10 5 15 City Council Agenda ROLL CALL ORDER FOR MEETING OF
Oclober5, 2015
B21g, Lynch, Jones, Connote, Resnick, Seel, Sutton
CITY OF DUBUQUE, IOWA
`4V OF Ep' CITY COUNCIL MEETING
F4 \ Historic Federal Building
mart 1 C 350 W. find Street
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Council meemnge are video streamed live and archived at voomecityoftlubuqueorg/media and on Dubuque's
CityCbannel on the Med acorn cable system at Channel (analog) and 85.2 (digitap.
WORK SESSION
1. 5:00 PM- Sustainable Dubuque Quarterly Work Session
RE GU AR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Head Start D ay (ORober 10, 2015)
2. White Cane Safety Day (October 15, 2015)
3. Trick-or-Treat Night(ORober 31, 2015)
0. Arts and Hematites Moth (October 2015)
CONSENT ITEMS
The consent agenda items are considered to be Future and noncontroversial and all consent items will be normally voRtl
upon in a single motion wltlloutany separate discussion on a particular item If youwoultl like to discuss one of the Consent
Items, please go tothe microphone and be recognized by the Mayor and statethe item youwoultl like removed from the
Consent Agenda for separate discussion and consideration.
L Minutes and Reports Subm iced
City Council Pmceetlings of 9/21 Civil Service Commisslon of 9/17, Community Gevelopm ent Advisory Commisslon N
9/16 Housing Com mission of 8/25 Housing Trust Fund AWlsaw Commitee of 9/17, 9/21', Human Rights Corn misslon of
8/10', Paim and Recreation Advisory Commisslon 19/8 Sister City Relationships Advisory Commisslon 19/16 Proof N
publication for City Council Pmceetlings of 9/8
Suggested Dispositon: Receive and File
2. NMice of Claims and Suite
Lynn Ann Chi hookfor personal InJuryNducle damage; Liberty Mutual on behalf of Daniel Bellows for personal Injury; Patrick
Maiden for vehicle damage; Don Pent for vehicle damage; Frank Vlach, III for vehicle dam age
Suggested Dispositon: Receive and File; Refer to City Attorney
3. Disposition M Claims
City Attorney advising that the following claims have been refered to Public Entity Risk Services of Iowa, the agent for the
owes Communites Assurance Pool. Liberty Mutual on behalf of Daniel Bellows for personal Injury; Lynn Ann Chillook for
personal InjuryNducle damage; Patick Maltlen for vehicle dam age Don Pent for vehicle damage; Frank Vlach, III for
vehicle damage
Suggested Dispositon: Receive and File; Concur
0. Government Finance Officers Association -Distinguished Budget Presentation Award
Correspondence from the Govemment Finance Officers Association (GFOA) advising Mat it has awarded the Distinguished
Budget Presentation AwaN to the Cry of DWhere for the tenth consecutive year and Count ones of Recogmton for budget
preparation to Budget Director Jennifer Larson fort he Fiscal Year 2015/2016.
Suggested Disposition: Receive and File
5. Dubuque National Service Partnership Award
City Manager transmitting information the Corporation for National and Community Service recognizing the Dubuque
National Service Partnership with an award in honor of retired Senator Tom Harkin.
Suggested Disposition: Receive and File
6. Port of Dubuque Clean Marina Certification
City Manager transmitting information on the recent award to the Port of Dubuque Marina making it the first Certified Clean
Marina in Iowa.
Suggested Disposition: Receive and File
7. NICC Outreach Success Coach Report
City Manager transmitting a report by Samaria Neely, Outreach Success Coach at NICC
Suggested Disposition: Receive and File
8. Catfish Creek Watershed
City Manager transmitting educational brochures for the Catfish Creek Watershed.
Suggested Disposition: Receive and File
9. Southwest Arterial Project -Consultant Selection for Construction Engineering Services
City Manager recommending concurrence with the selection of IIW, P.C. as the first-ranked consultant and requests
approval for the City Manager to execute the Standard Consultant Contract with IIW, P.C. to provide all phases of
Construction Engineering Services for both the English Mill Road Reconstruction Project and the Military Road
Reconstruction Project.
Suggested Disposition: Receive and File; Concur
10. Acceptance of Deed -CW Wolff, LLC (SELCO)
City Manager recommending approval of a resolution accepting the Quit Claim Deed related to the purchase of the alley
between Main Street and Salina Street by CW Wolff, LLC (SELCO).
