SW Arterial Supplemental Agreement No. 15_AECOM Technical Services Copyright 2014
City of Dubuque Consent Items # 27.
ITEM TITLE: SW Arterial Supplemental Agreement No. 15
SUMMARY: City Manager recommending authorization for the City Manager to execute
the Consultant Professional Services— Supplemental Agreement with
AECOM Technical Services, Inc. for the final engineering design phase of
the Southwest Arterial Project, subject to the concurrence of the Iowa
Department of Transportation.
RESOLUTION Approving the Consultant Professional Services -
Supplemental Agreement No. 15 between AECOM Technical Services,
Inc., and the City of Dubuque for the completion of final engineering design
phase of the Southwest Arterial Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ SW Arterial Supplemental Agreement No. 15-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Suppplemental No. 15 Supporting Documentation
THE CITY OF Dubuque
U E I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
Consultant Professional Services – Supplemental Agreement
Final Engineering Design Phase – Scope of Work Modifications
Iowa DOT Project No. STP-U-2100 (634)-70-31
DATE: December 1, 2015
On March 2, 2009 the City Council approved the selection of AECOM to provide the
final engineering design for the Southwest Arterial Project. The initial agreement
included: the final engineering design; preparation of construction documents;
geotechnical investigation; architectural and landscape enhancements; archaeological
and cultural resources mitigation; public involvement; agency coordination and
construction engineering services.
In November 2012, the Iowa Department of Transportation made the decision to change
the configuration of the interchanges at US 20 and US 61-151. This significant change
required the design team to take a step back in the design process and re-initiate the
preliminary design phase to evaluate the interchange types and configurations.
The preliminary re-design efforts were quite extensive and are now complete. The re-
design efforts required the design team to: evaluate new interchange layouts; perform
detailed traffic analysis; develop new signalized intersection details; investigate design
variations for the bridges; coordinate reviews with Iowa DOT staff; evaluate potential
impacts to right-of-way acquisition at the interchange locations; evaluate potential
impacts to wetlands; historic and cultural resource areas; review watershed and stream
crossing impacts, and environmental clearance compliance.
Now that the re-design efforts are complete, the design team can proceed with the
remaining final engineering design phases and the preparation of construction plans for
the continued development and advancement of the Southwest Arterial project.
The Consultant Professional Services - Supplemental Agreement includes revisions to
the original scope of services to reflect the remaining anticipated level of effort required
to advance the completion of the final engineering design phases in accordance with
the "grade four lanes/pave two lanes" project as outlined in the Memorandum of
Agreement and the Transfer of Jurisdiction between the City and Iowa DOT.
Assistant City Engineer Bob Schiesl recommends City Council authorization for the City
Manager to execute the Consultant Professional Services — Supplemental Agreement
with AECOM Technical Services, Inc. for the final engineering design phase of the
Southwest Arterial Project, subject to the concurrence of the Iowa Department of
Transportation in the amount of$1 ,021 ,600.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen'�'
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
2
THE CITY OF Dubuque
AII-Ame1 rica City
DUBgkE r
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
Consultant Professional Services - Supplemental Agreement
Final Engineering Design Phase - Scope of Work Modifications
Iowa DOT Project No. STP-U-2100 (634)--70-31
DATE: November 30, 2015
INTRODUCTION
The enclosed resolution authorizes the City Manager to execute a supplemental
agreement with AECOM Technical Services, Inc. (AECOM) which approves revisions to
the original scope of services to the Consultant Professional Services Contract to
complete the final engineering design phase of the Southwest Arterial Project.
BACKGROUND
On March 2, 2009 the City Council approved (Res. 87-09) the selection of AECOM
(Waterloo, Iowa) to provide the final engineering design for the Southwest Arterial
Project. The initial agreement included: the final engineering design; preparation of
construction documents; geotechnical investigation; architectural and landscape
enhancements; archaeological and cultural resources mitigation; public involvement;
agency coordination and construction engineering services.
In November, 2012 the Iowa DOT made the decision to change the configuration of the
interchanges at US 20 and US 61-151. This significant change required the design team
to take a step back in the design process and re-initiate the preliminary design phase to
evaluate the interchange types and configurations.
The preliminary re-design efforts were quite extensive and are now complete. The re-
design efforts required the design team to: evaluate new interchange layouts; perform
detailed traffic analysis; develop new signalized intersection details; investigate design
variations for the bridges; coordinate reviews with Iowa DOT staff; evaluate potential
impacts to right-of-way acquisition at the interchange locations; evaluate potential
impacts to wetlands; historic and cultural resource areas; review watershed and stream
crossing impacts, and environmental clearance compliance.
Now that the re-design efforts are complete, the design team can proceed with the
remaining final engineering design phases and the preparation of construction plans for
the continued development and advancement of the Southwest Arterial project.
The Consultant Professional Services - Supplemental Agreement includes revisions to
the original scope of services to reflect the remaining anticipated level of effort required
to advance the completion of the final engineering design phases in accordance with
the "grade four lanes/pave two lanes" project as outlined in the Memorandum of
Agreement and the Transfer of Jurisdiction between the City and Iowa DOT.
DISCUSSION
Per the terms of the Consultant Professional Services contract and the conditional
requirements of the federal aid funding agreement, if the Consultant is of the opinion
that any work directed to perform is beyond the scope of said contract, and constitutes
"Extra Work", the Consultant shall promptly notify the City in writing to that effect.
Unless written approval for "Extra Work" has been secured in advance of performing
said work from the City, the Iowa DOT and the FHWA, said work will be ineligible for
federal aid participation. The Consultant Professional Services - Supplemental
Agreement authorizes AECOM to provide the revised scope of services to continue to
advance the completion of the final engineering design phase in accordance with Iowa
DOT and FHWA procedures and requirements.
The Consultant Professional Services - Supplemental Agreement authorizes AECOM to
provide the revised scope of services in accordance with Iowa DOT and FHWA
procedures and requirements.
As a result of the proposed final design and plan modifications, the original scope of
services needs to be revised to reflect the following task modifications to previously-
completed design elements, as well as new tasks which are considered "critical path
schedule items" that are required to continue to advance the completion of the final
engineering design phase:
U.S. 20 Interchange
• Revisions to the final road design and construction plans for the Seippel Road
connector road segment.
• Revisions to the preliminary design plans to eliminate the roundabout intersection
at the westbound ramp terminal, complete final design for a conventional
signalized intersection.
• Complete final geometric design and construction plans to incorporate revisions
to the 5-leg roundabout intersection at the eastbound ramp terminal.
• Complete final design and construction plans to incorporate revisions to the
Stone Valley Drive connector road segment.
• Complete geotechnical exploration.
U.S. 61/161 Interchange
• Revisions to the preliminary construction plans to eliminate the roundabout
intersections and redesign the ramp terminals with conventional signalized
intersections.
• Revisions to the final road design and construction plans for the Elmwood Drive
connector road and the bridge over Granger Creek.
• Revisions to the final road design and construction plans for the new Tamarack
Frontage Road.
• Complete geotechnical exploration.
North Cascade - English Mill Road Interchange
• Complete final grading and drainage design and construction plans.
• Revisions to the final road design and construction plans for the North Cascade
Road connector road segment.
• Revisions to the final road design and construction plans for the English Mill
Road connector road segment.
• Complete geotechnical exploration.
Menard's Frontage Road
• Complete final drainage design and prepare construction plans for the storm
sewer system.
English Mill Road Reconstruction
• Revise construction plans to reflect staging, on-site detour, and traffic control
modifications.
• Update construction plans for new standards and specifications.
Military Road Reconstruction
• Modify bridge plans
• Update construction plans for new standards and specifications.
Right-of-Way Property Acquisition
• Right-of-Way Documents: preparation of additional or revised right-of-way plats,
temporary and permanent easement plats, legal descriptions, plot plans and
summary sheets for revised or new right-of-way parcels associated with the
design changes.
Utility Accommodations
• Utility accommodation coordination with multiple private utilities impacted by the
Menards Frontage Road and the US20 Interchange projects.
• Complete relocation plans for watermain, sanitary sewer, storm sewer, traffic
signal interconnect and fiber optic lines impacted by the Menards Frontage Road
and the US20 Interchange projects.
Bridge - Structures
• Prepare additional structural and plan sheets for bridges as required by the Iowa
DOT.
Bikeway Design
• Evaluate and revise bikeway design to meet current Iowa DOT and FHWA
standards.
RECOMMENDATION
I recommend that the City Council authorize the City Manager to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
for the final engineering design phase of the Southwest Arterial project, subject to the
concurrence of the Iowa Department of Transportation.
BUDGETIMPACT
The estimated professional services fee for the proposed design and plan modifications
to the original scope of services for the final design phase of the Southwest Arterial
project is as follows:
Description Amount
Supplemental Agreement No. 15 - Scope of Services Revisions $ 1 A21 ,600
Total Project Cost $ 1.021.600
The project funding summary is as follows:
CIP Funding Source Amount
3001287 Federal SAFETEA-LU Funding (80%) $ 817,280
3001287 Local Funding (20%) 204,320
Total Project Funding LLQL1=1=600
ACTION TO BE TAKEN
The City Council is requested to authorize the City Manager to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to include the completion of right-of-way property acquisition for the Southwest Arterial
Project, subject to the concurrence of the Iowa Department of Transportation through
adoption of the enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
Doug Schindel, AECOM
F:\PROJECTS\SW ARTERIAL-IA HYW 32WECOM FE CONTRACT\SW Arterial AECOM FE Consultant Agreement Suppl No. 15-
Council Approval Memo.doc
RESOLUTION NO. 417-15
RESOLUTION APPROVING THE CONSULTANT PROFESSIONAL SERVICES -
SUPPLEMENTAL AGREEMENT NO. 15 BETWEEN AECOM TECHNICAL
SERVICES, INC. AND THE CITY OF DUBUQUE FOR THE COMPLETION OF FINAL
ENGINEERING DESIGN PHASE OF THE SOUTHWEST ARTERIAL PROJECT
Whereas, the City of Dubuque is proceeding with the Southwest Arterial Project,
from U.S. Highway 20 to U.S. Highway 61/151, in Dubuque, Iowa; and
Whereas, as a result of proposed design and plan modifications, the original
scope of services needs to be revised to reflect modifications to previously -completed
design elements, as well as new tasks which are required to continue to advance the
completion of the final engineering design phase; and
Whereas, the Consultant Professional Services - Supplemental Agreement
authorizes AECOM to provide the revised scope of services to continue to advance the
completion of the final engineering design phase.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Consultant Professional Services - Supplemental Agreement
No. 15 between AECOM Technical Services, Inc. and the City of Dubuque for the final
engineering design phase of the Southwest Arterial project is hereby approved, subject
to the concurrence of the Iowa Department of Transportation.
Section 2. That the City Manager be authorized and directed to execute three
copies of said Consultant Professional Services - Supplemental Agreement No. 15 with
AECOM Technical Services, Inc. for the final engineering design phase of the
Southwest Arterial project.
Passed, approved and adopted this 7th day of December, 2015.
Attest:
nn V. Sutton, Mayor Pro -Tem
Iowa DOT Project Number
STP412100(634)-7031
Standard Consultant Contract
For Local Public Agency Consultant Contracts with Federal-aidParticipation
This AGREEMENT, made as of the date of the last party's signature below, is by and
BETWEEN City of Dubuque, the Owner, located at:
50 West 13th Street
Dubuque, Iowa 52001-4864
Phone: (563) 589-4270
FAX: (563) 589-4205
and AECOM Technical Services, Inc., the Consultant, located at:
501 Sycamore Street, Suite 222
Waterloo, Iowa 50703
Phone: (319) 232-6531
FAX: (319) 232-0271
For the following Project: Dubuque Southwest Arterial from Seippel Road to Olde Davenport Road.
The Owner has decided to proceed with the Project, subject to the concurrence and approval of the Iowa
Department of Transportation (Iowa DOT), and the Federal Highway Administration (FHWA), U.S. Department of
Transportation (when applicable).
The Ownerdesires to employ the Consultant to provide final design and engineering services to assist with the
development and completion of the Project. The Consultant is willing to perform these services in accordance
with the terms of this Agreement.
Page 1 of 38
TABLE OF CONTENTS
Article Number And Description
1 Initial Information
1A Project Parameters
1.2 Financial Parameters
1.3 Project Team
1A Time Parameters
1.5 Prequalification
2 Entire Agreement, Required Guidance and Applicable Law
2A Entire Agreement of the Parties
2.2 Required Guidance
2.3 Applicable Law
3 Form of Compensation
3.1 Method of Reimbursement for the Consultant
3.2 Subconsultant's Responsibilities for Reimbursement
4 Terms and Conditions
4A Ownership of Engineering Documents
4.2 Subconsultant Contract Provisions and Flow Down
4.3 Consultant's Endorsement on Plans
4A Progress Meetings
4.5 Additional Documents
4A Revision of Work Product
4.7 Extra Work
4.8 Extension of Time
4.9 Responsibility for Claims and Liability
4.10 Current and Former Agency Employees
4.11 Suspension of Work
4.12 Termination of Agreement
4.13 Right to Set-off
4.14 Assignment or Transfer
4.15 Access to Records
4.16 Iowa DOT and FHWA Participation
4.17 Nondiscrimination Requirements
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.19 Severability
Attachment A- Scope of Services
Attachment B-Specifications
Attachment C- Fees and Payments
Attachment C-1 —Cost Analysis Worksheet
Attachment D-Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Attachment E - Certification of Consultant
Attachment F- Certification of Owner
Attachment G - Sample Invoice Form
Page 2 of 38
ARTICLE 1 INITIAL INFORMATION
This Agreement is based on the following information and assumptions.
1.1 Project Parameters
The objective or use is: Provide additional design services that have been requested by the
Owner which are beyond the scope of existing agreements.
1.2 Financial Parameters
1.2.1 Amount of the Owner's budget for the Consultant's compensation is:
$1,021,600.00
1.2.2 Amount of the Consultant's budget for the subconsultants' compensation is:
$739,900.00
1.2.3 Costs for this agreement will be integrated with previous agreements.
1.3 Project Team
1.3.1 The Owner's Designated Representative, identified as the Contract Administrator is:
Robert D. Schiesl, P.E.
The Contract Administrator is the authorized representative, acting as liaison officer for the
Ownerfor purpose of coordinating and administering the work under the Agreement. Thework
under this Agreement shall at all times be subject to the general supervision and direction of the
Contract Administrator and shall be subject to the Contract Administrator's approval.
1.3.2 The Consultant's Designated Representative is:
Douglas W. Schindel, P.E.
1.3.3 The subconsultants retained at the Consultant's expense are identified in the following table:
Subconsultant Amount Authorized Maximum Amount Payable Method of Payment
WHKS & $629,100.00 $591,100.00 CPFF
Company
Terracon $298,300.00 $198,300.00 CPFF
Consultants
Ta I(grass ($49,500.00)
1.3.4 The amount of remaining contingencies was reviewed by subconsultants, including
Tallgrass, and the reduction in contingencies shown in Attachment C-1 have been
agreed to.
