2015 Department of Justice Body Worn Camera Grant Acceptance Copyright 2014
City of Dubuque Consent Items # 21.
ITEM TITLE: 2015 Department of Justice Body Worn Camera Grant Acceptance
SUMMARY: City Manager recommending approval of the acceptance of the 2015
Department of Justice Body Worn Camera Grant.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ 2015 Body Worn Camera Grant Acceptance-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Copy,Acceptance Documents Staff Memo
THE CITY OF Dubuque
U E I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 Department of Justice Body Worn Camera Grant; Approval and
Acceptance of Grant Award
DATE: September 28, 2015
Chief of Police Mark Dalsing recommends City Council approval of the acceptance of
the 2015 Department of Justice Body Worn Camera Grant in the amount of$61,230.
The 50% required match is already budgeted.
The Dubuque Police Department has used body-worn cameras on limited basis for
approximately seven years. First the Community Policing division began wearing them
as they did not have the benefit of squad car cameras, and approximately two years
ago the City supplied the School Resource Officers with cameras. During the Fiscal
Year 2016 budget process, the City Council approved an expansion of the program.
This is a two-year grant. The Police Department would purchase 60 cameras,
peripherals, and server space in year one, at which time every officer in the Patrol
Division would be permanently assigned a body worn camera. In year two, the Police
Department would purchase an additional 60 cameras, peripherals, and server space.
This would allow for a body worn camera to be assigned to every other sworn officer in
the department. With an authorized strength of 109 officers, the total 120 cameras
would allow for spares to cover Community Resource Officers, other interns, other
needs as identified, and would allow for spares for the natural replacement of damaged
equipment.
Additionally, members of the Dubuque community have stepped forward with donations
to support the body worn camera initiative. At a regularly scheduled monthly meeting
with the Dubuque Area Landlords Association in late 2014, the board president
presented a check for $2,500 to the Police Department to further the body worn camera
initiative. They cited their appreciation for the cooperative partnership with the Dubuque
Police Department and desire to protect the officers and keep them safe as the reason
for their donation. Subsequent media stories on the donation resulted in additional
citizens donating to the initiative. A total of $3,475 has been donated to this project
including the Dubuque Area Landlords' donation. While the proposed grant funds and
budgeted funds should cover most of the expenses related to this project, we know that
there will be natural equipment failures, and broken and lost cameras and these
generous donations will be properly spent to support the initial or ongoing expenses of a
body worn camera program.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
A&nt--
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Mark Dalsing, Chief of Police
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THE MY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
September 25, 2015
TO: Michael C. Van Milligen
City Manager
FR: Mark Dalsing
Chief of Police
RE: 2015 Department of Justice Body Worn Camera Grant; Approval and
Acceptance of grant award
INTRODUCTION:
The purpose of this memorandum is to request City Council approval to accept the 2015
Department of Justice Body Worn Camera Grant application. The grant amount is
$61,230 and requires 50% local matching funds of the total project. The grant funding
period ends September 30, 2017.
BACKGROUND:
In May 2015 the Department of Justice released its grant materials for the "Body-Worn
Camera Pilot Implementation Program." In reviewing the documents we found that the
Dubuque Police Department would be an agency that is eligible to apply.
DISCUSSION:
The Dubuque Police Department has used body-worn cameras (BWC) on limited basis
for approximately seven years. First the Community Policing division began wearing
them as they did not have the benefit of squad car cameras, and approximately two
years ago we supplied the School Resource Officers (SRO) with cameras.
The department has had a committee in place since late 2014. The committee has been
tasked with equipment testing, policy development, use requirements, and training
requirements among other tasks.
During the FY2016 budget process the department requested and was approved
funding to provide 60 cameras over a two year period at a cost of$60,000. The initial
plan was to purchase 30 cameras, peripherals, and server space in year one. These
cameras would then be assigned to the Patrol Division and officers would need to share
them. In year two an additional 30 cameras, peripherals, and server space were to be
purchased. At that time each of the officers assigned to the Patrol Division would be
permanently assigned a BWC, and there would be spares for Community Resource
Officers (CRO), other interns, officers on special projects, or for other divisions to utilize.
