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FY 2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project_Initiate Copyright 2014 City of Dubuque Items to be set for Public Hearing # 2. ITEM TITLE: FY2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project SUMMARY: City Manager recommending City Council set a public hearing for February 15, 2016 to give preliminary approval of the construction plans and specifications, and initiate the public bidding process for the FY2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project. RESOLUTION FY16 Sanitary Sewer Cured-In-Place Pipe (CIPP) Lining Project Preliminary Approval of Plans, Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract, and Estimated Cost; and Ordering the Advertisement for Bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 2/15/16 ATTACHMENTS: Description Type FY2016 Sanitary Sewer CIPP Lining Project-MVM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Notice to Bidders Supporting Documentation Location Map Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY16 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project (CIP 7101637, 7102548) DATE: January 27, 2016 City Engineer Gus Psihoyos recommends the City Council give preliminary approval of the construction plans and specifications, and initiate the public bidding process for the FY2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project. It is further recommended that a public hearing be set for February 15, 2016. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Micliael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque D UB Q TE Jo-AnOcaCCh I I I I.I Masterpiece on the Mississippi 20117.2012.2013 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: January 26, 2016 RE: FY16 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project (CIP 7101637, 7102548) INTRODUCTION The purpose of this memorandum is to authorize the public bidding procedure for the FY2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project. BACKGROUND The City of Dubuque, Iowa is under a Consent Decree according to Case 2:11-cv-01001-EJM, United States of America and the State of Iowa v. the City of Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number 90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action plans for each of the Sanitary Sewersheds identified in the Consent Decree. The FY16 budget appropriated funds for sanitary sewer rehabilitative improvements in the Consent Decree Correction Action Plans for Sewershed 5 and 12. Work is also scheduled in Sewershed 6. Rehabilitation will be performed using a Cured-In-Place-Pipe (CIPP) method, which significantly reduces digging; however some spot repairs may be necessary. CIPP is a resin-impregnated felt tube that is installed in an existing damaged or leaking sewer. Once inserted into the pipe, it is expanded and cured by applying heat. The liner is a seamless, joint-less pipe with a smooth inner surface that restores the flow capacity of the pipe. The seamless pipe also prevents infiltration. Robotic cutters are then used to restore private sewer service connections. The high costs and inconvenience to the public associated with the excavation and restoration of pavement for sanitary sewer rehabilitation projects has led to the development of "trenchless" technologies. Cured- in-Place Pipe (CIPP) is a versatile trenchless method for restoring structural integrity to sewer mains. DISCUSSION The lining program was determined from flow monitoring and smoke testing activities completed by engineering staff in Sewersheds 5, 6 and 12; in addition to those sewers identified during Public Works maintenance activities such as cleaning, televising, and following up on customer issues. The locations scheduled for rehabilitation are detailed in the attachment. PROJECT SCHEDULE The schedule for the project will be as follows: Advertisement for Bids February 5, 2016 Notice of Hearing on Plans & Specifications February 5, 2016 Public Hearing February 15, 2016 Receipt of Bids February 25, 2016 Award of Contract March 7, 2016 Completion Date June 30, 2016 RECOMMENDATION I recommend that the City Council give preliminary approval to the construction plans and specifications and establish February 15, 2016, as the date of the public hearing, and hereby authorize the City Clerk to advertise for bid proposals for the FY16 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project. BUDGETIMPACT The cost estimate for the FY2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project is: Estimate Construction Contract $ 550,000.00 Contingency 25,000.00 Construction Engineering & Inspection 5,000.00 Total Project Cost $580.000.00 The project will be funded as follows: CIP No. Fund Description Fund Amount 7101637 FY2016 Sanitary Sewer Lining program $ 520,000.00 7102548 JFK Sanitary Sewer 60,000.00 Total Project Funding $580,000.00 REQUESTED ACTION I respectfully request that the City Council establish the date for the public hearing and to authorize the City Clerk to advertise for proposals for the FY16 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project through adoption of the attached resolutions. cc: Denise Ihrig, Environmental Engineer Deron Muehring, Civil Engineer II Jenny Larson, Budget Director 2 RESOLUTION NO. 32-16 FY16 SANITARY SEWER CURED -IN-PLACE PIPE (CIPP) LINING PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the FY16 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project in the estimated amount $520,000.