FY 2002 Opr Bdgt Section 8MEMORANDUM
March 1, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Action to Approve FY 2002 Operating Budget for Section 8 Activity
Housing and Community Development Department Director David Harris is
recommending adoption of the Community Development Block Grant Annual Action
Plan and Budget, including the Fiscal Year 2003 Operating Budget for the Assisted
Housing Programs of the Housing and Community Development Department. On this
one particular component, federal regulations require that the Mayor and City Council
meet as the Housing Authority Governing Board, along with the additional member
appointed to the Board for those purposes.
I respectfully request that the Housing Authority Governing Board approve the Fiscal
Year 2003 Operating Budget for the Assisted Housing Programs of the Housing and
Community Development Department.
Michael C Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
25 February 02
To: Mike Van Milligen, City Manager
From: David Harris, Housing and Community Development Department
Re: Action to approve FY2002 operating budget for Section 8 activity
Approval of the Fiscal Year 2003 operating budget for the Assisted Housing
Programs of the Housing and Community Development Department is an action
required of the "housing authority governing board." This board was created by
action of the City Council at its 21 January 02 meeting, by passage of ordinance
no. 5-02. Specifically, this action must approve the Fund 230 operating budget
allocation for FY03.
Attached are related budget documents and the resolution for City Council
action.
RESOLUTION NO. 140-02
APPROVING THE FISCAL YEAR 2003 OPERATING BUDGET FOR
THE ASSISTED HOUSING PROGRAMS OF THE HOUSING AND
COMMUNITY DEVELOPMENT DEPARTMENT
Whereas, the US Department of Housing and Urban Development (HUD) has
required that a governing board be constituted for purposes of approving certain
actions of the municipal housing agency; and
Whereas, the City Council has duly constituted the governing board of the
municipal housing agency of the City of Dubuque by passage of Ordinance No.
5-02; and
Whereas, passage of the operating budget for the Assisted Housing Programs of
the Housing and Community Development Department is an action required of
the governing board; and
Whereas, the governing board has determined that approval of the operating
budget is in the best interests of the City of Dubuque.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF
THE MUNICIPAL HOUSING AGENCY OF THE CITY COUNCIL OF DUBUQUE,
IOWA:
The operating budget for the Assisted Housing Programs of the Housing and
Community Development Department for Fiscal Year 2003 is hereby approved.
Passed, approved and adopted this 5th day of March 2002.
Terrafice M Duggan, Chairperson
Attest:
Jeanne F Schneider, City Clerk
HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
Budget Highlights
FY 2002 FY 2003
Adopted Recommended
Section 8 Funding Summary
Administrative Activity Charges $ 40,555 $ 45,312
Section 8 Certificates 551,296 3,967
Moderate Rehab Programs 327,952 338,814
Section 8 Voucher Program 2,961,961 3,819,856
Total
$ 3,881,764
$ 4,207,949
Operating Revenue
$ 3,884,263 $ 4,221,274
Annual Surplus (Deficit)
$ 2,499 $ 13,325
$
$
$
Dollar
Change
4,757
(547,329)
10,862
857,895
328,185
337,011
10,826
Budget Highlights
FY 2002 FY 2003
Adopted Recommended
General Housing Funding Summary
Employee Expense $ 161,257 $ 173,496
Supplies and Services 27,465 24,385
Capital Outlay 17,850 0
Total $ 206,572 $ 197,881
Rental Housing Revenues
CDBG Charges
Property Tax Support
Dollar
Change
$ 12,239
(3,080)
(17,850)
$ (8,691)
$ 96,485 $ 100,008 $ 3,523
$ 86,476 $ 86,688 212
$ 23,611 $ 11,185 $ (12,214)
Budget Highlights
FY 2002 FY 2003
Adopted Recommended
Housing Rehab Funding Summary
Employee Expense $ 206,446
Supplies and Services 24,587
Capital Outlay 8,550
Total $ 239,583
CDBG Charges $ 217,530
General Fund Charges $ 2,568
RRP Repayments/HOME Grant $ 19,485
Total Resources $ 239,583
Dollar
Change
$ 220,441 $ 13,995
28,894 4,307
19,025 10,475
$ 268,360 $ 28,777
$ 243,410
$ 3,886
$ 21,064
$ 268,36O
$ 25,880
1,318
1,579
$ 28,777
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CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT
PROGRAM - 3 -
HOME & COMMUNITY ENVIRON.
