Upper Bee Branch Creek Mississippi River Trail Project_Award Copyright 2014
City of Dubuque Action Items # 3.
ITEM TITLE: Upper Bee Branch Creek Mississippi River Trail Project Award
SUMMARY: City Manager recommending award of the construction contract for the
Upper Bee Branch Creek Mississippi River Trail Project to the sole bidder,
Portzen Construction, Inc., subject to Iowa Department of Transportation
approval.
RESOLUTION Awarding Public Improvement Contract for the Upper Bee
Branch Creek Mississippi River Trail (MRT) Iowa DOT Project No. SB-IA-
2100(675)--7T-31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Upper Bee Branch Creek Mississippi River Trail-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
U E I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Upper Bee Branch Creek Restoration Project
Upper Bee Branch Creek Mississippi River Trail (MRT)
Iowa DOT Project No. SB-IA-2100(675)-7T-31
(CIP #7201654 & 3401654)
DATE: September 28, 2015
Sealed bids were received by the Iowa Department of Transportation for the Upper Bee
Branch Creek Mississippi River Trail Project. City Engineer Gus Psihoyos recommends
award of the construction contract to the sole bidder, Portzen Construction, Inc., in the
amount of $1,823,521.58, subject to Iowa Department of Transportation approval. This
is 14.2% below the estimate of probable costs.
The improvements associated with this contract are to convert the current on-street bike
route of the National Mississippi Trail to an off-road bike/hike trail that will be located in
the linear park along the daylighted Bee Branch Creek. The Bee Branch Mississippi
River Trail Route will incorporate bike/hike trails, lighting, benches, trees, sustainable
landscaping, parking, a waterfall overlook, and an amphitheatre/outdoor classroom.
Due to the use of National Scenic Byways and State Recreation Trails funding to
help fund the improvements, the project must be let through the Iowa Department of
Transportation who administers these funds on behalf of the federal and state
governments respectively.
The project will be funded by the Fiscal Year 2016 appropriation in the amount of
$43,359,000 for the Bee Branch Creek Restoration Project – Phase 4 and Phase 7 of
the Bee Branch Watershed Flood Mitigation Project.
Project funding includes $1,000,000 from a National Scenic Byways grant, $250,000
from a RECAT grant, and $100,000 from a State Recreation Trails grant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen'
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
2
THE CITY OF �. Dubuque
DUB E 11 1dIae I
N
Masterpiece oYl the Mississippi 200 •2012.1.013
TO: Michael C. Van Milligen, City Manager–
FROM: Gus Psiho os En
Y City Engineer
DATE: September 25, 2015
SUBJECT: Upper Bee Branch Creek Restoration Project
Upper Bee Branch Creek Mississippi River Trail (MRT)
Iowa DOT Project No. SB-IA-2100(675)-7T-31
(CIP#7201654 & 3401654)
INTRODUCTION
The purpose of this memorandum is to seek authorization to award the construction
contract for the Upper Bee Branch Creek Mississippi River Trail Project.
BACKGROUND
On April 4, 2011 the City Council adopted Resolution 114-11 approving the River
Enhancement Community Attraction and Tourism (RECAT) grant agreement with the
Vision Iowa Board. Per the terms of the agreement, the City is to receive $2,250,000 for
project improvements and amenities associated with the Bee Branch Creek Restoration
Project, which includes $250,000 for the hike/bike trail to be constructed from Garfield
Avenue to E. 24th Street. This trail is also known as the Bee Branch Creek Mississippi
River Trail (Bee Branch MRT).
In August of 2011, the City of Dubuque was awarded a National Scenic Byways grant in
the amount of$1,000,000 for the Bee Branch MRT. The current on-street bike route of
the national Mississippi River Trail will be converted to an off-road bike/hike trail that will
be located in the linear park along the daylighted Bee Branch Creek. The Bee Branch
Creek MRT Route will incorporate bike/hike trails, lighting, benches, trees,
sustainable landscaping, parking, a waterfall overlook, and an amphitheatre/outdoor
classroom.
The Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users
(SAFETEA-LU), enacted in 2005, continued the National Scenic Byways Program.
Federal regulations provide that federal funds for the National Scenic Byways Program
are to be administered by the Iowa Department of Transportation.
Iowa Code Sections 306A.7 and 307.44 provide for the City of Dubuque and the Iowa
Department of Transportation to enter into agreements with each other for the purpose
of financing transportation improvement projects in Iowa with Federal funds. The City of
Dubuque proposed the Upper Bee Branch Creek Restoration Project as a National
Scenic Byway (NSB) project for funding under Sec. 162 of Title 23, United States Code.