1
Peripherals could include but is not limited to camera clips/holsters, cables, software,
licensing, and training costs.
With matching funding from the Department of Justice, it is our intention to double the
original budgeted plan. Under this plan we would purchase 60 cameras, peripherals,
and server space in year one, at which time every officer in the Patrol Division would be
permanently assigned a BWC. In year two we would purchase an additional 60
cameras, peripherals, and server space. This would allow for a BWC to be assigned to
every other sworn officer in the department. With an authorized strength of 109 officers,
the total 120 cameras would allow for spares to cover CRO's, other interns, other needs
as identified, and would allow for spares for the natural replacement of damaged
equipment.
The 2015 Department of Justice Body Worn Camera Grant requires agencies to provide
a 50% match of the project total. As this is a two year grant, under this proposal the
department will still use the allocated funds in the FY16 & FY17 budgets to purchase
BWC, but would use the already budgeted funds as the matching funds for the grant,
with the remaining funds coming from the grant. The current budget description and
proposed grant description are described below:
CURRENT BUDGETED PLAN
Funding Source Amount Equipment
Year 1 FY2016 Budget $30,000 30 cameras, peripherals, and servers ace
Year 2 FY2017 Budget $30,000 30 cameras, peripherals, and servers ace
TOTAL $60,000
REVISED PLAN WITH DOJ GRANT
Funding Source Amount Equipment
Year 1 FY2016 Budget $30,000 60 cameras, peripherals, and servers ace
DOJ Grant $30,000
Year 2 FY2016 Budget $30,000 60 cameras, peripherals, and servers ace
DOJ Grant $30,000
TOTAL $120,000
Additionally, members of the Dubuque community have stepped forward with donations
to support the BWC initiative. At a regularly scheduled monthly meeting with the
Dubuque Area Landlords Association (DALA) in late 2014, the board president
presented a check for $2,500 to the police department to further the BWC initiative.
They cited their appreciation for the cooperative partnership with the Dubuque Police
Department and desire to protect the officers and keep them safe as the reason for their
donation. Subsequent media stories on the donation resulted in additional citizens
donating to the initiative. A total of$3,475 has been donated to this project including the
2
DALA donation. While the proposed grant funds and budgeted funds should cover most
of the expenses related to this project, we know that there will be natural equipment
failures, and broken and lost cameras and these generous donations will be properly
spent to support the initial or ongoing expenses of a BWC program.
On June 15, 2015, the City Council approved the submission of the Justice Assistance
grant application in the amount of$120,000, which reflected the matching funds from
the city.
On September 21 , 2015, we received notification the Department of Justice grant
application was approved. To accept the award, we are instructed to complete the
following as soon as possible:
1 . Print the Award Document and Special Conditions
2. Sign the Award Document (The Award Document is the page that requires the
Chief of Police signature as "Authorized Recipient")
3. Initial the bottom right corner of every Special conditions page(s) and
4. Fax BOTH the Award Document and the Special Conditions page(s) to (866)
388-3055 or (202)354-4081 . Acceptance documents may also be e-mailed to
acceptanceO-usdoi.gov
It should be noted that prior Department of Justice grant applications required the
Mayor's signature, as part of the Justice Assistance Grant (JAG) program. However,
this particular application process originated directly from the Department of Justice and
requires the Chief's signature as part of the application process.
RECOMMENDATION:
It is recommended we accept the 2015 Justice Assistance Grant in the amount of
$61 ,230, complete the award document noting the special conditions and return to the
Office of Justice Programs with the appropriate signature and initials.
ACTION REQUESTED:
City Council consideration and approval accepting the 2015 Justice Assistance Grant
award in the amount of$61 ,230 and submission of the signed award document and
special conditions.