RESOLUTION Accepting the Deed to certain real estate from CW Wolff, LLC in Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Authorized Depository Institutions
City Manager recommending approval of a resolution increasing the maximum balance allowed at Fidelity Bank and Trust.
RESOLUTION Naming Depositories
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Assignment &Assumption Agreements -Cottingham & Butler, Inc.
City Manager recommending approval of a resolution consenting to the Assignment and Assumption Agreement between
Town Clock Building Company and Cottingham & Butler, Inc. and a second resolution consenting to the Assignment and
Assumption Agreement between Security Investments, LLC and Cottingham & Butler, Inc.
RESOLUTION Consenting to the Assignment of: 1) City of Dubuque, Iowa, Downtown Rehabilitation Loan Program Loan
Agreement, Number: DRLP#2-01 dated June 28, 2001; 2) Promissory Note dated June 28, 2001; 3) Mortgage to City of
Dubuque, Iowa dated June 28, 2001 and recorded as Instrument No. 9858-01, and 4) Mortgage to City of Dubuque, Iowa
dated May 20, 2002 and recorded as Instrument No. 9234-02, between the City of Dubuque, Iowa and Town Clock Building
Company to Cottingham & Butler, Inc.
RESOLUTION Consenting to the Assignment of: 1) City Of Dubuque, Iowa, Downtown Rehabilitation Loan Program Loan
Agreement, Number: DRLP#3-98 Dated November 13, 1998; 2) Promissory Note dated January 24, 2008; and 3) Mortgage
to City of Dubuque, Iowa Dated January 24, 2008 and recorded as Instrument No. 2008-00001182, between the City of
Dubuque, Iowa and Security Investments, LLC to Cottingham & Butler, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Restrictive Covenant for 1849 Jackson Street
City Manager recommending approval of a resolution attaching a single family residence restrictive covenant to 1849
Jackson Street prior to the City's disposal of the property.
RESOLUTION Attaching a Single Family Resident Restrictive Covenant to 1849 Jackson Street, Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Changed
14. Grandview/Loras and Grandview/University Intersection Improvements Project -Set Fair Market Value
and Start Eminent Domain Proceedings
City Manager recommending approval of a resolution which establishes and sets the Just Compensation Valuation (Fair
Market Value) for each identified permanent easement to be acquired based on the Eminent Domain Value Finding
Appraisals Reports for the Grandview/Loras and Grandview/University Intersection Improvements project.
RESOLUTION Establishing the fair market value of real property for the Grandview/ Loras and Grandview/ University
Intersection Improvements Project, directing good faith negations for the acquisition of property and authorizing the
commencement of Eminent Domain proceedings, if necessary, to acquire property
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Acceptance of Storm Sewer Easement at 2810 Wildwood Court
City Manager recommending acceptance of a Grant of Permanent Easement for Storm Sewer across 2810 Wildwood Court
from Stan and Charalin Simon.
RESOLUTION Accepting a grant of Permanent Easement for storm sewer through, over and across part of Lot 1 of S.
Simon Place, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Brunskill Street Place Storm Water Detention Facility Acceptance
City Manager recommending acceptance of the storm water detention facility that the developer, McDermott Brothers
Construction, has completed and is dedicating in Brunskill Street Place in the City of Dubuque.
RESOLUTION Accepting stormwater detention facilities in Brunskill Street Place, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Acceptance of a Permanent Easement for Storm Sewer at 2595 Fulton Street
City Manager recommending rescission of Resolution No. 318-15 and approval of a new resolution correcting the legal
description and property owner information in connection with the acceptance of a permanent easement for storm sewer
across a portion of residential property at 2595 Fulton Street from Andrea and Joel Leach.
RESOLUTION Rescinding Resolution 318-15 and accepting a Grant of Permanent Easement for storm sewer through,
over and across part of Lot 27 in Highland Addition, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Grant of Permanent Easement and Agreements - Bus Shelters
City Manager recommending Council approval of Easement Agreements and acceptance of Grants of Permanent
Easement for bus shelters at Windsor Park Retirement Apartments, 801 Davis Street, and Goodwill Industries, 2121
Holliday Drive.
RESOLUTION Approval of an agreement and accepting a Grant of Permanent Easement for a bus shelter located at
Goodwill Industries, 2121 Holliday Drive in Dubuque, Iowa
RESOLUTION Approval of an agreement and accepting a Grant of Permanent Easement for a bus shelter located at
Windsor Park Retirement Apartments, 801 Davis Street in Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Restated Plan Document & Summary Plan Description for Point of Service Health Care Plan
City Manager recommending approval for the City Manager to execute the Restated Plan Document and Summary Plan
Description for the City's health care plan that incorporates all of the amendments.