1.4 Time Parameters
1.4.1 The Consultant shall begin work under this Agreement upon receipt of a written notice to
proceed from the Owner.
1.4.2 Milestones for completion of the work under this Agreement as follows:
1. Completion of all work under this agreement shall be on or before December 31, 2016,
unless extended by written approval of the Contract Administratoror adjusted by
supplemental agreement.
1.4.3 The Consultant shall not begin final design activities until after the Owner has been notified by
the Iowa DOT that FHWA Environmental Concurrence has been obtained. Upon receipt of such
notice, the Ownerwill provide the Consultant notice to proceed with final design activities.
Page 3 of 38
1.5 Prequalification
1.5.1 The Consultant shall remain prequalified in work categories 212-217, as defined in Iowa
Department of Transportation Policy and Procedure No. 300.04. Failure to do so will exclude the
Consultantfrom consideration for future Federal-aid contracts, until the Consultant regains pre-
qualification status.
1.5.2 All services within this agreement shall be performed by the Consultant or subconsultant
prequalified by the Iowa DOT in that particular category of work. If no work category exists fora
particular service, normal methods of acceptance shall be used, such as experience, typical
licensure, certification or registration, or seals of approval by others.
ARTICLE 2 ENTIRE AGREEMENT, REQUIRED GUIDANCE ANDAPPLICABLELAW
2.1 Entire Agreement of the Parties. This Agreement, including its attachments, represents the entire and
integrated agreement between the Ownerand the Consultant and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended only bywritten
instrument signed by both Owner and Consultant. This Agreement comprises the documents listed as
attachments in the Table of Contents. The work to be performed by the Consultant under this
Agreement shall encompass and include all detail work, services, materials, equipment and supplies
necessary to prepare and deliver the scope of services provided in Attachment A.
2.2 Required Guidance. All services shall be in conformity with the Specifications outlined in Attachment
B, the Iowa Department of Transportation Federal-aid Project Development Guide, Instructional
Memorandums to Local Public Agencies (I.M.$), and other standards, guides or policies referenced
therein. In addition, applicable sections of the U.S. Department of Transportation Federal Aid Policy
Guide (FAPG) shall be used as a guide in preparation of plans, specifications and estimates.
2.3 Applicable Law. The laws of the State of Iowa shall govern and determine all matters arising out of or
in connection with this Agreement without regard to the choice of law provisions of Iowa law. In the
event any proceeding of a quasi-judicial or judicial nature is commenced in connection with this
Agreement, the exclusive jurisdiction for the proceeding shall be brought in the Dubuque County
District Court of Iowa, Dubuque, Iowa. This provision shall not be construed as waiving any immunity
to suit or liability including without limitation sovereign immunity in State or Federal court, which may be
available to the Owner. The Consultant shall comply with all Federal, State and local laws and
ordinances applicable to the work performed under this Agreement.
ARTICLE 3 FORM OF COMPENSATION
3.1 Method of Reimbursement for the Consultant.
3.1.1 Compensation for the Consultant shall be computed in accordance with one of the following
compensation methods, as defined in Attachment C:
.1 [X] Cost Plus Fixed Fee - Attachment C
.2 [] Lump Sum - Attachment C
.3 [] Specific Rate of Compensation - Attachment C
.4 [] Unit Price - Attachment C
.5 [] Fixed Overhead Rate - Attachment C
3.1.2 When applicable, compensation for the subconsultant(s) shall be computed in accordance with
one of the payment methods listed in section 3.1.1. Refer to section 1.3.3 for identification of the
method of payment utilized in the subconsultant(s) contract. The compensation method utilized for each
subconsultant shall be defined within the subconsultant contract to the Consultant.
3.2 Subconsultant's Responsibilities for Reimbursement. The Consultant shall requirethe
subconsultants (if applicable)to notify them if they at anytime determine that their costs will exceed
their estimated actual costs. The Consultant shall not allow the subconsultants to exceed their
Page 4 of 38
estimated actual costs without prior written approval of the Contract Administrator. The prime
Consultant is cautioned that cost under-runs associated with any subconsultant's contract are not
available for use by the prime Consultant or other subconsultant unless the Contract Administrator,
Iowa DOT, and FHWA(when applicable) have given prior written approval.
ARTICLE 4 TERMS AND CONDITIONS
4.1 Ownership of Engineering Documents
4.1.1 All sketches, tracings, plans, specifications, reports on special studies and other data prepared
under this Agreement shall become the property of the Ownerand shall be delivered to the Contract
Administrator upon completion of the plans or termination of the services of the Consultant. There
shall be no restriction or limitation on their future use by the Owner, except any use on extensions of the
project or on any other project without written verification or adaptation by the Consultant for the
specific purpose intended will be the Owner's sole risk and without liability or legal exposure to the
Consultant.
4.1.2 The Owner acknowledges the Consultant's plans and specifications, including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and specifications
prepared under this Agreement shall become the property of the Owner upon completion of the
services and payment in full of all moneys due to the Consultant.
4.1.3 The Ownerand the Consultant agree that any electronic files prepared by either party shall
conform to the specifications listed in Attachment B. Any change to these specifications by eitherthe
Owneror the Consultant is subject to review and acceptance by the other party. Additional efforts by
the Consultant made necessary by a change to the CADD software specifications shall be
compensated for as Additional Services.
4.1.4 The Owner is aware that significant differences may exist between the electronic files delivered
and the respective construction documents due to addenda, change orders or other revisions. In the
event of a conflict between the signed construction documents prepared by the Consultant and
electronic files, the signed construction documents shall govern.
4.1.5 The Ownermay reuse or make modifications to the plans and specifications, or electronic files
while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse
of the plans and specifications.
4.2 Subconsultant Contract Provisions and Flow Down
4.2.1 All provisions of this Agreement between the Owner and Consultant shall also apply to all
subconsultants hired by the Consultant to perform work pursuant to this Agreement. It isthe
Consultant's responsibility to ensure all contracts between Consultant and its subconsultants contain
all provisions required of Consultant in this Agreement. The only recognized exceptions to this
requirement are under provision 1.5.2 when the subconsultant is required to be prequalified in a different
work category than the Consultant and under provision 3.1.2 when the subconsultant has a different
method of reimbursement than the Consultant.
4.2.2 The Consultant may not restrict communications between the Owner and any of the
subconsultants. The Consultant will encourage open communication among the Owner, the
Consultant and the subconsultants.
4.3 Consultant's Endorsement on Plans.The Consultant and its subconsultants shall endorse and
certify the completed project deliverables prepared under this Agreement, and shall affix thereto the seal
of a professional engineer or architect (as applicable), licensed to practice in the State of Iowa, in
accordance with the current Code of Iowa and Iowa Administrative Code.
4.4 Progress Meetings. From time to time as the work progresses, conferences will be held at mutually
convenient locations at the request of the Contract Administrator to discuss details of the design and
progress of the work. The Consultant shall prepare and present such information and studies as may
Page 5 of 38
be pertinent and necessary or as maybe requested by the Contract Administrator, to enable the
Contract Administrator to pass judgment on the features and progress of the work.
4.5 Additional Documents. At the request of the Contract Administrator, the Consultant shall furnish
sufficient documents, or other data, in such detail as may be required for the purpose of review.
4.6 Revision of Work Product
4.6.1 Drafts of work products shall be reviewed by the Consultant for quality control and then be
submitted to the Contract Administrator by the Consultant for review and comment. The
comments received from the Contract Administrator and the reviewing agencies shall be
incorporated by the Consultant prior to submission of the final work product by the Consultant.
Work products revised in accordance with review comments shall constitute"satisfactorily
completed and accepted work." Requests for changes on work products by the Contract
Administrator shall be in writing. In the event there are no comments from the Contract
Administratoror reviewing agencies to be incorporated by the Consultant into the final work
product, the Contract Administrator shal I immediately notify the Consultant, in writing, that the
work product shall constitute "satisfactorily completed and accepted work."
4.6.2 In the event that the work product prepared by the Consultant is found to be in error and revision
or reworking of the work product is necessary, the Consultant agrees that it shall do such
revisions without expense to the Owner, even though final payment may have been received.
The Consultant must give immediate attention to these changes so there will be a minimum of
delay to the project schedule. The above and foregoing is not to be construed as a limitation of
the Owner's right to seek recovery of damages for negligence on the part of the Consultant
herein.
4.6.3 Should the Contract Administrator f i nd it desirable to have previously satisfactorily completed
and accepted work product or parts thereof revised, the Consultant shall make such revisions if
requested and directed by the Contract Administrator in writing. This work will be paid for as
provided in Article 4.7.
4.7 Extra Work. If the Consultant is of the opinion that any work it has been directed to perform isbeyond
the scope of this Agreement, and constitutes"Extra Work," it shall promptly notify the Contract
Administratorin writing to that effect. In the event that the Contract Administrator determines that
such work does constitute "Extra Work", the Consultant shall promptly develop a scope and budget for
the extra work and submit it to the Contract Administrator. The Ownerwill provideextra
compensation to the Consultant upon the basis of actual costs plus a fixed fee amount, or at a
negotiated lump sum. The Consultant shall not proceed with"Extra Work"without prior written approval
from the Ownerand concurrence from the Iowa DOT. Prior to receipt of a fully executed Supplemental
Agreement and written Notice to Proceed, any cost incurred that exceeds individual task costs, or
estimated actual cost, or the maximum amount payable is at the Consultant's risk. The Owner has the
right, at its discretion, to disallow those costs. However, the Owner shall have benefit of the service
rendered.
4.8 Extension of Time.The time for completion of each phase of this Agreement shall not be extended
because of any delay attributed to the Consultant, but may be extended by the Contract
Administrator in the event of a delay attributed to the Owneror the Contract Administrator, or
because of unavoidable delays beyond the reasonable control of the Consultant.
4.9 Responsibility For Claims And Liability
4.9.1 The Consultant agrees to defend, indemnify, and hold the Owner, the State of Iowa, the Iowa
DOT, their agents, employees, representatives, assigns and successors harmless for any and
all liabilities, costs, demands, losses, claims, damages, expenses, or attorneys' fees, including
any stipulated damages or penalties, which may be suffered by the Owneras the result of,
arising out of, or related to, the negligence, negligent errors or omissions, gross negligence,
willfully wrongful misconduct, or breach of any covenant or warranty in this Agreement of or by
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the Consultant or any of its employees, agents, directors, officers, subcontractors or
subconsultants, in connection with this Agreement.
4.9.2 The Consultant shall obtain and keep in force insurance coverage for professional liability(errors
and omissions)with a minimum limit of$1,000,000 per claim and in the aggregate, and all such
other insurance required by law. Proof of Consultant's insurance for professional liability
coverage and all such other insurance required by law will be provided to the Ownerat the time
the contract is executed and upon each insurance coverage renewal.
4.10 Current and Former Agency Employees
The Consultant shall not engage the services of any current employee of the Owneror the Iowa DOT
unless it obtains the approval of the Owneror the Iowa DOT, as applicable, and it does not create a
conflict of interest under the provisions of Iowa Code section 6813.2A. The Consultant shall notengage
the services of a former employee of the Owneror the Iowa DOT, as applicable, unless it conforms to
the two-year ban outlined in Iowa Code section 6813.7. Similarly, the Consultant shall not engagethe
services of current or former FHWA employee without prior written consent of the FHWA, and the
relationship meets the same requirements for State and local agency employees set forth in the above-
referenced Iowa Code sections and the applicable Federal laws, regulations, and policies.
4.11 Suspension of Work under this Agreement
4.11.1 The right is reserved by the Ownerto suspend the work being performed pursuant to this
Agreement at any time. The Contract Administrator may effect such suspension by giving the
Consultant written notice, and it will be effective as of the date established in the suspension
notice. Payment for the Consultant's services will be made by the Ownerto the date of such
suspension, in accordance with the applicable provisions in Article 4.12.2 or Article 4.12.3
below.
4.11.2 Should the Ownerwish to reinstate the work after notice of suspension, such reinstatement
may be accomplished by thirty(30) days' written notice within a period of one year after such
suspension, unless this period is extended by written consent of the Consultant.
4.11.3 In the event the Ownersuspends the work being performed pursuant to this Agreement the
Consultant with approval from the Contract Administrator, has the option, after 180 days to
terminate the contract.
4.12 Termination of Agreement
4.12.1 The right is reserved by the Ownerto terminate this Agreement at anytime and for any reason
upon not less than thirty (30) days written notice to the Consultant.
4.12.2 In the event the Agreement is terminated by the Ownerwithout fault on the part of the
Consultant, the Consultant shall be paid for the reasonable and necessary work performed or
services rendered and delivered up to the effective date or time of termination. The value of the
work performed and services rendered and delivered, and the amount to be paid shall be
mutually satisfactory to the Contract Administrator and to the Consultant. The Consultant
shall be paid a portion of the fixed fee, plus actual costs, as identified in Attachment C. Actual
costs to be reimbursed shall be determined by audit of such costs to the date established by the
Contract Administrator in the termination notice, except that actual costs to be reimbursed
shall not exceed the Maximum Amount Payable.
4.12.3 In the event the Agreement is terminated by the Ownerfor fault on the part of the Consultant,
the Consultant shall be paid only for work satisfactorily performed and delivered to the
Contract Administrator up to the date established by the termination notice. After audit of the
Consultant's actual costs to the date established by the Contract Administrator in the
termination notice and after determination by the Contract Administrator of the amount of
work satisfactorily performed, the Contract Administrator shal I determine the amount to be
paid to the Consultant.
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4.12.4 This Agreement will be considered completed when the scope of the project has progressed
sufficiently to make it clear that construction can be completed without further revisions in that
work, or if the Consultant is released prior to such time by written notice from the Contract
Administrator.
4.13 Right to Set-off. In the event that the Consultant owes the Owner any sum under the terms of this
Contract, the Owner may set off the sum owed to the Owneragainst any sum owed by the Ownerto
the Consultant under any other contract or matter in the Owner's sole discretion, unless otherwise
required by law. The Consultant agrees that this provision constitutes proper and timely notice of the
Owner's intent to utilize any right of set-off.
4.14 Assignment or Transfer. The Consultant is prohibited from assigning or transferring all or a part of its
interest in this Agreement, unless written consent is obtained from the Contract Administrator and
concurrence is received from the Iowa DOT and FHWA, if applicable.
4.15 Access to Records.The Consultant is to maintain all books, documents, papers, accounting records
and other evidence pertaining to this Agreement and to make such materials available at their respective
offices at all reasonable times during the agreement period, and for three years from the date
of final closure of the Federal-aid project with FHWA, for inspection and audit by the Owner, the Iowa
DOT, the FHWA, or any authorized representatives of the Federal Government, and copies thereof shall
be furnished, if requested.
4.16 Iowa DOT and FHWA Participation.The work under this Agreement is contingent upon and subject to
the approval of the Iowa DOT and FHWA, when applicable. The Iowa DOT and FHWA shall have the
right to participate in the conferences between the Consultant and the Owner, and to participate in the
review or examination of the work in progress as well as any final deliverable.
