10 5 15 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on October 5, 2015 in
the Historic Federal Building,,ui350 W. 6th Street.
uPresent: Mayor Buol; Council Members, B‘Cone, 1414/1414/, Rd'snick,
tton; City Manager Van Milligen L
Absent: City Attorney Lindahl
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Sustainable Dubuque.
WORK SESSION
SUSTAINABLE DUBUQUE
Adjournment
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on October 5, 2015 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor BGoI; Council Members Brig Connors, Jones, Lyn, Remick, S tton;
City Manager Van
Ab
illigen, City Attorney Linda hl (via phone)
Ma -or Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Head Start Day (October 14, 2015) was accepted by Brenda Sullivan of Operation:
New View Community Action Agenacy, 1473 Central Avenue.
2. White Cane Safety Day (October 15, 2015) was accepted by
3. Trick -or -Treat Night (October 31, 2015) was accepted by Mayor Buol.
4. Arts and Humanities Month (October 2015) was accepted by Marina O'Rourke, Arts
and Cultural Affairs Advisory Commission Chairperson.
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council Proceedings of 9/21; Civil Service Commission of 9/17; Community
Development Advisory Commission of 9/16; Housing Commission of 8/25; Housing
Trust Fund Advisory Committee of 9/17, 9/21; Human Rights Commission of 8/10; Park
and Recreation Advisory Commission of 9/8; Sister City Relationships Advisory
Commission of 9/16; Proof of publication for City Council Proceedings of 9/8
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Lynn Ann Chillook for personal injury/vehicle damage; Liberty Mutual on behalf of
Daniel Bellows for personal injury; Patrick Maiden for vehicle damage; Don Pettit for
vehicle damage; Frank Vlach, III for vehicle damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Liberty Mutual
on behalf of Daniel Bellows for personal injury; Lynn Ann Chillook for personal
injury/vehicle damage; Patrick Maiden for vehicle damage; Don Pettit for vehicle
damage; Frank Vlach, III for vehicle damage
Suggested Disposition: Receive and File; Concur
4. Government Finance Officers Association - Distinguished Budget Presentation
Award
Correspondence from the Government Finance Officers Association (GFOA) advising
that it has awarded the Distinguished Budget Presentation Award to the City of
Dubuque for the tenth consecutive year and Certificates of Recognition for budget
preparation to Budget Director Jennifer Larson for the Fiscal Year 2015/2016.
Suggested Disposition: Receive and File
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5. Dubuque National Service Partnership Award
City Manager transmitting information the Corporation for National and Community
Service recognizing the Dubuque National Service Partnership with an award in honor
of retired Senator Tom Harkin.
Suggested Disposition: Receive and File
6. Port of Dubuque Clean Marina Certification
City Manager transmitting information on the recent award to the Port of Dubuque
Marina making it the first Certified Clean Marina in Iowa.
Suggested Disposition: Receive and File
7. NICC Outreach Success Coach Report
City Manager transmitting a report by Samaria Neely, Outreach Success Coach at
NICC
Suggested Disposition: Receive and File
8. Catfish Creek Watershed
City Manager transmitting educational brochures for the Catfish Creek Watershed.
Suggested Disposition: Receive and File
9. Southwest Arterial Project - Consultant Selection for Construction Engineering
Services
City Manager recommending concurrence with the selection of IIW, P.C. as the first -
ranked consultant and requests approval for the City Manager to execute the Standard
Consultant Contract with IIW, P.C. to provide all phases of Construction Engineering
Services for both the English Mill Road Reconstruction Project and the Military Road
Reconstruction Project.
Suggested Disposition: Receive and File; Concur
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10. Acceptance of Deed - CW Wolff, LLC (SELCO)
City Manager recommending approval of a resolution accepting the Quit Claim Deed
related to the purchase of the alley between Main Street and Salina Street by CW Wolff,
LLC (SELCO).
RESOLUTION 331-15 Accepting the Deed to certain real estate from CW Wolff, LLC in
Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Authorized Depository Institutions
City Manager recommending approval of a resolution increasing the maximum balance
allowed at Fidelity Bank and Trust.
RESOLUTION 332-15 Naming Depositories
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Assignment & Assumption Agreements - Cottingham & Butler, Inc.
City Manager recommending approval of a resolution consenting to the Assignment and
Assumption Agreement between Town Clock Building Company and Cottingham &
Butler, Inc. and a second resolution consenting to the Assignment and Assumption
Agreement between Security Investments, LLC and Cottingham & Butler, Inc.
