Bee Branch Creek Basin Overlook & 22nd Street Parking Lot Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 2.
ITEM TITLE: Bee Branch Creek Basin Overlook and 22nd Street Parking Lot Project
SUMMARY: Proof of publication on notice of public hearing to consider approval of the
plans, specifications, form of contract and the estimated cost for the Bee
Branch Creek — Basin Overlook and 22nd Street Parking Lot Project and
the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Bee Branch Creek - Basin Overlook & 22nd Street
Parking Lot Project, Iowa DOT Project No. TAP-U-2100(683)--81-31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Lower Bee Branch Creek Overlook-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Creek – Basin Overlook & 22nd Street Parking Lot Project
Iowa DOT Project No. TAP-U-2100(683)-81-31
(CIP #7201654 & 3401654)
DATE: October 26, 2015
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $1,554,402 for the Bee Branch
Creek– Basin Overlook & 22nd Street Parking Lot Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
6"-Z�
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E �AI Aaka i
I.
Masterpiece on the Mississippi 2007•2012•2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 23, 2015
SUBJECT: Bee Branch Creek— Basin Overlook & 22nd Street Parking Lot Project
Iowa DOT Project No. TAP-U-2100(683)--81-31
(CIP#7201654 & 3401654)
INTRODUCTION
The purpose of this memorandum is to provide the information for the Public Hearing on
the Bee Branch Creek— Basin Overlook & 22nd Street Parking Lot Project, Iowa DOT
Project No. TAP-U-2100(683)--81-31.
BACKGROUND
In April of 2011, the City Council passed Resolution 114-11, authorizing the execution of
the River Enhancement Community Attraction and Tourism (RECAT) Program Grant
which includes funding for an overlook at the 16th Street Detention Basin (Basin
Overlook) and the trail head parking at 22nd Street (22nd Street Parking Lot).
In December of 2014, the City Council passed Resolution 383-14 authorizing the City
Manager to sign and submit a Request for Transportation Improvement Program Funds
to the IDOT for the use of Dubuque Metropolitan Area Transportation Study (DMATS)
funding for the Basin Overlook improvements.
In February of 2015, the City Council passed Resolution 33-15 authorizing the City
Manager to submit a Request for Transportation Improvement Program Funds to the
IDOT for the use of DMATS funding for the 22nd Street parking improvements.
In May of 2015, DMATS amended their FY 2015-2018 Transportation Improvement
Program budget to include $960,000 in Transportation Alternative Program (TAP)
funding for the improvements associated with the Basin Overlook and the 22nd Street
Parking Lot.
In July of 2015, the City Council passed Resolution 223-15 approving the Federal -Aid
Agreement with the IDOT in order for the City to receive the Transportation Alternatives
Program funding for the project.
DISCUSSION
The Upper Bee Branch Creek Restoration Project (Phase 7 of the Bee Branch
Watershed Flood Mitigation Project) will be constructed through multiple contracts. The
Bee Branch Creek — Basin Overlook & 22nd Street Parking Lot Project is the fourth
contract.
The overlook improvements will be adjacent to the Lower Bee Branch Creek near the
16th Street Detention Basin. Features of the overlook and plaza area will include a
pavilion, concrete sidewalk, lighting, drinking fountains, bike racks, trash receptacles,
benches, trees, shrubs, and interpretive signs.
The improvements associated with the 22nd Street parking lot involves the construction
of a 12-space trailhead parking lot at Prince Street to provide trail access for the Bee
Branch Creek Mississippi River Trail Route, the 26-mile Heritage Trail, and the
Mississippi River Trail Route. The design features a pervious pavement system to
infiltrate storm water and minimize the need for storm sewer. The proposed storm sewer
drainage system also includes a nutrient separating baffle box to further mitigate the
discharge of pollutants into the adjacent Bee Branch Creek. The project also includes
sidewalk, lighting, benches, flag poles, litter receptacles, a water fountain, trees, shrubs,
and other landscaping elements.
Due to the use of DMATS TAP funding, the project must be let through the Iowa
Department of Transportation (Iowa DOT) who administers the funds on behalf of
both the federal and state governments.
