Minutes_Park and Recreation Advisory Commission 11 10 15 PARK AND RECREATION COMMISSION MEETING
Tuesday, November 10, 2015
4:30 p.m., Snack Bar, Bunker Hill Golf Course
PRESENT: Paul Hoffmann, Ken Klinge, Kate Larson, Karen Lyness, David Schlueter and
Jennifer Tigges
ABSENT: Robin Kennicker
STAFF Marie Ware, Steve Fehsal, Dan Kroger, Eileen Trimble
PRESENT:
MINUTES It was moved �y Klinge, seconded �y Lvness, to approve the minutes of the
APPROVED; October 13, 2015, meeting. The motionap ssed unanimously.
VOTE:
FY 2017 Expense / Revenue Summaries for both divisions and Park Equipment Priority
OPERATING List may be found as part of the original minutes.
BUDGET
SUBMITTAL Recreation Division Manager Dan Kroger shared: • Swimming: revenue
REVIEW, increases are due to proposed $1 .00 fee increase for swim lessons and
RECOMMEN- revenue from running concession stands in-hours. Expense increase is due to
DATION; VOTE: staff and supplies for the concession operation. Golf: proposing $15,000
additional revenue by increasing Y2 cart rental $1 .00 — 9-hole from $9.00 to
$10.00 and 18-hole from $14.00 to $15.00 and increasing junior green fees
from $7.00 to $10.00. The junior rate has not changed in twenty years. The
age goes up to age 19 currently. CD Target block grant funding request is
similar to last year's amount. Youth Sports: proposing to increase after school
sports fee from $15.00 to $20.00. Coaches are paid for six to eight weeks
depending on the sport. There are six schools that are free to income
qualifying individuals and the other schools would allow half price to income-
qualifying individuals.
Park Division Manager Steve Fehsal shared: There is close to $250,000 in
vehicles and other equipment to be replaced in Fiscal Year 2017 and the
expense is coded to the activity the equipment is for. There is a 2.5% cost of
living wage increase for union/civil service employees.
It was moved �y Hoffmann, seconded �y Lvness, to approve the Park and
Recreation Divisions' operating budgets with fees as proposed �y staff. The
motionap ssed unanimously.
PARK DIVISION Park Division Manager Steve Fehsal informed Commissioners:
REPORT: * He continues to work on budget improvement level requests and
performance measures. ♦ The first public meeting for Skate Park had
approximately 46 attendees including commissioners Larson and Tigges and
provided good feedback. A survey form will be available online for those
continued
November 10, 2015 meeting
page two
unable to attend the meeting. The next meeting will be scheduled in a month
or so and the consultant will come back with some proposals. Mr. Fehsal will
e-mail the consultant's PowerPoint presentation to Commissioners so they can
view. ♦ Park Division is transitioning to winter season, draining water lines,
getting equipment ready for winter, et cetera. ♦ Fiscal Year 2016 had
improvement level funding to re-key all the department buildings to a master
system. This allows for better control of who has keys and access and it is
also related to the internal controls recommendations. ♦ Tree Crew has been
uplifting trees in neighborhoods as part of the Safe Neighborhoods campaign.
♦ There are currently 4 vacancies due to frozen positions; the Mechanic has
been out since February on medical leave; and an employee will be having
knee surgery next month which leaves the division down about one third of
their work force this winter. ♦ Campground closed for the season October
25th. From April 15th through October 25th there were 6,427 nights of
camping. The overall season revenue grossed over $88,000. This year was a
full season of camping with no flooding.
Commissioner Larson commented that the skate park designer is great. He is
world renowned, travels all over the world and has built over 300 parks so far.
Commissioner Klinge asked if Ken and Nancy Clayton were coming back in
2016 to manage the campground. Mr. Fehsal said he believes Claytons want
to come back.
RECREATION Recreation Division Manager Dan Kroger informed Commissioners:
DIVISION
REPORT: The golf course irrigation project should start next week. City Council
approved Phase 2 which is holes 10 through 18. ♦ Staff is currently working
on programming for the Winter/Spring brochure. We are excited about the new
programs that will be available. ♦ Funds were approved for a Fiscal Year
2016 improvement level item to get Internet at the pools so we will be
transitioning from old season pass plastic tags to a photo ID system. ♦ The
Marina closed at the end of October. The dock operation had net revenue of
$27,000 after four months of operation in this fiscal year. Fuel and dockage
fees brought in $108,000 in revenue.
Commissioner Tigges asked if the Grand Harbor ever pointed patrons to the
Marina / do they know the C-store exists. Mr. Kroger said yes, Ben Alden,
Facilities Manager, has a good relationship with the manager at Grand Harbor
and also Tony Roma's. Ben has a meeting scheduled with the Convention and
Visitors' Bureau coming up in the off season and an article about the Marina
will be coming out in the newspaper.
Commissioner Larson asked if there is signage on the docks about where to
find the store and get the code for the gate, et cetera.
continued
November 10, 2015 meeting
page three
MANAGER Leisure Services Manager Marie Ware informed Commissioners:
REPORT: * The process for hiring a Director for the Multicultural Family Center is
happening now. Applications are in and phone and in-person interviews are
being scheduled. ♦ The ADA community input meeting about facilities
generated some good input. The information was categorized and sent out to
all the departments. ♦ An initial meeting has been scheduled for the group
that wants to meet regarding spraying in parks. ♦ The next part of the budget
process is the improvement level requests and the performance measures.
Manager Ware attended a two-day Results-Based Accountability Training for
Equity/Inclusion.
ADJOURN; It was moved by Hoffmann, seconded by Larson, that the meeting be
VOTE: adjourned at 5:21 p.m. The motion passed unanimously.
Chairperson
Attest