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3-4-02 Agenda with iconsCITY OF DUBUQUE, IOWA PUBLIC NOTICE OF MEETING Government Body: City Council Date: Monday, March 4, 2002 Time: See Below Place of Meeting: See Below NOTICE IS HEREBY GIVEN that the above identified governmental body will meet at the time, date and place as set forth above. The TENTATIVE AGENDA for the meeting is as follows: 5:00 P.M. - Library Rotunda, Second Floor, Dinner 5:30 P.M. - Library Auditorium, Third Floor Update on the Conference and Education Center 6:30 P.M. - Library Auditorium, Regular Council Meeting, See Agenda. This notice is given pursuant to Chapter 21, Code of Iowa, 2001, and applicable local regulations of the City of Dubuque, Iowa and/or governmental body holding the meeting. e F. Schneider, CMC, City Clerk ANY VISUAL OR HEARING IMPAIRED PERSONS NEEDING SPECIAL ASSISTANCE OR PERSONS WITH SPECIAL ACCESSIBILITY NEEDS SHOULD CONTACT THE CITY CLERK'S OFFICE AT (563) 589-4120 OR TDD (563) 589-4193 IN THE HUMAN RIGHTS DEPARTMENT AT LEAST 48 HOURS PRIOR TO THE MEETING CITY OF DUBUQUE, IOWA CITY COUNCIL MEETING MONDAY, MARCH 4. 2002 5:00 P.M. - DINNER - LIBRARY ROTUNDA 5:30 P.M. - CONFERENCE AND EDUCATION CENTER UPDATE - LIBRARY AUDITORIUM 6:30 P.M. - REGULAR MEETING - LIBRARY AUDITORIUM INVOCATION PASTOR TIM JESKE, DUBUQUE BIBLE CHURCH CERTIFICATE OF APPRECIATION FROM THE DUBUQUE COUNTY FIREFIGHTERS ASSOCIATION Firefighters Ltr CONSENT ITEMS (See Pages 8 - 14) The consent agenda items are considered to be routine and non-controversial and all consent items will be normally voted upon in a single motion without any separate discussion on a particular item. If you would like to discuss one of the Consent items, please go to the microphone and be recognized by the Mayor and state the item you would like removed from the Consent Agenda for separate discussion and consideration. BOARDS/COMMISSIONS Interviews for the following Commission: Community Development Advisory Commission: Three vacancies - Census Tract 2; Census Tract 5 (term of Dan Shireman); At-Large (term of Walter Pregler) Applicants: Census Tract 5 - Dan Shireman; At-Large - Walter Pregler Commission List Overview CDAC ApplicaUons PUBLIC HEARINGS SUSPEND THE RULES White Street Reconstruction Project Proof of publication on notice of hearing and City Manager recommending adoption of the Resolution of Necessity for additional properties. RESOLUTION With respect to the adoption of the Resolution of Necessity proposed for the White Street Reconstruction - 21st to 32nd Street Project - Supplemental assessments to Resolution No. 23-02 Suggested Disposition: Receive and File; Adopt Resolution White Street - MVM White - Staff Memo White - Resolution Memo Amendment to the Riverfront Plan: Port of Dubuque Master Plan Proof of publication on notice of hearing and Long Range Planning Advisory Commission recommending that the City Council adopt an amendment to the Riverfront Plan to include the Port of Dubuque Master Plan. RESOLUTION Amendment of Riveffront Plan to include Port of Dubuque Master Plan Suggested Disposition: Receive and File; Adopt Resolution Port - LRPAC Ltr Port - Staff Memo Port - Resolution Brian Kane Ltr Port - Master Ptan Port - Sketches Amendment to the Ice Harbor Urban Renewal District: Master Plan and Design Standards Proof of publication on notice of hearing and City Manager recommending adoption of an amendment to the Urban Renewal Plan for the Ice Harbor Urban Renewal District. Communication from the Long Range Planning Advisory Commission recommending approval of the proposed amended and restated Urban Renewal Plan for the Ice Harbor Urban Renewal District. RESOLUTION Approving the amended and restated Urban Renewal Plan for the Ice Harbor Urban Renewal District 2 Suggested Disposition: Receive and File; Adopt Resolution Urban Renewal Plan LRPAC Lb' NOTE: Additional material for this agenda tem w !be de vered on Friday. Expansion of Giese Manufacturing, inc. at the Dubuque Industrial Center West Proof of publication on notice of hearing to consider