12 7 15 City Council Agenda ROLL CALL ORDER FOR MEETING OF
Decernber T, 2015
Connote, B2lg, Bull, Jones, Lynch, Resnick, Sutton
CITY OF DUBUQUE, IOWA
41 OF 0. CITY COUNCIL MEETING
G, Historic Federal Building
rC 350 W. 6th Street
G3'. . wa December 7,2015
Council meemngs are video streamed live and archived at voomecityoftlubuqueorg/media and on Dubuque's
CityCbannel on the Metliacom cable system at Channel (analog) and 85.2 (digitap.
RE GUI-AR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
CONSENT ITEMS
The consent agenda Items are considered to be Future and noncontroversial and all consent items will be normally voRtl
upon In a single motion wltlhoutany separate discussion on a particular item If youwoultl like to discuss one of the Consent
Items, please go to the microphone and be recognized by the Mayor and statethe item youwould like removed from the
Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Subm ifted
Cable TV Commisslon of 10/14, City Council Proceedings of 11/16 Hlstonc Presen2tion Commisslon of 11/19 Library
Board of Trustees Uptlate of 11/19 SIs@r City Relationships Advisory Com misslon of 11/18 Zoning Board of Adjustment of
11/19, Pmaps of Publication for City Council Proceedings of 11/2', Proofs of Publication for List of Claim and Summary of
Revenues for Months Entll no 9/20, 10/31
Suggested DisposiEon: Receive and File
2. Notice of Claims and Suits
Matt Bayou for vehicle tlamage, Shannon Mahln for property dam age Donna M oel ler for personal Injury
Suggested DisposiEon: Receive and File; Refer W City Attorney
3. SCADA Manhole Installation ProjectAwam!
City Manager recommending award of the construction contract forthe 2015 SCADA (Flow Metering Stations) Manhole
Installation Projectto the low bidder, Connolly CorstuNon, Inc.
RESOLUTION Awarding public Improvement contractfor the SCADA (Flow Metering Stations) Manhole Installation Project
Suggested DisposiEon: Receive and File; Adopt Resolutions)
4. Disposition M Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the
owa Communities Assurance Pool. Matt Daykln for vehicle damage; Shannon Mahn for property dam age Betty Tlgges for
loses elated to eminent domain
Suggested DisposiEon: Receive and File; Concur
B. Abstract of Votes -2015 General Elector
Dubuque County Supervisors submimgq the Abstract of Votes from the Neven her 3, 2015 General Election.
Suggested DisposiEon: Receive and File
6. Paragon Square and Maryuete P lace Senior Housing P rejects - Letters of C omm iM ent
City Manager recommending approval of two letters of financial support tar sent or housing projects in downtown Dubuque
by Paragon Square Senior IT ousing, LLLP at 2337-2901 Central Avenue (form er Holy Ghost School) and Marquette Hall,
LLC at 2222 Queen Street(form er Sacred Heart S chool).
Suggested DisposiEon: Receive and File; Approve
7. Acceptance of Asphalt Overlay Access Ramp Project One
City Manager recommending acceptance of the construction contract for the 2015 Asphalt Overlay Access Ramp Project
One as completed by Midwest Concrete, Inc.
RESOLUTION Accepting the 2015 Asphalt Overlay Project Curb Access Ramps Project One and authorizing the payment
of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Acceptance of Asphalt Overlay Access Ramp Project Two
City Manager recommending acceptance of the construction contract for the 2015 Asphalt Overlay Access Ramp Project
Two as completed by Midwest Concrete, Inc.
RESOLUTION Accepting the 2015 Asphalt Overlay Project Curb Access Ramps Project Two and authorizing the payment
of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. Acceptance of Asphalt Overlay Access Ramp Project Three
City Manager recommending acceptance of the construction contract for the 2015 Asphalt Overlay Access Ramp Project
Three as completed by Midwest Concrete, Inc.
RESOLUTION Accepting the 2015 Asphalt Overlay Project Curb Access Ramps Project Three and authorizing the
payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Acceptance of SRF Green Alley Project Bid Set 1 -Year 2
City Manager recommending acceptance of the construction contract for the SRF Green Alley-Bid Set 1 Year 2 Project as
completed by Drew Cook and Sons Excavating and adopting the Final Schedule of Assessments.
RESOLUTION Accepting the SRF Green Alley Project - Bid Set 1 Year 2 and authorizing the payment of the contract
amount to the contractor
RESOLUTION Adopting the Final Assessment Schedule for the SRF Green Alley Project Bid Set 1 Year 2
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Acceptance of Sanitary Sewer Main Improvements -Arbor Estates No. 2
City Manager recommending acceptance of the public improvements that the developer, Riverdream Properties LLC, has
recently completed in Arbor Estates No. 2.