RESOLUTION 333-15 Consenting to the Assignment of: 1) City of Dubuque, Iowa,
Downtown Rehabilitation Loan Program Loan Agreement, Number: DRLP#2-01 dated
June 28, 2001; 2) Promissory Note dated June 28, 2001; 3) Mortgage to City of
Dubuque, Iowa dated June 28, 2001 and recorded as Instrument No. 9858-01, and 4)
Mortgage to City of Dubuque, Iowa dated May 20, 2002 and recorded as Instrument No.
9234-02, between the City of Dubuque, Iowa and Town Clock Building Company to
Cottingham & Butler, Inc.
RESOLUTION 334-15 Consenting to the Assignment of: 1) City Of Dubuque, Iowa,
Downtown Rehabilitation Loan Program Loan Agreement, Number: DRLP#3-98 Dated
November 13, 1998; 2) Promissory Note dated January 24, 2008; and 3) Mortgage to
City of Dubuque, Iowa Dated January 24, 2008 and recorded as Instrument No. 2008-
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00001182, between the City of Dubuque, Iowa and Security Investments, LLC to
Cottingham & Butler, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
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13. Restrictive Covenant for 1849 Jackson Street
City Manager recommending approval of a resolution attaching a single family
residence restrictive covenant to 1849 Jackson Street prior to the City's disposal of the
property.
RESOLUTION 335-15 Attaching a Single Family Resident Restrictive Covenant, to
1849 Jackson Street, Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Grandview/Loras and Grandview/University Intersection Improvements
Project - Set Fair Market Value and Start Eminent Domain Proceedings
City Manager recommending approval of a resolution which establishes and sets the
Just Compensation Valuation (Fair Market Value) for each identified permanent
easement to be acquired based on the Eminent Domain Value Finding Appraisals
Reports for the Grandview/Loras and Grandview/University Intersection Improvements
project.
RESOLUTION 336-15 Establishing the fair market value of real property for the
Grandview / Loras and Grandview / University Intersection Improvements Project,
directing good faith negations for the acquisition of property and authorizing the
commencement of Eminent Domain proceedings, if necessary, to acquire property
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Acceptance of Storm Sewer Easement at 2810 Wildwood Court
City Manager recommending acceptance of a Grant of Permanent Easement for Storm
Sewer across 2810 Wildwood Court from Stan and Charalin Simon.
RESOLUTION 337-15 Accepting a grant of Permanent Easement for storm sewer
through, over and across part of Lot 1 of S. Simon Place, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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16. Brunskill Street Place Storm Water Detention Facility Acceptance
City Manager recommending acceptance of the storm water detention facility that the
developer, McDermott Brothers Construction, has completed and is dedicating in
Brunskill Street Place in the City of Dubuque.
RESOLUTION 338-15 Accepting stormwater detention facilities in Brunskill Street
Place, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Acceptance of a Permanent Easement for Storm Sewer at 2595 Fulton Street
City Manager recommending rescission of Resolution No. 318-15 and approval of a
new resolution correcting the legal description and property owner information in
connection with the acceptance of a permanent easement for storm sewer across a
portion of residential property at 2595 Fulton Street from Andrea and Joel Leach.
RESOLUTION 339-15 Rescinding Resolution 318-15 and accepting a Grant of
Permanent Easement for storm sewer through, over and across part of Lot 27 in
Highland Addition, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Grant of Permanent Easement and Agreements - Bus Shelters
City Manager recommending Council approval of Easement Agreements and
acceptance of Grants of Permanent Easement for bus shelters at Windsor Park
Retirement Apartments, 801 Davis Street, and Goodwill Industries, 2121
Holliday Drive.
RESOLUTION 340-15 Approval of an agreement and accepting a Grant of Permanent
Easement for a bus shelter located at Goodwill Industries, 2121 Holliday Drive in
Dubuque, Iowa
RESOLUTION 341-15 Approval of an agreement and accepting a Grant of Permanent
Easement for a bus shelter located at Windsor Park Retirement Apartments, 801 Davis
Street in Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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19. Restated Plan Document & Summary Plan Description for Point of Service
Health Care Plan
City Manager recommending approval for the City Manager to execute the Restated
Plan Document and Summary Plan Description for the City's health care plan that
incorporates all of the amendments.
Suggested Disposition: Receive and File; Approve
20. Alternative Services Concepts, LLC (ASC) Agreement
City Manager recommending authorization to execute an agreement with Alternative
Services Concepts, LLC (ASC) for worker's compensation claims services.
Suggested Disposition: Receive and File; Approve
21. 2015 Department of Justice Body Worn Camera Grant Acceptance
City Manager recommending approval of the acceptance of the 2015 Department of
Justice Body Worn Camera Grant.