4.17 Nondiscrimination Requirements.
4.17.1 During the performance of this Agreement, the Consultant agrees to comply withthe
regulations of the U.S. Department of Transportation, contained in Title 49, Code of Federal
Regulations, Part 21, and the Code of Iowa. The Consultant will not discriminate on the
grounds of race, religion, age, physical disability, color, sex, sexual orientation, or national origin
in its employment practices, in the selection and retention of subconsultants, and in its
procurement of materials and leases of equipment.
4.17.2 In all solicitations, either by competitive bidding or negotiation made bythe Consultantfor work
to be performed under a subcontract, including procurement of materials or equipment, each
potential subconsultant or supplier shall be notified by the Consultant of the Consultant's
obligation under this contract and the regulations relative to nondiscrimination on the grounds of
race, religion, age, physical disability, color, sex, sexual orientation, or national origin.
4.17.3 In the event of the Consultant's noncompliance with the nondiscrimination provisions of this
Agreement, the Ownershall impose such contract sanctions as it, the Iowa DOT, or the FHWA
may determine to be appropriate, including, but not limited to withholding of payments to the
Consultant under the Agreement until the Consultant complies, or the Agreement is otherwise
suspended or terminated.
4.17.4 The Consultant shall comply with the following provisions of Appendix A of the U.S. DOT
Standard Assurances:
During the performance of this contract, the Consultant, for itself, its assignees and successors
in interest (hereinafter referred to as the"Consultant') agrees as follows:
1. Compliance with Regulations:The Consultant shall comply with the Regulations relative to
non-discrimination in Federally assisted programs of the Department of Transportation
(hereinafter, "DOT') Title 49, Code of Federal Regulations, Part 21, as they may be amended
Page 8 of 38
from time to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Consultant, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, national origin, sex, age, or
disability in the selection and retention of subconsultants, including procurement of materials
and leases of equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by section 21.5 of the Regulations, including employment practices
when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made bythe Consultant for work to be
performed under a subcontract, including procurement of materials or leases of equipment,
each potential subconsultant or supplier shall be notified bythe Consultant of the Consultants
obligations under this contract and the Regulations relative to non-discrimination on the grounds
of race, color, national origin, sex, age, or disability.
4. Information and Reports:The Consultant shall provide all information and reports required
by the Regulations or directives issued pursuant there to, and shall permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined by the
Owner, the Iowa Department of Transportation or Federal Highway Administration to be
pertinent to ascertain compliance with such Regulations, orders and instructions. Where any
information required of a Consultant is in the exclusive possession of another who fails or
refuses to furnish this information the Consultant shall so certify to the Owner, the Iowa
Department of Transportation or the Federal Highway Administration as appropriate, and shall
set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Consultants noncompliance with the
nondiscrimination provisions of this contract, the Ownershall impose such contract sanctions
as it, the Iowa Department of Transportation or the Federal Highway Administration may
determine to be appropriate, including, but not limited to:
a. withholding of payments to the Consultant under the contract until the Consultant
complies, and/or
b. cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs (1)
through (6) in every subcontract, including procurement of materials and leases of equipment,
unless exempt bythe Regulations, or directives issued pursuant thereto. The Consultant shall
take such action with respect to any subcontract or procurement as the Owner, the Iowa
Department of Transportation or the Federal Highway Administration may direct as a means of
enforcing such provisions including sanctions for non-compliance: provided, however, that, in
the event a Consultant becomes involved in, or is threatened with, litigation with a
subconsultant or supplier as a result of such direction, the Consultant may request the Owner
or the Iowa Department of Transportation to enter into such litigation to protect the interests of
the Owneror the Iowa Department of Transportation, and, in addition, the Consultant may
request the United States to enter into such litigation to protect the interests of the United
States.
4.18 Compliance with Tile 49, Code of Federal Regulations, Part 26
4.18.1 The Consultant agrees to ensure that disadvantaged business enterprises (DBEs) as defined
in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts
and subcontracts financed in whole or in part with Federal funds provided under this Agreement.
In this regard the Consultant and all of its subconsultants shall take all necessary and
reasonable steps in compliance with the Iowa DOT DBE Program to ensure disadvantaged
business enterprises have the maximum opportunity to compete for and perform contracts.
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4.18.2 Upon notification to the Consultant of its failure to carry out the requirements of this Article, the
Owner, the Iowa DOT, or the FHWA may impose sanctions which may include termination of
the Agreement or other measures that may affect the ability of the Consultant to obtain future
U.S. DOT financial assistance. The Consultant is hereby advised that failure to fully comply
with the requirements of this Article shall constitute a breach of contract and may result in
termination of this Agreement by the Owner or such remedy as the Owner, Iowa DOT or the
FHWA deems appropriate.
4.19 Severability. If any section, provision or part of this Agreement shall be adjudged invalid or
unconstitutional, such adjudication shall not affect the validity of the Agreement as a whole or any
section, provision, or part thereof not adjudged invalid or unconstitutional.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below.
AECOM Technical Services
D glas W. Sch *`el, P.E.
Associate Vice President
ATTEST:
By
City of Dubuque
By Date:
Michael C. Van Milligen
City Manager
Date: November 20, 2015
Date: November 20, 2015
IOWA DEPARTMENT OFTRANSPORTATION
Accepted for FHWAAuthorization*
By
Name
Kent L. Ellis, P.E.
Title Local Systems Engineer, District 6
Date:.
* The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating
the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds.
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ATTACHMENT A
SCOPE OF SERVICES
SUPPLEMENTAL AGREEMENT NO. 15
SOUTHWEST ARTERIAL
FROM SEIPPEL ROAD TO OLDE DAVENPORT ROAD
DUBUQUE, IOWA
I. SCOPE OF SERVICES
The services to be provided for the project under this Agreement will include additional activities that have
been requested by the City and which are beyond the scope of the existing agreements. The following
tasks are included:
A. AECOM Scope of Services
AECOM's scope of services will include several activities to modify the previous design scope and
to include new design elements which are now included in the "grade four lanes/pave two lanes"
project. The tasks are described as follows:
A.1. Tasks Related to the "Grade Four Lanes/Pave Two Lanes" Project. These tasks
represent modifications to previously-completed design elements, as well as new tasks which are
required to finalize the construction plans for the "grade four lanes/pave two lanes" project in
accordance with the current design concept approved by the City and Iowa DOT. In addition to the
AECOM tasks listed below, other tasks will be provided by WHKS and are described elsewhere in
this scope. The following tasks are included for AECOM:
Task 1 - Modify Military Road and Bridge Plans. The Military Road and Bridge final construction
plans were completed in June 2011. This task includes modifying the previously-completed plans
and Special Provisions to meet the current Iowa DOT Standards and Specifications for a later letting
date.
Task 2 - Final Design of Connector Road A. The preliminary design of Connector Road A at the
U.S. 151/61 interchange was included in the original scope. This task includes preparation of the
final construction plans for Connector Road A, including the plan and profile sheets, drainage
design, earthwork design, paving design, intersection details at Silverwood Drive, final cross
sections, tabulations, bid items and quantities.
Task 3 - Final Design of Connector Road B. The preliminary design of Connector Road B at the
U.S. 151/61 interchange was included in the original scope. This task includes the final construction
plans for Connector Road B and the new bridge over Granger Creek.
a. Road Design. This task includes the final roadway construction plans, including the plan
and profile sheets, drainage design, earthwork design, paving design, final cross sections,
tabulations, bid items and quantities.
b. Bridge Over Granger Creek. This task includes the final construction plans for the bridge
over Granger Creek. The bridge will be a 264'-1 3/8" x 36-0", 3-span, variable-skew pre-
stressed concrete beam bridge on a horizontal curve. The design will be in accordance with
the previously-completed TS&L drawing prepared in October 2009. It is not anticipated that
any architectural enhancements or other special design features will be included in this
bridge.
Task 4 - Evaluate Bikeway Design for Iowa DOT Standards. The original bikeway along the
Southwest Arterial was designed in accordance with the Iowa DOT and AASHTO Design Standards
in effect at the time. Subsequent to this design, Iowa DOT has published new shared-use path
design guidelines as part of the Iowa DOT Design Manual, Chapter 12. This task includes
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evaluating the previous bikeway design against the new design guidelines, identifying areas where
the bikeway will need to be redesigned and modifying the bikeway evaluation technical memo.
Task 5 - Revise Bikeway Design to Meet Current Iowa DOT Standards. This task includes revising
the bikeway design to meet the current Iowa DOT design guidelines for a Type 3 Shared-Use Path,
as published in the Iowa DOT Design Manual, Chapter 12. Where possible, the bikeway design will
be modified, including the horizontal alignment, profile grade, design cross sections, drainage
structures, grading quantities and tabulations. In areas where conformance with the new guidelines
would be impractical, a request for design exception will be prepared on the Iowa DOT forms.
Task 6 - Catfish Creek Bridge Additional Enhancement Design. This task includes the final design
of additional enhancement features for the Catfish Creek Bridge, which were developed subsequent
to the previous scope. The additional enhancement features under this task will include the design
of two overlooks on the bridge, special lighting and vertical monuments at the bridge approaches.
Task 7 - Modify or Add Additional Right-of-Way Documents. This task includes the preparation of
additional or revised right-of-way plats, temporary and permanent easement plats, legal
descriptions, plot plans and summary sheets for revised or new right-of-way parcels associated with
the design changes. The following parcels are included in this task:
• Parcel 130 (Bradley) —Supplementary plats for drainage easement and excess right-of-way
between old and new English Mill Road.
• Parcels 173 and 174 (Lambert) —New plat and description for excess right-of-way parcel.
Task 8 - Additional Project Meetings and Coordination. This task includes the additional meetings,
conference calls, web meetings and other coordination associated with the scope and schedule
modifications and extended project schedule in this agreement. The Consultant will also prepare a
summary or minutes of the regular weekly conference calls/meetings. The following activities are
included in this task:
a. Weekly Conference Calls. Added weekly conference calls during the extended project
schedule, which includes the time period from January 1, 2016, until December 31, 2016 (1-
year extension).
b. Proiect Review Meetings. Added project review meetings, to be held in Dubuque as
requested by the City during the extended project schedule, which includes the time period
from January 1, 2016, until December 31, 2016 (1-year extension). A total of three project
review meetings are included in this task.
C. Proiect Management Team (PMT) Meetings. PMT meetings will be held monthly until
approximately December 2016. It is anticipated that most of the meetings will be held by
webinar with approximately four of the meetings being held in Ames or Cedar Rapids. A
total of 24 PMT meetings are included in this task, of which the following types of meetings
are included:
• Face-to-face meetings in Ames or Cedar Rapids - 4 Meetings
• Web meetings or conference calls - 20 Meetings
Task 9 - Additional Proiect Administration. This task includes the additional in-house administrative
activities and project team coordination between consultants which are associated with the revised
Scope of Services and schedule modifications.
Task 10 - Delete Council Work Sessions. This task deletes Task 141 from Supplemental
Agreement No. 1 for conducting two work sessions with the Dubuque City Council. Coordination
with the City Council will be handled by City Staff members instead.
Task 11 - Reduce RCB Culvert Design. Tasks 96-98 in Supplemental Agreement No. 1 included
the final design of 12 reinforced concrete box (RCB) culverts. The current design concept has
changed the location of some roadways and ramps, and requires re-evaluation of the drainage
structures. It is anticipated that the new design concept will include 9 RCB culverts in the segment
between Station 100 and Olde Davenport Road, with sizes that are typically larger than the original
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design concept. This task includes re-evaluating the conceptual drainage design to comply with the
new road design concept, preparing new Type, Size and Location (TS&L) drawings for the new
RCB culverts, and completing the final design for 9 RCB culverts.
Task 12 - Reduce Permit Applications for Granger Creek. Task 19 in Supplemental Agreement No.
1 included preparation of a FEMA Conditional Letter of Map Revision (CLOMR) and an Iowa DOT
Risk Assessment Form and Form 1E for the bridges over Granger Creek. In subsequent
communications with Iowa DOT, these documents will not be needed. This task deletes the original
scope and replaces it with hydraulic analysis and coordination with Iowa DOT to obtain Iowa DOT's
approval for two bridges and one triple RCB culvert over Granger Creek.
Task 13 - Reduce Permit Applications for Catfish Creek Tributary. Task 20 in Supplemental
Agreement No. 1 included preparation of three hydraulic permits for the Catfish Creek tributary at
Station 130: Iowa DOT Flood Plain Permit, CLOMR and Iowa DOT Risk Assessment and Form 1 E.
Based on subsequent evaluations, none of these permits will be required. This task deletes the
original scope and replaces it with hydraulic analysis and coordination with Iowa DOT to obtain Iowa
DOT's approval for the 12'x8' RCB culvert near Station 130.
Task 14 - Cost Estimate Updates. This task includes updating the "planning-level" cost estimates
for the various segments of the project. This task is anticipated to include several updates to the
project cost estimates throughout the remainder of the project development.
Task 15 - Field Exam. This task includes planning for and attending the field exam which is
anticipated for the mainline paving project:
Mainline 2-lane paving, entire project
Task 16 - Electronic File Modifications. This task includes modifying the previously-completed
design files to meet the Iowa DOT specifications for electronic file submittals. This task pertains to
the mainline and side-road design files that are not included in other tasks in this agreement. The
following subtasks are included:
a. Electronic files for construction plan submittals.
b. Design file modifications as required to utilize Iowa DOT's Project Wise system.
Task 17 - Additional Bridge Sheets Required. Based on direction from Iowa DOT Office of Bridges
and Structures, the following additional information is required on bridge designs for projects after
the October 2015 letting, P.P.C. Beam Data Sheet, P.P.C. Beam Data Spreadsheet and Bridge
Deck Grade Spreadsheet. This task includes the above additional work required for the Catfish
Creek Bridge and the Granger Creek Bridge.
A.2. Tasks Related to the North Cascade Road Interchange. These tasks represent final design
work required for the grading of the North Cascade Road Interchange in addition to construction
plan preparation for this work.
Task 18 - Grading and Drainage Design for North Cascade Road Interchange. This task includes
the grading and drainage design for the North Cascade Road Interchange project to accommodate
the ultimate four-lane paving project. The design will include the four ramps at the North Cascade
Road interchange, adding grading for the bikeway through the North Cascade Road interchange
area, and modifying the grading to accommodate the interim at-grade intersection at North Cascade
Road. The grading design for these elements will include the geometric layouts, cross sections and
drainage/pipe culvert design. This task will include final design of the North Cascade Road
Interchange up to the grading plans.
Task 19 - Design of Excess Cut Disposal Area on Parcel 133. This task includes developing a site
grading plan for disposal of excess roadway cut material which would be generated between
English Mill Road and Catfish Creek. It is anticipated that the disposal area will be in the northeast
quadrant of Parcel 133 (former Oberbroeckling property) and will be compatible with the conceptual
layouts previously prepared by AECOM for the City of Dubuque.
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Task 20 - Earthwork Tabulation and Quantities. This task includes preparation of the earthwork
tabulations (T-Sheets) for the grading work designed in the previous tasks.
