Minutes Library 11 29 01 Carnegie-Stout Public Library
Board of Trustee's
Meeting Minutes of Thursday, November 29th, 2001
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m., Thursday, November 29th, 2001.
Present: Vice President Kristen Smith; Board Secretary Mary Strom; Trustee
]ack Felderman; Trustee Tom Tully; Trustee Michael Shubatt;
Interim Library Co-Director Deb Fliegel; Library Co-Director Jean
Gullikson; and Recorder Denette Kellogg.
Excused: President Kevin Lynch; Library Board Member Sue Lindsay
Public Present: ]o Grabow, Board President, Friends of C-SPL
1. Smith called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of November 29~, 2001."
Motion: Strom
Second: Felderman
Vote: Aye - 5; Nay - 0
2. Library Board of Trustees' Board minutes:
"Moved to adopt the minutes of the Library Board of Trustee's
rneet/ng held October 2~h, 2001."
Motion: Schubatt
Second: Tully
Vote: Aye - 5; Nay - 0
4. Committee Reports:
A. Relations Committee - Felderman:
1) Friends of the Library Report - Friends Board President Jo Grabow
reported that the book sale was a success. Grabow reported that the
public received much of the information announcing the book sale by
media vendors who donated free press for the event. Grabow thanked
the Board for its ongoing support of the Friends of the Library and
thanked the staff for its assistance with the annual and daily book sales.
Library Board of Trustees
Minutes of November 29, 2001
2)
3)
4)
S)
The Board thanked the Friends of the Library for its dedication to
assisting the Library with project funds to provide programs and services.
Centennial Subcommittee Report - Felderman reported that Centennial
celebration program planning is moving forward. Gullikson reported that
the "Dog and Cat Tales" Children's Puppet Production held at Five Flags
Theatre November 26th was well received with over 500 in attendance at
the event. Gullikson reported on the upcoming Centennial events as
follows; Dubuque "Now and Then" exhibit 12/1-12/15, Centennial Tree
Dedication 12/2, and the Candlelight Christmas Tea 12/9. Felderman
invited the Board to attend as many Centennial events as possible.
Director Search Committee Report - Felderman reported that alter
receiving 15 applications, the Committee selected five candidates for
phone interviews. From the five candidates phone interviewed, three
candidates were invited to attend face-to-face interviews with the
Committee and the Library Board. Felderman reported that December
13, 17 and 19 have been selected as the personal interview dates for the
candidates. Felderman reported that packets for upcoming meetings
would be sent to the Committee and Board prior to the interviews.
Patron Behavior Policy Revision - Felderman reported on a suggested
revision to the policy that includes notifying the Board of Trustees of any
disturbance requiring police assistance. Strom requested, the Board
concurred that 1. be revised as follows; 1. Eating, drinking, use of
tobacco products or sleeping in the Library.
"P loved to adopt the revisions to the Patron Behavior
Po/icy as requested."
i~otion: Felderman
Second: Tully
Vote: Aye - 5; Nay- 0
Adult Services Programming - Felderman reported on Gullikson's memo
dated November 14, 2001 in regard to providing Adult Programming.
Gullikson reported that Adult programming was originally done by Adult
Services until staff workload and prioritization of duties ended the
programming in March 31, 1994 by recommendation from the Library
Board. Gullikson reported that Library Administration was conducting
sporadic Adult Programming throughout the past few years. Gullikson
reported that a portion of staff time will no longer be needed to index
the Telegraph Herald as that information would now be available online
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Library Board of Trustees
Minutes of November 29, 2001
for Library use. Felderman reported that the Committee recommended
that the task of providing Adult programming be reassigned to the Adult
Services Activity.
"Noved to recommend that Adult programming be reinstated
and assigned to the Adult Services ActMfy to organize, budget and
p/an accordingly."
Notion: Felderman
Second: Tully
Vote: Aye - ~; Nay- 0
Strom asked if the Library was involved in the program, "Getting to Know
Your Communify." Gullikson reported that the City is active in this
program of welcoming newcomers to Community.