State Recreational Trail (SRT) funding is available per Iowa Code Chapter 465B and
the City of Dubuque's application to use these funds was approved by Transportation
Commission Order No. PPM-2012-12 on October 11, 2011. The funding will be used in
conjunction with the National Scenic Byways funds to construct the Bee Branch MRT
Project.
In September of 2014 the City Council passed Resolution 270-14 authorizing the
execution of the Grant Agreement with the Iowa Department of Transportation. Per the
Grant Agreement, the City will receive $1,000,000 in National Scenic Byways funding
and $100,000 in State Recreational Trails funding for the Bee Branch MRT Project.
DISCUSSION
The Upper Bee Branch Creek Restoration Project (Phase 7 of the Bee Branch
Watershed Flood Mitigation Project) will be constructed through multiple contracts. The
Upper Bee Branch Creek Mississippi River Trail (Bee Branch MRT) is the third contract.
The improvements associated with this contract are to convert the current on-street bike
route of the National Mississippi Trail to an off-road bike/hike trail that will be located in
the linear park along the daylighted Bee Branch Creek. The Bee Branch MRT Route
will incorporate bike/hike trails, lighting, benches, trees, sustainable landscaping,
parking, a waterfall overlook, and an amphitheatre/outdoor classroom.
Due to the use of National Scenic Byways and State Recreation Trails funding to
help fund the improvements, the project must be let through the Iowa Department of
Transportation (Iowa DOT) who administers these funds on behalf of the federal and
state governments respectively.
BID RESULTS
The bid letting was held by the Iowa Department of Transportation (Iowa DOT) on
September 15, 2015. Portzen Construction, Inc. of Dubuque, Iowa submitted the sole
bid in the amount of $1,823,521.58. This amount is 14.2% below the estimate of
probable cost.
RECOMMENDATION
I recommend that the contract for the Upper Bee Branch Creek Mississippi River Trail
Project, Iowa DOT Project No. SB-IA-2100(675)-7T-31, be awarded to Portzen
Construction, Inc. of Dubuque, Iowa in the amount of $1,823,521.58, subject to Iowa
DOT approval of award.
BUDGETIMPACT
The estimate of probable costs for the Upper Bee Branch Creek Mississippi River Trail
Project is as follows:
2
Estimate Award
Construction $2,125,776.00 $1,823,521.58
Contingency 106,289.00 106,289.00
Engineering 334,810.00 334,810.00
Total Project Cost $2.566.875.00 $2,264,620.58
The project will be funded by the Fiscal Year 2016 appropriation in the amount of
$43,359,000 for the Bee Branch Creek Restoration Project— Phase 4 and Phase 7 of
the Bee Branch Watershed Flood Mitigation Project [CIP#7201654].
Project funding includes $1,000,000 from a National Scenic Byways grant, $250,000
from a RECAT grant, and $100,000 from a State Recreation Trails grant.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution awarding the construction
contract for the Upper Bee Branch Creek Mississippi River Trail Project to Portzen
Construction in the amount of$1,823,521.58, subject to the Iowa DOT approval of
award.
Attach.
Prepared by Deron Muehring, Civil Engineer II
Cc: Barry Lindahl, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Marie Ware, Leisure Services Manager
Don Vogt, Public Works Director
Laura Carstens, Planning Services Manager
Steve Brown, Project Manager
Deron Muehring, Civil Engineer II
Randy Gehl, Public Information Officer
Kristin Hill, Bee Branch Communications Specialist
Debra Arp, Grant Program Administration Team Leader, Iowa DOT
Mary Stahlhut, Iowa Byways Program Manager, Iowa DOT
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RESOLUTION NO. 351-15
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE UPPER BEE BRANCH
CREEK MISSISSIPPI RIVER TRAIL (MRT) IOWA DOT PROJECT NO. SB -IA -
2100(675) -7T-31
Whereas, said sealed proposals were opened and read by the Iowa Department
of Transportation on the 15th day of September, 2015 and it has been determined that
Portzen Construction, Inc. of Dubuque, Iowa, with a bid in the amount of $1,823,521.58
is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project in the amount of
$1,823,521.58 is hereby awarded to Portzen Construction, Inc., subject to the
concurrence by Iowa Department of Transportation, and the City Manager is hereby
directed to execute a Public Improvement Contract on behalf of the City of Dubuque for
the Project.
Passed, approved and adopted this 5th day of October, 2015.
Attest:
Keyi S. Firnstahl, CMd;-tityClerk
Roy D. Buol, Mayor