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
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_Vv ` Department of Justice
Office oFJustice Programa PAGE 1 of 9
Bureau of Justice Assistance Cooperative Agreement
LRECIPIENI'NAME AND ADDRESS(Including Zip Code) 4.AWARDNUMBER: 2015-DE-BX-K054
Chy mDabaque
13th and Central Avenue 5.PROJECT PERIOD:FROM 10/01/2015 TO 09/30/2017
Dubuque,IA 52001-44823
BUDGETPERIOD:FROM 10/01/2015 TO 09/30/2017
6.AWARD DATE 0921/2015 7.ACTION
2n.GRANTEE IRSNENDOR NO. 8,SUPPLEMENT NUMBER Initial
426004596 00
21,GRANTEE DUNS NO.
093105302 9.PREVIOUS A\YARD AMOUNT $0
3.PROJECT TITLE 10.AMOUNT OV"PHIS AWARD $61,230
The City of D lan,ue 2015 Body Worn Camem and Digital Media Project
11.TOTAL AWARD $61,230
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORT H
ON THE ATTACHED PAGE(S).
13,STATUTORY AUTHORITY FOR GRANT
This project is supported ander FY I5(BJA-Bady-wam Cameras)42 USC 3756(x)(1);42 USC 3715 note
14.CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number)
16.738-F.dmard Hymn,Memorial Justice Assistance Grant Program
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.'1YP%D NAME AND TITLE OF APPROVING OFFICIAL I&I YPED NAME AND TITLE OF AUTHORIZED GRAED FE OFFICIAL
Karol Virginia Mason Mark Dalsing
Chiefof Police
Assistant Attorney General
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATUREOFA HORIZEDRECIPIENTOFFICIAL 19A.DATE
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. PDEUGT1563
FISCAL FUND BUD. DN.
YEAR CODE ACT. DEC. REG. SHE. POMS AMOUNT
X B DE 80 00 00 61230
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLB'IF. -
OJP FORM 4000/2(RE V.4-88)
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Department of Justice
Office of Justice Programs AWARD CONTINUATION
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Cooperative Agreement
PROJECT NUMBER 2015-DE-BX-K054 AWARD DATE 09/21/2015
SPECIAL CONDITIONS
I. Applicability of Part 200 Unif mu Requirements
The Unifomm Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted
imd supplemented by the Department of Justice(DOJ)in 2 C.F.R.Part 2800(the"Part 200 Uniform Requirements")
apply to this 2015 award from the Office of Justice Programs(OJP). For this 2015 award,the Part 200 Uniform
Requirements,which were first adopted by D J on December 26,2014,supersede,among other things,the provisions
of 28 C.F.R.Parts 66 and 70,as well as those of 2 C.F.R.Parts 215,220,225,and 230.
If this 2015 award supplements fiords previously awarded by OJP under the same award number,the Part 200 Uniform
Requirements apply with respect to all award funds(whether derived from the initial award or a supplemental award)
that are obligated on or atter the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements,a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards(that is,to those at 2 C.F.R.200.317 through 200.326).
For more information on the Part 200 Uniform Requirements,including information regarding the potentially-available
grace period described above,see the Office of Justice Programs(OJP)website at
http://ojp.gov/ftiiiditig/Par(20OUiiiforniRequireineiits.h(m.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with,or differ in someway from,the provisions of the Part 200 Uniform Requirements,the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently,the"2015 DOJ Grants Financial Guide").
3. The recipient acknowledges that failure to submit an acceptable Equal limployment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302)that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient,and may result in suspension of funding until such time
as the recipient is in compliance,or termination of the award.
4. The recipient understands and agrees that OJP may withhold award fiords,or may impose other related requirements,if
the recipient does not satisfactorily and promptly address outstanding issues front audits required by the Part 200
Uniform Requirements(or by the terns of this award),or other outstanding issues that arise in connection with audits,
investigations,or reviews of DOJ awards.