- 61 - HOUSING & COMM. DEV. DEPT
FUND ACCOUNT ......... TITLE ......... FY 2000 ACTUAL
230 62671
215 62692
230 62694
215 62713
230 62717
230 62726
230 62727
010 62731
210 62731
215 62731
230 62731
010 62732
210 62732
230 62732
230 62761
010 62764
215 62764
270 62764
215 62765
230 62774
TOTAL
MISC. OPERATING SUPPLIES 521
LANDFILL FEES 58,202
HOUSING ASST. PAYMENT 2,799,624
LEGAL SERVICES 680
CRIMINAL BACKGROUND CHECK 3,412
AUDIT SERVICES 2,050
FINANCIAL SERVICE FEES 1,573
MISCELLANEOUS SERVICES 16
MISCELLANEOUS SERVICES 14,662
MISCELLANEOUS SERVICES 36,310
MISCELLANEOUS SERVICES 11,536
TEMP HELP\CONTRACT ~ERV. 1,594
TEMP HELP\CONTRACT SERV. 1,594
TEMP HELP\CONTRACT SERV. 2,031
PAY TO OTHER AGENCY 24,799
LOANS
LOANS 3,242
LOANS 99,886
GRANTS 389,046
FSS, PARTICIPATE PAYMENTS 13,033
3,581,815
Supplies and Services
230 71110
010 71112
210 71112
230 71113
010 71116
210 71116
230 71116
215 71118
010 71119
210 71119
215 71119
230 71119
010 71120
210 71120
MISC. OFFICE EQUIPMENT
TYPEWRITERS
TYPEWRITERS
CALCULATORS
COPIER MACHINE
COPIER MACHINE
COPIER MACHINE
PROJECTOR/CAMERA
FAX MACHINE
FAX MACHINE
FAX MACHINE
FAX MACHINE
PERIPHERALS, COMPUTER
PERIPHERALS, COMPUTER
145
815
9O
269
179
358
FY 2001 ACTUAL
FY 2002 BUDGET
353 550
14,624 5,000
3,131,292 3,363,707
663 1,000
3,281 3,508
3,845 1,750
1,378. 1,500
129 200
5,524 8,500
24,074 35,000
701
150
10,748
22,482
398,000
1,500
22,615
402,130 551,743
26,889
4,253,492 4,102,735
280
280
165
717
1,435
3,125
9,375
12,500
FY 2003 RECOMMENDED
55O
5OO
3,649,933
100
3,500
2,500
1,500
8,500
15,000
2,500
1,500
163,000
3,978,806
2,000
PROGRAM - 3
- HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPAR.TMENT - 61 - HOUSING & COMM. DEV. DEPT
FUND ACCOUNT ......... TITLE ......... FY 2000 ACTUAL
215 71120 PERIPHERALS, COMPUTER
230 71120 PERIPHERALS, COMPUTER
010 71122 PRINTER
210 71122 PRINTER
215 71122 PRINTER
230 71122 PRINTER
010 71123 SOFTWARE
210 71123 SOFTWARE
215 71123 SOFTWARE
230 71123 SOFTWARE
010 71124 MICRO-COMPUTER
210 71124 MICRO-COMPUTER
215 71124 MICRO-COMPUTER
230 71124 MICRO-COMPUTER
215 71126 DISK DRIVE
230 71129 SCANNER
010 71211 DESKS/CHAIRS
215 71211 DESKS/CHAIRS
230 71211 DESKS/CHAIRS
215 71214 FILES
230 71214 FILES
230 71224 PARTITIONS
230 72[225 SHELVING
010 721310 AUTO/JEEP REPLACEMENT
210 71310 AUTO/JEEP REPLACEMENT
010 71610 CUSTODIAL EQUIPMENT
210 71610 CUSTODIAL EQUIPMENT
230 71610 CUSTODIAL EQUIPMENT
TOTAL Machinery and Equipment
215 72114
010 72420
210 72420
230 72420
215 72514
CONFINED SPACE EQUIMENT
BURGLAR ALARM.
BURGLAR ALARM
BURGLAR ALARM
PAINT DETECTION EQUIPMENT
299
445
32
96
64
541
1,300
3,883
370
92
1,240
641
117
2,695
13,669
144
431
575
8,703
FY 2001 ACTUAL
187
2,890
797
2,781
635
1,295
2,539
271
4,943
1,381
498
180
124
2O0
-2,121
12
39
51
19,578
-25
290
579
1,062
4,850
FY 2002 BUDGET FY 2003 RECOMMENDED
400 225
225
2,000 950
1,150
1,150
4,600
13,800
5,800
720
3,000
3,000 18,800
40,300 42,520
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET -.RECOMMENDED
DEPARTMENT - 61 - HOUSING & COMM· DEV. DEPT
FUND ACCOUNT ......... TITLE ......... FY 2000 ACTUAL
TOTAL Machinery and Equipment
9,853
FY 2001 ACTUAL
6,756
FY 2002 BUDGET FY 2003 RECOMMENDED
210 91010 TO GENERAL 11,725
230 91010 TO GENERAL 820 820 820
271 91270 TO RRP REPAYMENT FUND 20,000
TOTAL TRANSFERS OUT 20,000 820 820 12,545
TOTAL DEP/DIV: HOUSING & COMM. DEV. DEPT 4,517,876 5,214,830 5,151,255 5,127,753
CITY OF DUBuQuE
RECOMMENDED FISCAL YEAR 2003 OPERATING BUDGET
Fund
UDAG
Repayment
Fund
DEPARTMENT/DIVISION
Economic Development
Purchase of Services
Total, UDAG Repmt. Fund
EMPLOYEE SUPPLIES & CAPITAL DEBT
EXPENSE SERVICES OUTLAY SERVICE
~56,525
$56,525
179,350
$179,350
CLEARING
ACCOUNT
TOTAL
$56,525
$179,350
9235,875
Section 8
Housing Fund
Housing and Comm. Dev.
