Salina St Reconstruct acceptMEMORANDUM
February 26, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Salina Street Reconstruction Project
Public Works Director Mike Koch is recommending acceptance of the Salina Street
Reconstruction Project, as completed by Connolly Construction in the final contract
amount of $511,108.97.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 26, 2002
Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works
SUBJECT: Salina Street Reconstruction Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract
for the Salina Street Reconstruction Project and the establishment of the final
assessments.
DISCUSSION
Work has been completed on the project by Portzen Construction, Inc. in the final
contract amount of $511,108.97. The final contract price is under the original
contract amount by $100,266.74. The final assessable portion of the contract
was 15 percent (15%) below the original project estimate. The property owner
removed the objects within the right-of-way; therefore, there was no assessment.
As part of the initial City contract, Portzen Construction, Inc. was to replace the
ties and to add the stone for the railroad company at a cost to the City of
$29,433.14. Once the project began, the railroad opted to perform the work itself
and charged the City for its portion of $10,936, a savings of $18,497.
The project consisted of constructing a 34-foot wide street from Railroad Avenue
to Camp Street, and a 42-foot wide street from Camp Street to the end. This
provided parking on one side from Railroad Avenue to Camp Street, and parking
on both sides from Camp Street to the end, taking into account the 14-foot width
needed for the railroad. The previously-existing railroad track located in the
middle of the street remained.
Once the contract was awarded to Portzen Construction, Inc., the Water
Department reevaluated its future need for this area. They then decided to up-
size the watermain under a separate contract with Portzen, since this work was
not included in the contract.
RECOMMENDATION
I recommend that the City Council accept the improvements, establish the final
estimate and the final Schedule of Assessments.
PROJECT IMPACT
A summary of the project costs is as follows:
Bid Final
Construction
Contingency/Miscellaneous
Engineering
Railroad Crossing
$458,069.80
48,330.10
79,744.67
0
$463,568.13
0
36,604.84
10,936.00
Total Project Cost
$586,144.57
$511,108.97
The funding for the project will be as follows:
Bid Final
Street Construction Fund $ 95,710.52 $120,179.22
Local Option Sales Tax Fund 301,504.75 254,245.31
Special Assessment to Private
Properties 99,992.34 75,273.58
Special Assessment Deficiency
By City 509.25 345.34
Special Assessment for Water
Valve 472.55 0
Special Assessment to City (State
Property) 0 9,129.52
Special Assessment for Removal
of Objects within ROW 9,145.22 0
Cost to Railroad 29,433.14 0
Watermain 23,776.80 0
Added Asphalt Cost 25,600.00 41,000.00
Railroad Crossing 0 10,936.00
Total Funding
$586,144.57
$511,108.97
The project will require $435,835.37 from the Fiscal Year 2000 appropriation of
$415,000 in the Street Construction Fund. The balance of $20,835.31 is to come
from balances of other paving projects this year; or if no funds are available, the
balance will come from the Fiscal Year 2002 street appropriation.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement, establishing the final construction cost, and approving the final
schedule of assessments.
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
RESOLUTION NO.103-02
ACCEPTING IMPROVEMENT
Whereas, the contract for the Salina Street Reconstruction Project has been
completed and the City Manager has examined the work and filed his certificate stating that
the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE ClTM COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the Fiscal Year 2000 Street Construction Fund in amount
equal to the amount of this contract, less any retained percentage provided for therein.
Passed, approved and adopted this 4th
Attest:
Jeanne F. Schneider, City Clerk
day of March ,2002.
Terrance M. Duggan, Mayor
RESOLUTION NO. 104-02
FINAL ESTIMATE
Whereas, the contract for the Salina Street Reconstruction Project has been
completed and the City Engineer has submitted his final estimate showing the cost thereof
including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$511,108.97.
Section 2. That $75,273.58 of the cost thereof shall be aSsessable upon private
property and $435,835.37 shall be paid from the Fiscal Year 2002 Street Construction
Fund.
Passed, approved and adopted this 4th day of March ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 105-02
A RESOLUTION ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR
THE SALINA STREET RECONSTRUCTION PROJECT INCLUDING
CERTAIN INFORMATION REQUIRED BY THE CODE OF IOWA,
SPECIFICALLY, THE NUMBER OF ANNUAL INSTALLMENTS INTO
WHICH ASSESSMENTS ARE DIVIDED, THE INTEREST ON ALL UNPAID
INSTALLMENTS, THE TIME WHEN THE ASSESSMENTS ARE PAYABLE
AND DIRECTING THE CLERK TO CERTIFY THE FINAL SCHEDULE AND
TO PUBLISH NOTICE THEREOF.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That after full consideration of the final schedule of assessments and accompanying
plat showing the assessments proposed to be made for the Salina Street Reconstruction
Project under contract with Portzen Construction, Inc. of Dubuque, Iowa, which final plat
and schedule were filed in the office of the City Clerk on the 27th day of February, 2002, the
said schedule of assessments be and the same is hereby approved and adopted.
That there be, and is hereby assessed and levied as a special tax against and upon
each ofthe lots, the respective sums indicated. Provided, further, that the amounts shown
in said final schedule of assessments as deficiencies are found to be proper and levied
conditionally against the respective properties benefited by the improvements as shown in
the schedule, subject to the provisions of Section 384.63 of the Code of Iowa. Said
assessments against said lots are hereby declared to be in proportion to the special
benefits conferred and not in excess of twenty-five percent of the value of same.
That the City Clerk be and is hereby directed to certify said schedule to the County
Treasurer of Dubuque County, Iowa, and to publish notice of said certification once each
week for two consecutive weeks in the manner provided in Section 362.3, the first
publication of which shall be not more than fifteen days from the date of filing of the final
schedule. On or before the date of the second publication of the notice, the City Clerk shall
also mail a copy of said notice to property owners whose property is subject to
assessment, as provided and directed in Section 384.60 of the Code of Iowa.