Task 21 - Construction Plan Set Preparation. This task consists of miscellaneous tasks necessary
to develop a separate set of construction plans for the interchange project which is not included in
other tasks. This task includes the following subtasks:
a. Title and legend sheets (A-Series Sheets).
b. Typical cross sections and details (B-Series Sheets).
C. Tabulations and general notes (C-Series Sheets).
d. Other miscellaneous sheets not listed elsewhere and assembly of the final plan set.
Task 22 - Presentation Materials. This task includes preparation of drawings and exhibits not
required for the construction plan set but which may be requested by the City for use in
presentations or meetings. The extent of this task is represented by the estimated staff-hours
included in the appendix. Additional presentation materials, if requested, will be added to the scope
by supplemental agreement. The following subtasks are included:
a. Graphics and exhibits.
b. 3-D modeling and animations.
Task 23 - Construction Cost Estimate. This task includes preparation of an Engineer's Opinion of
Probable Construction Cost based on typical bid prices at the time the design is completed.
Task 24 - Quality Control Reviews. This task includes in-house quality control reviews by senior
professionals who have not been responsible for the original design. The quality control reviews will
be completed and documented before key submittals are made to the City.
Task 25 - Submittals and Iowa DOT Coordination. This task includes intermediate submittals as
required by Iowa DOT and associated coordination with the Iowa DOT, such as exchange of
information and responses to intermediate requests.
B. WHKS Scope of Services
The Iowa Department of Transportation has directed that the west roundabout for the SW Arterial
interchange with U.S. 20 will be replaced by a signalized intersection. Because WHKS has
advanced the design plans for the Southwest Arterial, U.S. 20, the interchange ramps, roundabouts,
and the associated design, the change to a signalized intersection will require additional staff hours
to revise the interchange configuration and to re-design the affected project components.
This agreement will also include additional structural design. The bridge locations and the required
design scope of work are described below.
The work to be completed under this agreement will also include final design of the connector road
(grading plans only) between North Cascade Road and English Mill Road. Starting with the
preliminary design work initiated by AECOM, WHKS will complete the design approximately from
Sta. 1500+00 to Sta. 1532+50, including the design of the interchange ramp roundabouts. AECOM
will design the interchange ramps up to the locations where the ramp typical sections begin to vary
for the roundabout geometry.
The scope of services includes the following tasks, which were not included in the original scope or
previous supplemental agreements.
Task Group 1. U.S. 20 Roadway Design Tasks:
The length of the U.S. 20 bridges over the South Fork of Catfish Creek will change because of the
IDOT decision to allow the use of a 3-span PPCB H-standard bridge for the U.S. 20 Duals. The
change will maintain the currently designed roadway profile grades, but the changes can be
completed with the previously negotiated roadway staff hours. Additional staff hours are, however,
requested for:
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Task 1. Cable Guardrail Design. Add design and plan details for high-tension cable guardrail in the
U.S. 20 median, as directed by IDOT.
Task Group 2. SW Arterial Roadway Design Tasks:
Task 1. SW Arterial/Seippel Road West of U.S. 20
a) Revise the Seippel Road/ SW Arterial roadway horizontal alignment from Sta. 51+89.20
Office Alignment (OA), the west project limit (the beginning of the project), to approximately
Sta. 76+18.15 OA near the west abutment of the SW Arterial bridge over U.S. 20.
Essentially, the west side of the U.S. 20 interchange will be completely re-designed,
including the alignments of Ramps A and D. Related work tasks include:
i) Re-design the roadway using the horizontal alignment labeled OA in the current
plans, and provide new superelevation transitions
ii) Re-design a new SW Arterial/Seippel Road profile
iii) Re-design the alignments and profiles for Ramps A and D
iv) Re-design culverts, ditching and storm sewer system
V) Develop new typical sections
vi) Modify the Geopak model and refine cross sections for the design revisions. Update
the Geopak design model to be in compliance with IDOT requirements for the use
of Corridor Modeler.
vii) Evaluate lane requirements and storage lengths, and design the intersection of
Ramps A and D with the SW Arterial/Seippel Road
viii) Re-design the shared use path using current IDOT/PROWAG standards
ix) Coordinate revisions with the Geotechnical Engineer
X) Revise ROW design
xi) Revise the water main relocation plans
xii) Redesign the temporary runaround/detour using Ramps A and D for the staging
construction of U.S. 20, including temporary drainage for the runaround.
b) Plan revisions (referencing existing plans dated June 22, 2012)
i) Sheets 13.1-13.2-Typical Sections
ii) Sheets D.2-D.8-Plan and Profile
iii) Sheets E.1-E.3, E.6-E.8-Plan and Profile
iv) Sheets G.1-G.4-Geometrics
V) Sheets K.1-K.3,K.6-Plan and Profile
vi) Sheets L.1-L.12; L.22; L.26-Intersection and Special Details
vii) Sheets S.2-S.3, S.8-S.9-Recreational Trail
viii) Cross sections
C) Traffic Signal Design (N-Series Sheets). The traffic signal system will be designed and the
N-series sheets will be developed by WHKS.
Task 2. SW Arterial Between the Ramp Intersections, Over U.S. 20
a) Redesign typical section:
i) Addition of barrier rail between eastbound traffic lane and multiuse trail on the
bridge
ii) Addition of fencing on the south side of the bridge and review of fencing termination
off of the bridge
iii) Addition of another westbound traffic lane and wider median
iv) Reduction in westbound outside shoulder width
v) Redesign typical section(s)
b) Plan revisions (referencing existing plans dated June 22, 2012)
i) Sheet B.2-Typical Section
ii) Sheets D.5-D.12-Plan and Profile
iii) Revise cross sections
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Task 3. SW Arterial East of U.S. 20:
a) Revise the 5-leg roundabout. Related work tasks include:
i) Revise roundabout for revised SWA bridge length.
ii) Modify the alignment and profile for Ramps B and C
iii) Modify the alignment and profile for the East Access Connector
iv) Revise ditching and storm sewer design
V) Modify Geopak model and refine cross sections for the design revisions. Update the
Geopak design model to be in compliance with IDOT requirements for the use of
Corridor Modeler.
vi) Coordinate revisions with the Geotechnical Engineer
vii) Revise ROW design
viii) Revise the westbound lanes to a two lane section
ix) Revise horizontal geometry and elevations of westbound right turn lane
X) Develop new typical sections
xi) Redesign the 5 legged roundabout for the additional westbound lane and wider
median, and document the design
xii) Revise the shared use path alignment and profile to comply with current
IDOT/PROWAG standards
xiii) Design shared path crossings of 2 lane roads to comply with IDOT/PROWAG
standards
b) Plan revisions (referencing existing plans dated June 22, 2012)
i) Sheets 13.2-13.3-Typical Sections
ii) Sheets D.9-D.13-Plan and Profile
iii) Sheets G.1-G.4-Geometrics
iv) Sheets K.1-K.2,K.4-K.5-Plan and Profile
V) Sheets L.12-L.20; L.24; L.25-Intersection and Special Details
vi) Sheets S.4-S.5, S.8-S.9-Recreational Trail
vii) Cross sections
Task 4. Utility Accommodations. All utilities to be relocated will generally follow the layouts shown
on Exhibit 1.
a) Traffic Signal Fiber Optic Interconnect. The work will include the layout, plan preparation,
quantities and special provision for approximately 5,700 feet of fiber optic cable from a
proposed handhole at the intersection of the Stone Valley Drive and U.S. 20, to near the
existing intersection of the Menards entrance and U.S. 20. It is anticipated that two new
handholes will be required. The fiber optic cable will be stationed relative to the WB U.S. 20
survey baseline. Plan sheets will be prepared and incorporated into the bid documents.
WHKS will rewrite an existing Iowa DOT/City of Dubuque special provision for the proposed
fiber optic cable.
b) Water Main and Appurtenances. The work will include the layout, plan preparation,
quantities and special provision for approximately 10,000 feet of water main within the limits
of the U.S. 20 interchange construction. The task will not include the design but will include
only the establishment of the location and alignment for the water main extension parallel to
the East Access Connector and Ramp C. The plans for water mains and appurtenances
will show all appropriate physical features adjacent to the proposed water mains along with
horizontal and vertical controls and hydrant coverage. Other utilities, such as sanitary and
storm sewers, manholes, etc., will be shown on the plans with horizontal and vertical
separation distances. Design details for other utilities that do not affect the water main will
not be shown on water main plans. Plan sheets will be prepared and incorporated into the
bid documents. WHKS will rewrite an existing Iowa DOT/City of Dubuque special provision
for the proposed water main. The plan and profile sheets will include:
i) Stationing, location, and type of all fittings, valves and fire hydrants.
ii) Plan and profiles of all water lines and the ground line above the water main.
iii) Size, length and grade of water mains in profile.
iv) Type of pipe materials and strengths.
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V) Elevations at all structures in profile.
vi) Location, size and type of all water service stubs. Stub locations will be referenced
to lot corners.
vii) Estimates will include length of pipe stubbed out from valves.
viii) Fire hydrants will be identified with numbering system on plan and profile.
ix) Class of pipe bedding.
X) Existing utilities or other underground features that could reasonably affect the
construction and maintenance of the water main.
xi) Provide estimate of probable cost and division split.
C) Sanitary Sewer. The task will include the relocation of an existing sanitary sewer line under
U.S. 20. The task will involve designing three new sanitary sewer manholes and the
relocation of the approximately 550 feet of 16 inch diameter pipe. Casing pipe will be
jacked under U.S. 20. Plan sheets will be prepared and incorporated into the bid
documents. A permit application will be submitted to Iowa DOT. The plan and profile
sheets will include:
i) Stationing, location and type of all manholes.
ii) No special details are anticipated.
iii) Plan and profiles of all water lines and the ground line above the water main.
iv) Size, length and grade of sewers in profile.
V) Type of pipe materials and strengths.
vi) Invert elevations at all structures in profile.
vii) Rim elevations of manholes
viii) Class of pipe bedding.
ix) All castings.
X) Existing utilities or other underground features that could reasonably affect the
construction and maintenance of the sanitary sewer.
xi) Provide estimate of probable cost and division split.
Task Group 3. SW Arterial Bridge Design Tasks:
Task 1 - SW Arterial over U.S. 61 and Granger Creek Bridge. In order to accommodate the
proposed aesthetics, the span arrangement for this structure was modified such that both lanes of
U.S. 61 are spanned. This differs from the original TS&L that placed a pier between the northbound
and southbound traffic, however, the bridge still utilizes 4 spans. New task includes:
a) Update TS&L
Task Group 4. English Mill - North Cascade Connector Road Design Tasks:
WHKS will complete the design of the connector road between North Cascade Road and English
Mill Road, with the preliminary design work initiated by AECOM. WHKS will complete the design of
only the grading construction plan set (paving design plans not included) from approximately Sta.
1500+00 to Sta. 1532+50, including the design of the interchange ramp roundabouts and the bridge
over the SW Arterial. AECOM will design the interchange ramps up to the locations where the ramp
typical sections begin to vary for the roundabout geometry. It is assumed that this work will produce
construction plans that will be let independently of other SW Arterial construction packages, and that
AECOM will integrate plan sheets, details, tabulations, notes and quantities related to work
designed by WHKS.
The plans will be prepared on 11'X17" sheets at a scale of 1"=200'. The following work tasks will be
required:
Task 1 -Title and Legend Sheets (A-Series Sheets). The title and legend sheets will be prepared in
accordance with Iowa DOT standards.
Task 2 - Typical Sections and Details (B-Series Sheets). Typical cross sections and road design
details will be developed in accordance with Iowa DOT standards.
Page 17 of 38
Task 3 - Bid Items and General Notes (C-Series Sheets). Plan sheets will be prepared to include
the following:
a) Bid Item and Quantity Listing
b) Estimate Reference Information
C) General Notes
d) AECOM to Integrate Bid Items and Notes into the Plans
Task 4 - Tabulations and Quantities (C-Series Sheets). Detailed tabulations will be included for
most bid items in accordance with Iowa DOT standards. This task includes the roadway grading
tabulations which are not included elsewhere in the scope. Final bid quantities will be calculated
and tabulated. AECOM will integrate WHKS tabulations and quantities into the plans.
Task 5 - Plan and Profile Sheets (D-, E-, F- and K-Series Sheets). This task consists of preparing
the final plan and profile sheets for the project based on the previously-completed design concept.
No F or K Sheets are anticipated.
Task 6 - Geometric Layout Sheets (G-Series Sheets). This task includes the geometric layout
sheets, including centerline layouts and tabulations of geometric curve data and superelevation
data. The alignment over the SW Arterial will be based on the TS&L developed by AECOM.
Task 7 - Right-of-Way Layout Sheets (H-Series Sheets). Separate sheets will be included to show
the new right-of-way and easement layouts for the project.
Task 8 - Staging and Traffic Control Design (J-Series Sheets). It is anticipated that the project will
be constructed with only minimal traffic control required at English Mill Road.
Task 9 - Intersection Details (L-Series Sheets). This task includes preparation of preliminary
intersection plans for the interim grading of the future paved intersections, including:
a) Ramp Intersections
b) English Mill Road Intersection
Jointing, edge profiles and staking details will be provided by others when the paving plans are
developed for the project.
Task 10 - Drainage and Culvert Design - (M-Series Sheets). This task includes the preliminary
design of the storm sewer system and tabulation of crossroad pipe culvert drainage structures. The
final drainage area maps and V=20' scale layouts for each culvert are included in this scope. The
following subtasks are included:
a) Crossroad Pipe Culvert Design, Pink Sheets and Culvert Plats. Assume four (4) culverts.
b) Storm Sewer System design by others when the paving plans are developed for the project.
C) Tabulation of"Drainage Structures by Road Contractor."
d) Tabulation of Storm Sewers is by others when the paving plans are developed for the
project.
Task 11 - Soils Sheets (Q-Series Sheets). The soil profile base sheets (Q-series sheets) will be
developed by WHKS and completed by Terracon Consultants.
Task 12 - Sidewalk Sheets (S-Series Sheets). The sidewalk sheets (S-series sheets) will be
developed by others when the paving plans are developed for the project.
Task 13 - Soils and Earthwork Design (T-Series Sheets). This task includes the final determination
of earthwork quantities and design requirements, including cut and fill volumes. The geotechnical
design for this project is being completed by Terracon Consultants. The tabulation of earthwork
quantities is included in this task.
Task 14- Detail Sheets (U-Series Sheets). The U-series sheets will be developed by WHKS.
Page 18 of 38
Task 15 - Box Culvert Sheets (V-Series Sheets). This task includes the design analysis and plan
development for a proposed box culvert approximately at Sta. 1537+00.
Task 16 - Cross Section Sheets. Cross sections sheets will be designed and developed for all
affected roadways. Create the Geopak design model to be in compliance with IDOT requirements
for the use of Corridor Modeler.