RESOLUTION Accepting public improvements in Arbor Estates No. 2 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Acceptance of Fire Station 94 Improvements - Mechanical & Restroom Upgrade Project
City Manager recommending acceptance of the construction contract for the Fire Station #4 Improvements—Mechanical
and Restroom Upgrade Project, as completed by Maryville Construction Company.
RESOLUTION Accepting the Fire Station No. 4 - Mechanical & Restroom Upgrade Project and authorizing the payment to
the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Acceptance of Public Roadway Improvements at John F Kennedy Road and West 32nd Street
City Manager recommending acceptance of the public roadway improvements that the developer, Kivlahan Farms L.C., has
recently completed at the intersection of John F. Kennedy Road and West 32nd Street.
RESOLUTION Accepting public roadway improvements at JFK Road and West 32nd Street in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Weaver Castle, LLC Amendment to Development Agreement for 1576-1578-1580 Locust Street
City Manager recommending approval of the 2nd Amendment to Development Agreement with Weaver Castle, LLC for
1576-1578-1580 Locust Street extending the completion date to April 30, 2016.
RESOLUTION Approving the Second Amendment to the Development Agreement between the City of Dubuque, Iowa and
Weaver Castle, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Weaver Castle, LLC Amendment to Development Agreement for 324-326 W. Locust Street
City Manager recommending approval of the Second Amendment to Development Agreement with Weaver Castle, LLC to
allow the developer to be paid the Downtown Housing Incentive for an additional apartment at 324-326 W. Locust Street.
RESOLUTION Approving the Second Amendment to the Development Agreement between the City of Dubuque, Iowa and
Weaver Castle, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Appeal of Claim by Frank Vlach
City Attorney recommending denial of the appeal of a claim against the City by Frank Vlach for vehicle damage.
Suggested Disposition: Receive and File; Concur
17. Sewershed 10 Corrective Action Plan and Submittal of Reports
City Manager recommending approval of and authorization for the City Manager to certify the Corrective Action Plan for
Sewershed 10 and submittal of the certified report to the U.S. Department of Justice, U.S. Environmental Protection
Agency and the Iowa Department of Natural Resources.
Suggested Disposition: Receive and File; Approve
18. Swimming Pool Concessions Staffing
City Manager recommending approval of the addition of staffing in the amount of .479 Full Time Equivalent (FTE's) for
Fiscal Year 2016 and 1.44 FTE's in the future budgets for the purpose of operating the concession stands at Flora and
Sutton Pools.
Suggested Disposition: Receive and File; Approve
19. Water Department- Request to Create a Separate Civil Service Classification
City Manager recommending approval to eliminate one Equipment Operator II position and create one Water Distribution
Equipment Operator position in the Water Department.
Suggested Disposition: Receive and File; Approve
20. Freshwater Mussels and the Renewal of the Dubuque Ice Harbor
City Manager transmitting information from the U.S. Fish and Wildlife Service Midwest Region about Freshwater
Mussels and the renewal of the Dubuque Ice Harbor.
Suggested Disposition: Receive and File
21. Dubuque Intermodal Transportation Center(DITC) Signage
Historic Preservation Commission recommending approval of the internally illuminated electronic message center sign for
the DITC parking ramp, as submitted, with suggestions.
Suggested Disposition: Receive and File; Approve
22. Holy Family School District - DARE Agreement
City Manager recommending approval of the Fiscal Year 2015/2016 Drug Abuse Resistance Education (DARE) Agreement
between the City of Dubuque Police Department and the Holy Family School District.
Suggested Disposition: Receive and File; Approve
23. Bee Branch Creek Flood Control Pumping Station Gates and Primary Electrical Service Replacement Project
City Manager recommending the City enter into an agreement with IIW, P.C. for design and engineering services, including
the alternative design analysis, for the Bee Branch Flood Control Pumping Station Gates and Primary Electrical Service
Replacement Project.
Suggested Disposition: Receive and File; Approve
24. U.S. EPA Urban Waters Small Grant Application
City Manager recommending approval of an application for U.S. EPA Urban Waters Small Grant in order to secure funding
to identify the source of the E. coli bacteria found in the Bee Branch Creek and establishing the City Manager as an
authorized representative of the City regarding the grant.
