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City Attorney's Office_FY 2017 Budget PresentationLegal -29- This page intentionally left blank. -30- LEGAL DEPARTMENT Budget Highlights FY 2014/15 Actual FY 2015/16 Adopted FY 2015/16 Amended FY 2016/17 Recomm'd % Change from Adopted FY 2015/16 Employee Expense 645,759 649,252 649,252 681,296 4.9% Supplies and Services 282,998 189,928 189,928 249,206 31.2% Machinery and Equipment 3,720 688 688 -0.0% Total 932,477 839,868 839,868 930,502 10.8% Administrative Overhead Charges to Enterprise Fds.354,538 267,001 267,001 338,266 26.7% Section 8 -Legal Services 820 820 820 820 0.0% Cable TV -Legal Services 573 573 573 573 0.0% County Revenue 3,159 1,000 1,000 2,000 100.0% Total 359,090 269,394 269,394 341,659 126.7% Property Tax Support 573,387 570,474 570,474 588,843 18,369 Percent Increase (Decrease)3.2% Personnel - Authorized FTE 5.00 5.00 5.00 5.00 Improvement Package Summary 1 of 2 This improvement level request provides funding for contracted on-site shredding. The City Attorney’s Office currently utilizes a desktop shredder; however the shredder cannot handle the amount of confidential legal documents that need to be shredded. In addition, Legal Services support staff does not have time to shred confidential legal documents due to a large workload. Contracting on-site shredding would allow the City Attorney’s Office to efficiently shred confidential documents and free up storage space for other legal documents. Related Cost: $ 200 Non-Recurring Recommend - Yes Related Cost: $ 540 Recurring Total Cost:$ 740 Property Tax Impact: +$.0003/+.00% Activity: Legal Services 2 of 2 This improvement level request provides funding to contract with an outside vendor to conduct fair housing testing based on protected classes in furtherance of the objectives of the Voluntary Compliance Agreement (VCA) with the US Department of Housing and Urban Development. Related Cost: $ 30,000 Non-Recurring Recommend - Yes Property Tax Impact: +$.0127/+.11% Activity: Legal Services -31- Significant Line Items at Maintenance Level (Without Recommended Improvement Package) Employee Expense 1. FY 2017 employee expense reflects a 2.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 5.95% in FY 2017. 3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY 2017 per month per contract, resulting is an increase of $17,100 (27.40%). 4. Overtime expense remained at $3,000 in FY 2017. Supplies & Services 5. Copying and Reproduction decreased from $2,993 in FY 2016 to $1,672 in FY 2017 based on FY 2015 actual of $1,672. 6. Subscriptions increased from $16,228 in FY 2016 to $17,574 in FY 2017 based on FY 2016 actual plus 8.65%. 7. Property Tax increased from $4,910 in FY 2016 to $8,218 in FY 2017 due to new lease agreement and an increase in commercial property taxes in FY 2017 of 12%. 8. Damage Claims increased from $84,392 in FY 2016 to $108,838 in FY 2017 based on a five year average (FY 2011 – FY 2015) of actual claims paid. 9. Court Costs and Fees decreased from $1,130 in FY 2016 to $112 in FY 2017 based on FY 2015 actual of $109 plus 2%. 10. Education and Training increased from $10,000 in FY 2016 to $11,421 in FY 2017 based on actual estimated cost of conferences. 11. Internet Services decreased from $1,440 in FY 2016 to $360 in FY 2017 due to a new contract negotiated for data plans for tablets which reduced the monthly cost from $40 per month per device to $10 per month per device. 12. Administrative Judge increased from $13,966 in FY 2016 to $15,018 in FY 2017 based on FY 2015 actual $14,724 plus 2%. Revenue 13. County revenue increased from $1,000 in FY 2016 to $2,000 in FY 2017 based on the number of unresolved tax appeals. 