Community Development Block Grant (CDBG) Annual Action Plan FY 2016 Amendment 2 Copyright 2014
City of Dubuque Consent Items # 29.
ITEM TITLE: Community Development Block Grant (CDBG) Annual Action Plan FY
2016 Amendment 2
SUMMARY: City Manager recommending approval of the Fiscal Year 2016 Community
Development Block Grant Annual Action Plan — Amendment 2 that
reallocates funds from the prior Fiscal Year 2015 Annual Plan into the
Fiscal Year 2016 Annual Plan and reprograms funds for existing and new
projects.
RESOLUTION Approving Fiscal Year 2016 (Program Year 2015) Annual
Action Plan Amendment 2 for Community Development Block Grant
(CDBG) Funds
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ CDBG FY16 Amendment 2-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Amendment 2 Supporting Documentation
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant FY16 Amendment 2
DATE: December 1, 2015
Housing & Community Development Department Director Alvin Nash recommends City
Council approval of the Fiscal Year 2016 Community Development Block Grant Annual
Action Plan —Amendment 2. The amendment reallocates funds from the prior Fiscal
Year 2015 Annual Plan into the Fiscal Year 2016 Annual Plan and reprograms funds for
existing and new projects.
The proposed amendment increases funding for Historic Preservation Rehab Grant by
$7,941. This will allow for assistance for two households making improvements to
homes in Historic Districts. The amendment allocates $30,000 to fund the Lead
Hazard Control Program loan for a match for the Lead Hazard Reduction Grant. The
Rental Rehabilitation Program funding is increased by $1,519 to cover the costs
associated with required dust-wipe testing. $58,000 is being allocated to Salvia House
for the installation of an elevator that will make both floors of the building accessible for
residents.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing & Community Development Department Director
THE CITY OF Dubuque
AII-Ame1 rica City
DUBgkE r
Masterpiece on the Mississippi 2007.2012.2013
TO: Mike Van Milligen, City Manager
FROM: Alvin Nash, Housing & Community Development Director
DATE: December 1, 2015
RE: Community Development Block Grant FY16 Amendment 2
Introduction
The purpose of this memorandum is to request City Council's approval of the
attached resolution approving FY 2016 Annual Action Plan —Amendment 2 for the
Community Development Block Grant (CDBG) program. This amendment provides
for an amendment to the FY 2015 and FY 2016 Annual Action Plans by reallocating
funds from the prior FY 2015 Annual Plan into the FY 2016 Annual Plan and
reprogramming funds for existing and new projects.
Federal regulations require that each year a city must prepare and file an Annual
Plan prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a
public participation process that includes a published notice, a public comment
period, and a public hearing. A city must follow its adopted plan as it expends
entitlement funds. If its revenues or activities change, the city must amend. This
requirement applies to plans for previous years as well as the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed
for specific uses as per the adopted Annual Plan for Fiscal Year 2016. Since the
funds from FY 2015 have not been completely expended, the previously adopted
Plan remains in effect until amended to reflect changes in projects and funding need.
Discussion
The proposed amendment to the FY 2016 plan combines the allocations from the
previous year with the current program year. These changes will allow us to
respond to the needs of the community, improve the public's understanding of the
programs and facilitate the timely use of funds as required by HUD.
The existing FY 2016 Annual Plan allocated CDBG funds of$1,245,640 for
approved programs and activities. The CDBG balance for carryover and obligated
funds as of June 30, 2015 was $413,387. The amendment allocates $18,806
from previous year unallocated funds. $1 ,677,833 in funds need to be
reallocated.
CDBG Entitlement FY 2015 $ 954,011
Projected Program Income $ 291 ,629
Prior Year CDBG Balance $ 413,387
Unallocated Funds $ 18,806
Available Funds $1 ,677,833
Obligated funds are fiscal year 2015 funds that were obligated, but not spend during
the fiscal year. There were $22,541 in obligated funds. Carry-over funds are funds
that were not spent during the fiscal year, but remain allocated to the program.
Amendment 2 recommends $390,843 be carried-over for expenditure in fiscal year
2016 programs for a total of$413,387 Prior Year CDBG balance. Unallocated funds
are funds from previous program years that were not allocated for expenditure, or off-
set by program income.
