory Commission and provides for the powers, operation, membership
and meetings. The Sister City Relationships Advisory Commission was originally
established in November 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Crenna Brumwell, Assistant City Attorney
THS CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
CRENNA M . BRUMWELL , ESQ.
ASSISTANT CITY ATTORNEY /�
To: Michael C. Van Milligen /l/I`'`„".'_Y_
City Manager
DATE: August 27, 2015
RE: Boards and Commissions — Sister City Relationships Advisory
Commission
The City Attorney's Office, together with the City Clerk's Office and each individual
department, have been working on updating the Boards and Commissions ordinances
for the City of Dubuque. The goal is to make the standard provisions in all of the
ordinances uniform and consistent.
Attached please find a draft ordinance for the Sister City Relationships Advisory
Commission, which was established in November 2010. For this ordinance, a new Title
2, Chapter 9 is adopted which establishes the Sister City Relationships Advisory
Commission and provides for the powers, operation, membership, and meetings.
I recommend that the ordinance be submitted to the City Council for consideration.
Please let me know if you need further information.
Thank you.
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 57-15
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS BY REPEALING CHAPTER 9 SISTER CITY RELATIONSHIPS
ADVISORY COMMISSION AND ADOPTING A NEW CHAPTER 9 SISTER CITY
RELATIONSHIPS ADVISORY COMMISSION IN LIEU THEREOF ESTABLISHING
THE SISTER CITY RELATIONSHIPS ADVISORY COMMISSION AND PROVIDING
FOR THE POWERS, OPERATION, MEMBERSHIP, AND MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Title 2, Chapter 9 of the City of Dubuque Code of Ordinances is
hereby repealed and the following adopted in lieu thereof:
Chapter 9
SISTER CITY RELATIONSHIPS ADVISORY COMMISSION
2-9-1: COMMISSION CREATED:
There is hereby created the Sister City Relationships Advisory Commission.
2-9-2: PURPOSE:
The purpose of the commission is to facilitate and maintain educational, economic, and
cultural exchanges with the city's officially recognized international sister cities; to
explore potential relationships with cities where a sister city relationship may be
mutually beneficial; and to engage partnerships with the business community, cultural
entities, and education institutions that will enhance sister city relationships.
2-9-3: INTERNAL ORGANIZATION AND RULES:
The commission may adopt rules and , regulations to govern its organizational
procedures as may be necessary and which are not in conflict with this Code of
Ordinances or the Iowa Code.
2-9-4: PROCEDURES FOR OPERATION:
All administrative, personnel, accounting, budgetary, and procurement policies of the
city govern the commission in all its operations.
2-9-5: MEMBERSHIP:
A. The commission comprises thirteen (13) residents of the city, appointed by the
city council.
B. Residents must be eighteen (18) years of age or older.
C. Special Qualifications.
1. Two (2) members must be city council members.
2. Eleven (11) members must be at large residents of the city.
2-9-6: OATH:
Each person, upon appointment or reappointment to the commission, must execute an
oath of office at the first meeting of the commission following the appointment or
reappointment or at the city clerk's office any time prior to the first meeting of the
commission.
2-9-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
2-9-8: VACANCIES:
Vacancies must be filled in the same manner as original appointments.
2-9-9: OFFICERS/ORGANIZATION:
The commissioners must choose annually two (2) persons to serve as facilitators, each
to serve a term of one (1) year. The city manager must appoint a city staff person to
serve as secretary. The commissioners must fill a vacancy among its officers for the
remainder of the officer's unexpired term.
2-9-10: MEETINGS:
A. Regular Meetings. The commission must meet quarterly.
B. Special Meetings. Special meetings may be called by the facilitators or at the
written request of three (3) commissioners.
C. Open Meetings. All meetings must be called and held in conformance with the
Iowa Open Meetings Law.
D. Attendance.
1. In the event a commissioner has been absent for three (3) or more
consecutive meetings of the commission, without being excused by the
facilitators, such absence will be grounds for the commission to recommend to
the city council that the position be declared vacant and a replacement
appointed.
