Report_Library Board of Trustess 11 19 15 Carnegie-Stout Public Library
Library Board of Trustees Update
From the Meering of November 19, 2015
Present: Jenny Weiss President; Angela Allred, Secretary; Paula Connors, Pat
Maddux, Patty Poggemiller, Jon Trotter, and Mike Willis
• October marked the passage of 33% of the fiscal year. Expenditures were
at 32% and revenue collected is at 19% of projections. A larger check
was received from the State of Iowa to cover partial reimbursement for
Open Access and Interlibrary Loan transactions; however, this check will
not appear in the revenue received until next month.
• A review of library expenditures was completed by the Budget Director's
Office by line item for fiscal year 2014 -15. About 48 expenditures ranging
from $70 to $52,0374.60 were questioned regarding the authority to
purchase these items. A response and clarification was provided by a
memo to the City Manager.
• The library's operating budget hearing with the City Manager was
rescheduled to December 10 at 10:30 a.m.
• Circulation is the steady compared to October of last year, with no
increase or decrease; however, checkouts compared year-to-date have
decreased 2% and can be attributed to a 6% decrease in Open Access
transactions and a 1 .8% decrease by Dubuque card holders.
• Digital material checkout has increased 29% year-to-date. Other areas of
increase are seen in the use of self-check machines, which is up 44%
compared to the same time last year. Also notification of account activity
by text message has increased 165% comparing October of 2015 to
October of 2014.
• Bed bugs were identified in a reading area of the library. Although the
area was successfully treated, two couches were disposed of and an in-
depth inspection of all areas in the facility was required to insure the bed
bugs had not spread. The cost so far has been over $5,000. The library
will need to have a monthly inspection by Orkin until we are in a position
(purchase of equipment and supplies and staff training) to take over in
order to reduce the number of inspections. The annual cost for inspection
is $5,400 and does not include treatment if necessary. An Improvement
Package request for the cost of Orkin inspections as our top priority was
submitted to the Budget Director as we do not have funds in our budget
for inspection and treatment.
• The Board approved moving forward with the proposed maker space. The
estimate is around $163,000. The Friends of the Library have pledged
financial support for the project and the Library Foundation will be asked
to pledge. Henricks will begin pursuing grants. The Board will discuss
funding again at their next meeting.
• McCullough Creative presented their work on a marketing campaign. The
campaign is very flexible to cover all demographics as well as niche
populations. The Board approved the concepts presented and after
reviewing the full proposal will discuss the budget at their next meeting.
Library Board of Trustees
Jenny Weiss, Board President Susan Henricks, Director
Angela Allred, Board Secretary
Paula Connors
Pat Maddux
Patty Poggemiller
Jon Trotter
Mike Willis