The proposed amendment increases funding for Historic Preservation Rehab Grant
by $7,941 . This will allow for assistance for two households making improvements to
homes in Historic Districts. The amendment allocates $30,000 to fund the Lead
Hazard Control Program loan for a match for the Lead Hazard Reduction Grant. The
rental rehabilitation program funding is increased by $1 ,519 to cover the costs
associated with required dust-wipe testing. $58,000 is being allocated to Salvia House
for the installation of an elevator that will make both floors of the building accessible for
residents.
Commission Action
The Community Development Advisory Commission recommended reprogramming
$1 ,677,833 at the November 18, 2015 meeting. The Commission made the
recommendation following a 30 day comment period. No public comment was received.
Requested Action
The requested action is for the Council to approve the Mayor's execution of the
attached resolution, approving the FY 2016 Annual Action Plan Amendment 2.
2
COMMUNITY DEVELOPMENT BLOCK GRANT
FY2016 CDBG ANNUALACTION PLAN
FOR THE PERIOD ENDING June 30,2017
Exhibit A
PROJECTED SOURCES FY2016 FY2016 FY2016 FY2016
Entitlement 954,011 954,011 954,011 954,011
Program Income 291,629 291,629 291,629 291,629
Unexpended Funds 413,387 413,387
Unallocated Funds 18,806
Total Sources 1,245,640 1,245,640 1,659,027 1,677,833
Proposea
Housing Development Programs: Acorrplishments FY 2016 Amendment 1 Obligated Carry Over New Amd 2 Funds Amd 2 Difference
First Time Homebuyer Program 8 households 40,000 40,000 25,000 65,000 65,000 25,000
Historic Preservation Rehab Grant 2 househlds 2,059 7,941 10,000 10,000 10,000
Homeowner Rehab Program 11 housing units 159,234 159,234 16,891 188,146 1,519 365,790 365,790 206,556
Housing Code Enforcement 400 housing units 88,140 88,140 88,140 88,140 0
Housing Rehabilitation Services and Staff 358,852 358,852 4,000 362,852 362,852 4,000
Lead Hazard Control Program 3 housing units 30,000 30,000 30,000 30,000
Purchase/Rehab/Resale DREAMS 0 0 0
Rental Unit Rehabilitation 10 housing units 50,817 50,817 36,607 87,424 87,424 36,607
Salvia House Elevator 39,1941 39,194 18,806 58,000 58,000
Housing Totals 697,043 697,043 16,891 255,812 78,654 1,048,400 18,806 1,067,206 370,163
Economic Development Programs: 0 0 0
E.D.Financial Assistance Program 0 0 0
Harvest Kitchen&Bar 18 low/mod jobs created 0 0 0
Microenterphse Assistance Program 10,806 10,806 10,806 10,806
Economic Development Totals 0 0 0 10,806 0 10,806 0 10,806 10,806
Neighborhood and Community Development Programs 0 0 0
Accessible Curb Ramps 12 Accessible Ramps 12,600 12,600 8,142 20,742 20,742 8,142
Information&Referral- Project Concern 3000 people 0 0 0
Multi-Cultural Family Center accessability/LMA 76,259 76,259 76,259 76,259
Neighborhood Infrastructure Improvements 3 streets,7 sidewalks 13,400 13,400 34,350 47,750 47,750 34,350
Neighborhood Recreation Program 5730 persons 114,124 114,124 114,124 114,124 0
Neighborhood Support Grants 2000 people 14,560 14,560 5,477 20,037 20,037 5,477
Four Mounds HEART 10,000 10,000 10,000 10,000 0
Senior Center 600 people 16,380 16,380 4,547 20,927 20,927 4,547
Washington Tool Library 450 people 11,284 11,284 1,103 12,387 12,387 1,103
Zoning Inspection/Enforcement 45 housing units 8,710 8,710 8,710 8,710 0
Purchase of Services 21,820 0 0 0 0
Almost Home 10,076 10,076 10,076 0
Dubuque CommuntyY Domestic Violence Program 11,744 11,744 11,744 0
Neighborhood&Comm.Develop.Totals 222,878 222,878 5,650 124,228 0 352,756 0 352,756 129,878
Administration 0 0 0
Neighborhood Development Services and Staff 78,319 78,319 78,319 78,319 0
Housing Administration 70,945 70,945 70,945 70,945 0
CDBG Admin.Services and Staff 97,801 97,801 97,801 97,801 0
Adnlinistrati Totals 247,065 247,065 0 0 0 247,065 0 247,065 0