Suggested Disposition: Receive and File; Approve
22. School Resource Officer Agreement
City Manager recommending approval of the Fiscal Year 2015-2016 School Resource
Officer Agreement between the City of Dubuque Police Department and the Dubuque
Community School District.
Suggested Disposition: Receive and File; Approve
23. Drug Abuse Resistance Education (DARE) Program Agreement
City Manager recommending approval of the Fiscal Year 2015-2016 DARE Agreement
between the City of Dubuque Police Department and the Dubuque Community School
District.
Suggested Disposition: Receive and File; Approve
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24.2015 Justice Assistance Grant (JAG) Application
City Manager recommending acceptance of the 2015 Justice Assistance Grant (JAG)
application.
Suggested Disposition: Receive and File; Approve
25. Iowa's Clean Air Attainment Program (ICAAP) Application for Funding Traffic
Improvements - NW Arterial and Pennsylvania Avenue
City Manager recommending approval of a resolution authorizing the City of Dubuque to
submit an application to the Iowa Department of Transportation for Iowa's Clean Air
Attainment Program (ICAAP) to assist with funding a proposed right turn lane on
Pennsylvania Avenue at the Northwest Arterial.
RESOLUTION 342-15 Authorizing the filing of a grant application with the Iowa
Department of Transportation for Iowa Clean Air Attainment funding for the City of
Dubuque Pennsylvania Avenue and NW Arterial Right Turn Lane Improvement
Suggested Disposition: Receive and File; Approve
26. Iowa's Clean Air Attainment Program (ICAAP) Application for Funding Traffic
Improvements - NW Arterial and John F. Kennedy Road
City Manager recommending approval of a resolution authorizing The City of Dubuque
to submit an application to the Iowa Department of Transportation for Iowa 's Clean Air
Attainment Program (ICAAP) to assist with funding a proposed right turn lane on John
F. Kennedy Road at the Northwest Arterial.
RESOLUTION 343-15 Authorizing the filing of a grant application with the Iowa
Department of Transportation for Iowa Clean Air Attainment funding for the City of
Dubuque John F. Kennedy Road and NW Arterial Right Turn Lane Improvements
Suggested Disposition: Receive and File; Adopt Resolution(s)
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27. Code of Ordinances - Adoption of Supplement No. 19
City Clerk recommending adoption of Supplement No. 19 to the City of Dubuque Code
of Ordinances, which codifies Ordinance Nos. 29-15 through 38-15, 40-15, 41-15, 42-
15, 43-15 and 45-15 through 51-15 as adopted by the City Council through August 3,
2015.
RESOLUTION 344-15 Adopting Supplement No. 19 to the Code of Ordinances of the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. Compact of Mayors
City Manager transmitting Mayor Buol's letter of commitment to join the Compact of
Mayors.
Suggested Disposition: Receive and File
29. Federal Energy Regulatory Commission (FERC) Correspondence
Correspondence providing the City's response to the Federal Energy Regulatory
Commission's (FERC) Notice of Preliminary Permit Application proposing to study the
feasibility of a hydroelectric project at Lock and Dam No. 11.
Suggested Disposition: Receive and File
30. Improvement Contracts/Performance and Maintenance Bonds
Midwest Concrete, Inc., for the 2015 Asphalt Overlay Access Ramp Project Four
Suggested Disposition: Receive and File; Approve
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31. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license
applications as submitted.
RESOLUTION 345-15 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 346-15 Approving applications for retail cigarette/tobacco
sales/nicotine/vapor permits, as required by Iowa Code 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Sewer Shed 7 Manhole Replacement Project
2. English Ridge - Housing Urban Renewal District
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11/2/15
1. Sewer Shed 7 Manhole Replacement Project
City Manager recommending initiation of the public bidding procedure for the 2015
Sewershed 7 and 10 Manhole Replacement Project, and further recommends that a
public hearing be set for October 19, 2015.
RESOLUTION 347-15 2015 Sewershed 7 & 10 Manhole Replacement Project;
Preliminary approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
10/19/15
2. English Ridge - Housing Urban Renewal District
City Manager recommending approval of a Resolution of Necessity that finds that a
Housing Urban Renewal Plan for the English Ridge area is both necessary and
appropriate, and set a public hearing on the proposed plan for November 2, 2015.
RESOLUTION 348-15 Resolution of Necessity finding that certain property in English
Ridge Subdivision is an Economic Development Area and that the development of said
Area is necessary in the interest of the residents of the City of Dubuque, Iowa, and
setting a date for hearing on a proposed Urban Renewal Plan for said District
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
11/2/15
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BOARDS/COMMISSIONS
Appointments to the following commissions to be made at this meeting.