RESOLUTION Approving an application for water monitoring and establishing the City Manager as an authorized
representative regarding the agreement between the U.S. Environmental Protection Agency and the City of Dubuque, Iowa
for Urban Waters Small Grant
Suggested Disposition: Receive and File; Adopt Resolution(s)
25. Total Administrative Services Corporation Flexible Spending Plan Fee Renewal
City Manager recommending approval of the administrative services fee proposed by Total Administrative Services
Corporation for the flexible spending plan effective January 1, 2016, through December 31, 2016.
Suggested Disposition: Receive and File; Approve
26. Iowa Scenic Byways Jurisdiction Agreement
City Manager recommending authorization for the Mayor to execute a Jurisdiction Agreement with the Iowa Department of
Transportation for the Iowa Scenic Byways Program to remove and replace the Iowa Great River Road signs.
RESOLUTION Approving a Jurisdiction Agreement between the City of Dubuque and the Iowa Department of
Transportation for the Iowa Scenic Byways Program to remove and replace the Iowa Great River Road signs
Suggested Disposition: Receive and File; Adopt Resolution(s)
27. SW Arterial Supplemental Agreement No. 15
City Manager recommending authorization for the City Manager to execute the Consultant Professional Services—
Supplemental Agreement with AECOM Technical Services, Inc. for the final engineering design phase of the Southwest
Arterial Project, subject to the concurrence of the Iowa Department of Transportation.
RESOLUTION Approving the Consultant Professional Services -Supplemental Agreement No. 15 between AECOM
Technical Services, Inc., and the City of Dubuque for the completion of final engineering design phase of the Southwest
Arterial Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. Civil Service Commission
Civil Service Commission submitting the Certified Lists for the positions of Firefighter and Mechanic.
Suggested Disposition: Receive and File; Make Matter of Record
29. Community Development Block Grant (CDBG)Annual Action Plan FY 2016 Amendment 2
City Manager recommending approval of the Fiscal Year 2016 Community Development Block Grant Annual Action Plan —
Amendment 2 that reallocates funds from the prior Fiscal Year 2015 Annual Plan into the Fiscal Year 2016 Annual Plan
and reprograms funds for existing and new projects.
RESOLUTION Approving Fiscal Year 2016 (Program Year 2015) Annual Action Plan Amendment 2 for Community
Development Block Grant (CDBG) Funds
Suggested Disposition: Receive and File; Adopt Resolution(s)
30. Fiscal Year 2017 Annual TIF Report
City Manager transmitting the Annual Tax Increment Financing Report for Fiscal Years 2017 that has been filed with
Dubuque County Auditor Denise Dolan.
Suggested Disposition: Receive and File
31. State of Iowa Annual Financial Report FY 2015
City Manager recommending approval of the City of Dubuque Fiscal Year 2015 Annual Financial Report.
Suggested Disposition: Receive and File; Approve
32. South Fork Streambank Restoration Project
City Manager recommending the award of the South Fork Streambank Project to MSA Professional Services for the
purposes of survey, design and construction inspections.
Suggested Disposition: Receive and File; Approve
33. Improvement Contracts / Performance, Payment and Maintenance Bonds
IDOT/Portzen Construction for the Upper Bee Branch Creek Mississippi River Trail; Top Grade Excavating, Inc., for the
2015 Sewershed 7 & 10 Brick Manhole Replacement Project
Suggested Disposition: Receive and File; Approve
34. Alcohol Compliance Civil Penalty for Alcohol License Holder— Neighbor's Tap
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation
for Neighbor's Tap, 1899 Rockdale Road.
Suggested Disposition: Receive and File; Approve
35. Alcohol Compliance Civil Penalty for Alcohol License Holder— Pizza Hut
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation
for Pizza Hut#4691, 320 East 20th Street.
Suggested Disposition: Receive and File; Approve
36. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of
Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses
and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. General Obligation Bond Series 2016ABC -General Corporate Purpose
City Manager recommending that a public hearing be set for December 21, 2015, on the proposition of selling not to
exceed $505,000 in Tax-Exempt General Obligation Bonds, the proceeds of which will be used to pay costs of roof
improvements to the Historic Federal Building and tuck-pointing at the Ham House.
RESOLUTION Fixing date for a meeting on the proposition of the issuance of not to exceed $505,000 General
Obligation Bonds of the City of Dubuque, State of Iowa (for General Corporate Purposes), and providing for publication
of notice thereof
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 12/21/15
2. General Obligation Bonds Series 2016BC - Essential Corporate Purpose
City Manager recommending that a public hearing be set for December 21, 2015, on the proposition of selling not to
exceed $15,555,000 in Tax-Exempt General Obligation Bonds, the proceeds of which will be used to pay costs of
Airport New Terminal improvements, sanitary sewer improvements, water system improvements, and refund previously
issued general obligation bonds.