14. Revenue received from Enterprise Funds for administrative overhead charges and has increased from $267,001 in FY 2016 to $327,941 in FY 2017 due to an increase in the capacity of the sanitary sewer fund. -32- CITY ATTORNEY’S OFFICE The mission of the City Attorney’s Office is to provide legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties so that the City delivers excellent municipal services that support urban living and a sustainable City plan for the community’s future and that facilitate access to critical human services which result in financially sound City government and citizens getting services and value for their tax dollar. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE LEADING TO OUTCOMES PEOPLE Cross-training among City Attorney’s Office staff delivers quality customer service and allows staff to deliver services that exceed citizen expectations. Investment in training allows a high quality, knowledgeable, and informed workforce. PLANNING Provides counsel and direction to all City departments so that they may perform duties and responsibilities to ensure economic prosperity, environmental/ecological integrity, and social/cultural vibrancy throughout the community. PARTNERSHIPS Staff of the City Attorney’s Office volunteer with numerous local and state partnerships to implement the City Council’s community vision. Staff also develops and implements processes that help provide solutions for community challenges and opportunities. -33- CITY ATTORNEY’S OFFICE The City Attorney’s Office is supported by 5 full-time equivalent employees, which accounts for 73% of the department expense as seen below. Overall, the department’s expenses are expected to increase by 10.7% in FY2017 compared to FY 2016. Expenditures by Category by Fiscal Year 0 100000 200000 300000 400000 500000 600000 Admi nO v er hea d f r om Enter pr i s e Funds S ec ti on8Lega l S er v i c es Ca bl eT V Lega l S er v i c es CountyR ev enue P r oper tyT a x S uppor t R es our c es a ndP r oper tyTa xS uppor t FY2015 FY2016 FY20162 $0 $100, 000 $200, 000 $300, 000 $400, 000 $500, 000 $600, 000 $700, 000 Empl oyeeExpens e S uppl i es a ndS er v i c es M a c hi ner ya ndEqui pment $645, 759 $282, 998 $3, 720 $649, 252 $189, 928 $688 $681, 296 $249, 206 $0 FY2017 FY2016 FY2015 -34- CITY ATTORNEY’S OFFICE Overview The chief legal officer of the City of Dubuque is the City Attorney, who provides counsel and direction to the City by attending meetings of the City Council and selected boards and commissions. The City Attorney is assisted by two full-time Assistant City Attorneys, a Paralegal, and a Legal Assistant. The City Attorney’s Office represents the City in all cases before the federal and state courts and administrative agencies where the City has an interest. The City Attorney’s Office processes all claims and suits for and against the City and provides written opinions to the City Council, boards and commissions, the City Manager, and City departments. The City Attorney’s Office assists in the preparation and review of legal documents, legislation, and other matters in which there is a City interest. The City Attorney’s Office prosecutes ordinance and traffic violations, represents City boards and commissions, provides advice on legal opinions to officials, department managers, and City employees, and drafts legal documents, memoranda, and opinions. Position Summary FY2016/17 FT E’ s Ci tyAttor ney 1. 00 As s i s ta ntCi tyAttor ney 2. 00 P a r a l ega l 1. 00 Lega l As s i s ta nt 1. 00 Total FT Equivalent Employees 5.00 Highlights of the Past Year Zaber (Franchise Fee Rebates)– Reached a settlement agreement on the suit filed by J. Thomas Zaber, on behalf of himself and all others similarly situated, seeking the refund of certain franchise fees collected by the City McFadden (Industrial Park Land Acquisition)– Negotiated and finalized the acquisition of real estate Sledding Legislation – Reviewed legislation related to limiting sledding in designated City parks to reduce the City’s liability for accidents from sledding Sidewalk Liability – Amended City Code to shift the financial liability to property owners in most cases when people are injured on sidewalks North Cascade Road Housing TIF - Prepare an Urban Renewal Plan for the District to stimulate, through public involvement and