Suggested Disposition: Receive and File; Approve
20. Alternative Services Concepts, LLC (ASC)Agreement
City Manager recommending authorization to execute an agreement with Alternative Services Concepts, LLC (ASC) for
worker's compensation claims services.
Suggested Disposition: Receive and File; Approve
21. 2015 Department of Justice Body Worn Camera Grant Acceptance
City Manager recommending approval of the acceptance of the 2015 Department of Justice Body Worn Camera Grant.
Suggested Disposition: Receive and File; Approve
22. School Resource Officer Agreement
City Manager recommending approval of the Fiscal Year 2015-2016 School Resource Officer Agreement between the City
of Dubuque Police Department and the Dubuque Community School District.
Suggested Disposition: Receive and File; Approve
23. Drug Abuse Resistance Education (DARE) Program Agreement
City Manager recommending approval of the Fiscal Year 2015-2016 DARE Agreement between the City of Dubuque Police
Department and the Dubuque Community School District.
Suggested Disposition: Receive and File; Approve
24. 2015 Justice Assistance Grant (JAG)Application
City Manager recommending acceptance of the 2015 Justice Assistance Grant (JAG) application.
Suggested Disposition: Receive and File; Approve
25. Iowa's Clean Air Attainment Program (ICAAP)Application for Funding Traffic Improvements -NW Arterial
and Pennsylvania Avenue
City Manager recommending approval of a resolution authorizing the City of Dubuque to submit an application to the Iowa
Department of Transportation for Iowa's Clean Air Attainment Program (ICAAP)to assist with funding a proposed right turn
lane on Pennsylvania Avenue at the Northwest Arterial.
RESOLUTION Authorizing the filing of a grant application with the Iowa Department of Transportation for Iowa Clean Air
Attainment funding for the City of Dubuque Pennsylvania Avenue and NW Arterial Right Turn Lane Improvement
Suggested Disposition: Receive and File; Approve
26. Iowa's Clean Air Attainment Program (ICAAP)Application for Funding Traffic Improvements -NW Arterial
and John F. Kennedy Road
City Manager recommending approval of a resolution authorizing The City of Dubuque to submit an application to the Iowa
Department of Transportation for Iowa 's Clean Air Attainment Program (ICAAP) to assist with funding a proposed right turn
lane on John F. Kennedy Road at the Northwest Arterial.
RESOLUTION Authorizing the filing of a grant application with the Iowa Department of Transportation for Iowa Clean Air
Attainment funding for the City of Dubuque John F. Kennedy Road and NW Arterial Right Turn Lane Improvements
Suggested Disposition: Receive and File; Adopt Resolution(s)
27. Code of Ordinances -Adoption of Supplement No. 19
City Clerk recommending adoption of Supplement No. 19 to the City of Dubuque Code of Ordinances, which codifies
Ordinance Nos. 29-15 through 38-15, 40-15, 41-15, 42-15, 43-15 and 45-15 through 51-15 as adopted by the City Council
through August 3, 2015.
RESOLUTION Adopting Supplement No. 19 to the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. Compact of Mayors
City Manager transmitting Mayor Buol's letter of commitment to join the Compact of Mayors.
Suggested Disposition: Receive and File
29. Federal Energy Regulatory Commission (FERC)Correspondence
Correspondence providing the City's response to the Federal Energy Regulatory Commission's (FERC) Notice of
Preliminary Permit Application proposing to study the feasibility of a hydroelectric project at Lock and Dam No. 11.
Suggested Disposition: Receive and File
30. Improvement Contracts/Performance and Maintenance Bonds
Midwest Concrete, Inc., for the 2015 Asphalt Overlay Access Ramp Project Four
Suggested Disposition: Receive and File; Approve
31. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license applications as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of
Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses
and Permits
RESOLUTION Approving applications for retail cigarette/tobacco sales/nicotine/vapor permits, as required by Iowa Code
453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Sewer Shed 7 Manhole Replacement Project
City Manager recommending initiation of the public bidding procedure for the 2015 Sewershed 7 and 10 Manhole
Replacement Project, and further recommends that a public hearing be set for October 19, 2015.
RESOLUTION 2015 Sewershed 7 & 10 Manhole Replacement Project; Preliminary approval of plans, specifications,
form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and
estimated cost; and ordering the advertisement for bids
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 10/19/15
2. English Ridge - Housing Urban Renewal District
City Manager recommending approval of a Resolution of Necessity that finds that a Housing Urban Renewal Plan for
the English Ridge area is both necessary and appropriate, and set a public hearing on the proposed plan for November
2, 2015.
