Miller Riverview Park RewiringMEMORANDUM
February 25, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Miller-Riverview Park Campsite Re-wiring Project
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
the Miller-Riverview Park Campsite Re-wiring Project, and further recommends that a
public hearing be set for April 1, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Miller-Riverview Park Campsite Re-wiring Project
February 25, 2002
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for the Miller-Riverview Park, Campsite Re-wiring Project.
DISCUSSION
The campsites at Miller-Riverview Park were wired twenty-five years ago by volunteers
and show signs of age and years of flooding. Today's big camping units require a
higher level of electrical output than we can provide so they risk damage to their unit if
they use our electricity. This project increases the electrical output, spreads out the
campsites, and provides all new service to the sites.
The bidding scheduled outlined in the attached resolutions would be as follows:
Presentation to City Council
Notice to bidders
Receive bids
Notice of public hearing
Public hearing and award contract
March 4, 2002
March 8, 2002
March 21, 2002
March 22, 2002
April 1,2002
There is $65,000 budgeted for design and construction. During the design phase it
became evident that to meet electrical code and to put in the number of campsites
desired by park users, the cost was going to be considerably more than what is
budgeted. It is important to move the project forward, so we have decided to bid phase
I now and then re-budget phase II for an out year.
continued
Miller-Riverview Park re-wiring
page two
Phase I will provide twenty-six new poles that wilI provide electricity for fifty-two
camping units. This maintains the number of camping units we now have electricity
available for, but more adequately addresses their power needs. Phase II will then add
the remaining twenty-three poles that will serve an additional forty-six camping units.
The cost estimate for Phase I is $74,520, which is still $17,520 over budget. We hope
the estimate is high, but if bids come in over budget we will look for savings from other
projects to enable this project to move forward.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions giving
preliminary approval to the plans and specifications, authorizing the advertisement for
proposals, and establishing a date for the public hearing.
GDS:et
attachments
Preparer Gil Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 123-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the MILLER-RIVERVIEW PARK, CAMPSITE RE-WIRING PROJECT, in the estimated
amount of $74,520.00, are hereby approved and ordered filed in the office of the City
Clerk, for public inspection.
Passed, approved and adopted this 4th day of March, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
March 4 , 2002.
Terrance M. Duggan Mayor
Preparer: Gl] Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 124-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Cterk for public inspection of the MILLER-
RIVERVIEW PARK, CAMPSITE RE-WIRING PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, that on the 1st day of April, 2002, a public hearing will be held
at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its consideration. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 4th day of Ha~'ch
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 125-02
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the MILLER-RIVERVIEW PARK, CAMPSITE RE-WIRING PROJECT is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security' to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 21st day
of March, 2002. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 1 st day of April, 2002.
Passed, approved and adopted this 4th day of Narch
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the MILLER-RIVERVlEW PARK, CAMPSITE RE-
WIRING PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the MILLER-RIVERVlEW PARK, CAMPSITE RE-WIRING PROJECT, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the
1st day of April, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Published by order of the City Council given on the day of
,2002.
Jeanne F. Schneider
City Clerk
PK