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2 1 16 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on February 1, 2016 in the Historic Federal Building, 350 W. 6th Street. , �"' ,� LRioPresent: Mayor Bi�aol; Council Members Conn rtes, DeI To�t`o, JonLynch Res iii ck, s; City Manager Vn Milligen, City Attorpey Lindahl A t: Magor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Community Engagement. WORK SESSION COMMUNITY ENGAGEMENT The Human Rights Department presented a progress report on planning, implementing and evaluating staff's community engagement work. Affp,A076 &//44,4,/o/ ADJOURNMENT: Yays Nays Lynch 4,` Buol IV Del Toro Resnick Jones i/' Connors Rios 471)fry-4,; -x-ar 9e44- .06; ©4f-� - / d 4E4 -mid did 5,1e ;* W CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on February 1, 2016 in the Historic Federal Building, 350 W. 6th Street. ,� ,, f ✓ /Present: MayorB""uol• Council Members Conr�'ors Del Tero Jo�fes L f5ch Resnick, 1 1 9 1 7 y 1 jRios; City Manager Van Milligen, City Atto r ey Lindahl Abaait: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE 2 CONSENT ITEMS Yays Nays V / Lynch /,', Buol Del Toro 1,-, Resnick Jones i . Connors r Rios 1. Minutes and Reports Submitted City Council Proceedings of 1/19; Sister City Relationships Advisory Commission of 1/20; Proof of Publication for City Council Proceedings of 1/4. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Charles Jacobs for vehicle damage Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Charles Jacobs for vehicle damage Suggested Disposition: Receive and File; Concur 4. Arts and Cultural Affairs Operating Support and Special Projects Grant Program Modifications City Manager recommending several modifications to the Operating Support and Special Projects Grant programs offered through the Arts and Cultural Affairs Advisory Commission. Suggested Disposition: Receive and File; Approve 5. Sustainable Dubuque Community Grant Recommendations City Manager recommending approval of five grant requests from the Sustainable Dubuque Community Grant program. Suggested Disposition: Receive and File; Approve 3 Yays Nays Lynch Buol Del Toro Resnick Jones Connors Rios 6. Roasting Solutions, LLC - Accepting Grant of Temporary Easements City Manager recommending acceptance of a Grant of Temporary Easements for Sanitary Sewer Utility Construction under and across the site that Roasting Solutions, LLC purchased in Dubuque Industrial Center South. RESOLUTION 25-16 Accepting a Grant of Temporary Easements for Sanitary Sewer Utility Construction through, under and across part of Lot 1 of Dubuque Industrial Center South Second Addition in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Economic Development Administration (EDA) Technical Assistance Program City Manager transmitting a letter of support for the East Central Intergovernmental Association (ECIA) and Blackhawk Hills Council of Governments application to the Economic Development Administration's (EDA) Technical Assistance program to complete a comprehensive freight study in an eight -county region in Illinois and Iowa. Suggested Disposition: Receive and File 8. Pre -Annexation Agreement - John & Gayle Hancock City Manager recommending approval of a Pre -Annexation Agreement with John F. and Gayle M. Hancock, property owners in the Twin Ridge Subdivision. RESOLUTION 26-16 Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and John F. and Gayle M. Hancock Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Hartig III, LLC to Hartig IV, LLC Assignment City Manager recommending approval of the Assignment of Development Agreement and Consent to Transfer for Hartig 111, LLC to Hartig IV, LLC related to property at 703 Main Street. RESOLUTION 27-16 Approving the Assignment of Development Agreement and Consent to Transfer Between the City of Dubuque, Iowa, Hartig Realty 111, LLC and Hartig Realty IV, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yays Nays Lynch Buol Del Toro Resnick Jones Connors Rios 10. Iowa Economic Development Authority - Amendment No. 8 for Caradco and Linseed Oil Paintworks Buildings City Manager recommending approval of Amendment 8 to the CDBG Contract for Caradco and Linseed Oil Paintworks Buildings to correct reporting language. Suggested Disposition: Receive and File; Approve 11. Human Rights Commission Fiscal Year 2015 Annual Report City Manager transmitting the Human Rights Commission's Fiscal Year 2015 annual report. Suggested Disposition: Receive and File 12. Restrictive Covenant - 2008 Foye Street City Manager recommending approval of a Resolution attaching a Restrictive Covenant to the property at 2008 Foye Street that requires owner -occupancy for a 21 -year period. RESOLUTION 