Task Group 5. Revise East Access Connector Tasks:
The preliminary engineering plans for the East Access Connector were developed using a rural
typical section. The City has determined that the roadway should be designed as an urban street,
with a curb and gutter design and storm sewers, from the SW Arterial to Stone Valley Drive. The
work tasks to redesign the roadway and modify the plans and cross sections include:
Task 1 - Evaluate Horizontal Alignment and Vertical Profile. This task will review and establish the
urban roadway design standards to be utilized for the necessary geometric revisions.
Task 2 - Revise Typical Sections. Revise the typical sections for the urban design.
Task 3 - Revise D Sheets. Revise the plan and profile sheets for the urban design.
Task 4 - Revise Ditching, Channel and Culvert. Revise the rural drainage design, as appropriate,
for the urban design impacts. Modify the preliminary design of the proposed 10'x 8' RCB culvert.
Task 5 - Modify Geopak Model and Refine Cross Sections. The Geopak model will be modified for
the revised designs, and cross sections will be redeveloped.
Task 6 - Design Storm Sewer. This task includes the final design of the drainage system. The
following subtasks are included:
a) Storm Sewer System Design (Estimated for 20 intakes and no utility access structures)
b) Tabulation of Storm Sewers
Task 7 - Create Geopak Drainage Model. Develop the drainage model to perform the hydrologic
and hydraulic modeling of the storm sewer system.
Task 8 - Create Storm Sewer M Sheets. Five (5) "M" sheets are estimated.
Task 9 - Design Longitudinal Subdrain.
Task 10 -Revise Cross Sections.
Task 11 - Revise ROW.
Task 12 - Design ADA Sidewalks. The sidewalk adjacent to the roadway will be designed on one
side of the roadway by WHKS, from the SW Arterial to Stone Valley Drive. Two (2) handicapped
ramps will be designed for the crossing of the East Access Road on the north side of Stone Valley
Drive. No provisions will be made for crossing Stone Valley Drive.
Task 13 - Create and Revise S Sheets. The sidewalk sheets (S-series sheets) will be developed by
WHKS.
Task 14- Quantities and Cost Estimating.
Task 15 - Quality Assurance/Quality Control.
Task Group 6. Menard's Frontage Road/NE Access Connector Tasks:
A number of additional work items have been identified related to the design of the Menard's
Frontage Road since the original Scope of Services was developed as follows:
Page 19 of 38
Task 1. The scope of work assumed that an existing 2'x2' RC Box under U.S. 20 would be
extended with RC pipe under the proposed frontage road. The field survey has determined that the
2'x2' RC Box ends at the well of a 5'x5' manhole approximately 14.5 feet deep, from the top of the
structure to the well. A 3'x3' RC Box extends from and drains the manhole to the east. Based on
the anticipated elevations of the proposed frontage road and the associated grading, the 5'x5'
manhole will be replaced with a manhole that will be approximately 40 feet tall. Additional staff
hours are required to design and detail plans for a 40 feet tall manhole, top slab and inlet.
Task 2. The scope of work assumed that the existing 3'x3' RC Box extending from and draining the
above-described manhole to the east would be used as constructed. However, no design
calculations or as-built plans are available to confirm the design or construction of the structure, or
the ability of the structure to support the additional embankment fill. The Iowa DOT and the City of
Dubuque have concurred that length of the existing RC Box that will be under the proposed
Menard's Road should be removed and replaced. Additional staff hours are required to design the
removal and replacement of 172 feet of the existing 3'x3' RC Box.
Task 3. WHKS has performed the design of the Old Highway Road intersection with U.S. 20 based
on the planning level study and lane configuration provided by HDR/Iowa DOT. Based on review
comments, the City has requested that the approach be modified to include two left-turn lanes, one
through lane and a right-turn lane. The design revisions affect all related plan sheets, the
intersection design sheets, the storm sewer design, typical sections, quantities and the traffic control
sheets. WHKS requests additional staff hours to complete the design changes.
Task 4. The original scoping for the traffic control and staging assumed 4 stages of traffic to
construct the project. WHKS has reviewed alternative staging scenarios to maintain 2 lanes of
traffic in each direction on U.S. 20 while constructing the required storm sewer and the proposed
roadways. The preliminary traffic control design done to date has identified the need for 8 stages of
traffic to facilitate the construction. WHKS requests additional staff hours to complete the traffic
staging design and plans.
Task 5. The original scoping for the storm sewer design estimated 50 intakes and 10 utility
accesses for the project. The preliminary design of the storm sewer system has identified 97 new
structures. Provide estimate of probable cost and division split. WHKS requests additional staff
hours to complete the storm sewer design and plans.
Task 6. Utility Accommodations. All utilities to be relocated will generally follow the layouts shown
on Exhibit 2.
a) Traffic Signal Fiber Optic Interconnect. The work will include the layout, plan preparation,
quantities and special provision for approximately 5,200 feet of fiber optic cable from the
existing intersection of the Menards entrance and U.S. 20 to an existing handhole in the NW
quadrant of the intersection of the NW Arterial and U.S. 20. It is anticipated that three new
handholes will be required and that the existing handhole at the NW Arterial will be
modified. The fiber optic cable will be stationed relative to the WB U.S. 20 survey baseline.
Plan sheets will be prepared and incorporated into the bid documents. WHKS will rewrite
an existing Iowa DOT/City of Dubuque special provision for the proposed fiber optic cable.
Provide estimate of probable cost and division split. A permit application will be submitted
to Iowa DOT.
b) Water Main and Appurtenances. The work will include the layout, plan preparation,
quantities and special provision for approximately 1,550 feet of water main within the limits
of the Menards Frontage Road project construction. The plans for water mains and
appurtenances will show all appropriate physical features adjacent to the proposed water
mains along with horizontal and vertical controls and hydrant coverage. Other utilities,
such as sanitary and storm sewers, manholes, etc., will be shown on the plans with
horizontal and vertical separation distances. Design details for other utilities that do not
affect the water main will not be shown on water main plans. Plan sheets will be prepared
and incorporated into the bid documents. WHKS will rewrite an existing Iowa DOT/City of
Page 20 of 38
Dubuque special provision for the proposed water main. A permit application will be
submitted to Iowa DOT. The plan and profile sheets will include:
i) Stationing, location and type of all fittings, valves and fire hydrants.
ii) Plan and profiles of all water lines and the ground line above the water main.
iii) Size, length and grade of water mains in profile.
iv) Type of pipe materials and strengths.
V) Elevations at all structures in profile.
vi) Location, size and type of all water service stubs. Stub locations will be referenced
to lot corners.
vii) Estimates will include length of pipe stubbed out from valves.
viii) Fire hydrants will be identified with numbering system on plan and profile.
ix) Class of pipe bedding.
X) Existing utilities or other underground features that could reasonably affect the
construction and maintenance of the water main.
xi) Provide estimate of probable cost and division split.
Task Group 7. Structural Task Item:
A July 16, 2015, email from the Consultant Coordinator for the Iowa DOT Office of Bridges and
Structures directed that the "P.P.C. Beam Data Sheet' [IDOT OBS SS 1066A] and corresponding
"PPC Beam Data Spreadsheet.xls," as well as the "Bridge Deck Grade Spreadsheet.xls," are
required for the SW Arterial projects. In order to provide this information, two (2) additional sheets
will be required for each bridge. WHKS is designing a total of eight (8) PPCB bridges: five bridges
at the U.S. 20 Interchange, the U.S. 61 bridge, the Military Road bridge (December 2015 letting),
and the bridge between North Cascade Road and English Mill Road. WHKS requests additional
staff hours to generate and produce the additional 16 sheets for the bridges.
Task Group 8. Miscellaneous Task Items:
Task 1. Project Administration/Project Management.
Task 2. Quality Assurance/Quality Control.
Task 3. Meetings. This task includes meetings associated with the additional scope and extended
schedule, including weekly meetings and attending PMT meetings.
Task 4. Coordination with GHD. Coordination with GHD (formerly Ourston Roundabouts) for
additional roundabout documentation and advanced signage for the revised 5-legged roundabout.
Task 5. Cost Estimates. Update cost estimates and quantities that have now changed due to the
roadway modifications.
Assumptions
a) The SWA will follow the office alignment as shown on the current G sheets.
b) The SWA Bridge over U.S. 20 will remain as 35 mph design speed.
C) The interchange ramp tapers will remain in the currently designed locations.
d) The 5-legged roundabout will be revised but will remain in the currently-designed location,
such that the geometry for the access road and Ramp B are unchanged.
e) GeoPak Corridor Modeler will be used for the re-design.
f) Lighting design and lighting plan development will be provided by others.
g) Borrow design and sheets will not be required. Any borrow required will be provided by the
Contractor.
Page 21 of 38
C. Terracon Scope of Services
The tasks for Terracon include additional work required for the added connector roads at U.S.
151/61, modifications to the U.S. 20 interchange, addition of the North Cascade Road interchange
and connector road and for modifications to previously-completed work associated with the
redesigned portions of the project. The following tasks are included:
Task 1 - Re-drilling of Ramp D Bridge Borings at U.S. 20 Interchange. Based on the current plan for
the U.S. 20 interchange, the Ramp D Bridge has shifted about 100 feet to the east. We will perform
four bridge borings at the new structure locations to an anticipated average depth of 50 feet. No
additional testing is anticipated for this bridge.
Task 2 - Geotechnical Exploration and Design of Connector Roads "A" and "B" at the U.S. 151/61
Interchange. Connector Roads "A" and "B" will now be included as part of the Southwest Arterial
project. Connector Road "A" has a length of about 2200 feet. We anticipate cuts of up to about 25
feet where Connector Road "A" intersects the Southwest Arterial. Connector Road "B" has a length of
about 3200 feet. We anticipate fills of up to about 20 feet where Connector Road "B" intersects the
Southwest Arterial. A three-span bridge will carry Connector Road "B" over Granger Creek. Based on
the provided aerial, we propose the following scope:
Project Coordination and Field Services
■ Determination of proposed boring locations.
■ Design of sampling plan.
■ Contacting property owners.
■ Contacts for utility locations.
■ Supervision of drilling operations.
■ 14 borings along Connector Road "A" to average depths of 25 feet.
■ 10 borings along Connector Road "B" to average depths of 20 feet.
■ 8 backslope borings to average depths of about 20 feet.
■ 4 bridge borings for the Connector Road "B" bridge over Granger Creek to average depth of
50 feet, including about 10 feet of rock coring in each.
Laboratory Testing
■ Test assignments.
■ 2 unconsolidated, undrained triaxial shear tests.
■ 2 consolidated, undrained triaxial shear tests.
■ 1 consolidation test.
■ 20 Atterberg limits and grain size analyses.
■ 60 dry density and moisture content tests.
■ 25 unconfined compressive strength tests on soils.
■ 20 moisture-density (one-point Proctor) tests.
■ Supervision of laboratory testing.
■ Engineering review of laboratory test results.
Engineering and CADD Services
■ Computer generated boring logs for bridge borings.
■ Settlement estimates for the bridge approaches (2 locations).
■ Stability analyses for the bridge approaches and large road fill area and deep road cut areas
(6 locations).
■ Remedial soils design to address settlement and/or stability problems at 2 locations using
typical remedial designs such as flattening the backslope or adding a berm at the toe of the
foreslope.
■ Supplemental Report of Bridge Soundings for each bridge boring.
Page 22 of 38
■ One preliminary and one final S4 bridge soils submittals for Connector Road "B" bridge over
Granger Creek.
■ Subsurface layer (TIN) files for soils encountered in the following areas:
0 61 Connector Road A Station 15+00 to Station 29+00
0 61 Connector Road B Station 24+00 to Station 29+00
0 61 Connector Road B Station 30+50 to 33+50
■ 3 conference calls with stakeholders.
■ Contract administration.
Task 3 - Geotechnical Exploration and Design of the Connector Road from the Southwest Arterial to
English Mill Road. The Connector Road between the SW Arterial and English Mill Road will now be
included in the Southwest Arterial project. The Connector Road is about 4200 feet long. We
anticipate maximum centerline cuts and fills on the order of 50 and 35 feet, respectively. A 12'x10'
RCB culvert is planned near Station 1537. Based on the provided aerial and profiles, we propose the
following scope:
Project Coordination and Field Services
■ Determination of proposed boring locations.
■ Design of sampling plan.
■ Contacting property owners.
■ Contacts for utility locations.
■ Supervision of drilling operations.
■ 7 borings along Connector Road to average depths of 40 feet.
■ 14 borings along Connector Road to average depths of 30 feet.
■ 6 borings along Connector Road to average depths of 15 feet.
■ 3 backslope borings to average depths of about 45 feet.
■ 2 borings for culverts to average depths of about 30 feet.
■ 12 borings at the toe of the foreslope in deep fill areas to average depths of 30 feet.
■ About 200 feet of rock core is included in the above borings.
Laboratory Testing
■ Test assignments.
■ 3 unconsolidated, undrained triaxial shear tests.
■ 3 consolidated, undrained triaxial shear tests.
■ 3 consolidation tests.
■ 20 Atterberg limits and grain size analyses.
■ 100 dry density and moisture content tests.
■ 35 unconfined compressive strength tests on soils.
■ 20 moisture-density (one-point Proctor) tests.
■ 3 organic content tests (loss on ignition).
■ Supervision of laboratory testing.
■ Engineering review of laboratory test results.
Engineering and CADD Services
■ Computer generated boring logs for culvert borings.
■ Settlement estimates for the culvert.
■ Stability analyses for the large road fill area and deep road cut areas (7 locations).
■ Remedial soils design to address settlement and/or stability problems at 2 locations using
typical remedial designs such as flattening the backslope or adding a berm at the toe of the
foreslope.
■ Supplemental Report of Bridge Soundings for each culvert boring.
■ One preliminary and one final S4 culvert soils submittal.
■ Subsurface layer (TIN) files for soils encountered in the following areas:
Page 23 of 38
o SWA to EMR Connector Station 11544+00 to Station 11558+00
o SWM to EMR Connector Station 11560+00 to Station 11562+50
■ 5 conference calls with stakeholders.
■ Contract administration.
Task 4 - Geotechnical Exploration and Design of the North Cascade Road Interchange. The North
Cascade Road interchange will now be included in the Southwest Arterial project. Detailed design of
the diamond interchange is not complete. Based on the profiles of the previous design, we anticipate
maximum centerline cuts and fills on the order of 35 and 45 feet, respectively. We propose the
following scope:
Project Coordination and Field Services
■ Determination of proposed boring locations.
■ Design of sampling plan.
■ Contacting property owners.
■ Contacts for utility locations.
■ Supervision of drilling operations.
■ 47 borings along the ramps to average depths of 40 feet.
■ 35 borings along the ramps to average depths of 30 feet.
■ About 290 feet of rock core is included in the above borings.
Laboratory Testing
■ Test assignments.
■ 2 unconsolidated, undrained triaxial shear tests.
■ 1 consolidated, undrained triaxial shear test.
■ 1 consolidation test.
■ 45 Atterberg limits and grain size analyses.
■ 150 dry density and moisture content tests.
■ 75 unconfined compressive strength tests on soils.
■ 45 moisture-density (one-point Proctor) tests.
■ 2 organic content tests (loss on ignition).