Total, Section 8 Housing Fund
9477,493 93,717,495 923,270
9477,493 93,717,495 923,270
94,218,258
94,218,258
RRP Repay.
LFund
I
Water
Operating
Fund
Housing and Comm. Dev.
Total, State HOME Fund
Water Department
Finance Department
Total, Water Operating Fund
920,839
920,839
920~839
920,R39
91,251,123 91,287,544 9120,555 9404,754 93,953 93,067,
99,162 127,819 3,000 9229,
81,350,285 ~1,415,363 ~123,555 8404,754 83,953 83,29/,
Sewer
Operating
Fund
Public Works/Engineering Divisio
Water Pollution Control Dept.
Operations/Maintenance Dept.
Total, Sewer Operating Fund
966,192 . 98,047 92,800
91,058,771 91,421,150 924,100
258,549 72,694 80,200
91,383,512 91,501,891 9107,100
9592,472
9592,472
93,311
14,738
$18,049
977,
93,099,
9426 ....
93,603,O24
Refuse
Fund
Operations/Maintenance Dept.
Total, Refuse Collection Fund
91,072,686 9787,996 993,000
91,072,686 9787,996 993,000
960,924
960,924
92,014,606
92,014,606
lenders. Resulting I homeownership for 28 very Iow-income families. The new grant provided
purchase and rehabilitation assistance to families earning no more than 50 percent of area
median income. Twenty-five loans totaling $207,000 in grant funds, matched by $1,359,269 in
private lender and owner funds were closed during the year. 15 additional first-time
homebuyers were assisted with CDBG funds. 40 families purchased their first homes,
leveraging over $2.2 million in private investment. 81 homeowner improvement projects were
completed during the fiscal year. Well over $3 million Was invested in affordable housing in
Dubuque, as the result of our rehabilitatiQn program efforts.
The PATH Program was recognized by Iowa State University and the Dubuque/ISU Extension
Office with a "Friends of Extension" award for promotion of homeownership opportunities. The
City and FHLB and Extension partnership has utilized extension counseling services and bank
funds in the amount of $580,000 to provide first-time ownership to 61 area lower-income
households.
A $400,000 IDED award from the State resulted in completion of Mada House (a Homeless
Shelter for 18 women and children) and construction of the Davis Place single room occupancy
project (19 single rooms for men). These two beautiful new assets were added to the City's
housing inventory for worsen and children and single men needing affordable housing. The
Housing Trust Fund Committee awarded grants to Maria House and the Center for Public
Ministry for additional improvements to their facilities.
A $100,000 Iowa Department of Economic Development award will result in the construction of
five new condominium two-bedroom homes for first-time homebuyers earning less than 60% of
area median income. $30,000 in CDBG funds was loaned to the developer to demolish two
derelict, abandoned homes on West Eighth Street, to prepare the site for construction. This
project is matched with pdvate lending of $300,000.
The HOME grant for $220,000, received in FY99, continued rental unit rehab loans for landlords
renting to tenants below 60% aree median income. 24 loans totaling $211,480 in City. funds
matched by $307,483 in private lending have been made to date, for 35 units.
A successful $3.3 million dollar financing package was approved for the Iowa inn. The
application from MetroPlains Development to the Iowa Finance Authority, for federal housing tax
credits, was approved in P-Y01. The City's assistance to this project, totals $565,000. 'The
result will be 33 apartments for seniors in an historically renovated landmark building.
The rehab staff successfully incorporated the new HUD lead-based paint regulations in'
September 2000 for al! projects receiving federal assistance.
The Rehab staff successfully incorporated the new HUD lead-based paint regulations in
September 2000, for all projects receiving federal assistance.
