Sewershed 7 & 10 (20) Manhole Replacement Project_Initiate (Should have been named Sewershed 7 & 20 Manhole Replacement Project by Engineering) Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Sewer Shed 7 Manhole Replacement Project
SUMMARY: City Manager recommending initiation of the public bidding procedure for
the 2015 Sewershed 7 and 10 Manhole Replacement Project, and further
recommends that a public hearing be set for October 19, 2015.
RESOLUTION 2015 Sewershed 7 & 10 Manhole Replacement Project;
Preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications, form
of contract, and estimated cost; and ordering the advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 10/19/15
ATTACHMENTS:
Description Type
❑ Sewershed 7 and 10 Manhole Repalcement Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution/Notice of Hearing Resolutions
❑ Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 Sewershed 7 & 10 Manhole Replacement Project
CI P 7101335
DATE: September 29, 2015
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the 2015 Sewershed 7 and 10 Manhole Replacement Project, and further recommends
that a public hearing be set for October 19, 2015.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THF CITY OF Dubuque
DUB&k E AN-Aca Cmefi
Masterpiece opi the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manag r��
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2015 Sewershed 7 & 10 Manhole Replacement Project
CIP 7101335
DATE: September 28, 2015
INTRODUCTION
The enclosed resolution authorizes the public bidding procedure for the 2015
Sewershed 7 & 10 Manhole Replacement Project.
BACKGROUND
The City of Dubuque, Iowa has entered into a Consent Decree in the case of The
United States of America, and the State of Iowa v. The City of Dubuque, Iowa, Civil
Action No. Case 2:11-cv-01011-EMJ, Civil Action Number 2008V00041, DOJ Case
Number 90-5-1-1-09339, United States District Court for the Northern District of Iowa.
The provisions of the Consent Decree apply to and are binding upon the City and its
officers, directors, employees, agents, servants, successors, assigns, and all persons,
firms and corporations under contract with the City to perform the obligations of the
Consent Decree. The City is actively rehabilitating brick manholes and sanitary sewer
pipes that were identified in the plan to be deficient.
DISCUSSION
The project involves the replacement of 14 sanitary sewer manholes and the elimination
of 2 sewer manholes at different locations within Sewershed 7. Portions of some water
mains may need to be relocated as part of this project due to the replacement of the
manholes.
PROJECT SCHEDULE
The proposed schedule for the 2015 Sewershed 7 & 10 Manhole Replacement Project
is as follows:
Initiate Public Bidding Process October 5, 2015
Publish Notice to Bidders, Advertise for Bids October 9, 2015
Publish Public Hearing Notice on Plans & Specs October 9, 2015
Public Hearing on Plans & Specifications October 19, 2015
Receipt of Bid Proposals (Bid Letting) October 22, 2015
Award Construction Contract November 2, 2015
Project Completion Date April 29, 2016
RECOMMENDATION
I recommend the City Council give preliminary approval to the construction plans and
specifications, authorize the city clerk to advertise for bids, and establish October 19,
2015, as the date of the public hearing, and hereby authorize the City Clerk to advertise
for bid proposals for the 2015 Sewershed 7 & 10 Manhole Replacement Project.
BUDGET IMPACT
The estimate of probable cost for the 2015 Sewershed 7 & 10 Manhole Replacement
Project is as follows:
Estimate
Construction Contract $ 142,591.50
Contingency 14,259.15
Construction Engineering & Inspection 23,527.60
Total Project Cost $180,378.25
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7101335 Sanitary Sewer Manhole Replacement $ 345,697.00
REQUESTED ACTION
The City Council is requested to establish the date of the public hearing and authorize
the City Clerk to advertise for bid through adoption of the enclosed resolutions for the
2015 Sewershed 7 & 10 Manhole Replacement Project.
Prepared by: Julia Paul
cc: Jenny Larson, Budget Director
Bob Green, Water Department Manager
Ken TeKippe, Finance Director
Denise Ihrig, P.E.
2
RESOLUTION NO. 347-15
2015 SEWERSHED 7 & 10 MANHOLE REPLACEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2015 Sewershed 7 & 10 Manhole Replacement Project in the estimated amount
$142,591.50, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 19th day of October, 2015, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in
the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor
more than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form of
contract, or estimated cost of the Project.
The 2015 Sewershed 7 & 10 Manhole Replacement Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 22nd day of October, 2015. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 2nd day of November, 2015, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 5th day of October, 2015.
Attest:
Kevin S. Firnstahl,CMC, City Clerk
y D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2015 SEWERSHED 7 & 10
MANHOLE REPLACEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the 2015 Sewershed 7 & 10 Manhole
Replacement Project, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:30 p.m., on the 19th day of October, 2015, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Project involves the replacement of 14 sanitary sewer manholes and the
elimination of 2 sewer manholes at different locations within sewershed
seven. Portions of some water mains may need to be relocated as part of
this project due to the replacement of the manholes.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 12015
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2015 SEWERSHED 7 & 10 BRICK MANHOLE REPLACEMENT PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on October 22, 2015, in the Office of the City Clerk, City
Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on October 22,
2015, at City Hall — Office of the City Clerk, 50 West 13th Street, Dubuque, Iowa,
for consideration by the City Council at its meeting on November 2, 2015. The
City of Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by April 29,
2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.citVofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Prosect
2015 SEWERSHED 7 & 10 BRICK MANHOLE REPLACEMENT PROJECT
CIP # 7101335
Project involves the replacement of 14 sanitary sewer manholes and the
elimination of 2 sewer manholes at different locations within the City of Dubuque.
Water mains may need to be relocated as part of this project due to the
replacement of the manholes.
120.9 Pre-Bid Construction Conference
Each prospective bidder is encouraged to attend the Pre-Bid Construction
Conference to be held at 10:00 AM on October 16, 2015, at City Hall —
Conference Room A, 50 W 13th Street, Dubuque, Iowa. Attendance by all
prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald on October 9, 2015.