1. Civic Center Advisory Commission
One, 3 -year term through June 29, 2016 (Vacant term of Scott)
Applicant: A. Alanda Gregory, 1560 Iowa St. #3
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2. Housing Commission
Three, 3 year terms through August 17, 2018 (Expiring At -Large term of Fernandes;
vacant At -Large term of Holz; and vacant Section 8 -Recipient Term of Eubanks)
Applicants:
1. Anna Fernandes, 2191 Broadlawn (Qualifies for At -Large);
2. Nicolas Hobson, 1592 Locust St., (Qualifies for At -Large) (Additional Applicant);
3. Jill Kedley, 237 Southgate Dr. (Qualifies for At -Large);
4. Coralita Shumaker, 305 W. 16th St. (Qualifies as Section 8 Recipient) (Additional
Applicant) ,
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3. Transit Advisory Board
One, 3 year term through July 30, 2016 (Vacant term of Knight).
Applicants:
1. Joel Lightcap, 1985 Alta Vista St.;
2. Carrie Lohrmann, 1879 Denver Dr. #7B
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PUBLIC HEARINGS
SUSPEND THE RULES
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1. Voluntary Annexation - Bahl Property
Proof of publication on notice of public hearing to consider approval of a voluntary
annexation request from Martin J. and Linda C. Bahl, and Terrance G. Bahl, for 1.3
acres of their property from Asbury Road north to Forest Hills Subdivision in the City of
Asbury and the City Manager recommending approval.
RESOLUTION 349-15 Approving an application for voluntary annexation of territory to
the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Sale of Property at 1501-1503 Bluff Street
Proof of publication on notice of public hearing to consider disposing of City -owned real
property at 1501 - 1503 Bluff Street to Ethan D. and Valerie R. Winn and the City
Manager recommending approval.
RESOLUTION 350-15 Disposing of City interest in real property located at 1501-03
Bluff Street in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s).
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REINSTATE THE RULES This action limits discussion to the City Council
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ACTION ITEMS
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1. StartUp Dubuque Presentation
NICC President Dr. Liang Chee Wee and Cartegraph CEO Jake Schneider to provide a
presentation on StartUp Dubuque.
Suggested Disposition: Receive and File; Presentation
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2. Donation of Sculptures
Correspondence from artist James Avery requesting that the City accept the donation of
two transportation -theme sculptures for display inside a public building.
Suggested Disposition: Receive and File; Giic l
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3. Upper Bee Branch Creek Mississippi River Trail Project Award
City Manager recommending award of the construction contract for the Upper Bee
Branch Creek Mississippi River Trail Project to the sole bidder, Portzen Construction,
Inc., subject to Iowa Department of Transportation approval.
RESOLUTION 351-15 Awarding Public Improvement Contract for the Upper Bee
Branch Creek Mississippi River Trail (MRT) Iowa DOT Project No. SB -IA -2100(675)--
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Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. Lake Eleanor Road Lift Station and Water Main Extension Project Award
City Manager recommending award of the construction contract for the Lake Eleanor
Road Lift Station and Water Main Extension Project to the low bidder, Horsfield
Construction, Inc.
RESOLUTION 352-15 Awarding Public Improvement Contract for the Lake Eleanor
Road Lift Station and Water Main Extension Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. Enhanced Neighborhood Support Report
City Manager submitting a status report on current community efforts to invest in people
and neighborhoods to have a high quality of life and preserve the ability of citizens to
feel and be safe; and recommending modification of the City's current street lighting
policy, and the addition of security cameras in the current and future fiscal years.
Suggested Disposition: Receive and File; Approve
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6. Request to Schedule Work Session on Enhanced Neighborhood Support
City Manager recommending approval to schedule a work session for October 19, 2015,
at 5:00 p.m. on Enhanced Neighborhood Support.
Suggested Disposition: Receive and File; Council
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7. Request to Schedule Work Session on Project H.O.P.E.
City Manager recommending approval to schedule a work session for November 16,
2015, at 5:30 p.m. on Project H.O.P.E.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER REPORTS
PUBLIC INPUT
CLOSED SESSION @ p.m.
Pending Litigation and Property Acquisition — Chapter 21.5(1)(c), -(j) Code of Iowa
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ADJOURNMENT .m.
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, October 05, 2015 at 5:00 PM in the Historic Federal Building for
the purpose of conducting a work session on Sustainble Dubuque.
Consent Items: Pages n/a
D
oy D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, October 05, 2015 at 6:30 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
D
Consent Items: Pages 1-4
D. Buol, Mayor