28-16 Attaching an Owner Occupancy Restrictive Covenant to real estate at 2008 Foye Street, Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 13. Liberty Subdivision Acceptance of Subdivision Improvements City Manager recommending acceptance of the public improvements that the developer, Graceland LLC, has recently completed in Liberty Subdivision. RESOLUTION 29-16 Accepting public improvements in Liberty Subdivision in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 14. Dubuque Metropolitan Area Solid Waste Agency (DMASWA) Correspondence from the DMASWA notifying the City of the Agency's Fiscal Year 2017 budget and fee schedule effective July 1, 2016. Suggested Disposition: Receive and File 5 Yays Nays Lynch Buol Del Toro Resnick Jones Connors Rios 15. Harvard Kennedy School - Innovations in American Government Award City Manager transmitting an update on the City of Dubuque's 2015 application for the Innovations in American Government Award from the Harvard Kennedy School. Suggested Disposition: Receive and File 16. Signed Contracts Cooperative Winter Road Maintenance Agreement with Dubuque County; IDOT 2015- 2016 Supplemental Agreement for Maintenance and Repair of Primary Roads in Municipalities; City of Dubuque Parking Lease Agreement with Sacred Heart Church/Holy Spirit Parish Suggested Disposition: Receive and File 17. Alcohol Compliance Civil Penalty for Alcohol License Holder — Casey's General Store #2421 City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Casey's General Store #2421, 4003 Peru Road. Suggested Disposition: Receive and File; Approve 18. Tobacco Compliance — Civil Penalty for Tobacco License Holder — Casey's General Store #2421 City Manager recommending approval of the Acknowledgement/Settlement Agreement for a tobacco compliance violation for Casey's General Store #2421, 4003 Peru Road. Suggested Disposition: Receive and File; Approve 19. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION 30-16 Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) 6 ITEMS SET FOR PUBLIC HEARING Yays Nays 17 1 Lynch Buol Del Toro Resnick V Jones Connors 2 Rios 1. Dubuque City Hall - Electrical Service Project 2. FY 2016 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project 3. Intent to Dispose of Property - Curtiss -McEvoy Street Lot 4. Intent to Dispose of Property - 2008 Foye Street 2/15/16 2/15/16 2/15/16 2/15/16 5. Community Development Block Grant (CDBG) Annual Action Plan for Fiscal Year 2017 2/17/16 6. SW Arterial Right -of -Way Property Acquisition 3/7/16 1. Dubuque City Hall - Electrical Service Project City Manager recommending City Council set a public hearing for February 15, 2016 to give preliminary approval of the construction plans and specifications, and initiate the public bidding process for the Dubuque City Hall Electric Service Project. RESOLUTION 31-16 Dubuque City Hall - Electrical Service Project Preliminary Approval of Plans, Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract, and Estimated Cost; and Ordering the Advertisement for Bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 2/15/16 2. FY 2016 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project City Manager recommending City Council set a public hearing for February 15, 2016 to give preliminary approval of the construction plans and specifications, and initiate the public bidding process for the FY2016 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project. RESOLUTION 32-16 FY16 Sanitary Sewer Cured -In -Place Pipe (CIPP) Lining Project Preliminary Approval of Plans, Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract, and Estimated Cost; and Ordering the Advertisement for Bids 7 Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 2/15/16 3. Intent to Dispose of Property - Curtiss -McEvoy Street Lot City Manager recommending City Council set a public hearing for February 15, 2016 on the sale of a vacant lot on Curtiss Street to Routley Construction, LLC for the construction of a single-family residence. RESOLUTION 33-16 Intent to Dispose of an Interest in City Owned Real Property by Sale to Routley Construction, LLC Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 2/15/16 4. Intent to Dispose of Property - 2008 Foye Street City Manager recommending the City Council set a public hearing for February 15, 2016, on the City's intent to dispose of property located at 2008 Foye Street to David and Ellen Rath. RESOLUTION 34-16 Intent to dispose of an interest in City of Dubuque real estate, setting a time and place for hearing and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 2/15/16 5. Community Development Block Grant (CDBG) Annual Action Plan for Fiscal Year 2017 City Manager recommending the