disposing of an interest in real property to Giese Properties, L..L.C., and the Giese Manufacturing Company, Inc., and approval of a Development Agreement. RESOLUTION Approving a Development Agreement providing for the sale of property in the Dubuque Industrial Center West in the City of Dubuque, Iowa, to Giese Properties, L.L.C. Suggested Disposition: Receive and File; Adopt Resolution Giese - MVM ~4emo Giese - Staff Memo Giese - Resolution Dev Agreement Giese Plat Riprow Valley- Utility Extension Project Proofs of publication on notice of hearing on plans and specifications, and notice to bidders on the receipt of bids, and City Manager recommending award of the contract for the Riprow Valley - Utility Extension Project to Horsfield Construction, Inc. in the amount of $77,973.40. RESOLUTION Adopting plans and specifications for the project RESOLUTION Awarding contract to Horsfield Construction, Inc, Suggested Disposition: Receive and File; Adopt Resolutions Utilities - MVPI Hem( Utilities - Staff Memo Resolution #1 Utilities - Resolution #2 Riprow Valley - Demolition and Grading of Ballfield Site Project Proofs of publication on notice of headng on plans and specifications, and notice to bidders on the receipt of bids, and City Manager recommending award of the contract for the Riprow Valley - Demolition and Grading of Ballfield Site Project to Horsfield Construction, Inc. in the amount of $108,928.15. RESOLUTION Adopting plans and specifications for the project 3 RESOLUTION Awarding contract to Horsfield Construction, Inc. Suggested Disposition: Receive and File; Adopt Resolutions Ballfield - MVM Mem~ Ballfield - Staff Memo ResoluUon #! Resolution #2 C.J. Bies Subdivision - Request to Vacate Utility Easement Proof of publication on notice of hearing to consider a request from Tom Oster to vacate a ten-foot wide utility easement in C.J. Bies Subdivision and City Manager recommending approval. RESOLUTION Disposing of interest and vacate utility easement over Lots 4 and 5 of C.J. Bies Subdivision No. 2 in the City of Dubuque, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution Bies - PlVlVi Hemo Bies - Staff Nemo Bies - Resolution Oster Request REINSTATE THE RULES ACTION ITEMS John Osterhaus - Address the Council Request of John Osterhaus, 2530 Elm Street, to address the Council regarding the proposed drainage system. Suggested Disposition: Receive and File Quebecor - Memorandum of Understanding and CEBA Application City Manager recommending approval of a Memorandum of Undemtanding between the City and Quebecor and an application to the Iowa Department of Economic Development for a major expansion of their Dubuque facility. RESOLUTION Approving a Memorandum of Understanding with Quebecor World Dubuque, Inc. for an expansion in Dubuque RESOLUTION Authorizing the filing of a Community Economic Betterment Account (CEBA) application on behalf of Quebecor World Dubuque, Inc. Suggested Disposition: Receive and File; Adopt Resolutions 4 (~uebecor - MVM Staff Memo #1 Staff #2 Memo of Resolution Memo Understanding CEBA Application CEBA ResoluLion Fourth Street Parking Ramp Operation City Manager recommending approval of operational protocol, equipment and fees for the Fourth Street Parking Ramp in anticipation of its June 1, 2002 opening. Suggested Disposition: Receive and File; Approve Ramp - MVM Memo Ramp - Staff Memo Local Housing Assistance Program Funds City Manager recommending approval of an application to the Iowa Department of Economic Development for Local Housing Assistance Funds in the amount of $250,000 to assist Scott and Dawn Potter construct a 19 room SRO facility on Garfield Avenue. Suggested Disposition: Receive and File; Approve LHAP - MVM Memo LHAP - Staff Memo LHAP Proposals LHAP - Hsg Comm COUNCIL MEMBER REPORTS ITEMS TO BE SET FOR PUBLIC HEARING Miller-Riverview Park Campsite Rewiring Project City Manager recommending initiation of the bidding process for the Miller-Riverview Campsite Rewiring Project and setting a public hearing for April 1, 2002. RESOLUTION Preliminary approval of plans and specifications