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2 3 16 Work Session Presentation_Budget Documents Presentation CITY COUNCIL WORK SESSION FY 2017 Budget Documents Time Equivalent Employees) Citizen’s Guide & Helpful Summary Fact Sheets Capital Improvement Projects Book estrictions Property Tax Breakdown Improvement Packages Significant Line Items R Funds and Their - Personnel (Full Capital Outlay SUMMARY Policy Books Expenses Revenue •••••• 1.2.3.4.5. Local Option Sales Tax (50%) GENERAL FUND License and Permits Gaming Revenue Hotel/Motel Tax Franchise Fees Property Tax Trust and Agency restricted to fringe Must move this Levy to the General Fund if the City is under the $8.10 Tort Liability restricted to Liability benefits expense for employees. $.16428 FY 16 Dubuque Levy Insurance Expense No Levy Limit Levy Limit. $5.07852 FY 2016 Dubuque Levy Transit Fund is restricted to the $.48461 FY 16 Dubuque Levy General Fund is unrestricted ) Jule Transit System (The $.95 Levy Limit $8.10 levy limit PROPERTY TAX The City pays this to the Convention and Visitors 50% is used to offset the property tax burden on 50% of revenue is required to encourage and promote tourism and convention business Bureau to satisfy this requirement Limit is 7% (established in 1991) citizens (General Fund). HOTEL/MOTEL TAX service on America’s River Project $732,829 is committed to the debt City Council sets % for Operating Lease agreement = 1% of Coin in Established by lease agreement 100% to Capital Improvements Equity Distribution Lease & Slot Revenue bond issuance. and Capital – DRA Currently used for property tax relief Direct reimbursement of employee DRA Police Overtime for Security Mutuel Tax from DRA and City Council sets % used for Admissions Diamond Jo Tax on Bets Operating and Capital overtime expenses. Expires 12/31/18 (General Fund) GAMING REVENUE – Diamond Jo - Pari 20% Facility maintenance, riverfront and economic 50% Property tax relief (General Fund) 30% Street Special Assessment relief development, Transit Equipment. Established by Iowa State Code LOCAL OPTION SALES TAX Set by Referendum: UTILITY FRANCHISE FEES No restrictions LEASE AND PERMIT/OPERATING REVENUE Council) go to the General Fund for The majority of operating revenues Example: Cell phone antennas on Leases related to enterprise funds Lease agreements (approved by can not exceed the cost of the Example: Recreation Fees water towers tax relief except: service provided Based Paint Hazard Control Grant SPECIAL REVENUE FUND Tax Increment Financing (TIF) Library Expendable Gifts Section 8 Housing Road Use Tax Cable TV - Lead Goes toward eligible costs from Urban Renewal Areas based on Cable Franchise Fees (Mediacom) At Library Board’s Discretion Public Information Office Library Expendable Gifts Tax Increment Financing Cable TV Division actual expense maintenance, and supervision of Restricted to the construction, Administrative reserve can be Rules and Regulations for the used for Housing Department the public streets. related expenses. Voucher Program Section 8 Housing Road Use Tax Revenue used to pay Debt Service from: DEBT SERVICE FUND Special Assessments Enterprise Funds Tax Levy ENTERPRISE FUNDS Sanitary Sewer Utility Utility Garage Service Water Utility Stormwater Solid Waste Landfill Parking Primary Revenue Source: User City Council has the ability to expenses or future capital raise the rates to cover improvements Fees Funds have further restrictions determined by bond covenants on outstanding Revenue Bond Issuances to maintain lower passenger fares Enterprise Currently the only subsidized fund is City Council can use property tax to Supporting Stormwater subsidize the enterprise fund ENTERPRISE FUND RESTRICTIONS Note: Sanitary, Water and - Required to be Self – transit Engineering Employee Expense for Capital Projects Provided Services between city departments INTERNAL SERVICE FUNDS Garage Service for City Vehicles Examples: Supplies and Services EXPENSES Capital Outlay Employees 1.2.3. Time Equivalent Library is the only Department that currently provides health insurance time employees not covered by the Affordable Health Health Insurance is calculated based on the number of employees TIME EQUIVALENT EMPLOYEES - Two employees