That assessments may be paid in full or in part without interest at the office of the
County Treasurer, at any time within 30 days after the date of the first publication of this
notice of the filing of the final schedule of assessments with the County Treasurer. After 30
.days unpaid assessments of $50.00 or more are payable in 10 annual installments and will
draw annual interest at nine (9) percent (commencing on the date of acceptance of the
work) computed to the December 1 next following the due dates of the respective
installments as provided in Section 384.65 of the Code of Iowa. Each installment will be
delinquent from October 1 following its due date on July 1 of each year. Property owners
may elect to pay any annual installments semiannually in advance.
Passed, approved and adopted this 4th day of March, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
day of March ,2002.
CITY OF DUBUQUE, IOWA
Salhla Sheet (Railroad AVE. TO North End)
FINAL SCHEDULE OF VALUATION AND ASSESSMENTS
PARCEL VALUATION w/ NET PAVING SEWER WATERMAIN DEFICIENCY GROSS WATER SERVICE TOTAL NET
OWNER LOT DESCRIPTION No. IMPROVEMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT
L & I Building Company c/o L.R.
M & S Leasing LC
M & S Leasing LC
M & S Leasing LC
M & S Leasing LC
M& S Leasing LC
M & S Leasing LC
Shiekds, James H,
Freedom inc.
Freedom inc.
Freedom inc.
Freedom inc.
Freedom Inc.
Crescent Realty Corp
Crescent Realty Carp
Crescent Realty Co~
Crescent Realty Corp
D.W. Enterprises
State of tawa
State of iowa
State of iowa
State of iowa
Block A 10-25480-00'1 1,058,090.0J
Harrison Street Place
2-2 10-2S480-00'1 518,215.02
]-2 10-25480-001 27,941.4(
I 10-25-478-007 26,166.4(
All Block 20 10-25-479-00'1 855,800.28
BAL. N I/2-BLK.:~. 11-30-3S3-001 52,399.91
BLK. 24A 11-30-353-003 t 15,243.1 ~
ROW 9,715.55
ROW 20,955.82
ROW 13,059.33
ROW 42,130.88
ROW 18,994.01
11,050.02 0.00 0.00 0.00
7,475.02 0.00 0.00 0.00
2,791.46 0.00 0.00 0.00
2,726.46 0.00 0.00 0.00
14,768.96 0.00 0.00 0.00
115.12 0.00 0.00 345.34
5,969.91 0.00 0.00 0.00
8,193.30 0.00 0.00 0.00
12,270.28 0.00 0.00 0.00
5,839.91 0.00 0.00 0.00
4,073.16 0.00 0.00 0.00
1,365.55 0.00 0.00 0.00
3,166.98 0.00 0.00 0.00
1,240.74 0.00 0.00 0.00
2,147.74 0.00 0.00 0.00
11,050.02 0,0(
7,475.02 0.0C
2,791.46 0.0£
2,726.46 0.0(
14,768.96 0.0C
460.46 0.0C
5,969.91 O.OC
8,193.30 O.OC
12,270.28 0.00
5,839.91 0.0fl
4,073.16 0.0fl
1;365.55 0.0~
3,166.98 0.0fl
1,240.74 0.00
2,147.74 0.0~
1,208.51 0.00
11,050.02
7,475.02
2,791.46
2,726.46
14,768.96
5,969.91
8,193.30
12,270.28
5,839.91
4,073.16
3,166.98
1,240.74
1,208.51
$84,403.10 $0,00 $0.00 $345.34 $84,748.44 $84,403.10
NOTICE OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE
SALINA STREET RECONSTRUCTION PROJECT
WITHIN THE CITY OF DUBUQUE, IOWA
TO THE PERSONS OWNING LAND LOCATED WITHIN THE DISTRICT DESCRIBED AS
THE SALINA STREET RECONSTRUCTION PROJECT, WITHIN THE CITY OF
DUBUQUE, IOWA:
The improvement type(s) and the location(s) is (are) as follows:
All property included with the areas described so as to include one-half of the
privately-owned property between each such street to be improved and the next street,
whether such privately-owned property abuts upon the street to be improved or not. In no
case shall property situated more than 300 feet from the street to be improved be
assessed.
You are hereby notified that the final schedule of assessments against benefited
properties within the District described as the Salina Street Reconstruction Project, has
been adopted and assessments confirmed and levied by the City Council of Dubuque,
Iowa, and that said schedule of assessments has been certified to the County Treasurer of
Dubuque County, Iowa.
YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FULL OR IN
PART WITHOUT INTEREST AT THE OFFICE OF THE COUNTY TREASURER,
DUBUQUE COUNTY COURTHOUSE, 720 CENTRAL AVENUE, DUBUQUE, IOWA,
52001 UNTIL
After unpaid special assessments of $50.00 or more are payable in 10 annual
installments and will draw annual interest at nine (9) percent computed to the December 1
next following the due dates of the respective installments as provided in Section 384.65 of
the Code of iowa. Each installment will be delinquent from October 1 following its due date
on July 1st of each year. Property owners may elect to pay any annual installment
semiannually in advance.
All properties located within the boundaries of the Salina Street Reconstruction
Project above described have been assessed for the cost of the making of said
improvements, the amount of each assessment and the amount of any conditional
deficiency assessment having been set out in the schedule of assessments accompanying
the same, which are now on file in the office of the County Treasurer of Dubuque County,
Iowa. For further information you are referred to said schedule of assessments.
This Notice given by direction of the City Council of the City of Dubuque, Iowa, as
provided in Section 384.60 of the Code of Iowa.
Jeanne A. Schneider
City Clerk