RESOLUTION Fixing date of hearing on plans and specifications RESOLUTION Ordering bids Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 4/1/02 Park - MVM Memo Park - Staff Memo Park - Resolutions Chicago Street Sanitary Sewer Project City Manager recommending acceptance of the Chicago Street Sanitary Sewer Reconstruction Project in the final contract amount of $93,178.80 and further recommending that a public hearing be set for April 1, 2002 on the connection fees for the sanitary sewer. RESOLUTION Accepting improvement RESOLUTION Approving estimate RESOLUTION Adopting the preliminary schedule of final assessments for the Chicago Street Sanitary Sewer Extension Project RESOLUTION Providing for notice of the date, time and place for a public hearing on an Ordinance establishing a schedule of connection fees for the Chicago Street Sanitary Sewer Extension Project within the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 4/1/02 Chicago - MVM Mem( Chicago - Staff Chicago - Chicago - Memo Resolutions Assessments Oak Street Sanitary Sewer Project City Manager recommending acceptance of the Oak Street Sanitary Sewer Reconstruction Project in the final contract amount of $93,738.94 and further recommending that a public hearing be set for April 1,2002 on the connection fees for the sanitary sewer. RESOLUTION Accepting improvement RESOLUTION Approving estimate RESOLUTION Adopting the preliminary schedule of final assessments for the Oak Street Sanitary Sewer Extension Project RESOLUTION Providing for notice of the date, time and Place for a public hearing on an Ordinance establishing a schedule of connection fees for the Oak Street Sanitary Sewer Extension Project within the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 4/1/02 8 Oak - NVI~ Hemo Oak - Staff Memo Oak - Resolutions Oak - Assessments Fengler Street Bridge - Initiate City Manager recommending initiation of the bidding process for the Fengler Street Bridge Reconstruction Project and setting a public hearing for April 1,2002. RESOLUTION Preliminary approval of plans and specifications RESOLUTION Fixing date of hearing on plans and specifications RESOLUTION Ordering bids Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 4/1/02 Fengier - HVM Memo Fengler - Staff Hemo Fengler ~ Resolutions Fengler Exhibit ! Fengler Exhibit 2 Chavenelle Road Extension - Initiate City Manager recommending initiation of the bidding process for the Chavenelle Road Extension Project and setting a public hearing for April 1,2002. RESOLUTION Preliminary approval of plans and specifications RESOLUTION Fixing date of hearing on plans and specifications RESOLUTION Ordering bids Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 4/1/02 Chavenelle - FIVFI Chavenelle - Staff Chavenelle - IViemo Hemo Resolutions 7 CONSENTITEMS Minutes Submitted City Council of 2/4, 2/6, 2/14, 2/18, 2/20, 2/21 and 2/25; Civil Service of 2/3; Five Flags of 1/14; Library Board of 11/29 and 12/20; Plumbing Board of 2/14 Proofs of publication of City Council Official Proceedings for 2/4, 2/6 and 2/14 Suggested Disposition: Receive and File Council 2 04 Council 2 06 Council 2 14 Council 2 18 Council 2 20 Council 2 21 Council 2 25 Civil Service Five Flags Library !! 29 O! Library !2 20 O! Plumbing Bd Notice of Claims/Suits Christine M. Gross in estimated amount of $2,059 for vehicle damage; Christine Kuhle in estimated amount of $179.55 for vehicle damage; John Noel in undetermined amount for property damage; Bernard Weber in estimated amount of $12.99 for property damage; Lois Wubben in estimated amount of $88.37 for vehicle damage; James VanVors in undetermined amount for personal injury; Jennifer Ziegler in estimated amount of $375.00 for personal injury Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report Corporation Counsel advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Christine Gross for personal injury/vehicle damage. Corporation Counsel recommending settlement of the claim of Randy Rath for vehicle damage in the amount of $662.10 and that the Finance Director issue