■ Supervision of laboratory testing.
■ Engineering review of laboratory test results.
Engineering and CADD Services
■ Stability analyses for the large road fill area and deep road cut areas (5 locations).
■ Settlement estimates at two culvert locations.
■ Remedial soils design to address stability problems at 1 location using typical remedial
designs such as flattening the backslope or adding a berm at the toe of the foreslope.
■ Symbolized results of the drilling and testing in Iowa DOT format added to digital drawings
to create Q sheets for the ramps (total of 4 sheets).
■ Subsurface layer (TIN) files for soils encountered in cut areas.
■ 2 conference calls with stakeholders.
■ Contract administration.
Other Conditions
Our reports will be sealed by an Iowa Licensed Professional Engineer. The conditions for our work
will remain the same as in previous supplemental agreements for this project. We anticipate staking
the borings using a hand held GPS with sub-meter accuracy. Based on the proposed boring
locations, we anticipate traffic control and right-of-way permits will be required.
It is possible the proposed borings near Granger Creek and Catfish Creek will require a USACOE
404 permit. The permit will be obtained by the Iowa DOT based on a boring location plan submitted
to Soils Design by Terracon. It generally takes about 1 to 2 months to receive the permit.
Page 24 of 38
It is understood by the Owner and the Consultant that the level and frequency of Progress Reporting shall be
mutually established for each project, taking into account the complexity and duration of the work to be performed.
For this specific project, it is agreed that progress reporting will be provided on a monthly basis.
It is understood by the Owner and the Consultant that the task detail associated with the 85% budget notification
shall be mutually established for each project in relation to the complexity and duration of the work to be performed.
For this specific project it is agreed that all work contemplated in the agreement will be considered as one task. It is
further agreed that the 85% budget notification requirements will be required for this Agreement based on the
volume of work assigned, duration, complexity and rate of progress anticipated on the project.
The Consultant will monitor and review updates to the Iowa DOT's Instructional Memorandums (IMs) Road Design
Manual, Standard Road Plans, Road Design Details. Updates requiring no additional effort on the part of the
Consultant will be incorporated into the work by the Consultant. If the Consultant is of the opinion additional effort
will be required, the Consultant will so notify the Contract Administrator in accordance with Paragraph 4.7. The
Contract Administrator will provide written approval or disapproval for the Consultant to incorporate said update into
the work and indicate how payment for such work will be addressed.
Page 25 of 38
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ROPOSED WATER MAIN RELOCATION
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EXHIBIT 2
ATTACHMENT B
ROAD DESIGN SPECIFICATIONS
Services provided by the Consultant under this agreement shall be in conformity with the Standard Practices and
Requirements set forth below.
Preparation of plans, specifications, and estimates shall be guided by current Highway Division's Road Design
Manual, , current Standard Road Plans, current Road Design Details, current Office of Design MicroStation
Consultant Information, current Standard Specifications for Highway and Bridge Construction, and applicable
sections of the Federal Aid Policy Guide (FAPG). The consultant shall monitor updates to these documents and
incorporate all relevant changes as the contract progresses. This information may be found at:
http://www.iowadot.gov/design/automation.htm. If changes cannot be incorporated within the agreed upon budget,
the consultant shall send a notice to the contract coordinator including an estimate for the services to incorporate the
change and a reference to the changed documents.
A. Road Plans
1. Plans shall be formatted for printing on 11" x 17" sheets utilizing one of the State's pre-established plan
& profile sheet plotting scales (for example: 20 scale, 50 scale, 100 scale). The intent shall be to
maximize the detail shown by the plotted plan & profile while conveying the full impact of the
construction need. Each group of plan & profile sheets (mainline, individual side roads, borrows,
etcetera) shall utilize a single plotting scale throughout. Sheets shall be formatted and labeled according
to the guidance in the 1 F series of Design Manual chapters.
2. Cross sections shall be developed according to the guidance in the 1F series of Design Manual
chapters. Generally, cross sections shall be developed with a ratio of one horizontal to one vertical.
Cross sections shall be formatted for plotting on 11" x 17" sheets utilizing one of the State's pre-
established horizontal cross section plotting scales (for example: V=10', V=20', V=40', 1"=100', or
1"=200'). The intent shall be to maximize the detail shown by the plotted cross section while conveying
the full impact of the construction need. Each group of cross sections (mainline, individual side roads,
borrows, etcetera) shall utilize a single horizontal plotting scale throughout.
3. Earthwork computations will be computed by the Average End Area Method. Calculations will include
overhaul and a mass diagram. Quantities of rock, Class 12, Class 13, and other unsuitable excavation
will be identified separate of Class 10 excavation in the plans.
4. Road plans shall include all pipe culvert details.
5. All property owners' names shall be shown in the plan (H-sheets) and the limits of their holdings.
6. The Consultant shall perform their own Quality Control Review under this contract.
7. When final plans are submitted for approval, they shall be accompanied by an electronic bid item file
detailing the plan quantities and an electronic computations file that includes the computations
supporting the quantity estimates and hydraulic design. Final plan quantities may also be submitted
electronically through the "Bid Items" web application on the DOT web site if the Consultant has
requested and been granted access to the application.
8. Preliminary plans may include, but are not limited to, field exam plan submittals (D2 event), bridge
submittals (D3 event) right-of-way plan submittals (D5 event), and methods submittals (DM5). The
Consultant shall submit a pdf copy of each plan submittal required.
9. In addition to pdf copies of preliminary and final plan, the Consultant shall submit preliminary design
and final letting plans in electronic format. Electronic plan submittals shall be in accordance with the
State's current File Specification for Electronic Plan Submittals. If electronic plan submittals are not in
accordance with the State's current file specification, the Consultant will be responsible for correcting
any errors. Preliminary plans should be submitted upon completion of the field exam. Final plans
should be submitted with Contracts turn-in. In addition, the Consultant shall submit all final drawings to
the State as CADD files. Additional electronic files required shall be supplied as directed in the Design
Manual.
Page 26 of 38
10. The Consultant shall provide a Digital Terrain Model (DTM) for the completed project. This shall
represent the proposed final surface and file-type shall in accordance with the Design Manual.
B. Cost Estimates
The Consultant shall provide estimates of the probable cost of construction for the corridor/project or specific
project element as required.
1. In general, the Consultant will provide cost estimates or updates there-to in accordance with Design
Manual Section 1 B-6.
2. The Consultant shall also provide updates to the estimates for the probable cost of construction when
any major change to the project scope has occurred (such as inclusion or deletion of major portions of
work) or as directed by the Engineer.
C. Erosion Control
The Consultant shall develop a Pollution Prevention Plan (PPP) for the project(s), following guidance
provided in the Design Manual and/or as directed by the Engineer.
1. Provide to the Engineer the estimated area to be stabilized with crop seeding and fertilizing, this
includes the surface area inside the right-of-way plus easements, and borrow areas off the project
(subject to seeding by contract), minus the roadway.
The Engineer will review the project plans with regard to the erosion control items and will provide the
seed mixtures and fertilizer rates.
2. Incorporate the PPP into the project plans inclusive of all related tabulations, bid items, and quantities
for revetment, silt fence, temporary seeding, etc.
3. Prepare and supply to the Engineerall applicable storm water permitting application documents.
D. Project Specifications
1. Any Special Provisions required in addition to the Standard Specification of the State will be furnished
by the Consultant.
2. The Consultant shall also develop specification information, including a method of measurement and
basis of payment, for any bid item that is not fully covered by the Standard Specifications or other
contract documents.
E. MISCELLANEOUS PROVISIONS
The following miscellaneous provisions shall apply to the work to be performed and the Engineering services
to be furnished under this Agreement:
1. State Responsibility: The State will provide the following:
a. Existing right-of-way information for primary and interstate roads (Office of Right-of-Way).
b. To facilitate Computer Aided Design and Drafting (CADD) compatibility with MicroStation and
GeoPak Civil Design Software packages.
-Cell libraries
-Font and line style libraries
-Tabs and typicals
-Feature table
-Color tables
-Level libraries
-Seed and original files
-Office of Design MicroStation Guidelines
-ROW information file (Office of Right-of-Way)
Page 27 of 38
-ROW seed file (Office of Right-of-Way)
-ROW blank plats (Office of Right-of-Way)
-ROW user commands (Office of Right-of-Way)
2. All digital data transfers will be provided on CD-ROM (CD-R format), DVD—ROM (DVD-R Format), FTP
site, or other approved format. Current software versions shown on DOT Automation Tools web page
shall be used to develop CADD files.
3. The Consultant shall furnish a completed Project Documentation Shell Excel file to facilitate
documentation of the project alignments. A template of the Excel file will be furnished by the State.
Page 28 of 38
ATTACHMENT C (referenced from3.1)
Cost Plus Fixed Fee
3.1.1 FEES AND PAYMENTS
3.1.1.1 Fees. For full and complete compensation of all work, materials, and services furnished
under the terms of this Agreement, the Consultant shall be paid fees in the amount of the
Consultant's actual cost plus applicable fixed fee amount. The Consultant's actual costs
shall include payments to any subconsultants. The estimated actual costs and fixed fee are
shown below and are itemized in Attachment C-1. Subconsultant costs are not available for
use by the prime Consultant or other subconsultants. A contingency amount has been
established to provide for actual costs that exceed those estimated.
Estimated Actual Costs (Prime only) $418,200.00
Fixed Fee (Prime only) $ 53,800.00
Contingency (Prime only) ($190.300.00)
Total Prime Consultant Costs $ 281,700.00
WHKS &Company $591,100.00
Terracon Consultants $198,300.00
Tallgrass ($ 49,500.00)
Total Subconsultant Costs $ 739,900.00
Maximum Amount Payable 1.021.600.00
The nature of engineering services is such that actual costs are not completely determinate.
Therefore, the Consultant shall establish a procedure for comparing the actual costs incurred
duringthe performance of the work to the estimated actual costs listed above. The procedure
will itemize prime consultant and subconsultant costs in association with each scoped task.
The purpose is to monitor these two elements and thus provide for early identification of any
potential for the actual costs exceeding the estimated actual costs. The procedure shall be
used in a way that will allow enough lead time to execute the paragraphs below without
interrupting the work schedule. Therefore once the accrued labor costs for a scoped task reach
85% of the estimated value for the prime or subconsultant, then the Consultant shall notify the
Owner in writing.
It is possible that the Consultant's costs for the scoped tasks may need to exceed those
shown in Attachment C-1. The Consultant's and subconsultants' costs for scoped tasks shall
not be exceeded without prior written authorization from the Contract Administrator and
concurrence from the Iowa DOT. Costs for scoped tasks that exceed estimated costs, if
approved by the Contract Administrator, may be compensated via Supplemental
Agreement, WorkOrder, Amendment, or Contingency as detailed in the paragraphs below. If
the Consultant exceeds the estimated costs for scoped tasks for any reason (other than that
covered in Section 3.1.1.2) before the Contract Administrator is notified in writing, the Owner
will have the right, at its discretion, to deny compensation for that amount.
The fixed fee amount will not be changed unless there is a substantial reduction or increase in
scope, character, or complexity of the services covered by this Agreement or the time schedule
is changed by the Owner. The adjustment to fixed fee will consider both cumulative and
aggregate changes in scope, character, or complexity of the services. Any change in the fixed
fee amount will be made by a Supplemental Agreement, Work Order, orAmendment.
If a contingency amount has been established and at any time during the work the Consultant
determines that its actual costs will exceed the estimated actual costs, thus necessitating the
use of a contingency amount, it will promptly so notify the Contract Administrator in writing
and describe what costs are causing the overrun and the reason. The Consultant shall not
exceed the estimated actual costs without the prior written approval of the Contract
Administrator and concurrence of the Iowa DOT. The Owneror Iowa DOT may audit the
Consultant's cost records prior to authorizing the use of a contingency amount.
Page 29 of 38
The maximum amount payable will not be changed except for a change in the scope.
Changes due to an overhead adjustment are identified in Section 3.1.1.2. If at any time it is
determined that a maximum amount payable will be or has been exceeded, the Consultant
shall immediately so notify the Contract Administrator in writing. The maximum amount
payable shall be changed by a Supplemental Agreement, Work Order, or Amendment or this
Agreement will be terminated as identified in Article 4.12.3. The Owner may audit the
Consultant's cost records prior to making a decision whether or not to increase the maximum
amount payable.
3.1.1.2 Reimbursable Costs. Reimbursable costs are the actual costs incurred by the Consultant
which are attributable to the specific work covered by this Agreement and allowable under the
provisions of the Code of Federal Regulations (CFR), Title 48, Federal Acquisition Regulations
Systems, Subchapter E., Part 30 (when applicable), and Part 31, Section 31.105 and Subpart
31.2. In addition to Title 48 requirements, for meals to be eligible for reimbursement, an
overnight stay will be required. The Title 48 requirements include the following:
1. Salaries of the employees for time directly chargeable to work covered by the
Agreement, and salaries of principals for time they are productively engaged in work
necessary to fulfill the terms of the Agreement.
2. Direct non-salary costs incurred in fulfilling the terms of this Agreement. The
Consultant will be required to submit a detailed listing of direct non-salary costs
incurred and certify that such costs are not included in overhead expense pool. These
costs may include travel and subsistence, reproductions, computer charges and
materials and supplies.
3. The indirect costs (salary related expenses and general overhead costs)to the extent
that they are properly allowable to the work covered by this Agreement. The
Consultant has submittedto the Ownerthe following indirect costs as percentages of
direct salary costs to be used provisionally for progress payments for work accomplished
during the Consultant's current fiscal year: Salary related expenses and general
overhead costs are 140.16% of direct salary costs.
Use of updated overhead percentage rates shall be requested by the Consultant after
the close of each fiscal year and the updated overhead rate shall be used to update
previous year invoices and subsequent years as a provisional rate for invoicing in order
to more accurately reflect the cost of work during the previous and subsequent years.
Any actual fiscal year or fiscal year's audited or unaudited indirect costs rates known by
the Consultant shall be used in computing the final invoice statement. All unverified
overhead rates shall have a schedule of computation supporting the proposed rate
attached to the final bill. Prior to final payment for work completed under this Agreement
all indirect cost rates shall be audited and adjusted to actual rates through the most
recently completed fiscal year during which the work was actually accomplished. In the
event that the work is completed in the current fiscalyear, audited indirect cost rates for
the most recently completed fiscal year may be applied also to work accomplished in the
current fiscal year. If these new rates cause the actual costs to be exceeded, the
contingency amount will be used.
3.1.1.3 Premium Overtime Pay. Premium overtime pay (pay over normal hourly pay) will not be
allowed without written authorization from the Contract Administrator. If allowed, premium
overtime payshall not shall not exceed 2 percent of the total direct salary cost without written
authorization from the Contract Administrator.