commitment, private investment in new housing and residential development Emerald Ash Borer Plan – Worked with the Leisure Services Department to review and finalize the Plan Bee Branch Property Acquisitions/Sales – Executed documents necessary for the acquisitions of properties needed to further accomplish the current phase of the Bee Branch Creek Project; completed documents facilitating the sale of rehabilitated properties to new home owners excited to live in revitalized Bee Branch neighborhoods -35- CITY ATTORNEY’S OFFICE On-Going & Future Initiatives Pre-Annexation Agreements – Continue planned and managed growth and corresponding service extensions through the execution of pre-annexation agreements with property owners living in annexation study areas Flood Wall Easements – Continue to monitor and maintain the earthen levee and flood wall system so the City may immediately respond to areas along the system that need additional support or repair during Mississippi River high water and flood events O’Rourke Farms Airport Utility Extension Project – Acquired easements necessary to extend existing utilities from the City of Dubuque to the Dubuque Regional Airport Derby Grange LLC – Entered into an agreement with the parties for a potential residential development of approximately 48 acres at the northwest corner of John F. Kennedy Road and Derby Grange Road; the agreement anticipates future adjacency and identifies urban renewal as a mechanism for facilitating public improvements while stimulating private development and the provision of funds for low and moderate income housing throughout the City Abandoned Property Reclamation (Iowa Code 657A.10A)– Work with City departments to identify abandoned/vacant properties throughout the City and successfully obtain title to the properties; rehabilitate the properties and sell to new home owners Monitoring of Vulnerable Properties – Tracking of properties in foreclosure, bank- owned property, County owned property, and property for which the County is eligible to take ownership Voluntary Compliance Agreement – On-going compliance with the Housing and Urban Development’s Voluntary Compliance Agreement Boards and Commissions Updates – Work with the City Clerk’s Office and each individual department to make the standard provisions in all boards and commission ordinances uniform and consistent International Property Maintenance Code – Adopt the International Property Maintenance Code to modernize the City’s Code and apply the most up-to-date health, safety, and welfare understandings to existing renter- and owner-occupied properties Enhanced Neighborhood Support – Collaborate with departments to enforce City Code violations and to ensure compliance with judgments and court orders -36- CITY ATTORNEY’S OFFICE Performance Measures Goal: Planned and Managed Growth Outcome #1: Provide timely, cost-efficient, quality services, and advice to support the City Council, City Manager, and all City departments in fulfilling their missions and goals. By providing general counsel, the City Attorney’s Office reduces the City’s cost from having to consult with outside counsel and provides timely and effective legal advice to departments and partner agencies. This also ensures City staff complies with all laws and regulations and allows the City to respond to citizens, City staff, and community needs and projects in an expedited and effective manner. GENERAL COUNSEL - Provide day-to-day legal advice to City Council, the City Manager, administration, and boards and commissions of the City; attend meetings, conferences, and City Council meetings/work sessions to ensure City staff is complying with all laws and regulations. LEGAL OPINIONS - Research and draft opinions on legal matters in response to requests of City Council and other City officials. CONTRACTS AND OTHER LEGAL DOCUMENTS - Draft and/or review contracts and other legal documents to which the City is a party such as development agreements, which bring jobs and growth to the City. CONVEYANCE