payment. Corporation Counsel recommending that the claim of L & I Building Company for loss of revenue be forwarded to Portzen Construction, Inc. for further processing. Suggested Disposition: Receive and File; Concur; Finance Director to Issue Payment Rath Claim L & I Claim Citizen Communications Communication from John Schreiber regarding the cable service rate increase. Communication of residents on Oak Street regarding the constant flow of dump trucks disposing of their loads on the end of Oak Street. Suggested Disposition: 5chreiber Ltr Receive and File; Refer to City Manager Oak St Pelion Legislative Correspondence Communication of City Manager to State Representative George Eichhorn requesting support of HF 2290 regarding the tax rate at the Dubuque Greyhound Park & Casino. Suggested Disposition: Receive and File Eichhom Lb' America's River- EDI Special Purpose Grant City Manager recommending approval of the admission of an Economic Development Initiative (EDI) Special Project Grant application to the U.S. Department of Housing and Urban Development for the America's River Museum on behalf of the Dubuque County Historical Society. RESOLUTION Authorizing the filing of an Economic Development Initiative (EDI) Special Project Application for the America's River Museum on behalf of the Dubuque County Histodcal Society Suggested Disposition: Receive and File; Adopt Resolution EDI - I~ Memo EDI - Staff Memo EDI - Resolution EDI Application Iowa Department of Transportation Communication from the iowa Department of Transportation advising that the State proposes to let a U.S. 20 bridge deck joint repair project on the bridge between Dubuque and East Dubuque. Communication from the iowa Department of Transportation advising of 2002 Public Input Meetings around the State. 9 Suggested Disposition: Receive and File IDOT Lb' - Bridge IDOT Meetings State Historical Society of Iowa Communication from the State Historical Society of Iowa advising that the Dubuque Young Men's Christian Association Building at 125 West Ninth Street has been listed in the National Register of Historic Places. Suggested Disposition: Receive and File Hist Society Ltr gm Mediacom Communication from Kathy McMullen, Area Manager of Mediacom, regarding the discontinuation of high-speed Internet service to subscribers. Suggested Disposition: Receive and File Med[acom Ltr 10. Key City InVestment Company Corporation Counsel submitting a Stipulation of Settlement of a tax assessment appeal for property owned by Key City Investment Company located at 75 John F. Kennedy Road. Suggested Disposition: Receive and File Key City - BAL Ltr Tax Stipulation 11. Iowa League of Cities Communication from the Iowa League of Cities advising that the City of Dubuque was not selected to host the 2005 or 2006 Iowa League of Cities Annual Conference and Exhibit and soliCiting a bid for the 2007 Annual Conference. Suggested Disposition: Receive and File 10 League Lb' 12. Plat of Survey - Cypress, Wall, and Washington Streets and Adjacent Alleys City Manager recommending approval of the plat of survey of Cypress, Wall and Washington Streets and adjacent alleys in response to a State requirement. RESOLUTION Approving plat of survey of a portion of Cypress, Wall, and Washington Streets and adjacent alleys Suggested Disposition: Receive and File; Adopt Resolution Plat - MVM Memo Plat - Staff Memo Plat - ResolutJon Final Plat 13. 14. 2000 Curb Ramp Installation - CDBG - Acceptance City Manager recommending acceptance of the 2000 Curb Ramp Installation - CDBG Project in the final contract amount of $32,906.30 RESOLUTION Accepting improvement RESOLUTION Approving final estimate Suggested Disposition: Receive and File; Adopt Resolutions Curb Ramp - MVH Curb Ramp - Staff Curb Ramp - Memo Memo Resolutions Salina Street Reconstruction -Acceptance City Manager recommending acceptance of the Salina Street Reconstruction Project in the final contract amount of $511,108.97. RESOLUTION Accepting improvement RESOLUTION Approving final estimate RESOLUTION Adopting the final assessment schedule for the Salina Street Reconstruction Project including certain information required by the Code of Iowa, specifically, the number of annual installments into which assessments are divided, the interest on all unpaid installments, the time when the assessments are payable and directing the Clerk to certify the final schedule and to publish notice thereof Suggested Disposition: Receive and File; Adopt Resolutions 11 Salina - MVM Memo Salina - Staff Memo Salina - Resolutions Salina ~ Assessments 15. 