3.1.1.4 Payments. Monthly payments shall be made based on the work completed and
substantiated by monthly progress reports. The report shall indicate the direct and indirect
costs associated with the work completed during the month. The Contract Administrator
will check such progress reports and payment will be made for the direct non-salary costs
and salary and indirect costs during said month, plus a portion of the fixed fee. Fixed fee will
be calculated and progressively invoiced based on actual costs incurred for the current billing
Page 30 of 38
cycle. Each invoice shall be accompanied with a monthly progress report which details the
tasks invoiced, estimated tasks to be billed on the next invoice, and any other contract
tracking information.
Invoices shall clearly identify the beginning and ending dates of the prime's and subconsultant's billing
cycles. All direct and indirect costs incurred during the billing cycle shall be invoiced. Costs incurred
from prior billing cycles and previously not billed, will not be allowed for reimbursement unless approved
by the ContractAdministrator.
Upon delivery and acceptance of all work contemplated under this Agreement, the Consultant shall
submit one complete invoice statement of costs incurred and amounts earned. Payment of 100% of the
total cost claimed, inclusive of retainage, if applicable, will be made upon receipt and review of such
claim. Final audit will determine correctness of all invoiced costs and final payment will be based upon
this audit. The Consultant agrees to reimburse the Ownerfor possible overpayment determined by
final audit.
Page 31 of 38
Attachment C-1
Southwest Arterial Final Design
City of Dubuque, Iowa
Supplemental Agreement No. 15
COST ANALYSIS
I. Direct Labor Cost(AECOM Technical Services)
Cateaory Hours Rate/Hour Amount
Senior Professional 444 $77.30 $34,321.20
Project Professional 1,172 $54.65 $64,049.80
Staff Professional 810 $43.35 $35,113.50
CADD Operator II 660 $33.10 $21,846.00
CADD Operator 1 652 $23.40 $15,256.80
Project Support 58 $29.15 $1,690.70 $172,278.00
3796
11. Payroll Burden and Overhead Provisional Costs 140.16% $241,464.84
111. Direct Project Expenses
Cateaory Units Rate/Unit Amount
Mileage 5000 0.575 2,875.00
Per Diem 0 40.00 0.00
Lodging 0 80.00 0.00
BfW Copies 4000 0.06 240.00
Color Copies 4000 0.22 880.00
EDM Equipment 0 12.50 0.00
GPS Equipment 0 25.00 0.00
Miscellaneous, Other 500.00 $4,495.00
IV. AECOM Estimated Actual Costs $418,237.84
Rounded $418,200.00
V. Subcontract Expense
WHKS&Co. $629,100.00
Terracon Consulting $298,300.00
$927,400.00
VI. Estimated Actual Costs $1,345,600.00
VII. Fixed Fee $53,800.00
VIII. Contingency (Reduction for use of Previously Negotiated Contingency) ($377,800.00)
AECOM Technical Services ($190,300.00)
WHKS&Co. ($38,000.00)
Terracon Consulting ($100,000.00)
Tallgrass ($49,500.00)
IX. Maximum Amount Payable $1,021,600.00
Attachment C-1
Southwest Arterial Final Design
City of Dubuque,Iowa
Supplemental Agreement No.15
Staff Hour Estimate
Senior Project Staff CADD Op CADD Op Technician Project
Description of Work Prof Prof Prof II 1 upport Total
.........Modifications to,Previous,ScoP..e......................................................................................
..... ...................................................................................... ....................................................... .................... ....................
1 Modify Military Road Plans16 40 40 40 40 176
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
,2 Final,Design,of,Connector Road"A.. 16 ,60 104 72 104 356
... .. . . .. ......... ......... ......... ......... ......... ......... ......... . ........ .........
,3 Final,Desi�n,of,Connector Road -B..
......... .. ................................................................................................................................................................................................... ....................................................... .................... ....................
a. Road Design24 76 136 96 136 468
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
.........b.:..Brid.9e..Over,Grander,Creek........................................................................................................128............400............246...............148 302 24 1,248
.. ....................................................... .................... .............6.....
..4 Evaluate,Bikeway,Des ds ..............8.................8..............24..................24.. ....................................................... .................... ............64..
....... . .. ... ................................................................................
5 Revise Bikeway Design To Meet Current Iowa DOT Standards 4 8 80 80 172
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
12
...............Catfish,Creek,Bridge,Additional,Enhancement,Desi.4�......................................................... ..............40..............60..................40.. ....................�.6............................... .................... .........168..
..7W , �6 �61648
................................................. .................... .............. .. .............. .. ............... .. ....................................................... .................... ............
8 Additional Meetings and Coordination
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
A,..: ekly,Conference,Calls ,68 ,90 ,158
......... ......... ......... ....... ......... ......... ......... ........ .
.........b.:..Project,Review Meetin..q.................................................................................................................36..............4 ... ....................... . ..............6 102
...... . .... ..................... ...................................................... . .. ....................
c. PMT Meetings 120 120 48 288
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
,9 Additional,Project,Administration ,52 ,104 52 208
. ..... . .. ......... ......... ......... ......... ......... ......... ......... . ........ .........
,10,Delete,SA#1,Task,141...(City.Council,Work,Sessions).........................................................{32).............{24).....................................(24) ....................................................... .................... ...........(80)
_T.i.._Reduce.SA.#1.Tasks.96-98{RCB.Culvert.Design)............................................................-{2.... .........-{8.... ......-(20.... ............-(80) .............-(150)............................. ............-(8) ......_(538)
,12 Reduce,SA#1 Task 19{Permit Applications for Grander Creek) (16) {68) (16) {6) (1,06)
,13 Reduce,SA#1 Task 20{Permit Applications for Catfish Creek Tributary) {24) {112) (24) (12 (1,70)
14 Cost Estimate Updates16 64 80
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
15 Field Exam 10 20 8 38
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
16 Electronic File Modifications
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
a. Electronic Design Files for Construction 100 100 200
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
.........b.:..File Modifications,for,ProjectWise,Usa9e..................................................................................................40 40 80
........ ..... ..... . ................................................ ....................................................... .................... ....................
,17......Additional,Bndq. ,Sheets,Required.......................................................................................................................46.......................................24.. ....................................................... .................... ............64..
. ..... . .. . ...
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
Subtotal., Modifications to Existing Scope 396 936 710 476 448 0 58 3,024
........................................................................................................................a......................................................................................................................................... ....................................................... .................... ....................
Added Tasks for North Cascade Road Irrterchange Grading
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
,18 Gradin,and,Drainage,Desi�n,for,Interchange
a.:..Add
,Gradin.9.for,4,Ramps,at,N,Cascade Road Interchan9e............................................................................................................... ....................................................... .................... ....................
a.1. Geometry and Plan/Profile Sheets 4 24 24 24 76
a2
............................................................................................................................................................................
a.2. Cross Sections 24 8 32
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
..................a:3:...Draina.9e..Desi..p........................................................................................................................2... ...........24.....................8.. . ...........34..
..................... ...................................................... .................... .
b. Add Bikeway Design Through N Cascade Road Interchange 8 8 16 32
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
,19 Design,of Excess,Cut,Disposal,Area,on Parcel 133 ..............2..............46............................................... ..................29............................... .................... ............66..
20 Earthwork Tabulation and Quantities 60 20 80
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
21 Construction Plan Set Preparation
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
.........a. Title,and,Le�end,Sheets ..............4... ..................16.... ...........26..
......... . . . . . ............................................................................................................................ ............................................ . ........................... .................... .
.........b.: :Typical,Sections,and Detail Sheets ..............2.................4................�.6.......................... ....................�.6............................... .................... ............38..
..... ...............................................................................................................
c. Miscellaneous Tabulations and General Notes 16 24 24 24 88
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
.........d.: Miscellaneous,Sheets,and,Plan As embly..................................................................................................4.......................................1.6.. ....................�.6............................... .................... ....................
........ . .... . . .. . ..... ..............
22 Presentation Materials
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
a. Graphics and Exhibits 8 40 40 88
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
.........b.:...........................DModelin.4.and,Animations ..............8... ...............4�.. ..................2�............................... .................... ............68..
. ................................................................................................................ .....................
23 Construction Cost Estimate 2 8 8 8 26
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
24 Quality Control Reviews 20 20 40
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
25 Submittals and DOT Coordination16 8 24 48
........................................................................................................................ ...................................................................................................................................... ....................................................... .................... ....................
Subtotal., Added Tasks for Interchange 48 236 100 184 204 0 0 772
..................................................................................................................................................................................................................................................................... ....................................................... .................... ....................
TOTAL HOURS 444 1,172 810 660 652 0 58 3,796
whks Southwest Arterial Final Design
WHKS&Co. COST ANALYSIS
City of Dubuque, Iowa
Supplemental Agreement No. 15
COST ANALYSIS
I. Direct Labor Cost
Category Hours Rate/Hour Amount
Project Manager 357 $ 66.98 $ 23,911.86
Structural Engineer 1 328 $ 41.87 $ 13,733.36
Structural Engineer 2 163 $ 41.90 $ 6,829.70
Roadway Engineer 1 1,865 $ 31.38 $ 58,523.70
we
Roadway Enginer 2 1,461 $ 61.20 $ 89,413.20
Structural Technician 342 $ 26.85 $ 9,182.70
Roadway Technician 684 $ 24.05 $ 16,450.20
Survey Technician 0 $ 23.08 $ -
Land Surveyor 0 $ 38.93 $ -
Total 5,200 $ 218,044.72
(Rounded) $ 218,050
II. Payroll Burden and Overhead Costs(Rounded) 156.69% $ 341,660
III. Direct Project Expenses(Rounded)
Mileage @$0.575 per mi 3,000 miles $ 1,725
Meals
Lodging nights @$83.00
Miscellaneous-Postage, Printing, Reproduction,Telephone,etc $ 500
Permit Fees
Total $ 2,225
IV. Estimated Actual Costs(Rounded) (I+II+III) $ 561,900
V. Fixed Fee(Rounded) 12% x(I+II) $ 67,200
VI. Contingency(Reduction for use of Previously Negotiated Cont.) $ (38,000)
VII. Maximum Amount Payable(Rounded) (IV+V+VI) $ 591,100
Soutltwee[Ardenal Final Design
Crop of Dubuque,Iowa
WINES
SupplanentalAgreement No.15
COST ANALYSIS
P,Gct Structural Structural Roadway Roadway Structural Roadway Survey Land
Restriction oiWotl: Mana er Eniqueeri En Ineer2 Eniqueeri En Ineer2 Technician Technician Fechniciar Surve or Total
0520
1 Add design and plan details for high tension cable guardrail mthe US 20 median as directed by IDOT 1 12 a n
0
SWAnerial 1.a SWAnerlal/Slipped Road West of 0520 0
Redesign the roadway using the horizontal alignment labeled OA In the current plans and provide
1 a superelevation transitions 36 20 56
iaii Redesign a new SWArterial/Septet Road profile 16 16 32
taw Re design the alignments and profiles for Ramps A and D 20 S 25
lav Redesignculverts,ditching and storm sewer system 64 40 104
lav Develop new typical sectors 16 S 24
Modify Geopak model and refine cross sections. Update the Geopak design model to be In
1avl compliance with IDOT requirements for the use of Corridor Modeler. M 44 104
valuate lane requirements and Adage lengths and design the intersection of Ramps Aand D with
1avli the SNAneriapSeippel Road 16 16 32
1avlii Redesignthe shared use path using current l DOTNPROWAG standards 24 16 40
iaii Coordinate revisions with the Geotechnical Engineer 4 4
1az Revise ROW design 24 20 44
iazi Revise the water main relocation plans 12 S 20
Redesign the temporary runaround/demur using Ramps and D forme staging construction of US
iaxii 20 inducting temporary damage for the runaround 40 40 50
1.b Plan reesionspeferencing existing plans rated June22,2012) 0
1 i Revise Sheets B.1 2Typical Sectors 20 40 60
1bii Revise Sheets D 2-D 8 Plan and Profile 36 16 52
1iii Revise Sheets E.bE 3,Eb-E&Plan and Profile 40 40 50
1biv Revise Sheets G i-GA-Geometries 24 24 45
1 v Revise Sheets K 1 A 3 A 6 Plan and Profile 40 40 50
1 bvl Revise Sheets L1YL 12,L22,L26 Intersection antl Sp astral Details 50 64 144
1bvli Revise Sheets A 253,A 8A 9 Recreational Trail 30 14 44
1bvIII Revise Cmss as mons 30 14 44
1.c Traffic Signal Design 40 40 20 100
2a SW Arsenal over US 20 0
Zai Addition of be her rail between death ound traffic lane and multiuse tail on th e britlge 2 2 4
2aii Addition of fencing on the south side oftha britlge anitreview of fencing terminatio n off of the bids 4 2 6
2aiii Addition of an Up er wpatb ound traffic lane and wid er median 16 S 24
2aiv Reunction in westbound acaids all oulder width 4 2 6
lav Redesigntypical section(s) S 2 10
2b Plan rev ldonations before dusting plans date it J one 22,2012) 0
2 i Sheet BTypical Section 16 S 24
2ii Sheets DSD.12PIan an it Profile 36 16 52
2iii Revise Cmss as mons 16 S 24
0
3.a SW Arsenal East of US 20 0
3 a. Revise the 5 leg roundabout Related work tasks include: 0
3ai Revise round about to r rev ped SWA bridge length. 40 16 56
iaii Modify the alignment and profile to r Ramps B and 36 20 56
3aiii Modify the alignment and profile to r the East Ades Conn dolor 36 20 56
3aiv Revise ditching and storm sewe r it care 32 24 56
Modif Geopak mod eland refine cro as sections for the tlesgn rev lsons.Uposts the Geopak its sign
iav on elto b a in compliance with I DOT re quireme Us for the use of Cc mod r Mo deter. 56 24 50
3 a v I Co ordinate revisions with th d Geotechnical Engined r S 2 10
3avli Revise ROW tlesign 24 S 32
3avli Revisethe westbound Ines to atwo land section 40 24 64
