Acceptance of Fire Station #4 Improvements - Mechanical & Restroom Upgrade Project Copyright 2014
City of Dubuque Consent Items # 12.
ITEM TITLE: Acceptance of Fire Station #4 Improvements - Mechanical & Restroom
Upgrade Project
SUMMARY: City Manager recommending acceptance of the construction contract for
the Fire Station #4 Improvements — Mechanical and Restroom Upgrade
Project, as completed by Maryville Construction Company.
RESOLUTION Accepting the Fire Station No. 4 - Mechanical & Restroom
Upgrade Project and authorizing the payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Fire Station 4 Improvements-MVM Memo City Manager Memo
❑ Acceptance Memo Staff Memo
❑ Acceptance Resolution Staff Memo
❑ City Engineer Certificate Staff Memo
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Station #4 Improvements — Mechanical and Restroom Upgrade
Project
DATE: November 30, 2015
Fire Chief Rick Steines is recommending acceptance of the construction contract for the
Fire Station #4 Improvements — Mechanical and Restroom Upgrade Project, as
completed by Maryville Construction Company, in the final contract amount of
$222,398, which was a 3% increase from the original contract amount of$216,000. The
cost increase was due to minor modifications to the mechanical, electrical and plumbing
systems, along with adjustments to the interior finishes.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Rick Steines, Fire Chief
THE CITY OF Dubuque
AII11-America CiI.ty
UB E1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Rick Steines, Fire Chief
DATE: November 30, 2015
SUBJECT: Fire Station #4 Improvements - Mechanical and Restroom
Upgrade Project
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Fire Station #4 Improvements - Mechanical and Restroom Upgrade Project (Project).
BACKGROUND
The existing mechanical system in the building was approaching 15 years old and was
at the end of its service life. Due to system deterioration, condensation in the ductwork
had caused mold & mildew to form resulting in irritation to employees and odors inside
the building. This project replaced the existing roof mounted ductwork and HVAC
equipment with new equipment located in the interior spaces in the building, thus
eliminating the potential for the problem to reoccur.
Additional work in the building involved demolition of the existing single restroom and
replacing it with separate male and female restrooms.
DISCUSSION
The Fire Station #4 Improvements - Mechanical and Restroom Upgrade Project was
completed by Maryville Construction Company of Hazel Green, Wisconsin in the final
contract amount of $222,398.00, which is a 3.00% increase from the original contract
amount of $216,000. The cost increase was due to minor modifications to the
mechanical, electrical and plumbing systems along with adjustments to the interior
finishes.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract amount at $222,398.00.
BUDGETIMPACT
The project cost summary for the Fire Station No. 4 — Mechanical & Restroom Upgrade
is as follows:
Bid Award Final
Base Construction Contract $ 216,000.00 $ 222,398.00
Change Orders 0.00 $ 6,389.00
Contingency $ 21 ,600.00 0.00
Construction Engineering & Inspection $ 35,640.00 $ 35,640.00
Total Project Cost $ 273,240.00 $ 258,038.00
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
102-1460 Fire Station No. 4 — Mechanical & Restroom Upgrade $258,038.00
Total Project Funding $ 258,038.00
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment for the contract amount of $222,398.00 to
Maryville Construction for the Fire Station No. 4 — Mechanical & Restroom Upgrade
Project.
Prepared by Steve Sampson Brown
cc: Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
Alexis Steger, Senior Budget Analyst
F:\PROJECTS\Fire Station No. 4-HVAC\City Council Docunnents\Acceptance\Acceptance Menno.doc
RESOLUTION NO. 411-15
ACCEPTING THE FIRE STATION NO. 4 — MECHANICAL & RESTROOM UPGRADE
PROJECT AND. AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the Public Improvement Contract for the Fire Station No. 4 —
Mechanical & Restroom Upgrade Project (the Project) has been completed by the
Contractor, Maryville Construction (Contractor), the City Engineer has examined the
work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $222,398.00;
WHEREAS, the Contractor has previously been paid $222,398.00, leaving a
balance of $0.00; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Passed, approved and adopted this 7th day of December, 2015.
Attest:
Keviri S.Firnstahl, CLIC, City Clerk
nn V. Sutton, Mayor Pro Tem
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION
OF THE FIRE STATION NO. 4 - MECHANICAL & RESTROOM
UPGRADE PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he
has inspected the Fire Station No. 4 — Mechanical & Restroom Upgrade Project, and
the said Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $222,398.00.
Dated this 30th day of November, 2015
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk in th day of j 2015.
KevineS. Firnstahl, C