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 15th day of February, 2016, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The FY16 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 25th day of February, 2016. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 7th day of March, 2016, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 1st day of February, 2016. Attest: Kevin . Firns`tah'ir-CMC, City Clerk fRoy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FY16 SANITARY SEWER CURED-IN-PLACE PIPE (CIPP) LINING PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the FY16 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 15th day of February, 2016, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: • Project involves the installation of approx. 12,049 linear feet of cured-in- place pipe at various locations Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the _ day of 2016. Kevin S. Firnstahl, CMC, City Clerk NOTICE TO BIDDERS SECTION 00120 CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT FY16 (CIPP) SANITARY SEWER LINING PROJECT 120.1 Time and Place for Filing Sealed Proposals Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on Thursday February 25, 2016, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. 120.2 Time and Placed Sealed Proposals Will be Opened and Considered Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on Thursday February 25, 2016, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its meeting on March 7, 2016. The City of Dubuque, Iowa, reserves the right to reject any and all Bids. 120.3 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed has been issued and shall be fully completed by June 30, 2016. 120.4 Bid Security Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will enter into a contract for the work Bid upon and will furnish after the award of contract a corporate surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The Bid security must be in the amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no conditions except as provided in this section. 120.6 Contract Documents Copies of the Contract Documents may be obtained at the Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001 . The Contract Documents will also be available on the City's website at www.citVofdubuque.org/bids.aspx. No plan deposit is required. 120.6 Preference for Iowa Products and Labor By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. 120.7 Sales Tax The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will be available for all material purchased in Iowa for incorporation into the Project. 120.8 General Nature of Public Improvement Prosect FY16 (CIPP) SANITARY SEWER LINING PROJECT CIP # 7101637, 7102548 Project involves the installation of approx. 12,049 linear feet of cured-in-place pipe at various locations. 120.9 Pre-Bid Construction Conference Each prospective bidder is encouraged to attend the Pre-Bid Construction Meeting to be held at 02:00 PM on Tuesday February 16, 2016, at City Hall, Conference Room C in Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald on February 5, 2016 ___= END OF SECTION 00120 =___ THE Cj- E 2016 CIPP Lining DAG IS ELE000E AREA-GRAPHIC INFERHAT-=v„EH Mas terpieceon the Mississippi Overall Location Ma Flamingo W 32nd St Cessna10 o yak k ey e O yy 321d St P(n°i Hills Dr o' O Ga,\e Woods Ln �yL Q Bio Liberty Ave °k���^ 13" rn Padre Pio Dr IP5 y DavidDr a S f Ce ell Q AC1 ii- ti z Sources: Esri, HERE, DeLorme, USGS, Interm p, v� increment P CorpdOF&AN, Esri Japan,-METIgt vh, Esri China(Hong K�ong),IEsn(Thailand), Mapmylndia,©AOpenS reeWap contributors{sand G the GIS User Community,Ti and PI a O Kane St % 0Y4 8tt`st LO ° o Wallets �� �° {sity Aye DubUgUe U t \ Ros o N O /1tr5 Gi 5trs C Dove St .� Co o Mai Westmore Dr ? `tt f.ore`.t ACi� Dr p` y Kauimann Ave e'rL v t; 44 at\est t�gt a CID C( °� G 0 o n N V) �•)4r lh K a' 6 t N 2 = IN 3r N N > eda N U a d$f 40Q 3 4C/ ao�kw,y� ` U ° a 3 MaZTrchet\� ... Sources Esri, HERE, DeLorme, USGS, Intermap, Solon st Sources: Esn, HERE, DeLorme, USGS, InQermap, a increment P Corp., NRCAN, Esri Japan, METI, r:,t increment P Corp., NRCAN, Esri Japan, MLTI, �qa Esri China(Hong Kong), Esri(Thailand), i'I W Esri China(Hong Kong), Esrii( ailand), o Mapmylndia,©OpenS,tre.etMap contributors,and yV °oft Mapmylndia,©OpenStreetMap contributors,and o 1- ` the GIS User Community' - - C14r the GIS User Community y DISCLAIMER:This Information was compiled (sing the Dubuque Area Geographic Informatl on System DAGIS',wb IT mdodss data c_eatsd by both me city of Map Prepared by: Dubuque and Dubuque County. It Is understood that,while thecity ofDobogoeand pnicipbo,g agendesutilized the City of Dubuque most—r',tandamuratetfo—tio,available,DAGISand 1 inch = 1,200 feet Engineering Division tssppuesdonotwa ant thea=--yoi-=o—cyofthe W E 50 West 13th Street Information or data contained herein.The city and participatlng agency shall not be held liable foi-any dli-ect,Indhect,Incidental, Dubuque,Iowa 52001 co-sq ntial,ponitme,oi-=pedal damages,a hsth,foi-ssoi- "bo"seeable,a�sIngo'to fe astho,Izedo ...thoi.:dsseof 4002000 400 800 1,200 1,600 Feet Phone:(563)589-4270 this data oi_ bility the Inato o=re tr,this data or oI ut of any beach of wa—ty whatsoeve Fax:(563)589-4205