City Council set a public hearing for review of the Community Development Block Grant Annual Action Plan on February 17, 2016 in conjunction with the Housing & Community Development Department's budget hearing. RESOLUTION 35-16 Setting a public hearing on the Fiscal Year 2017 (Program Year 2016) Community Development Block Grant (CDBG) Annual Action Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 2/17/16 6. SW Arterial Right -of -Way Property Acquisition City Manager recommending the City Council set a public hearing for March 7, 2016, on the intent to commence a public improvement project and to establish Just Compensation Valuation (Fair Market Value) of necessary right-of-way property which the City intends to acquire or condemn, if required, for the Southwest Arterial Project. RESOLUTION 36-16 Setting a public hearing on the intent to commence a public improvement project for the Southwest Arterial Project and to acquire agricultural land for the Project and to establish just compensation valuation (Fair Market Value) of 8 necessary right-of-way property which the City intends to acquire or condemn if required for the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 3/7/16 9 BOARDS/COMMISSIONS Boards and Commission applicant review. Applicants were invited to address the City Council regarding their desire to serve on the following Boards/Commissions. 1. Community Development Advisory Commission (Review) Two, 3 -year terms through February 15, 2019 (Expiring terms of Caldwell as LMI Area Representative and Hinke as At -Large). Applicants: Theresa Caldwell, 1633 Elm St. (qualifies for LMI Area Representative); Michelle Hinke, 973 Patricia Ann Dr. (qualifies for At -Large) 2. Sister City Relationships Advisory Commission (Review) One, 3 -year term through February 1, 2019 (Expiring term of Thurn). Applicant: Louise Thurn, 3037 Kaufmann Ave. Appointment was made to the following Commission. 3. Historic Preservation Commission (Appointment) One, 3 -year term through July 1, 2016 (Vacant term of McDonell — Jackson Park District Interim). Applicant: Alfred P. Kopczyk, 1320 Locust St. (qualifies for the Jackson Park District Resident). This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 4 males/2 females Yays, Nays ,/ Lynch Buol Del Toro Resnick ao''" Jones Connors 1,,.--®' j Rios 10 ACTION ITEMS 1. Grand River Cenr Annual Report Grand River Center anager Mitzi Yordy to present the Grand River Cente 's Annual Report for 2015. Suggested Disposition: Receive and File; Presentation Yays „, Nays rte'' Lynch Buol pi' Del Toro j/ Resnick /4 Jones Connors V Rios hRe 1,70;" ,atp? 6,4 4, 42/69? ?Zi 0/W ',W,4 4/ e f 2de 11 2. Community Development Block Grant Fund (CDBG) Annual Action Plan Amendment 3 for Fiscal Year 2016 City Manager recommending approval of the Fiscal Year 2016 Community Development Block Grant Annual Action Plan — Amendment 3. RESOLUTION 37-16 Approving Fiscal Year 2016 (Program Year 2015) Annual Action Plan Amendment 3 for Community Development Block Grant (CDBG) Funds Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays IV_ e9 Lynch Buol v'`„ Del Toro Resnick Jones �.� Connors iv Rios „WO 12 3. Resilient Community Advisory Commission Update City Manager recommending approval to proceed with the community engagement process that will inform the development of a Resilient Community Advisory Commission. Suggested Disposition: Receive and File; Approve Yays, Nays . Lynch , Buol Del Toro id ,, Resnick V; Jones Connors Rios 13 4. Fiscal Year 2017 Recommended Budget Transmittal City Manager submitting the Fiscal Year 2017 Recommended Budget Transmittal Message. The City Manager will make a presentation. Suggested Disposition: Receive and File; Presentation. Yays Nays Lynch Buol Del Toro 14 Resnick Jones Connors 1,,,/Rios 4°'/' /i'/P3 ild16'er hiffierk:a ""2- •/46'w 0/ 4, 0/./.7).e_ I629,--,/ *4,,/ 162PA/#" #fr7 ioe , */44/-W/M(//16)1 /('A/C4/ /1,1001 di/4W* k4/041/b "d~e0 COUNCIL MEMBER REPORTS fr/ CLOSED SESSION p.m. Pending Litigation and Property Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa and CollectivbBargaining StrateQ Chapter 20.17(3) Code of Iowa Yays Nays L Bu „tie! Pro ' Resnick /Resnik Jones Connors Rios ADJOURNMENT PJ Yays Nays Lynch Buol Del Toro ' Resnick i—/ Jones Connors Rios 15 TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, February 01, 2016 at 6:30 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. Consent Items: Pages 1-3 0 "Ikoy D. Buol, Mayor TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Monday, February 01, 2016 at 5:00 PM in the Historic Federal Building for the purpose of conducting work session on Community Engagement. Consent Items: Pages n/a .14 44, ORoy D. Buol, Mayor II