OF REAL PROPERTY - Prepare deeds, examine titles, and conduct closings necessary for acquisition and disposition of real property. ORDINANCES AND RESOLUTIONS - Research relevant law and prepare measures to implement policy decisions of City staff. City Attorney’s Office –Activity Statement Provide legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties. 24% 17% 37% 8% 14% W her eO urT i meGoes General Counsel Legal Opinions Contracts and Other Legal Documents Conveyance of Real Property Ordinances and Resolutions -37- CITY ATTORNEY’S OFFICE Goal: Partnering for a Better Dubuque Outcome #2: Provide excellent customer service and promote workplace diversity. The City Attorney’s Office acquires information that is useful to the City Attorney’s Office in performing its services and cooperates with local organizations to provide timely and effective services, and also allows the City Attorney’s Office to operate more effectively. TRAINING – Provide training such as landlord, fair housing, and leadership training and advice to assist in implementation of City policies. CUSTOMER SERVICE - Provide courteous and timely referrals and response to citizen inquiries. Staff of the City Attorney’s Office attend annual conferences which provide advances and developments to the law so that staff can effectively communicate the changes to other City staff. CONTINUING LEGAL EDUCATION - City Attorney Barry Lindahl and Assistant City Attorneys Crenna Brumwell and Maureen Quann attended a total of 109 hours of continuing legal education during 2014. CITY STAFF INVOLVEMENT IN THE COMMUNITY Barry Lindahl Crenna Brumwell Maureen Quann Member of the Iowa League of Cities Environmental Coordinating Committee Project Concern Board of Directors and Board Representative for the Foster Grandparent Program Iowa Municipal Attorney Association Executive Board District 1 Representative Adjunct Lecturer at the University of Iowa College of Law 2nd Vice Chair of Hillcrest Board of Trustees Member of the Board of Directors of the American Red Cross Tri-State Chapter United Way Board, participating on behalf of Hillcrest Serves on the Dubuque Museum of Art Special Events Committee Foundation for Dubuque Public Schools Member of the Riverview Center Board of Directors Mentor and on the board for Mentor Dubuque Member of the Young Lawyers Division City’s Prescott School Partnership Mentor at the Multicultural Family Center Every Child/Every Promise Trustee on the Clarke University Board of Trustees Wonder Women Planning Committee for Girl Scouts -38- CITY ATTORNEY’S OFFICE Goal: Social/Cultural Vibrancy Outcome #3: Advance, advocate, and safeguard the interests of the City within the bounds of the law and sustain City operations by assuring the City operates in accordance with municipal law. The City Attorney’s Office provides timely and effective legal advice on all legal issues and disputes. This helps reduce the costs of services by preventing future lawsuits and claims. LITIGATION / LAWSUITS - Handle civil cases initiated by the City or brought against the City and provide a defense from lawsuits for the City and City employees and protects public taxpayers from lawsuits and assures the City operates according to law. HUMAN RIGHTS – Administration, screening, review, and investigation of third party complaints of discrimination filed under Title 8 of the City Code; Review of Action Plan and Voluntary Compliance Agreement with HUD for complying with terms and conditions. SIMPLE MISDEMEANOR COURT – Responsible for the prosecution of all violations of City criminal and civil codes before the Iowa District Court for Dubuque County. CLAIMS – Process and investigate all claims filed against the City of Dubuque and collaborate with Public Entity Risk Services for those in excess of the deductible. GRIEVANCE ARBITRATIONS AND CIVIL SERVICE APPEALS – Represent the City in grievance arbitrations and hearings before the Civil Service Commission. -39- Recommended Operating Revenue Budget - Department