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1 19 16 Clerk's Skeleton NotesTO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a special session of the City Council to be held on Tuesday, January 19, 2016 at 4:30 p.m. beginning at the Historic Federal Building for the purpose of conducting a bus tour of three rehabilitated housing properties. Consent Items: Pgs. n/a Ric W. ones, Mayor Pro -Tem CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 4:30 p.m. on January 19, 2016 beginning/ending at the Historic Federal Building, 350 W. 6th Street. Present: Mayor Pro -Tem Jones; Council Members Connors, Del Toro, Lynch, Resnick, Rios; City Manager Van Milligen, City Attorney Lindahli ti/40,_) Absent: Mayor Buol Mayor Pro -Tem Jones read the call and stated this is a special session of the City Council called for the purpose of conducting a bus tour of three rehabilitated housing properties. A/r/ n • m 711 2vh 6 -acv ADJOURNMENT WORK SESSION BUS TOUR _ / ava.)0 ® "1 p.m. Yays Nays Jones �- Rios ;/ Resnick ,/ . Connors —_ , mel ,/ r Del Toro V Lynch 1 44 ,l TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Tuesday, January 19, 2016 at 6:30 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council . Ric W. Jones, t ayor Pro -Tem Consent Items: Pages 1-4 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on January 19, 2016 in the Historic Federal Building, 350 y. 6th Street. /Present: Mayor Pro -Tem Jones Council Members Cor /nom, Del T ro Ly‘, Re n" ick tios; City Manage,an Milligen, City Attorney Lindahl Absent: Mayor Buol Mayor Pro -Tem Jones read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE Yays Nays Jones Rios 17- Resnick _ Connors Buef Del Toro v/" / Lynch CONSENT ITEMS 1. Minutes and Reports Submitted Cable TV Commission of 12/2/15; City Council Proceedings of 1/4/16; Civil Service Commission of 12/16/15, 1/8/16; Library Board of Trustees of 11/19/15; Long Range Planning Advisory Commission of 12/16/15; Zoning Advisory Commission of 1/6/16; Zoning Board of Adjustment of 12/17/15; Proof of Publication for City Council Proceedings of 12/21/15 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Larry Kirby for vehicle damage, Andrew Makovec for property damage, Luke Potnick for vehicle damage, Michelle Roling for property damage, Jessica Rooney for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Larry Kirby for vehicle damage, Andrew Makovec for property damage, Luke Potnick for vehicle damage, Michelle Roling for property damage, Jessica Rooney for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Anderson Sainci Receives the Gil Chavenelle Memorial Award City Manager transmitting information on the Dubuque Jaycees' Gil Chavenelle Memorial Award recognizing Resource Management Coordinator Anderson Sainci. Suggested Disposition: Receive and File 5. Cori Burbach Appointed to Iowa Energy Plan Working Group City Manager transmitting information from the Iowa Economic Development Authority appointing Sustainable Dubuque Coordinator Cori Burbach to the Iowa Energy Plan working group. Suggested Disposition: Receive and File 3 Yays Nays Jones Rios Resnick Connors Buol Del Toro Lynch 6. Lead -Based Paint Hazard Control Grant - Request to Release Funds City Manager recommending approval of a resolution authorizing the Notice of Intent to Request Release of Funds for the Lead -Based Paint Hazard Control Grant. RESOLUTION 8-16 Authorization of a Request for Release of Funds and Certification for Lead Based Paint Hazard Control Grant and Healthy Homes Production Grant programs Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Public Bike Trail Improvements for East 16th Street and Kerper Blvd. Project Acceptance City Manager recommending acceptance of the public bike trail improvements that the developer, Rainbo Oil Co.,, has recently completed at the intersection of East 16th Street and Kerper Boulevard. RESOLUTION 9-16 Accepting Bike Trail Improvements over City property at East Sixteenth Street and Kerper Boulevard in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 8. SRF Green Alley Project Bid Set 7 - Year 1 Project Acceptance City Manager recommending acceptance of the construction contract for the SRF Green Alley Bid Set 7 -Year 1 Project, as completed by McDermott Excavating, Inc., and adoption of the Final Schedule of Assessments. RESOLUTION 10-16 Accepting the SRF Green Alley Project Bid Set 7 -Year 1 and Authorizing the payment of the contract amount to the contractor RESOLUTION 11-16 Adopting the Final Assessment Schedule for the SRF Green AIIey Project Bid Set 7 - Year1 Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yays Nays Jones Rios Resnick Connors Buel Del Toro Lynch 9. Fire Station 2 Restroom Remodel Project Acceptance City Manager recommending acceptance of the construction contract for the Fire Station #2 — Restroom Remodel Project, as completed by Mueller Construction. RESOLUTION 12-16 Accepting the Fire Station No. 2 - Restroom Remodel Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Elm Street Parking Lot Project acceptance City Manager recommending acceptance of the construction contract for the Elm Street Parking Lot Project, as completed by Tschiggfrie Excavating. RESOLUTION 13-16 Accepting the Elm Street Parking Lot and authorizing the