RESOLUTION of Necessity finding that certain property in English Ridge Subdivision is an Economic Development
Area and that the development of said Area is necessary in the interest of the residents of the City of Dubuque, Iowa,
and setting a date for hearing on a proposed Urban Renewal Plan for said District
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 11/2/15
BOARDS/COMMISSIONS
1. Boards and Commissions Appointments
Appointments to the following commissions to be made at this meeting.
Civic Center Advisory Commission
One, 3-year term through June 29, 2016 (Vacant term of Scott)
Applicant:
A. Alanda Gregory, 1560 Iowa St. #3
Housing Commission
Three, 3 year terms through August 17, 2018 (Expiring At-Large term of Fernandes; vacant At-Large term of Holz; and
vacant Section 8-Recipient Term of Eubanks)
Applicants:
Anna Fernandes, 2191 Broadlawn (Qualifies for At-Large)
Nicolas Hobson, 1592 Locust St., (Qualifies for At-Large) (Additional Applicant)
Jill Kedley, 237 Southgate Dr. (Qualifies for At-Large)
Coralita Shumaker, 305 W. 16th St. (Qualifies as Section 8 Recipient) (Additional Applicant)
Transit Advisory Board
One, 3 year term through July 30, 2016 (Vacant term of Knight)
Applicants:
Joel Lightcap, 1985 Alta Vista St.
Carrie Lohrmann, 1879 Denver Dr. #713
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Voluntary Annexation - Bahl Property
Proof of publication on notice of public hearing to consider approval of a voluntary annexation request from Martin J.
and Linda C. Bahl, and Terrance G. Bahl, for 1.3 acres of their property from Asbury Road north to Forest Hills
Subdivision in the City of Asbury and the City Manager recommending approval.
RESOLUTION Approving an application for voluntary annexation of territory to the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
2. Sale of Property at 1501-1503 Bluff Street
Proof of publication on notice of public hearing to consider disposing of City-owned real property at 1501 - 1503 Bluff
Street to Ethan D. and Valerie R. Winn and the City Manager recommending approval.
RESOLUTION Disposing of City interest in real property located at 1501-03 Bluff Street in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
REINSTATE THE RULES
This action limits discussion to the City Council
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized
by the Mayor.
1. StartUp Dubuque Presentation
NICC President Dr. Liang Chee Wee and Cartegraph CEO Jake Schneider to provide a presentation on StartUp
Dubuque.
Suggested Disposition:
Receive and File; Presentation
2. Donation of Sculptures
Correspondence from artist James Avery requesting that the City accept the donation of two transportation-theme
sculptures for display inside a public building.
Suggested Disposition: Receive and File; Council
3. Upper Bee Branch Creek Mississippi River Trail Project Award
City Manager recommending award of the construction contract for the Upper Bee Branch Creek Mississippi River
Trail Project to the sole bidder, Portzen Construction, Inc., subject to Iowa Department of Transportation approval.
RESOLUTION Awarding Public Improvement Contract for the Upper Bee Branch Creek Mississippi River Trail
(MRT) Iowa DOT Project No. SB-IA-2100(675)--7T-31
Suggested Disposition: Receive and File; Adopt Resolution(s)
4. Lake Eleanor Road Lift Station and Water Main Extension Project Award
City Manager recommending award of the construction contract for the Lake Eleanor Road Lift Station and Water
Main Extension Project to the low bidder, Horsfield Construction, Inc.
RESOLUTION Awarding Public Improvement Contract for the Lake Eleanor Road Lift Station and Water Main
Extension Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Enhanced Neighborhood Support Report Changed
City Manager submitting a status report on current community efforts to invest in people and neighborhoods to
have a high quality of life and preserve the ability of citizens to feel and be safe; and recommending modification of
the City's current street lighting policy, and the addition of security cameras in the current and future fiscal years.
Suggested Disposition: Receive and File; Approve
6. Request to Schedule Work Session on Enhanced Neighborhood Support
City Manager recommending approval to schedule a work session for October 19, 2015, at 5:00 p.m. on Enhanced
Neighborhood Support.
Suggested Disposition: Receive and File; Council
7. Request for Work Session on Project H.O.P.E.
City Manager recommending approval to schedule a work session for November 16, 2015, at 5:30 p.m. on Project
H.O.P.E.
Suggested Disposition: Receive and File; Council
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and
which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed
with your comments; however, no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition —Chapter 21.5(1)(c), -Q) Code of Iowa
ADJOURNMENT