2. Attendance must be entered upon the minutes of all meetings.
E. Minutes. A copy of the minutes of all regular and special meetings of the
commission must be filed with the city council within ten (10) working days after each
meeting, or by the next regularly scheduled city council meeting, whichever is later.
F. Quorum. Six (6) commissioners constitute a quorum for the transaction of
business. The affirmative vote of a majority of the commissioners present and voting is
necessary for the adoption of any motion or resolution.
2-9-11: COMPENSATION:
Commissioners serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official commission
business within the limits established in the city administrative policies budget.
2-9-12: REMOVAL:
Except as provided in 2-9-10(D)(1), the city council may remove any commissioner for
good cause.
2-9-13: POWERS:
The commission has the following powers, duties, and responsibilities:
A. To recommend to the city council the official acknowledgement of or
absolving of a sister city relationship.
B. To facilitate and maintain the exchange of information by and between the
city and its sister cities through, but not limited to, correspondence, delegation
visits, and event planning.
Section 2. Nothing herein effects the term of any person serving as a
commissioner as of the effective date of this Ordinance.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the 8th day of eptember, 2015.
Roy D. Bu", Mayor
Attest:
Kevin S irnstahl, City Clerk
OFFICIAL,
PUBLICATI
ORDINANCE NOr O-
7-15'
AMENDING CITY OF
DUBUQUE ';CORE OF'
ORDIN4NCES. TITLE 2
BOARDS ANIq'}COM-
MISSIONS BY' RE-
PEALING CMAP'EER. 9
SISTER',CITY ; RELA-
TIONSHIPS AD14=
SORY COMM((sSION
AND :CHADOAPPTTINGER A
NEW 9.
SISTER CITY , DELAF
TIONSHIPS •'ADVI.;
SORY i COMMJSSION i
IN LEU THEREOF
ESTAI3LISH)NG: THE,
SISTER CITY '.RELA=-
TIONSHIPS ADV
SORY, DOMMISSION
AND PROVIQINU,FOn
TIDE OWE S, OIPER
AT1ON MEI(iBER8j11P,
AND MEETINGS
NOW,'TI EREFORE,
BTHE CITYE IT' QRDAINED BY
COUNCIL
OF,,. THE CITY OF
DUBUQUE, IOWA:
Section. 1. Title 2,
Chapter 9 of the City of
Dubuque Code- of
Ordinances is hereby
repealed and, the I
following' adopted in I
lieu thereof
SISTERChaptCIT9Y.;
RELATIONSHIPS`
ADVISORY'S
COMMISSION
2=9-1: 'COMMISSION
CREATED 1
Ther'e is hereby'
1 created the Sister City
Relationships Advisory
Commission
2-9-2: PURPOSE:
The purpose: of the
commission Is +, to
facilitate and' maintain
educational, economic,
and cultural exchanges
with the s officially
recognized interna-
tional sister cities; to
e =potenial
tionshexplorips witht" citiesrela-
where a si,
relationship rnsteray' becity
mutually beneficial;
and to engage .part-
nerships w th the
business, community,
cultural : entities, and
education institutions
that will enhance sister
city relationships.
2-9-3: INTERNAL
ORGANIZATION AND I
RULES:
The commission may
adopt. rules and regu-
lations to govern," its
organizational proce
dures as "May , be
necessary W
are not in conflicandt with
this
ces, Codeor' the Iowa
of Ordi
Code.
2-9-4: PROCEDURES
FOR OPERATION:
All administrative,
personnel, accounting,
budgetary, and pro-,1
curement policies' of
the city govern the -
commission in, all its
operations.
2-9.5: MEMBERSHIP:
A. The commission
comprises thirteen (13)
residents of the 'city,
appointedby the :city
council.
B. Residents must bef
eighteen (18) years of
age or older.
C. Special Qualifica-
tions,
1. Two (2).members'
must be city council
members.
2: Eleven (11) mem-
bers must be at large '
1 residents of the city.