5. Recipient understands and agrees(hat it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OSP.
6. The recipient and any subreeipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee,agent,subrecipient,contractor,subcontractor,or other person has--(1)submitted a claim for award funds
that violates the False Claims Act;or(2)committed a criminal or civil violation of laws pertaining to fraud,conflict of
interest,bribery,gratuity,or similar misconduct involving award frmds.Potential fraud,waste,abuse,or misconduct
should be reported to the OIG by-nail:Office of the Inspector General U.S.Department of Justice Investigations
Division 950 Pennsylvania Avenue,N.W.Room 4706 Washington,DC 20530 e-mail:oig.hotlinc@usdcj.gov hotline:
(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
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SPECIAL CONDI7YONS
7. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient under this award,or entity that receives a contract orsubconlract with any fiends under this
award,may require any employee or contractor to sign an intemat confidentiality agreement or statement that prohibits
or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)ofwaste,fraud,or abuse
to all investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended,and shall not be understood by the agency making this award,to contravene
requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to
sensitive compartmented inf nniation),or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award,the recipient--
it.
a, represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit la otherwise currently restrict(or purport to prohibit or restrict)employees or
contractors from reporting waste,fraud,or abuse as described above;and
b. certifies that,ifit learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,&soil,
or abuse as described above,it will immediately stop any further obligations ofaward foods,will provide prompt
written notification to the agency making this award,and will resume(or permit resumption o0such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make subawards or contracts under this award--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subawarrl,contract,or subcontract)either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or
purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and
(2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and
b. it certifies that,if it learns or is notified that any subreeipient,contractor,or subcontractor entity that receives fimds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to
the agency making this award,and will resume(or permit resumption no such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal foods,either directly or indirectly,in support ofany
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
OUP FORM 4000/2(REV.4-88)
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Bureau of Justice Assistance SHEET PAGE 4 of 9
Cooperative Agreement
PROJECTNUMEE,R 2015-DE-DX-KO54 AWARD DATE, 09/21/2015
SPECIAL CONDITIONS
10. The recipient agrees to comply With applicable requirements regarding registration With the System for Award
Management(SAM)(or with a successor government-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipiemts that do not acquire
and provide a Data Universal Numbering System(DUNS)number.The details ofrecipienl obligations are posted on
the Office of Justice Programs web site athttp://www.ojp.gov/Ponding/sam.litm(Award condition:Registration with the
System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This
special condition does not apply to all award(o an individual who received the award as a nahual person(i.e,unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
11. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course ofperfonning work funded by(his
grant,and to establish workplace safely policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval and reporting requirements,where applicable)governing the use of federal Ponds for expenses
related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such
events,and costs of attendance at such events.Information on rules applicable to this award appears in the DOJ Grants
Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgran(ees,available
atlnttp:/hvww.ojp.usdoj.gov/ftinding/ojptrainingguidingprinciples,hhm.
14. The recipient agrees that if it currently has an open award of federal fiords or if it receives an award of federal fonds
other than this ON award,and those award funds have been,are being,or are to be used,in whole or in part,for one or
more of the identical cost items for which finds are being provided ander this OJP award,the recipient will promptly
notify,in writing,the grant manager for this OJP award,and,ifso requested by OJP,seek a budget-modification or
change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of binding.
15. The recipient understands and agrees that award finds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from(hose
funds,or of the parents or legal guardians of such students.
16. The recipient understands and agrees that-(a)No award finds may be used to maintain or establish a computer
network unless such network blocks the viewing,downloading,and exchanging of pornography,and(b)Nothing in
subsection(a)limits the use of finds necessary for any Federal,State,tribal,or local law enforcement agency or any
other entity carrying out criminal investigations,prosecution,or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the"de minimis"indirect cost rate
described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise ON in writing
of both its eligibility and its election,and must comply with all associated requirements in the Pad 200 Uniform
Requirements.The"de minimis"rate may be applied only to modified total direct costs(MTDC).
18. 'file recipient must collect,maintain,and provide to OJP,data that measure the performance and effectiveness of
activities under this award,in the manner,and within the timeframes,specified in the program solicitation,or as
otherwise specified by OJP,Data collection supports compliance with the Governnnent Performance and Results Act
(GPRA)and the GPRA Modernization Act,and other applicable laws.