RESOLUTION Fixing date for a meeting on the proposition of the issuance of not to exceed $15,555,000 General
Obligation Bonds of the City of Dubuque, State of Iowa (for Essential Corporate Purposes), and providing for publication
of notice thereof
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for 12/21/15
BOARDS/COMMISSIONS
1. Boards and Commission Applicant Review
Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions.
Applicant appointments will be made at the next City Council meeting.
Mechanical Board
One, 3-year term through March 16, 2016 (Vacant term of Kelly)
Applicant:
Dan Hillary, 3087 Arbor Oaks
Mediacom Charitable Foundation
One, 1-year term through December 31, 2016 (Expired terms of Chavenelle)
Applicant:
Gail Chavenelle, 1155 Kelly Lane
Transit Advisory Board
One, 3-year term through July 30, 2017 (Vacant term of Stedman)
Applicants:
Joel Lightcap, 1985 Alta Vista St.
Dora Serna, 2160 Marion St.
Zoning Board of Adjustment
One, 5-year term through March 25, 2020 (Expired term of Bird)
Applicants:
Keith Ahlvin, 264 S. Grandview
Eugene Bird, 3985 Mount Vail Ridge
This commission is subject to the State of Iowa Gender Balance Law.
5 Commissioners total; currently 2 males/2 females
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized
by the Mayor.
1. Greater Dubuque Development Corporation -Quarterly Update
President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque
Development Corporation.
Suggested Disposition: Receive and File
2. Bee Branch Creek - Basin Overlook & 22nd Street Parking Lot Project Award
City Manager recommending award of the construction contract for the Bee Branch Creek— Basin Overlook& 22nd
Street Parking Lot Project to the low bidder, Portzen Construction, Inc., subject to Iowa Department of Transportation
approval.
RESOLUTION Awarding the public improvement contract for the Bee Branch Creek- Basin Overlook & 22nd Street
Parking Lot Project, Iowa DOT Project No. TAP-U-2100(683)--81-31
Suggested Disposition: Receive and File; Adopt Resolution(s)
3. Transit Bus Storage Facility Project Consultant Selection
City Manager recommending approval of the selection of Kueny Architects to provide architectural design, engineering
and construction administration services for the City of Dubuque—Transit Bus Storage Facility Project and provide
authority to negotiate an agreement and execute a contract.
Suggested Disposition: Receive and File; Approve
4. EPA Brownfield Area-Wide Planning Grant -Service Contract
City Manager recommending approval to enter into a contract with Shive Hattery, Inc., for the administration of the 2015
Environmental Protection Agency Brownfields Area-Wide Planning Cooperative Agreement.
RESOLUTION Authorizing the City Manager to negotiate a contract with Shive Hattery, Inc., for grant administration for
the 2015 Environmental Protection Agency Brownfields Area-Wide Planning Cooperative Agreement
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. 100 Resilient Cities Challenge
City Manager recommending approval of the City of Dubuque's application to the Rockefeller Foundation's 100
Resilient Cities Challenge.
Suggested Disposition: Receive and File; Approve
6. Code of Ordinances Amendment-Title 10 Public Ways and Property Permit Requirements
City Manager recommending approval of an ordinance revising Section 10-3D-2 Permit Requirements; Fees,
authorizing the City Manager to establish the fee amounts for accessibility-related encroachments or encroachments
that benefit the public.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 10 Public Ways and Property, Chapter 3
Encroachments on Public Places, Article D other Encroachments, Section 10-3D-2 Permit Requirements; Fees to clarify
how fees are set and for consistency with other codes
Suggested Disposition: Receive and File; Motion B; Motion A
7. Code of Ordinances Amendment-Title 2 Housing Commission
City Manager recommending approval of an ordinance that amends Section 2-513-5 to reduce the number of cross-
representatives to be consistent with the Housing Trust Fund Advisory Committee.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2 Boards and Commissions, Chapter 5 Housing
Agency and Community Development Commissions, Section 2-513-5 Membership by reducing the number of cross-
representatives to be consistent with the Housing Trust Fund Advisory Committee
Suggested Disposition: Receive and File; Motion B; Motion A
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and
which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed
with your comments; however, no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition —Chapter 21.5(1)(c), -Q)Code of Iowa
ADJOURNMENT