Chavenelle Rd Extension ProMEMORANDUM
February 26, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chavenelle Drive Extension
Public Works Director Mike Koch recommends initiation of the bidding process for the
Chavenelle Drive Extension Project, and further recommends that a public hearing be
set for April 1, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 26, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Chavenelle Drive Extension
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Chavenelle
Drive Extension Project.
DISCUSSION
The project consists of extending Chavenelle Drive 1,125 feet to the west of
Radford Road. This road will consist of a 37-foot wide back-of-curb to back-of-
curb, with storm sewer and utilities installed within the designated easement.
The extension of this roadway is in conjunction with the construction of Alliant
Energy's new building in the Dubuque Industrial Center West; and a RISE grant
has been secured to fund 50 percent of the construction cost or $197,501,
whichever is less.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
March 8, 2002,
March 15, 2002
March 21, 2002
April 1,2002
April 1,2002
(Subject to IDOT Approval)
June 21, 2002
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Contingency
Engineering
$587,063.65
58,706.37
88,059.55
Total Project Cost
$733,829.57
The project will be funded as follows:
City Portion (Road Use Tax)
RISE Portion (Maximum Share)
$536,328.57
197,501.00
Total Funding
$733,829.57
The Fiscal Year 2002 appropriation for this project consists of $150,000 in RISE
funding and $632,000 in Road Use Tax Funds, for a total of $782,000.
ACTION TO BE TAKEN
The City Council is requested to establish the date of public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Bill Baum, Economic Development Director
Bob Green, Water Plant Manager
Gus Psihoyos, Assistant City Engineer
RESOLUTION NO.137-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Chavenelle Drive Extension Project, in the estimated amount of $733,829.57, are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 4th day of March, 2002.
Attest:
Jeanne F: Schneider, City Clerk
day of March ,2002.
Terrance M. Duggan, Mayor
RESOLUTION NO.138-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the Chavenelle Drive Extension
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the Ist day of April, 2002, a public hearing will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days
prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of the improvement.
Passed, adopted and approved this 4th day of March, 2002.
Attest:
Jeanne F. schneider, City Clerk
day of March
,2002.
Terrance M. Duggan, Mayor
RESOLUTION N0.139-02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CI~Y OF
DUBUQUE, IOWA:
That the Chavenelle Drive Extension Project is hereby ordered to be advertised for
bids for construction.
BE IT FURTHER RESOLVED, that the amount of the secudty to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 21st day of March, 2002.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 1st day of April, 2002.
Passed, adopted and approved this 4th
Attest:
Jeanne F. Schneider, City Clerk
day of March , 2002.
Terrance M. Duggan, Mayor
Prepared by: Michael A. Koch, Public Works Director, City of Dubuque, 50 W. 13th Street, Dubuque, Iowa {563) 589-4270
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Chavenelle Drive Extension Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
Chavenelle Drive Extension Project, in accordance with the provisions of Chapter 384, City
Code of Iowa, at 6:30 p.m. on the 1st day of April, 2002, in the Public Library Auditorium,
360 West 1,}th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At said hearing
any interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD
at (563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
2002.
day of
Jeanne F. Schneider, City Clerk