PROJECT SCHEDULE
The schedule for the Bee Branch Creek— Basin Overlook & 22nd Street Parking Lot
Project is as follows:
Preliminary Approval of plans, specifications, form of October 19, 2015
contract, and estimated cost; Setting of Public Hearing
Advertisement for Bids (Iowa DOT) October 27, 2015
Publish Notice of Public Hearing October 23, 2015
Public Hearing on Plans & Specifications November 2, 2015
Bid Letting (Iowa DOT) November 17, 2015
Award Construction Contract (Subject to Iowa DOT Approval) December 7, 2015
Completion Date Completed Fall 2016
Local projects bid through the Iowa DOT are advertised by the Iowa DOT. However, the
City still holds a public hearing to consider the plans, specifications, form of contract,
and estimated cost for the project prior to the letting. Following the public hearing, a
request to award the contract will be sent to the City Council for their consideration. The
2
City's award would be subject to Iowa DOT approval. This process is in full compliance
with the Iowa Code public bidding requirements.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Bee Branch Creek— Basin Overlook & 22nd Street Parking
Lot Project through the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable costs for the Bee Branch Creek— Basin Overlook & 22nd
Street Parking Lot Project is as follows:
Fund Source Description Estimate
Construction $1,228,776
Contingency 122,878
Engineering 202,748
Total Project Cost $1,554402
The project will be funded by the Fiscal Year 2016 appropriation in the amount of
$43,359,000 for the Bee Branch Creek Restoration Project— Phase 4 and Phase 7 of
the Bee Branch Watershed Flood Mitigation Project [CIP#7201654]. Project funding
includes $960,000 from a DMATS TAP appropriation and $228,500 from a Vision Iowa
RECAT grant.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution approving the plans,
specifications, form of contract and estimated cost for the Bee Branch Creek — Basin
Overlook & 22nd Street Parking Lot Project.
Attach.
Prepared by Deron Muehring, Civil Engineer II
Cc: Barry Lindahl, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Alexis Steger, Senior Budget Analyst
Ken TeKippe, Finance Director
Marie Ware, Leisure Services Manager
Don Vogt, Public Works Director
Laura Carstens, Planning Services Manager
Steve Brown, Project Manager
Deron Muehring, Civil Engineer II
Maria Katzenstein, Confidential Account Clerk
Randy Gehl, Public Information Officer
Kristin Hill, Bee Branch Communications Specialist
3
Prepared by: Deron Muehring, City Hall, 50 W 13th Street, Dubuque IA 52001 563-589-4270
RESOLUTION NO. 381-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE BEE BRANCH CREEK — BASIN OVERLOOK & 22ND
STREET PARKING LOT PROJECT, IOWA DOT PROJECT NO. TAP -U -2100(683)--8I-
31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Bee Branch Creek — Basin Overlook & 22nd Street Parking Lot, in the estimated
amount $1,554,402.00, are hereby approved.
Passed, adopted and approved this 2nd day of November, 2015,
Attest:
Kevin S. Firnstahl, CMC, City Clerk
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: October 23, 2015, and for which the charge is $28.99.
at.A,A 4"-
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this a7 day of
, 20 /5 .
Notary Public in and for Dubuque County, Iowa.
W Ev'4EM,dr
ion Number 1 54885
En FEB. 1, 2017 ,'
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE BEE
BRANCH `I CREEK -
BASIN OVERLOOK &
22ND STREET PARK-
ING . LOT PROJECT,
IOWA DOT PROJECT
NO.TAP-U-2100(683)--
81-31
NOTICE'; IS HEREBY IT
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract, and estimated
cost for the Bee Branch
Creek - Basin Overlook
& 22nd Street Parking
.Lot Project, Iowa DOT
Project ' No. TAP -U-
2100(683) --8I-31, in ac-
cordance with the'
provisions, of Chapter
26, Code of Iowa, at
6:30 p.m.,' on the 2nd
day of November, 2015,
in the Historic Federal
Building Council Cham-
bers (second floor),
350 West 6th Street,
Dubuque, Iowa. Said
proposed' plans, speci-
fications, form of
contract, and estimated:
cost are now on file in
the office of the City i
Clerk, 50 W. 13th St.,
Dubuque, " Iowa. 'Writ-
ten comments regard-
ing the public hearing
may be submitted to
the City Clerk's Office
on or before said time
of public hearing. At
said hearing any
interested person may
appear and ' file
objections thereto.
The scope of the
Project is as follows:
• The Basin Overlook'
improvements include
the overlook and plaza
area with a pavilion,
concrete sidewalk,
lighting, drinking foun-
tains, bike'.. racks, trash
receptacles, benches,`.
trees, shrubs, and
interpretive signs. The
22nd Street parking lot
improvements include
the construction of a
' 12 -space trailhead
parking lot at Prince
Street with a pervious
pavement system, a
nutrient separating
baffle box, as well as,
sidewalk, ' lighting,
benches, flag : poles,
litter receptacles, a
water fountain, trees,'
shrubs, and "'other
landscaping elements.
Any visual or hearing-
impaired persons need -
ing special assistance
or persons with special
accessibility needs,',
should contact the City
Clerk's office at (563)
589-4100 > or TDD at
(563) 690-6678 at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 19th, day of
October, 2015.
Kevin 5. Firnstahl,
CMC, City Clerk
it 10/23