Transit Bus Storage Facility Project Consultant Selection_Kueny Architects Copyright 2014
City of Dubuque Action Items # 3.
ITEM TITLE: Transit Bus Storage Facility Project Consultant Selection
SUMMARY: City Manager recommending approval of the selection of Kueny Architects
to provide architectural design, engineering and construction
administration services for the City of Dubuque — Transit Bus Storage
Facility Project and provide authority to negotiate an agreement and
execute a contract.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ Transit Bus Storage Consultant Selection-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City of Dubuque —Transit Bus Storage Facility Project
Consultant Selection Recommendation
DATE: December 1, 2015
On September 8, 2015, the City Council approved the release of the Request for
Qualifications for the City of Dubuque —Transit Bus Storage Facility Project. Eight
proposals were received and the Interview Committee invited four consultants for an
interview.
Project Manager Steve Brown and the RFQ Interview Committee recommend City
Council approval of the selection of Kueny Architects to provide architectural design,
engineering and construction administration services for the City of Dubuque —Transit
Bus Storage Facility Project and provide authority to negotiate an agreement and
execute a contract with an estimated cost between $400,000 to $500,000 once a final
scope of work has been negotiated.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
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TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
SUBJECT: City of Dubuque - Transit Bus Storage Facility Project
Consultant Selection Recommendation
DATE: November 30, 2015
INTRODUCTION
This memorandum provides the consultant selection committee's recommendation for
hiring a consultant to provide architectural design, engineering and construction
administration services for the City of Dubuque —Transit Bus Storage Facility Project.
BACKGROUND
The Transit Bus Storage Facility is the third component of the Intermodal Campus
funded by a Federal Transit Administration State of Good Repair Grant, which was
received in October 2011. The first and second components are located in the Historic
Millwork District and have been substantially completed. The Intermodal Terminal
serves as the downtown transfer location and connection to Burlington Trailways and
Lamers in Dubuque and the three-level parking facility with 92 spaces dedicated for
commuters and daily users to park and ride the bus are now open to the public.
The Transit Bus Storage Facility will serve as the new operations center for the Jule,
replacing its current aging facility and reusing an existing city-owned brownfield site, the
former public works garage, located on Kerper Blvd. A Feasibility Study and cost
estimate was completed by IIW Engineers and Surveyors and Conlon Construction in
July 2014.
The new location will replace the existing facility which has inadequate and unsafe
access, structural deficiencies; functionally obsolete and inefficient heating and cooling
systems; inadequate storage space for the fleet; and doors that are not of a sufficient
height for entry and exit for all vehicle types. The project will include a classroom-style
training center, CDL training course, indoor vehicle storage, parts storage, IT
component storage, dispatch center and space for future expansion and/or leasing.
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DISCUSSION
On September 8, 2015 the City Council approved the release of the Request for
Qualifications (RFQ) for the City of Dubuque — Transit Bus Storage Facility Project. The
RFQ was posted and proposals were due on October 6t". Eight proposals were
received by the deadline. On October 16, 2015, the selection committee met and
evaluated all eight proposals and decided to interview four consultants — Kueny
Architects LLC, Selser Schaefer Architects, Design Alliance, and IIW, P.C.
The following City staff served on the RFQ Review Committee:
• Maurice Jones — Economic Development Director
• Candace Eudaley-Loebach —Transit Manager
• Jodi Johnson — Operations Supervisor, Transit Division
• Steve Sampson Brown — Project Manager
• Alexis Steger— Senior Budget Analyst
• Wally Wernimont—Assistant Planner
The consultant committee conducted the interviews in late October. Following the
interviews the committee recommends that Kueny Architects be selected for the
following reasons:
• Demonstrated the highest level of professional competence and a proven track
record in the design of bus storage facilities or similar facilities.
• Grasp of project requirements and level of interest in the project along with
creativity and problem solving ability.
• Their proposal and interview best demonstrated understanding of the City's
overall objectives for the bus storage facility.
Since this project is federally funded by the Federal Transit Administration, cost
proposals cannot be part of the evaluation/selection process.
The project will be conducted in several phases. Phase I will include Site Analysis and
Schematic Design. Phase II will include Design and Development. Phase III will
include Construction Documents. Phase IV and V includes Bidding Assistance and
Construction Administration. It is anticipated that the timeframe for Phase I, Phase II
and Phase III elements will be eight months following the signing of a professional
service agreement. The selected consultant will be expected to complete the
contracted scope of work within the specified timeframe under the general direction and
coordination of the City's Transit and Engineering Departments as authorized by the
City Council.
RECOMMENDATION
Based on review of the proposals, presentations, and interviews, the consultant
selection committee recommends that the City negotiate an agreement and execute a
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contract with Kueny Architects for architectural design, engineering and construction
administration services associated with the City of Dubuque — Transit Bus Storage
Facility Project.
BUDGETIMPACT
The estimated cost for consulting services is estimated to be in the range of $400,000 to
$500,000 once a final scope of work has been negotiated.
The estimate of probable cost for the Transit Bus Storage Facility is as follows:
Estimate
Construction Contract $ 4,721,006.00
Contingency (15%) $ 771,194.00
Equipment Purchase $ 412,000.00
Design, Management $ 420,291.00
Total Project Cost $ 6,324,491.00
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
600244 Public Transit Infrastructure Grant $600,000.00
Public Transit Infrastructure Grant (Submit Application FY16) $591,007.00
600244 State of Good Repair Grant $1,148,107.00
600244 DMATS STP Allocation $2,858,827.00
Local Match (GD TIF) $1,399,550.00
Total Project Funding $6,324,491.00
Should the PTIG funding not be received, additional funds are available from
DMATS. On February 12, 2015, The DMATS Policy Committee passed Resolution
2015-02 stating the DMATS will provide 80% of the shortfall in FY16 in the event
that the City is not able to secure Iowa DOT PTIG funding. The City will cover the
required 20% match for either the PTIG or DMATS funding.
ACTION TO BE TAKEN
I respectfully request that you recommend Kueny Architects to the City Council for the
City of Dubuque — Transit Bus Storage Facility Project and that you request City Council
authority to negotiate an agreement and execute a contract with an estimated cost
between $400,000 to $500,000 with Kueny Architects for architectural design,
engineering and construction administration services.
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cc: Gus Psihoyos — City Engineer
Jenny Larson — Budget Director
Maurice Jones — Economic Development Director
Candace Eudaley-Loebach — Transit Manager
Jodi Johnson — Operations Supervisor, Transit Division
Alexis Steger— Senior Budget Analyst
Wally Wernimont—Assistant Planner
F:\PROJECTS\Jule Bus Storage Facility\_RFQ\Bus Storage Facility-Consultant Selection Recommedation Memo to MVM- 11-20-
15.docx
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