Section 8 Housinq Programs
The City provides approximately $3.1 million annually, with funds received from HUD, directly to
area landlords, to subsidize rents for 1085 tenant households. The Section 8 Activity has been
successful in increasing contract authority for 80 additional vouchers. The award of one of
these contracts was the only one received by an Iowa housing authority this year. Additionally
owners of a "project-based" facility elected to "opt out" of their HUD contract; subsequently,
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HUD had offered the City an annual contributions contract for 12 housing vouchers from this
project.
An additional Assisted Housing Specialist was brought on board to manage the Family Self-
Sufficiency Program. The Family Self-Sufficiency Program assists families to make the
transition from welfare and Iow-paying jobs to seJf-sustaining employment. Participants agree to
complete a program of educational or work-related requirements - individually designed to meet
the needs of each family. Completion of all goals must be met within five years. The number of
participants in this program has increased by 50% since hiring staff to manage the program as
opposed to contracting the services for case management. During FY01 7% of the participants
have successfully completed the program with the remainder still working towards their goals.
The Section 8 program has led the State in adopting the new HUD paint regulations dealing with
the relocation of lead poisoned families and the abatement of the lead based paint problem
working jointly with landlords, tenants and Lead Program staff.
The Crime Free-Multi Housing Program, Jointly sponsored by the Housing; Police, Legal and
Human Rights DeparLments, was again offered to landlords in FY01.
FUTURE INITIATIVES FOR FISCAL YEARS 2002 AND 2003:
Community Development Activity
Assist in the creation of a pilot plan for comprehensive assistance to a two to four block at-risk
neighborhood.
Provide ongoing review with the Community Development Advisory Commission on
impiementation of the consolidated plan to achieve the goals and objectives.
Enhance public awareness of the Community Development Block Grant program through
improved communication and simplification of the participation process.
Continued recruitment for Commission members from designated areas to reduce vacancies.
To continue to provide leadership to the Affordable Housing Committee in an effort to promote
development of single-family housing that is affordable to moderate-income households; and to
the Downtown Planning Committee, as a comprehensive plan for the revitalization of the
downtown is developed for City Council action in FY 2002.
Work with the Neighborhood Development Specialist to design and implement initiatives to
address neighborhood concerns. One planned FY 2002-2003 initiative is to identify a small
(two- to four-block) "target" area for comprehensive assistance. This will include housing
rehabilitation, leadership development and resident participation, public improvements and
crime prevention/COP activities designed to impact the quality of life for residents of this area.
General Housinq Inspectic!ns
Implement the Accela Permits Plus software program in the Housing and Community
Housing Department
Development Department. This will combine inspection reporting in the housing department
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with other City Departments and enable to staff to quickly process inspection by eliminating
some current secretarial function. Hand-held field entry computer devices will be implemented,
as well.
Continue to aggressively address vacant-abandoned buildings, through a variety of enforcement
actions 'and creative partnerships.
Continue to seek additional funding sources in order to expand our Lead Paint Hazard
Reduction Program, including the Childhood Lead Poisoning Prevention Project funded through
the Iowa Department of Public Health. An application will again be submitted to HUD for
Healthy Homes demonstration project funds, to become operational during FY 2003. Other
private funding opportunities will be researched and applications prepared for available financial
assistance.
housing Rehabilitation Programs
To complete loan and rehab activities funded by the HOME Program award of $220,000
received from Iowa Department of Economic Development for rehabilitation of rental progerties.
To submit a new application for funding in FY 02.
To make application to Des Moines Federal Home Loan Bank in FY03 for assistance to very
Iow-income homebuyers.. This program will be co-sponsored by area lenders and the Iowa
State Extension Office.
To oversee completion of the Iowa Inn project scheduled for occupancy in the fall of FY03.
To oversee completion of five new affordable condominium homes located at West 8th Street.
When completed these homes will be sold to Iow-income families using proceeds of a local
housing assistance program award received from the Iowa Department of Economic
Development.
To assist the Engineering Division with relocation of households and businesses displaced by
planned north end stormwater management construction improvents.
Section 8 Housing Programs
The department continues to focus on utilization rates increasing voucher usage. Additionally
the Section 8 Homeownership Program will be initiated in FY02. The Section 8 Homeownership
Program permits eligible participants in the Section 8 Housing Choice Voucher Program, the
option of purchasing a home with the Section 8 assistance rather than renting.
The department will continue to work jointly with Dubuque Community Policing efforts and other
law enforcement agencies to assure law-abiding participants are being assisted.
The department will continue to provide leadership in development Dubuque's "Continuum of
Care" Consortium. An application to HUD for funding under the Continuum Program was
submitted in partnership with three area non-profit agencies dudng FY 2001. Funding will result
in expanded and enhanced services to Dubuque's homeless population, through coordinated
intake and referral, and additional transitional housing for families.
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