Saiz Revise h orizontal g cannot,an d elevations of wesboun d right turn Is nil 16 S 24
iaz Develop n ewtypicalsemons 12 6 15
iazi Rd-design the 5 legged roundabout for the additional westbound lane and wider metlian,and document the design 24 20 44
iaxii Revisetheshareause path alignment and profile to comply wird current l DOTNPROWAG standards 24 20 44
3aor Design shared path crossings off lane roadsto cumplywim l DOT/PROWAG standards S 4 12
3.b Plan revkions�referencing existing plans rated June22,2012): 0
3 i Sheets B2-B}Typical Sections 6 2 S
3.bii Sheets D9 D.13PIan and Profile 24 6 30
3iii Sheets G.1 G4 Geometries 4 2 6
3.b iv Sheets A1-K2 KA-KSPlan and Profile 16 S 24
3 v Sheets u2L20 L24',L21Intersection and Special Details 30 20 50
3.bvl AheetsSA-SS A I A 9 Recreational Tail 1 6
S 24
3vli Cross sections 32 16 45
d I iliry Accommodations
Aa Taffm A nal Fib er Optic lntercun fact 10 S 15 24 60
4.b Water Main an d App offered cos 15 26 50 150 241
4.c Sanitary Sewer S 6 5 5 24
Subtotal 33 0 0 1295 907 0 199 0 0 2437
SW Arsenal Bridge Talks 0
SWA overUS 61 and Granger Creek Bridge In orderto accommodate the proposed aesthetics,the
1 span arrangement for this structure was modified suchthat both lanes of US 61 are spanned This
tliffars from the original TSBlthat placed a pier between the northbound and southbound traffic,
howeverihe bridge still utihzes4 spans New tasks include: 0
I. UpdateTS81 2 16 S 24 50
2 16 S 0 0 24 0 0 0 50
0
Connector Rd
Between Engle M1 Taski-Titleand Legend Sheets S 4 12
Mill Rd Task2Typical Sections and Details S 4 16 25
N.CascadeRd Task3Bid Items an d Gsocial N otes 10 20 30
Task4 Ta bulations and Quantities 20 14 34 65
Tasks Plan and Profile Sheets 40 24 60 124
Task FGeometric Layout Sheets 6 4 10
Task]-RightofWay Layo ut Sheets 4 2 6
Task&Staging and Traffm Co Met She ets 4 2 S 14
Task9Intersection Detail 12 15 40 70
TasklO Damage and Culvert Design 20 20 20 60
Task 11-Soils Sheets 12 2 S 22
Task 12 Sidewalk Sheets 0 0 0 0
Task 13 Soils and Eanhwork Design Sheets 40 24 40 104
Taskl4 Detail SM1eets 24 12 12 45
TaskU5 Boz Cul ver!Sheets 29 55 297 61 154
Task16 CrosSection Sheets 60 40 50 150
Subtotal 29 58 29 2b5 iW 61 294 0 0 936
6outltwee[Ainenal Final Oalgn
CRY of Dubuque,Iowa
WHK6
6upplanentalAgreement No.15
COST ANALYSIS
East Access 0
Connector Rd
Between SW Taski-Ealuate Horizontal Aignment and Vertical Profile 1 2 4 ]
Arterial and Task 2-Revise Typical Sectio ns 1 2 2 5
Slone Valley Dr. Task Revise D Sheets 2 6 6 14
Change to urban Task Pevise ditching,channel and culvert 2 4 2 6 6 20
Task 5Mod try Ge cook mod el a no reline cross section a 2 4 S 14
Task 6 D esg n Storm Sewer 2 32 24 58
Task]-Create Geo oak Drainage Me del S 12 20
Task&Create Storm Sewer Sheets 2 32 24 58
Task Des,n LongiWdina l Subdrain 2 2 4 S
Task 10 Revise Cross sections S S 16
Task 11-Revise ROW 2 2 4 S
Task 12-Design ADASidewa lks 2 6 S
Task 13 Create and Revise S Sheets 4 12 16
Task 110uantities and Cos Estimating 2 2 4 S
Task150uality Assurance/Quality Control 4 4 S
Subtotal 22 4 2 112 128 0 0 0 0 268
Merged
a 0
Frontage Rd
1 Design appmx 40feet deep manhole to replace ensue structure 60 30 40 130
2 Remove and replace 172 of existing 3'z3'PCB 4 40 20 4 S 50 2 128
3 Revis the Northwest Quadrant ofthe Old Highway Road lntersemon 0 2 2 4
4 Inwease sce pe olwmk l Ta Ric Staging 4 60 40 60 164
5 Inweasescepe of work for Sto rm Sewer Design 4 40 80 40 164
6Utility%orn posters
6a Ta Ric Sig nal Eiber Optic Interconnect 10 S 18
24 60
6.b Water Main and Appurtenances S 9 29 G5 111
Subtotal 30 100 50 123 1]] 90 191 0 0 ]61
Strocmal 1Add'tional Design Details Plans for all priced bridges 6 82 40 82 210
Takbem 2 Two RCB Culvert Designs for US 20 Interchange 68 34 85 107
Subtotal 6 150 74 0 0 167 0 0 0 397
Miscellaneous
1 Project Admin station/Project Management 140 140
2 Quality Asuance/QualAy Control S S 16 32
3 Meetings 70 S S 86
Coor inanon with GHD(formerly oumen Reunaabew)for additional roundabout documentation and
4 ativancatl an nage(or the rev 5leggetl rountlabout 0 W 0 36
5 Quantities antl Cost EYimatin S 16 16 40
Subtotal 234 1 0 1 0 52 42 0 0 0 0 334
TOTAL HOURS 35] 326 163 1,665 1,061 312 660 0 0 5,200
Southwest Arterial Final Design
Seippel Road to Olde Davenport Road
City of Dubuque, Iowa
Staff Hour & Cost Estimate
Terracon Consultants
I. Direct Labor Cost
Category Hours Rate/Hour Amount
Technician 696 $15.73 $10,948.08
Senior Technician 198 $19.13 $3,787.74
Driller (2 drill staff per rig crew) 1,239 $22.31 $27,642.09
CAD Drafter 448 $17.95 $8,041.60
Administration/Secretary 24 $18.43 $442.32
Field / Data Coordinator 161 $26.90 $4,330.90
Project Engineer 350 $34.39 $12,036.50
Senior Project Manager 127 $38.57 $4,898.39
Principal Engineer 20 $53.78 $1,075.60
Senior Consultant 4 $60.42 $241.68 $73,444.90
3267
II. Payroll Burden and Overhead Costs 189.36% $139,075.26
III. Direct Project Expenses
Category Units Rate/Unit Amount
Drill Rig (Hours) 620 $59.85 $37,107.00
Mileage 1237 $0.575 $711.28
Subtotal $37,818.28
IV. Estimated Direct Third Party Expenses
Crop Damage At Cost $250.00
Meals &Accommodations 116 $120.00 $13,920.00
Supplies (Shelby Tubes, hot water
for coring) At Cost $1,250.00
Traffic Control At Cost $0.00
Subtotal $15,420.00
V. Estimated Actual Costs $265,758.44
Rounded $265,800.00
VI. Fixed Fee (I + II + III) $32,500.00
VII. Contingency (Reduction for use of Previously Negotiated Cont.) ($100,000.00)
VIII. Maximum Amount Payable $198,300.00
9out"desidernal Final Design
9appel Road to Oltle Oa,erport Road
cit,of Dubuque Iowa
Staff Hour Estimate
Terracon Consultants
Senior CAD Atlmlry Flit Data Pmg. Sr Pro, Ptln. senior
Description of Work Tem. Tech Driller Drafter sec. Chord End Man. End Cons. Total
AtltleWMotlifietl Tasks
........................................................................................................................................................................................ ................... ....................... ................. .................... ............................................................................................ ...............
........................................................................................................................................................................................ ................... ....................... ................. .................... ............................................................................................ ...............
........_1....._Retlnu or antlge Honngs at us.2o.RamP..o..........................................................................................._1.6. ................a. ................_9P.. ................. ..............._.6. .............._§..............3....................................................... ........._@1.
.2 .GeotechhcaLExplorat.and.Dei Connector Roads"A"anti"B" 139 25 133 ]3 3 34 93 26 4 300
......... .................................... ......... 71. .... ......... ......... ....55 ......... .........
..........3 Geotechreal Exploration and.Dei Connector.Road.finm.SWA.to EMP...................................._24]. ..............]5. ................3]1.. ...........100. ................. . ..............46............_90............_55............_10. 1003
.......
..........4........GeotecM1nlcal.Exploration anti Design for Connector Road IntescM1anAe................................................300. ..............9P.. .............._fAO. ........_2]0. .................0. ............._]5..........._160............._46.............._6.............._... ..._...5W
TOTAL HOURS 696 198 1,09 008 24 161 350 127 20 0 3,267
ATTACHMENT D
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER
RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS
Instructions for Certification
1. By signing and submitting this proposal,the prospective primary participant is providing the certification set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation
in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the
certification set out below. The certification or explanation will be considered in connection with the department or
agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to
furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department
or agency determined to enter into this transaction. If it is later determined that the prospective primary participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause of default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to which this
proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person" "primary covered transaction," "principal," "proposal," and"voluntarily excluded," as used in this clause,have
the meanings set out in the definitions and coverage sections of the rules implementing Executive Order 12549. You
may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
6. The prospective primary participant agrees by submitting this proposal that should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized
by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without modification in all
lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may,but is not required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render
in good faith the certification required by this clause. The knowledge and information of a participant is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal
Government,the department or agency may terminate this transaction for cause or default.
Page 32 of 38
Certification Regarding Debarment,Suspension,and Other Responsibility Matters-Primary Covered Transactions
(1) The prospective primary participant certifies to the beat of its knowledge and belief;that it and its principals:
(a) Are not presently debarred, suspended,proposed for debarment,declared ineligible,n voluntarily excluded from
covered ttsnsactiona by my Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of m had a civil judgment rendered
against them for commission of Gaud or a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(Federal,State or local)transaction or contract under a public transaction;violation of Federal
or State Antitrust stamen a commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records,making false statements,or receiving slolm property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,Stele or
local)with commission of any of the offenses enumerated in paragraph(I)(b)of this certification;and
(d) Have not within a thme•year period preceding this application /proposal had one or more public transections
(Federal,State or local)terminated for cause or default.
• In November of 2012,Respondent received a notice from the City of Sarasom,Florida,notifying Respondent
that it has terminated its contract with Respondent for the design of a sewer lift station for default.
Respondent disagrees with the termination and will look to contest it.
(2) What: the prospective primary participant is unable to certify to my of the smtemenis in this certification, such
prospective participant shall attach an explanation to this proposal.
• See response lo item l(d)above.
State of Iowa
Bleck Hawk County
1,Douglas W. Schindel, Associate Vice President,of ABCOM Technical Services, Inc.,being duly swear(m under penalty of
perjury under the laws of the United Stain and the State of lows) do hereby certify that the above Statements are true and
correct. q
6
Douglas G . Chin
del,P.E.
Associate Vice President
Subscribed and sworn to rids 2=day of November .2015.
Page 33 of 38
ATTACHMENT
CERTIFICATION OF CONSULTANT
I hereby certify that I, Douglas W. Schindel,am the Associate Moe President and duly authorized
representative of the firm of AECOM Technical Services, Inc.,whose address is 501 Sycamore Street,
Suite 222,Waterloo, Iowa, 50703,and that neither the above firm nor I has:
(a) Employed or retained for a commission,percentage, brokerage,contingent fee, or other consideration,any
firm or person(other than a bona fide employee working solely for me or the above ConsuKanq to solicit or
secure this contract,
(b)Agreed,as an express or implied condition for obtaining this contract,to employ or retain the services of
any firm or person in connection with carrying out the contract,or
(c) Paid,or agreed to pay,to any firm,organization or person(other then a bona fide employee working solely
for me or the above Consuffami)any fee,contribution,donation or consideration of any kind for, or in
connection with, procuring or carrying out the contract;except as here expressly stated(if any):
I acknowledge that this certificate Is to be furnished to the Iowa Department of Transportation and the Federal
Highway Administration, U.S. Department of Transportation,in connection with this contract involving participation
of Federal-aid highway funds,and is subject to applicable, State and Federal laws, both criminal and civil.
November 20, 2015
Sign re Date
Page 34 of 38
ATTACHMENT F
CERTIFICATION OF OWNER
I hereby certify that I, , am the and the duly authorized
representative of the Owner, and that the above consulting firm or his representative has not been required,
directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract
to:
(a) Employ or retain, or agree to employ or retain, any firm or person,or
(b) Pay, or agree to pay, to any firm, person, or organization, anyfee, contribution, donation, or consideration
of any kind, except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the to the Iowa Department of Transportation and the
Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving
participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and
civil.
Michael C. Van Milligen Date
City Manager
Page 35 of 38
ATTACHMENT G
Page 1
Consultant Name
Consultant Address
Consultant Address
Cost Plus Fixed Fee Progressive Invoice
Date
Invoice No. Client Project No.
Invoice Period Covered County
Consultant Job No. Client Project Description
Client Contract No.
Contract Cumulative Current
Estimate To Date Period
Labor Dollars
Overhead
Overhead Adjustments
Direct Expenses
Mileage
Per Diem
CADD
Estimated Actual Costs
[Prime Only] (See Note 1)
Subconsultants (includingauthorized
contingency)
Name
Name
Name
Estimated Actual Costs
[Total Subconsultant Costs]
Total Estimated Actual Costs
[Prime +Total Subconsultant
Costs]
Fixed Fee (See Note 2)
Authorized Contingency
Total Authorized Amount
Total Billed To Date
Remaining Authorized Balance
Unauthorized Contingency
Prime
Subconsultant Name
Subconsultant Name
Labor Hours
Note 1: Do not include Subconsultant Expenses. Include Direct Labor, Overhead, and Direct Expenses for Prime
Consultantonly.
Note 2: Fixed fee shall be proportionate to the amount of actual costs invoiced compared to the actual costs
estimated.
Page 36 of 38
ATTACHMENT G
Page 2
Consultant Name
Consultant Address
Consultant Address
Cost Plus Fixed Fee Final Invoice
Date
Invoice No. Client Project No.
Invoice Period Covered County
Consultant Job No. Client Project Description
Client Contract No.
Contract Cumulative Current
Estimate To Date Period
Labor Dollars(2001)
Labor Dollars(2000)
Labor Dollars(1999)
Overhead(2001)
Overhead(2000)
Overhead(1999)
Direct Expenses
Mileage
Per Diem
CADD
Estimated Actual Costs
[Prime Only]
Subconsultants (includingauthorized
contingency)
Name
Name
Name
Estimated Actual Costs
[Total Subconsultant Costs]
Total Estimated Actual Costs
[Prime +Total Subconsultant
Costs]
Fixed Fee
Authorized Contingency
Total Authorized Amount
Total Billed To Date
Remaining Authorized Balance
Unauthorized Contingency
Prime
Subconsultant Name
Subconsultant Name
Labor Hours(2001)
Labor Hours(2000)
Labor Hours(1999)
Page 37 of 38
Cost Plus Fixed Fee Final Invoice Instructions
Employee Labor Hours and Dollars: A final cumulative job cost report that shows a breakdown of labor by
fiscal year, employee name, employee labor hours and employee labor rate is required. In lieu of a final
job cost report, a summary of the aforementioned information is needed. The summary should be
supported by monthly job costdetail.
Overhead Rates: Overhead rates and labor dollars to which the overhead rates are applied should match
the fiscal year in which the costs are incurred. Overhead rates applied to labor should be audit verified
when available. When not available, proposed FAR adjusted rates for the fiscal year in which the labor is
incurred should be used.
• Direct Expenses: A final cumulative job cost report that shows a breakdown of direct expenses by specific
item (mileage, CADD, per diem, etc....) by fiscal year is required. Direct expense items charged should
identify the number of units (miles, hours, prints, copies, feet, etc....) and the rate applied by fiscal year. In
lieu of a final job cost report, a summary of the aforementioned information is needed. The summary
should be supported by monthly job costdetail.
Subconsultant: Final invoice requirements for subconsultants with cost plus fixed fee contracts are the
same as the requirements for the prime consultant. It is the prime consultant's responsibility to assure
such an invoice is acquired and attached to the prime's final invoice.
Page 38 of 38