payment of the contract amount to Tschiggfrie Excavating, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Acceptance of Permanent Easement for Sanitary Sewer - 10246 Tyra Lane City Manager acceptance of a permanent easement for sanitary sewer from Mary Kay and Timothy J. Property at 12046 Tyra Lane in Dubuque County. RESOLUTION 14-16 Accepting a Grant of Permanent Easement for sanitary sewer through, over and across part of Lot 1 of Red Cedar Estate No. 2 in the County of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Award of 30- and 42 -Inch Sanitary Sewer Force Main and Lift Station Assessment and Rehabilitation Project City Manager recommending authorization for the City to enter into contract negotiations with Strand Associates to perform engineering consulting services including, but not limited to, survey inspection, emergency response planning and assessment of the City's 30- and 42 -inch sanitary sewer force mains and Terminal Street and Cedar Street Lift Stations. Suggested Disposition: Receive and File; Approve 5 Yays Nays Jones Rios Resnick Connors Bunt Del Toro Lynch 13. Property Tax Appeal Settlements - Pape Grain Company City Attorney recommending approval of three property tax appeal Stipulations of Settlement for properties owned by Pape Grain Company. Suggested Disposition: Receive and File; Approve 14. Sewer Maintenance Foreman Classification City Manager recommending the creation a separate civil service classification for the position of Sewer Maintenance Foreman and approval to eliminate one Foreman position in the Public Works Department and the creation of one Sewer Maintenance Foreman position in the Public Works Department. Suggested Disposition: Receive and File; Approve 15. Plat of Survey of Lubben Place Zoning Advisory Commission recommending approval of the Plat of Survey for Lubben Place (620-628 Loras Blvd.) subject to waiving the lot area requirement for Lot 1 and Lot 2. RESOLUTION 15-16 Approving the Plat of Survey of Lubben Place in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 16. International City/County Management Association (ICMA) City Manager recommending approval to execute the required Governmental Money Purchase Plan and Trust Adoption Agreement with the ICMA Retirement Corporation. RESOLUTION 16-16 Approving the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust Adoption Agreement - Plan Number 10-6876 Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Improvement Contracts / Performance, Payment and Maintenance Bonds Portzen Construction, Inc., for Lower Bee Branch Creek Overlook at 16th Street Detention Basin Suggested Disposition: Receive and File; Approve 6 Yays Nays Jones Rios Resnick Connors BuoI Del Toro Lynch 18. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION 17-16 Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) 7 ITEMS SET FOR PUBLIC HEARING 1. Lange Estate Urban Revitalization Plan 2. Marquette Hall Urban Revitalization Plan 3. Paragon Square Urban Revitalization Plan 4. University Lofts Urban Revitalization Plan Yays Nays Jones Rios Resnick V , Connors e Buel• tDel Toro / Lynch March 7, 2016 1. Lange Estate Urban Revitalization Plan City Manager recommending approval of resolution directing the Lange Estates Urban Revitalization Plan (Applewood IV) be set for public hearing on March 7, 2016. RESOLUTION 18-16 Finding that the designation of the Lange Estate Urban Revitalization Plan is necessary to encourage needed housing and residential development providing safe, affordable housing for the residents of the City of Dubuque, Iowa and providing for a public hearing thereon Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 3/7/16 2. Marquette Hall Urban Revitalization Plan City Manager recommending approval of a resolution directing the Marquette Hall Urban Revitalization Plan (Former Sacred Elementary Heart School) be set for public hearing on March 7, 2016. RESOLUTION 19-16 Finding that the designation of the Marquette Hall Urban Revitalization Plan is necessary in the interest of public health, safety, and welfare of the residents of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 3/7/16 3. Paragon Square Urban Revitalization Plan City Manager recommending approval of a resolution directing the Paragon Square Urban Revitalization Plan (Former Holy Ghost School) be set for public hearing on March 7, 2016. 8 RESOLUTION 20-16 Finding that the designation of the Paragon Square Urban Revitalization Plan is necessary for rehabilitation and conservation of the hereinafter described property and Urban Revitalization Area is necessary in the interests of the public health, safety, and welfare of the residents of the City Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 3/7/16 4. University Lofts Urban Revitalization Plan City Manager recommending approval of a resolution directing the University Lofts Urban Revitalization Plan (Nativity School) be set for public hearing on March 7, 2016. RESOLUTION 21-16 Finding that the designation of the University Lofts Urban Revitalization Plan is necessary to encourage needed housing and residential development providing safe, affordable housing for the residents of the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 3/7/16 9 BOARDS/COMMISSIONS Applications to the following Boards/Commissions were reviewed at this meeting. Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. 1. Historic Preservation Commission (Review) One, 3 -year term through July 1, 2016 (Vacant term of McDonell - Jackson Park District). Applicant: Alfred P. Kopczyk, 1320 Locust St. (qualifies for the Jackson Park District). This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 4 males/2 females Appointments were made to the following Boards/Commissions at this meeting. 2. Housing Code Appeals Board (Appointment) One, 3 -year term through January 11, 2019 (Expiring term of White). One, 3 -year term through January 11, 2018 (Vacant term of Miller). Applicants: Robert Schaub, 1745 Embassy West Ron White, 3197 Highland Park Dr. 3. Human Rights Commission (Appointment) Three, 3 -year terms through January 1, 2019 (Expiring terms of Fisher, LoGuidice and Stone). Applicants: 1. Sara Fisher, 3045 Kaufmann Ave.; 2. Angela Jones, 2413 Pearl St.; 3. Adrienne Scott, 1365 Solon St.; 4. R.R.S. Stewart, 460 Summit St. This commission is subject to the Stat o of Iowa Gender Balance Law. 9 Commissioners total; currently 3 males/3 females 10 Fisher fon_et co „ Stewart Jones Rios 1,-a-- Resnick ,°' / Connors fr''" 17- met Del Toro t.o`' Lynch ) �` L' This commission is subject to the Stat o of Iowa Gender Balance Law. 9 Commissioners total; currently 3 males/3 females 10 PUBLIC HEARINGS SUSPEND THE RULES Yays Nays Nays Jones Jones Rios 1-.- Resnick /' Connors Resnick Buel / Connors Del Toro / Lynch 1. Intent to Dispose of 2300 Jackson Street Proof of publication on notice of public hearing to consider disposing of City -owned real estate at 2300 Jackson Street to Tami M. Paisley and the City Manager recommending approval. RESOLUTION 22-16 Disposing of City interest in real property located at 2300 Jackson Street in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Rios t,- Resnick L.-- / Connors BuoI Del Toro Lynch 11 2. SW Arterial Right -of -Way Property Acquisition Proof of publication on notice of public hearing on the intent to commence a public improvement project and to establish Just Compensation Valuation (Fair Market Value) of necessary right-of-way property which the City intends to acquire or condemn, if required, for the Southwest Arterial Project and the City Manager recommending approval. 4 RESOLUTION 23-16 Establishing the fair market value of real property for the Southwest Arterial Project, directing good faith negotiations for the acquisition of property and authorizing The commencement of Eminent Domain Proceedings, if necessary, to acquire property Suggested Disposition. eceive and File; Adopt Resolution(s) `S(ays',. Nays Jones V , Rios Resnick Connors V Del Toro I '/ Lynch 12 3. Roasting Solutions, LLC - Development Agreement and Property Acquisition Proof of publication on notice of public hearing to approve the Development Agreement between the City of Dubuque and Roasting Solutions, LLC for the acquisition of 12.03 acres and a $3.2 million capital investment in a new 34,000 square -foot facility employing 17 full-time equivalent positions in the Dubuque Industrial Center South and the City Manager recommending approval. RESOLUTION 24-16 Approving a Development Agreement by and between the City of Dubuque, Iowa and Roasting Solutions, LLC providing for the sale of Lot 1 of Dubuque Industrial Center South Second Addition in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones '� Rios Resnick ,-' _Connors A, BuoI // Del Toro 1.i Lynch REINSTATE THE RULES Yays Nays Jones Rios Resnick ,-' Connors B-uef Del Toro 1.i Lynch 17 4/40te, akre *//01 13 ACTION ITEMS 1. Request for Work Session - Levee Breach Prevention and Preparedness Activities City Manager recommending the City Council schedule a Work Session for March 7, 2016, at 5:00 p.m. on the levee breach prevention and preparedness activities of the John C. Culver Floodwall flood protection system. Suggested Disposition: Receive and File; Council/14 Yays , Nays Jones Rios Resnick / Connors Buet Del Toro / Lynch 2. Request for Work Session - EPA Consent Decree Status Report City Manager recommending the City Council schedule a Work Session for Monday, March 21, 2016, at 5:00 p.m. on the EPA Consent Decree. Suggested Disposition: Receive and File; Council Yays Nays Jones Rios Resnick Connors uof Del Toro / Lynch 14 4/ 3. Request for Work Session - Sustainable Dubuque Quarterly Report City Manager recommending the City Council schedule the Quarterly Sustainable Dubuque Work Session for April 4, 2016, at 5:00 p.m. Suggested Disposition: Receive and File; Council Yays Nays t/ Jones '' ... Rios -, Resnick L/' / Connors BuoI ;. Del Toro 7.// Lynch 4. Request for Work Session - Inclusive Dubuque Quarterly Report City Manager recommending the City Council schedule the quarterly Inclusive Dubuque Work Session for April 18, 2016, at 5:15 p.m. Suggested Disposition: Receive and File; Council Yays ,, Nays t/ Jones Rios Resnick L/' / Connors Bu el G,✓ Del Toro Lynch 15 COUNCIL MEMBER REPORTS PUBLIC INPUT CLOSED SESSIONZ__ p.m. Pending Litigation and Pr perty Acquisition — Chapter 21.5(1)(c), -(j) Code of Iowa Yays Nays Jone '©s snick Co ; nors Buoi Del Toro Lynch ADJOURNMENT p.m. Yays Nays p/. Jones Rios Resnick Connors Suet �j Del Toro Lynch 16