Acceptance of Asphalt Overlay Access Ramp Project Two Copyright 2014
City of Dubuque Consent Items # 8.
ITEM TITLE: Acceptance of Asphalt Overlay Access Ramp Project Two
SUMMARY: City Manager recommending acceptance of the construction contract for
the 2015 Asphalt Overlay Access Ramp Project Two as completed by
Midwest Concrete, Inc.
RESOLUTION Accepting the 2015 Asphalt Overlay Project Curb Access
Ramps Project Two and authorizing the payment of the contract amount to
the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ 2015 Asphalt Overlay Project Two-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 Asphalt Overlay Access Ramp Project Two
(CIP 30012277)
DATE: November 29, 2015
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2015 Asphalt Overlay Access Ramp Project Two, as completed by Midwest
Concrete, Inc., in the final contract amount of$75,604.43, which is 10.05% over the
contract amount of$68,697.40. It was determined an additional 70 linear feet of curb
and gutter needed to be replaced in areas slated for asphalt, soil conditions required
additional base stone for stabilization, additional sidewalk was poured to attain proper
slopes, a storm water intake was replaced at Mullin & Asbury, and landscaping
restoration required more topsoil and seeding due to the slopes of embankments at the
back of sidewalk. These additions contributed to the increase in the final contract
amount. However, the original total project cost with contingency and construction
engineering and inspection was estimated at $86,902.21 and came in at $81,881.41
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
TETE cI'TY OF r" Dttbitgtie
DUB1� All-America City
11111.1
Masterpiece oii the Mississippi 14107.21112,71113
TO: Michael C. VanMilligen, City Manager.
FROM: Gus Psiho os, City En ineer _�F�.-�-)
SUBJECT: 2015 Asphalt Overlay Access Ramp Project Two
(CIP 30012277)
DATE: November 23, 2015
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
2015 Asphalt Overlay Access Ramp Project Two.
BACKGROUND
The purpose of this project was to replace twenty-six non-compliant access ramps with
twenty-six directional ramps as per Public Right of Way Accessibilities Guidelines
(PROWAG) specifications in conjunction with the Public Works Asphalt Overlay
Program and involved the intersections of:
• Asbury Road & Mullin Road -- two single ramps
• Hillcrest Road & Mullin Road -- two single ramps
• Asbury Road & Ogilby Road —two single ramps
• Valley View Road & Chaney Road —two single ramps
• Asbury Road & Morning View Road -- two single ramps
• Valley View Road & Morning View Road —four single ramps
• Hillcrest Road & Morning View Road —two single ramps
• Asbury Road & Broad Lawn Road —two single ramps
• Valley View Road & Broad Lawn Road —four single ramps
• Hillcrest Road & Broad Lawn Road —two single ramps.
• Valley View Road & Avalon Road — two single ramps
In accordance with Iowa Code § 384.103 and § 364.12(3)(c), and Iowa Code, Section
26.14, the City solicited informal bids for the 2015 Asphalt Overlay Access Ramp
Project Two. The City received one bid from Midwest Concrete, Inc. The bid was 4.26%
below the Engineer's estimate of$71,753.63.
Contractor Bid Results
Midwest Concrete, Inc. $ 68,697.40
DISCUSSION
The Asphalt Overlay Project - Curb Access Ramps Phase Two was completed by
Midwest Concrete, Inc. of Peosta, Iowa in the final contract amount of $75,604.43 which
is 10.05% over the contract amount of$68,697.40. It was determined an additional 70
linear feet of curb and gutter needed to be replaced in areas slated for asphalt, soil
conditions required additional base stone for stabilization, additional sidewalk was
poured to attain proper slopes, a storm water intake was replaced at Mullin & Asbury,
and landscaping restoration required more topsoil and seeding due to the slopes of
embankments at the back of sidewalk. These additions contributed to the increase in
the final contract amount. The average cost per ramp was $3,149.29. Due to the
topography of the area; all sidewalks were installed to the maximum limits in an effort to
achieve the proper slopes mandated by PROWAG standards.
BUDGETIMPACT
The project cost summary for the 2015 Asphalt Overlay Access Ramp Project Two is as
follows:
Award Final
Construction Contract $68,697.40 $75,604.43
Contingency $6,869.74 0.00
Construction Engineering & Inspection $11,335.07 6,276.98
Total Project Cost $86.902.21 -$a1,8-Q1.41
The funding summary for the project is as follows:
CIP Fund Description Fund
Amount
30012277 Asphalt Overlay Project Curb Access Ramps Phase $81 ,881.41
Three
Total Project Funding $81,881.41
REQUESTED ACTION
The City Council is requested to adopt the attached resolutions accepting the
improvements and establish the final contract amount for the 2015 Asphalt Overlay
Access Ramp Project Two.
2
Prepared By: Tom Kopp, Engineering Technician
cc: Don Vogt, Public Warks Director
John Klostermann, Public Works Supervisor
Jenny Larson, Budget Director
Jan Dienst, Civil Engineer 11
3
RESOLUTION NO. 406-15
ACCEPTING THE 2015 ASPHALT OVERLAY PROJECT CURB ACCESS RAMPS
PROJECT TWO AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT
TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the 2015 Asphalt Overlay Project
Curb Access Ramps Project Two (the Project) has been completed and the City
Engineer has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the 2015 Asphalt Overlay Project Curb Access Ramps Project Two appropriations for
the contract amount of $75,604.43, Tess any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Attest:
Passed, approved and adopted this 7th day of December, 2015.
,
Kevin Firnstahl; (-M`C, City Clerk
'Lysin V. Sutton, Mayor Pro Tem
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2015 ASPHALT
OVERLAY PROJECT CURB ACCESS RAMPS PROJECT TWO
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2015 Asphalt Overlay Project Curb Access Ramps Project Two,
that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $75,604.43.
Dated this day of agaikr' , 2015.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 04 day of, 42015.
Kevin Firnstahl,-(C C, City Clerk