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PROJECTNUMBER 2015-DE-BX-KO54 AWARD DATE 09/21/2015
SPECIAL CONDMONS
19. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes.The
data elements for this process will be outlined by the Office ofA stice Programs.
20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Pari 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
21. The recipient agrees to cooperate with any assessments,national evaluation efforts,or information or data collection
requests,including,but not limited to,(lie provision of any information required for the assessment or evaluation of any
activities within this project.
22. All procurement(contract)transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law,and with Federal procurement standards specified in regulations governing Federal
awards to non-Federal entities. Procurement(contract)transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive(e.g.,sole source)procurements by the award recipient in excess
ofthe Simplified Acquisition Threshold(currently$150,000)set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency,and must otherwise comply with rules governing such procurements
found in the current edition ofthe OR Financial Guide.
23. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed
justification must be submitted to and approved by the Office of Justice Programs(OJP)program office prior to
obligation or expenditure of such funds.
24. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subreeipients of award fiords. Such data will be submitted to the FFAI'A Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from lire Federal Funding Accountability
and'I'musparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
Irttp://ojp.gov/fundinglExplore/FFA'I'A.litm(Award condition:Reporting Subavards and Executive Compensation),and
are incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made
to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization
that he or she may own or operate in his or her name).
25. Award recipients must verify Point of COntact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If airy infommtion is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
26. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant
funds;referral to the Office ofthe Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination ofan award(s).
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' Cooperative Agreement
PROIE,CTM1MBeR 2015-Dc-BX-x054 AWARD DATE 09/21/2015
SPECIAL CONDITIONS
27. The recipient acknowledges that the Office of Justice Programs(OJP)reserves a royalty-free,non-exclusive,and
irrevocable license to reproduce,publish,or otherwise use,and authorize others to use(in whole or in part,including in
connection with derivative works),for Federal purposes:(1)any work subject to copyright developed under an award
or subaward;and(2)any rights of copyright to which a recipient or subrecipient purchases ownership with Federal
support.
The recipient acknowledges that OSP has the right to(1)obtain,reproduce,publish,or otherwise use the data first
produced under an award or subaward;and(2)authorize edicts to receive,reproduce,publish,or otherwise use such
data for Federal purposes. "Data"includes data as defined in Federal Acquisition Regulation(FAR)provision 52.227-
14(Rights in Data-General).
Itis the responsibility of(lie recipient(and of each snbreeipient,if applicable)to ensure that this condition is included
in any subaward under this award.
'file recipient has the responsibility to obtain from subrecipiends,contractors,and subcontractors(ifany)all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor,or subcontractor refuses to accept terms affording the Government such rights,the recipient shad promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the Off program office.
28. Any Web site that is funded in whole or in part under this award must include the following statement on the home
page,oil all major entry pages(i.e,pages(exclusive of documents)whose primary purpose is to navigate the user to
interior content),and on any pages from which a visitor may access or use a Web-based service,including any pages
that provide results or outputs from the service:"This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance,Office of justice Programs,U.S.Department of Justice.Neither the U.S.Department of
Justice nor any of its components operate,control,are responsible for,or necessarily endorse,this Web site(including,
without limitation,its content,technical infrastructure,and policies,and any services or tools provided)."The full text
of the foregoing statement must be clearly visible on the home page.On other pages,the statement may be included
through a link,entitled"Notice of Federal Funding and Federal Disclaimer,"to the full text of the statement.
29. 'file recipient agrees to submit to BJA for review and approval any curricula,training materials,proposed publications,
reports,or any other written materials that will be published,including web-based materials and web site content,
through funds from this grant at least thirty(30)working days prior to(he targeted dissemination date. Any written,
visual,or audio publications,with the exception ofpress releases,whether published at the grantee's or government's
expense,shall contain the following statements:"This project Was supported by Grant No.2015-DF,-BX-K054
awarded by the Bureau of Justice Assistance.The Bureau of Justice Assistance is a component ofthe Department of
Justice's Office of Justice Programs,which also includes the Bureau of Justice Statistics,the National Institute of
Justice,the Office of Juvenile Justice and Delinquency Prevention,the Office for Victims of Crime,and the SMART
Office.Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S.Department of Justice."The current edition of the OJP Financial Guide provides
guidance or allowable printing and publication activities.