16. Five Flags Study City Manager recommending approval of the selection of CSL International to conduct the feasibility study and a community survey related to the Five Flags Center. Suggested Disposition: Receive and File; Approve Five Flags - MVM Five Flags - Staff Memo Memo Fiscal Year 2003 - 2007 Capital Improvement Program Long Range Planning Advisory Commission advising that they have reviewed the Fiscal Year 2003 - 2007 Capital Improvement Program and find it to be consistent with the City's Comprehensive Plan. Suggested Disposition: Receive and File CIP ~ LRPC Ltr 17. 28E Agreement for Fiber Optic Cable Relocation City Manager recommending approval of a 28E Agreement with Dubuque County for the fiber optic cable relocation project. RESOLUTION Approving a 28E Agreement with Dubuque County, Iowa for loan funds for fiber optic cable relocation Suggested Disposition: Receive and File; Adopt Resolution 28E - MVM Memo 28E - Resolution 28E - County Lb' 28E Agreement 18. Supplement No. 54 to the Code of Ordinances City Manager recommending adoption of Supplement No. 54 to the City of Dubuque Code of Ordinances. RESOLUTION Adopting Supplement No. 54 to the Code of Ordinances of the City of Dubuque, Iowa 12 Suggested Disposition: Receive and File; Adopt Resolution Code - MVM Memo Code - Staff Memo Code - Resolution 19. Iowa Department of Transportation Communication from Mayor Terry Duggan to Mark Wandro, Iowa Department of Transportation, regarding the future of IA32. Suggested Disposition: Receive and File Mayor's Lb' 20. Iowa-Northwestern Development Company City Manager recommending acceptance of the deed to certain real estate in Dubuque County, Iowa from Iowa-Northwestern Development Company. RESOLUTION Accepting the deed to certain real estate in Dubuque County, Iowa from Iowa-Northwestern Development Company. Suggested Disposition: Receive and File; Adopt Resolution Deed - MVM Memo Deed - Staff Lb' Deed - Resolution 21. 22. Economic Development Loan Agreement - Guy Gard and Ellen Willis City Manager recommending approval of Economic Development Loan Agreements for Guy Gard (356 Main Street) and Ellen Willis (372 Main Street) to allow additional loans for temporary shoring. RESOLUTION Approving Economic Loan Agreements for Guy Gard (356 Main Street) and Ellen Willis (372 Main Street) Suggested Disposition: Receive and File; Adopt Resolution NOTE: Matedal for this agenda item wili be delivered On Friday. Stormwater Management Community Planning Processes Long Range Planning AdviSory Commission requesting that the City Council appoint Commissioner Charles Winterwood as the Chairperson for the Bee Branch Corridor Study citizen input group and Commissioner Mike Portzen to lead the stOrmwater utility citizen input group. 13 23. Suggested Disposition: Receive and File; Council Appointment Stormwatar - LRPAC Background Memos Lb- GASB 34 City Manager recommending approval of Virchow, Krause & Company for GASB 34 Planning and Implementation Assistance. Suggested Disposition: Receive and File; Approve GASB - MVM Memo GASB - Staff Memo GASB RFP Exexutive Summary GASB Proposal Virchow Lb' 24. Business Licenses RESOLUTION Granting issuance of a Class "C" Beer Permit to Clark Retail Enterprises, Inc. RESOLUTION Granting issuance of a Class "B" (Hotel/Motel) Beer/Liquor License to Days Inn and Class "C" Beer/Liquor License to Galaxies, P.J.'s and the Yardarm Suggested Disposition: Adopt Resolutions ResoluMon #1 Re~olution #2 PUBLIC INPUT At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law. Jeanne F. Schneider February 28, 2002 14