2-9-8: OATH:
Each person, upon
appointment Pr re-
appointment to the 1
,1 commission; must exe
cute an oath of office
at the first meeting of
the commission`';fol-
lowing..the appoint-.
mentor reappointment I
or at the city clerk's
office any time prior to
the first meeting of the
commission.
2-9-7: TERMS:
The term of office for
gommissioners, is three.
(3)`'.years' or until such
commissioner's sue
cessor 'is 'appointed
apd qualiflbd.
, 2 98: VACANCIES(
Vacancies must be
filled in the same
manner as original
appointments.
2=9-9: OFFICERS/OR-
GANIZATION:
The commissioners
•must chooannually
two (2person
)' s tp
serve as facilitators
each to servese a terra of
one (1)- year: The ;city
manager' must appoint
a' city. staff person to
Serve -as secretary. The
commissioners , must
fill -a vacancy . among
its officers for"the
remainder `of the 'r of- 'I
liter's unexpired term.
2-9-10: MEETINGS:
A. Regular Meetings.
The 'commission must
meet quay.
B. Special -;Meetings.
' Special 'meetings may
be called'byrterlthe facil-
itators or at the written
request .of three (3)
commissioners.
C. Open Meetings. All
meetings,, "must be.
called and held in
conformance with the
Iowa Open Meetings
Lw.
D'. Attendance:
1 mthe ; event; a.
:3).1:
ommissioner has
been absent. for. three
(3) or metre gonsecu-
tive meetjngs of the r
commission without
'being,' excused: by the i
,facilitator's; , such ab- I,
sence will" be grounds='
forercothe commissionthecity'to
mm.
council 'that .,the
I
poition+ end peto ,.declared
vacant , and °" a re
p lacepi ent, appointed.
2.
2 Attendance must bei ,
entered upon the min-
utes of"all nieetmgs.
E Minutes A copy' of
the r>iinutes >• of ' all
regular , arid special
rheetmgs `- of the
commission must •'be
filed with' the : city
council within ten (10)
working, 'days ':after
each .meeting, or by.
the next regularly
scheduled city council j
meeting, whichever is.
later.
'F. QUoru Sb (6)
commissione 5 consti-
il
tute a quorum for the
transaction- of bus•
ness The affirmative
i: ity'
the commissiamajoroners pofre-
11 sent and'of voting is
necessary.-fthe
adoption of anyOmotion
or resolution.
2 9 11 'CMPENSAor-
TION
Commissioners serve
witheut'compensation,
'provided tnatu'irse ept
receive reltnbursemept
for necessary travel
and other
cial expencosmes
whilg on ;offir-
mission busmess,with-
in the limits estab-
Ilshetl in 'the city,
administrative policies
budget -
'2 -91: 2REMOVAL:
Except as provided in
2 9 10(D)(1),, the city
oouncll? may remove.'
any commissioner for
good"
cause..
2 9 13: POWERS:
The commission has
the following powers,
duties , an'd' responsi
bilities:
A. Tb recommend to
the, city council the
official. •.acknowledge -
Ment of or; absolving of
a sister city relation-.
ship- '
, B. To facilitate and
maintain the exchange
ofinformation by and
between the city and
its sister cities
through,' but not, limit-
ed to, correspondence,
delegationrvisits, and
event planning
Section 2 Nothing
herein effects the term
of any person serving 'I
as a commissioner as ;I
of the effective date of
this Ordinance.
Section 3. This
Ordinanceuponpublication.takes effect I
. i
Passed, approved,
and ad
day of opted Septemberthe8th,
2015.
/s/Roy D. Buol, Mayor
Attest: /s/Kevin S.
Firnstahl, City Clerk
Published officially in
the Telegraph Herald �I
newspaperon the llth
day , of September, '
2015.
/s/Kevin S. Firnstahl,
City Clerk:;
1t9/11
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: September 11, 2015, and for which the charge is $58.91.
aixe
Subscribed to before me, a N ary Public ' and for Dubuque County, Iowa,
this AV day o , 20 /5 .
.1772't71141<"
otary Public in and for Dubuque County, Iowa.
ARY K. WESTEREYE
Commission Number 1E4885
My Comm. Exp, FEB, 1, .n17