30. All program authority and responsibility inherent in the Federal stewardship role shall remain with the Bureau of
Justice Assistance(BJA). BJA will work in conjunction with the recipient to routinely review and refine the workplan
so that the program's goals and objectives call be effectively accomplished. BJA will monitor the project on a
continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction,in
consultation with the recipient as needed.
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OUP FORM 4000/2(REV.4-88)
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Department of Justice
N ;y Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE 7 OF 9
Cooperative Agreement
PROJECT NUMBER 2015-DE-BX-K054 AWARD DATE 09/21/2015
SPSCGI L CONDMONS
31. Recipient understands and agrees that it must submit quarterly Federal Financial Reports(SF-425)and semi-annual
performance reports through GMS(https://grants.ojp.usdoj.gov),and that it must submit quarterly performance metrics
reports through BJXs Performance Measurement Tool(PMT)website(www.bjaperformancetools.org).For more
detailed information on reporting and other requirements,refer to BJA's website.Failure to submit required reports by
established deadlines may result in the freezing of grant fiords and High Risk designation.
OR FORM 4000/2(REV.4-88)
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Department of Justice
-,� Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE s Or 9
i.. ,
Cooperative Agreement
FROJECTNUMBER 2015-DE-HX-KO54 AWARD DATE 09/21/2015
SPECIAL CONDITIONS
32. Within 45 calendar days after the end of any conference,meeting,retreat,seminar,symposium,training activity,or
similar event funded under this award,and the total cost of which exceeds$20,000 in award hands,the recipient must
provide the program manager with the following information and itemized costs:
1)name of event;
2)event dates;
3)location of event;
4)number of federal attendees;
5)number of non-federal attendees;
6)costs of event space,including rooms for break-mat sessions;
7)costs of audio visual services;
8)other equipment costs(e.g.,computer fees,telephone fees);
9)costs of printing and distribution;
10)costs of meals provided during the event;
11)costs of refreshments provided during the event;
12)costs of event planner;
13)costs of event facilitators;and
14)any other costs associated with the event.
The recipient must also itemize and report any of the following attendee(including participants,presenters,speakers)
costs that are paid or reimbursed with cooperative agreement funds:
t)meals and incidental expenses(MAIL+portion offer diem);
2)lodging;
3)transportation to/From event location(e.g.,common carrier,Privately Owned Vehicle(POV));and,
4)local transportation(e.g.,rental car,POV)at event location.
Note that if any item is paid for with registration fees,or any other non-award funding,then that portion of the expense
does not need to be reported.
Further instructions regarding the submission of this data,and bow to determine costs,are available in the OR
Financial Guide Conference Cost Chapter.
OJP FORIA 4000/2(REV.4-88)
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Department of Justice
l
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 9 OF 9
Cooperative Agreement
PROJECTENMBER 2015-DE-BX-KO54 AWARD DATE 09/21/2015
SPECIAL COND[TlONS
33. The recipient is authorized to obligate,expend,or draw down finds in an amount not to exceed 10%ofthis award for
the sole purpose of developing a Body-Worn Camera(BWC)policy.The BWC policy must be submitted no later(Iran
180 days of award acceptance,unless an extension for good cause shown has been granted by BJA.The recipient is not
authorized to incur any additional obligations,make any additional expenditures,or draw down any additional funds
until BJA has approved the recipient's completed BWC policy and has issued a Grant Adjustment Notice(GAN)
removing this condition.
34. The recipient may not obligate,expend or draw down funds until the Office of the Chief Financial Officer(OCFO)has
approved the budget and budget narrative and a Grant Adjustment Notice(GAN)has been issued to remove(his special
condition.
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WP FORM 4000/2(REV.4-83)