that work 20 hours/Week = 1 Full eligible for Health Insurance. - coverage to part Care Act Employee - FULL Equipment (snow removal, monitoring, etc.) Money spent to purchase a fixed asset or to extend its useful life. Examples of Fixed Assets: CAPITAL OUTLAY – Capital Outlay Vehicles Building Expense items that exceed the typical 2% increase or effect an improvement maintenance level line items and DOES NOT take into account the – Significant Line Items POLICY BOOKS package may have. any line item that is This only reflects atypical. Activity where the change will occur in and the expense/revenue is in the budget recommend for this years budget City Manager recommendsbeing presented to City Council Revenue impact will be identified City Manager does not Description of improvement POLICY BOOKS Improvement Packages Tax or Fund impact Recommended: the budget listed – Yes – No Allow departments to tell their story to Citizen’s and highlight how they are striving to meet City Council – Performance Measures Goals and Priorities. POLICY BOOKS High level summary of Capital Improvement Plan/Highlights the recommended budget CITIZEN’S GUIDE Staffing Changes BUDGET IN BRIEF P. 58 - Budget in Brief Funds CITIZEN’S GUIDE BUDGET IN BRIEF P. 58 CITIZEN’S GUIDE BUDGET IN BRIEF P. 59 CITIZEN’S GUIDE BUDGET IN BRIEF P. 60 CITIZEN’S GUIDE BUDGET IN BRIEF P. 61 CITIZEN’S GUIDE BUDGET IN BRIEF P. 62 CITIZEN’S GUIDE BUDGET IN BRIEF P. 63 CITIZEN’S GUIDE BUDGET IN BRIEF P. 64 Impact of Budget on Class of Tax Rates/Valuations (p. 120) Packages ) Recommended (p. 127 Property (p. 123) Improvement Expenditure Highlights (p. 109) Category Explanations (p. 97) Highlights (p. 103) Rate Comparisons (p. 117) CITIZEN’S GUIDE Fact Sheet (p. 95) Budget Overviews Revenue CITIZEN’S GUIDE FACT SHEET P. 95 REVENUE CATEGORY EXPLANATIONS P. 97 CITIZEN’S GUIDE 98 REVENUE CATEGORY EXPLANATIONS P. CITIZEN’S GUIDE REVENUE CATEGORY EXPLANATIONS P. 99 CITIZEN’S GUIDE REVENUE CATEGORY EXPLANATIONS P. 100 CITIZEN’S GUIDE 101 REVENUE CATEGORY EXPLANATIONS P. CITIZEN’S GUIDE 102 REVENUE CATEGORY EXPLANATIONS P. CITIZEN’S GUIDE CITIZEN’S GUIDE REVENUE HIGHLIGHTS P. 103 EXPENDITURE HIGHLIGHTS P. 109 CITIZEN’S GUIDE RATE COMPARISONS P. 117 & 118 CITIZEN’S GUIDE CITIZEN’S GUIDE TAX RATES P. 120 VALUATIONS & RATE COMPARISON P 121 & 122 CITIZEN’S GUIDE BUDGET IMPACT ON RESIDENTIAL P. 123 CITIZEN’S GUIDE BUDGET IMPACT ON COMMERCIAL P. 124 CITIZEN’S GUIDE BUDGET IMPACT ON INDUSTRIAL P. 125 CITIZEN’S GUIDE P. 126 MULTIRESIDENTIAL CITIZEN’S GUIDE BUDGET IMPACT ON CITIZEN’S GUIDE IMPROVEMENT PACKAGES RECOMMENDED P. 127 Grand Total Expenditure Summaries (p. 162) How your City Share of Property Taxes are Where the Money Comes From (p. 154) How the Money is Spent (p. 157) Distributed (p. 149) CITIZEN’S GUIDE Financial Summaries HOW YOUR CITY SHARE OF PROPERTY CITIZEN’S GUIDE TAXES ARE DISTRIBUTED P. 149 WHERE THE MONEY COMES FROM P. 154 CITIZEN’S GUIDE HOW THE MONEY IS SPENT P. 157 CITIZEN’S GUIDE GRAND TOTAL EXPENDITURE SUMMARIES P. 162 CITIZEN’S GUIDE 201) - Capital Improvement Projects Operating Impacts (p. 200 CITIZEN’S GUIDE 257) - Index (241 OPERATING IMPACTS CITIZEN’S GUIDE – CAPITAL BUDGET 201 - P. 200 CITIZEN’S GUIDE CAPITAL IMPROVEMENTS 257 - INDEX P. 241 Current information regarding any funding changes from the previous year (i.e. gaming revenues are down) Significant Issues (debt, overhead recharges) Projects that are new to the 5 year CIP plan City Manager’s Message Major Project Update CIP explanation CIP BOOK Sales Tax Increment Revenue Federal and State Grants Financing DRA Gaming Revenue Private Participants DRA Distribution Tax Increment GO/SRF Bonds Capital Improvements are funded by: ATTACHMENT 1 & 4 OF CITY MANAGER’S MESSAGE County Contributions Special Assessments Enterprise Funds Sales Tax (30%) Sales Tax (20%) Road Use Tax CIP BOOK Cable TV ATTACHMENT #2 OF THE CITY MANAGER’S MESSAGE BOOK CIP EXAMPLE OF A CAPITAL IMPROVEMENT PROJECT Cost or Revenue associated with the Operating BOOK Budgeted FY 2016 with amendments Budget. FY 2017 Budget CIP / dollarsandcents.cityofdubuque.org Overview of Budgeting in Citizen’s Guide (p. 261) GLOSSARY/QUESTIONS Glossary in Citizen’s Guide (p. 319) http:// Open budget portal at Other Resources