C onfin en 78,654 78,654 0 (78,654)
WIALCUBUI 1,245,640 1,245,640 22,541 390,846 78,654 1,659,0271 18,806 1,677,833 432,193
Balance 0 0 413,387 0 - 0
COMMUNITY DEVELOPMENT BLOCK GRANT - FY 2016 ANNUAL ACTION PLAN: CAPS
20 % ADMINISTRATIVE CAP 15 % PUBLIC SERVICE CAP
Estimated FY 16 CDBG Allocation 954,011 954,011 FY 16 CDBG Allocation
Current Year Program Income 291.629 493,629 Previous Year Program Income
Total Available 1,245,640 1,447,640 Total Available
Cap% 20% 15% Public Service Cap%
Maximum allowed 249,128 217,146 Maximum allowed
ADMIN PUB SERVICE UNCAPPED
FY16 AP AMD 2 FY16 AP AMD 2 FY16 AP AMD 2
First Time Homebuyer Program 40,000 65,000
Historic Preservation Rehab Grant 10,000
Homeowner Rehab Progarm 159,234 365,790
Housing Administration 70,945 70,945
Housing Code Enforcement 88,140 88,140
Housing Rehabilitation Services and Staff 358,852 362,852
Lead Hazard Control Program 30,000
Rental Unit Rehabilitation 50,817 87,424
Salvia House Elevator 0 58,000
Microenterprise Assistance Program 0 10,806
Harvest Kitchen and Bar 0
Accessible Curb Ramps 12,600 20,742
Information& Referral- Project Concern 0
Multicultural Center 0 76,259
Neighborhood Development Services and Staff 78,319 78,319
Neighborhood Infrastructure Improvements 13,400 47,750
Neighborhood Recreation Program 114,124 114,124
Neighborhood Support Grants 14,560 20,037
Purchase of Services 21,820 0
Four Mounds HEART 10,000 10,000
Almost Home 10,076
Dubuque Communtiy Y Domestic Violence Program 11,744
Senior Center 16,380 20,927
Washington Tool Library 11,284 12,387
Zoning Inspection/Enforcement 8,710 8,710
CDBG Admin.Services and Staff 97,801 97,801
Public Service Obligations from prior year (5,650) 78,654
TOTALS 247,065 247,065 188,168 193,645 810,407 1,231,473
OVER (2,063) (2,063) (28,978) (23,501)
F:\USERS\CDBG\CDBGWnnual Plan\FY 16Wmendment 3QFY16 Annual Acction Plan Amendment 3.xlsx]Amendment 2 CAPS(2)
FY16 AMD 3 FY16
Admin 247,065 247,065 Total 1,245,640
Public Serivice 188,168 199,295 Over/Under 0
Uncapped 810,407 1,231,473 General Fund Expense
1,245,640 1,677,833
RESOLUTION NO. 418-15
RESOLUTION APPROVING FISCAL YEAR 2016 (PROGRAM YEAR 2015)
ANNUAL ACTION PLAN AMENDMENT 2 FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDS
Whereas, the City of Dubuque prepared and filed an Annual Action Plan for Fiscal
Years 2016; and
Whereas, the City of Dubuque now desires to amend said Annual Plan by reallocating
funds between existing activities and providing funds for new activities; and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and therefore must be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission;
and
Whereas, the City made available for public comment said Annual Action Plan
on October 16, 2015 and advertised a 30 day public comment period ending
November 18, 2015; and
Whereas, the Community Development Advisory Commission reviewed said
amendment during a public hearing on November 18th, 2015 and voted to approve said
amendment and recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Annual Action Plan for Fiscal Years 2015 and 2016 are hereby
rescinded and the balance of funds from these plans are incorporated into a Fiscal Year
2016 (Program Year 2015) Annual Action Plan — Amendment 2, attached hereto as
Exhibit A.
Section 2. That said Fiscal Year 2016 (Program Year 2015) Annual Action Plan
Amendment 2 attached hereto as Exhibit A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a copy
of this resolution and amendment to the U.S. Department of Housing and Urban
Development.
Passed, approved and adopted this 7th day of December, 2015.
Attest:
Kev Eirnstahl, City Q erk
Lynn V. Sutton, Mayor Pro -Tem
F:\USERS\CDBG\CDBG\AnnualPlan\FY 16\Amendment 2\To Council\FY16 Amd 2 Resolution.docx