B. Operations Committee - Smith:
1)
Revenue & Expenditure Financial Reports Summary October 2001 -
Smith reported no exceptions to the revenue and expenditure report
provided for review. Fliegel reported that Library expenditures are at
approximately the same budget level for month for first four months of
FY02 as the Library was for FY01 at 34% of the budget spent. Fliegel
reported receiving State checks for the various programs as follows;
Open Access $16,600 (fees the library incurs for non-resident usage of
the Library that are partially reimbursed from the State Program, FY01
and before - County Contract $57,000), Open Access Plus $2,500
(Interllbrary Loan fees partially reimbursed from the State Program), and
Enrich Towa $16,164, (State Program of funds to libraries based on
Ubrary's tier placement, slightly less that the $17,255 budgeted.)
Fliegel reported that the CIP Kiosk project is moving forward and an
Library Services and Technology Act (LSTA) grant has been submitted to
the State for partial funding of the project. Fliegel announced
lVlediaCom, the local cable provider, would be providing the cable and
connectivity fees free of charge leaving only the maintenance and
software user fees for the Library to incur as ongoing expenses. Fliegel
reported that the project is projected to be completed by April 1, 2002.
2)
Budget Planning FY-2003 Update - Fliegel reported that the Maintenance
Level Budget, Improvement Level Budget and Capital Tmprovement
Budget have been submitted to City staff for review. The Board
commended Fliegel and Library Staff for their hard work in preparing the
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Library Board of Trustees
Minutes of November 29, 2001
FY03 budget. Fliegel reported that the once the project financial figures
are given by OPN Architects for the Library renovation project that
further planning for grant funding would need to take place. Fliegel
reported that the Library's budget hearing to the City Council is
scheduled for Monday, February 25, 2001.
3)
Update on Library Security/Problem Patron Issues - Fliegel reported that
an adolescent male was banned from the Library of a period of two
months for multiple incidents. Fliegel reported working with the
school/community liaison police officer regarding this individual. Fliegel
reported that a certified letter was sent to the parent(s) of the individual
regarding his/her behavior and the banning period for the individual.
Fliegel reported that she continues to work with City Police Staff in
requesting ongoing police presence at the Library.
4) Library Foundation Report - Smith reported that the Foundation fund
drive is underway with over $4,000 received thus far.
Planning Committee - Strom: Reported that Board IVlember Shubatt is
currently working on a revision to Chapter 17 of the Personnel Manual to
include an Antiharassment Policy and Administrative Guidelines for
harassment complaints.
1)
Space Planning/Building Renovation Update - Strom reported that the
Board held a space planning work session with OPN Architects on
November 28, 2001. Strom reported that cost estimates for the project
are expected to be submitted by OPN Architects at the December 20,
2001 Board meeting.
2)
Report on Review of Long Range Plan - Strom reported that the
Committee is currently reviewing Goa/ C' Improve the Cost Effectiveness
of Providing Library Services. Strom reported that once the suggested
revisions are completed they would be brought to the Library Board for
review.
6. Director's Report:
A. Statistical/Service Reports for October 2001 - Fliegel gave a summary report
of the statistical reports provided, Fliegel reported that the exit gate count
is rebounding and is on the rise and that Intemet usage and Library
circulation continue to rise.
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Library Board of Trustees
Minutes of November 29, 2001
Library Program and Calendar Update - Gullikson reviewed the Library
calendar and reported an addition of the Library hosting a Scholastic Book
Fair on January 10, 11 and :[2. Gullikson reported that the sale provides
children's, young adults and general interest books for sale. Gullikson
reported that the Library would receive a percentage of the sales in books to
the Library.
Personnel Update - Gullikson reported that the Library Board/Library Staff
Christmas reception is scheduled at 3:00 p.m., December 20m just prior to
the 4:00 p.m. Library Board meeting.
7. Communications/Public Comment - Felderman reminded staff to submit their
volunteer hours to Library Administration each month. Felderman asked the
Library Board to consider space for Library receptions in the Library renovation
planning.
8. "~otion to adjourn."
Mot/on: Strom
Second: Tully
Vote: Aye - 7; Nay - 0
The Board adjourned at 5:17 p,m.
Mary Strorn, Board Secretary
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