Total 76 - LEGAL SERVICES Fund Account Account Title FY14 Actual Revenue FY15 Actual Revenue FY16 Adopted Budget FY17 Recomm'd Budget 100 46205 COUNTY SHARE 4,463 3,159 1,000 2,000 46 - LOCAL GRANT AND REIMBURSE 4,463 3,159 1,000 2,000 100 53605 MISCELLANEOUS REVENUE 253 50 0 0 100 53610 INSURANCE CLAIMS 1,061 0 0 0 100 53615 DAMAGE CLAIMS 17,500 0 0 0 100 53620 REIMBURSEMENTS-GENERAL 0 1,165 0 0 53 - MISCELLANEOUS 18,814 1,215 0 0 100 59280 FR SECTION 8 HOUSING 820 820 820 820 100 59290 FR CABLE TV 573 573 573 573 100 59610 FR WPC OPERATING 74,954 83,092 44,670 104,743 100 59620 FR STORMWATER OPERATING 2,888 16,475 31,178 33,368 100 59630 FR PARKING OPERATING 13,271 14,750 16,085 17,215 100 59640 FR WATER UTILITY 72,348 80,678 0 0 100 59670 FR REFUSE COLLECTION 101,416 107,556 121,161 129,671 100 59810 FR GARAGE SERVICE FUND 4,134 4,134 4,134 0 100 59940 FR DMASWA 42,984 46,638 49,773 53,269 59 - TRANSFER IN AND INTERNAL 313,388 354,716 268,394 339,659 76 - LEGAL SERVICES TOTAL 336,665 359,090 269,394 341,659 -40- Recommended Operating Expenditure Budget - Department Total 76 - LEGAL SERVICES Fund Account Account Title FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY 17 Recomm'd Budget 100 61010 FULL-TIME EMPLOYEES 479,686 492,908 500,392 511,096 100 61050 OVERTIME PAY 1,407 2,551 3,000 3,000 100 61310 IPERS 42,961 44,244 45,453 42,422 100 61320 SOCIAL SECURITY 32,943 33,915 35,822 36,609 100 61410 HEALTH INSURANCE 64,983 64,260 56,160 79,500 100 61415 WORKMENS' COMPENSATION 1,811 1,805 1,826 1,910 100 61416 LIFE INSURANCE 330 330 1,002 1,022 100 61655 CAR ALLOWANCE 5,660 5,746 5,597 5,737 61 - WAGES AND BENEFITS 629,781 645,759 649,252 681,296 100 62010 OFFICE SUPPLIES 1,297 1,505 1,322 1,535 100 62030 POSTAGE AND SHIPPING 709 622 744 653 100 62031 PROCESSING MATERIALS 0 0 0 740 100 62050 OFFICE EQUIPMENT MAINT 0 180 184 224 100 62061 DP EQUIP. MAINT CONTRACTS 3,108 3,243 4,202 4,308 100 62110 COPYING/REPRODUCTION 4,276 1,672 2,993 1,672 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 13,909 15,755 16,228 17,574 100 62190 DUES & MEMBERSHIPS 2,625 2,540 2,964 2,932 100 62206 PROPERTY INSURANCE 151 166 178 173 100 62208 GENERAL LIABILITY INSURAN 2,679 2,675 2,671 2,802 100 62211 PROPERTY TAX 4,833 4,721 4,910 8,218 100 62221 DAMAGE CLAIMS 151,485 174,204 84,392 108,838 100 62230 COURT COSTS & RECORD FEES 1,108 109 1,130 112 100 62310 TRAVEL-CONFERENCES 7,574 6,150 8,022 8,377 100 62320 TRAVEL-CITY BUSINESS 939 827 1,000 1,000 100 62340 MILEAGE/LOCAL TRANSP 257 290 268 304 100 62360 EDUCATION & TRAINING 5,538 11,170 10,000 11,421 100 62411 UTILITY EXP-ELECTRICITY 1,768 1,514 1,811 1,636 100 62412 UTILITY EXP-GAS 562 518 395 539 100 62421 TELEPHONE 4,430 4,267 4,430 3,430 100 62424 RADIO/PAGER FEE 274 280 286 292 100 62433 CUSTODIAL SERVICES 3,767 4,299 4,696 4,700 100 62436 RENTAL OF SPACE 21,210 21,445 21,446 22,098 100 62663 SOFTWARE LICENSE EXP 0 45 0 0 100 62667 INTERNET SERVICES 0 710 1,440 360 100 62713 LEGAL SERVICES 3,898 9,367 0 0 100 62714 ADMINISTRATIVE JUDGE 2,194 14,724 13,966 45,018 100 62756 SPIRIT RELATED EXPENSE 0 0 250 250 62 - SUPPLIES AND SERVICES 238,591 282,998 189,928 249,206 100 71120 PERIPHERALS, COMPUTER 0 1,810 0 0 100 71129 SCANNER 0 0 688 0 100 71211 DESKS/CHAIRS 0 211 0 0 100 72418 TELEPHONE RELATED 0 1,700 0 0 71 - EQUIPMENT 0 3,720 688 0 -41- Recommended Operating Expenditure Budget - Department Total 76 - LEGAL SERVICES Fund Account Account Title FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY 17 Recomm'd Budget 76 - LEGAL SERVICES TOTAL 868,373 932,478 839,868 930,502 -42- Recommended Expenditure Budget Report by Activity & Funding Sounce 76 - LEGAL SERVICES LEGAL SERVICES - 76100 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPMENT 0 3,720 688 0 SUPPLIES AND SERVICES 238,591 282,998 189,928 249,206 WAGES AND BENEFITS 629,781 645,759 649,252 681,296 LEGAL SERVICES 868,373 932,478 839,868 930,502 LEGAL SERVICES TOTAL $868,372.66 $932,477.87 $839,868.00 $930,502.00 -43- C I T Y O F D U B U Q U E , I O W A DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 76 LEGAL DEPARTMENT FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 0430 GE-29 PARALEGAL 1.00 57,704 1.00 57,897 1.00 59,130 100 0600 GE-42 ASSISTANT CITY ATTORNEY 2.00 218,153 2.00 224,636 2.00 229,486 100 0625 Contract CITY ATTORNEY 1.00 170,371 1.00 167,264 1.00 170,791 100 0225 GE-25 LEGAL ASSISTANT II 1.00 50,430 1.00 50,595 1.00 51,689 TOTAL FULL TIME EMPLOYEES 5.00 496,658 5.00 500,392 5.00 511,096 TOTAL LEGAL DEPARTMENT 5.00 496,658 5.00 500,392 5.00 511,096 FY 2017FY 2016FY 2015 -44- Run Date: 01/22/16 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2015 FY 2017FY 2016 Legal Services-FT 10076100 61010 100 0625 GE-45 CITY ATTORNEY 1.00 170,371 1.00 167,264 1.00 170,791 10076100 61010 100 0600 GE-42 ASSISTANT CITY ATTORNEY 2.00 218,153 2.00 224,636 2.00 229,486 10076100 61010 100 0430 GE-29 PARALEGAL 1.00 57,704 1.00 57,897 1.00 59,130 10076100 61010 100 GE-25 SECRETARY 1.00 50,430 1.00 50,595 1.00 51,689 Total 5.00 496,658 5.00 500,392 5.00 511,096 TOTAL LEGAL DEPARTMENT 5.00 496,658 5.00 500,392 5.00 511,096 -45- Copyright 2014 City of Dubuque Public Hearings # 3. IT EM T IT LE:City Manager's Office FY 2017 Budget Presentation SUM MARY: SUGGEST ED DISPOSIT ION: ATTACHMENTS: Description Type City Manager's Office FY17 Rec ommended Budget Supporting Documentation Personnel Department FY17 Rec ommended Budget Supporting Documentation Budget Office FY17 Rec ommended Budget Supporting Documentation Public Information Offic e FY17 Recommended Budget Supporting Documentation A1=ITY ATTORNEY'S OFFICE Barry Lindahl, City Attorney Crenna Brumwell, Assistant City Attorney Maureen Quann, Assistant City Attorney Tracey Stecklein, Paralegal Jenny Griffin, Legal Assistant sai}Jadoad uin18 0 (uoi1is!nb3V pua1 )IJDd iaialsnpul) IDIS 0 podJib► iauoi6ad anbngna ani 01 anbngnQ JO AID ail' uioJJ sai1!I!1n 6u!msixa puaica 01 Amssapau s1uaWaspa pa1inb3V - 1oafoJd uoisuav3 Aim podgy SLUM' aAinod,p a1a1sa pail() uoi1isinboa pazuaui pUD pa1ai1o6aN - (uoi1isinboy pua1 )IJDd iaiJIsnpui) uappDJoW 0 s4oa!oad Iuaoi1iub!S )\?JV9 Litigation U Za er Franchise Fee Rebates) - Implementing the settlement agreement a Southwest Arterial Condemnations/Appeals O Tax Appeals (12) BARRY Legislation 0 Sledding Legislation - Drafted and reviewed legislation related to sledding liability 0 Sidewalk Liability - Amended City Code to relieve the City of financial liability in most cases when people are injured due to sidewalk defects BARRY CRENNA Significant Projects o Voluntary Compliance Agreement (VCA) - On-going work to meet the requirements and deadlines of the VCA. Multiple departments, many benchmarks, and measurable data to be tracked • Improvement Level Package - Conduct fair housing testing based on protected classes. This would allow the City Attorney's Office to contract with an outside vendor to conduct fair housing testing based on protected classes in furtherance of the objectives of the VCA. CRENNA Significant Projects o Housing TIF Projects - Derby Grange LLC, English Ridge LLC, and Timber Hyrst o Researching City's use of the International Property Maintenance Code o Monthly meetings on enforcement of new nuisance ordinance standards • Since August of 2014, 13,098 calls, complaints, or otherwise have been evaluated. The evaluation resulted in 84 properties identified with three (3) or more calls for service. The properties have received follow-up with either the residents, property owners, or both. CRENNA Human Rights Cases U Closed 17 cases, including investigation and interviews, resulting in 9 administrative closures, 1 mediation, and 7 referrals to the Iowa Civil Rights Commission ICRC/HUD - Defense of complaints filed against the City • 2 Department of Housing and Urban Development U 3 Iowa Civil Rights Commission Public Hearing Related Appeals • 2 pending CRENNA InveJ)tory of Marginal Properties o Bank owned properties o County owned properties o Housing properties o Vacant and/or problem properties Acquiring Title to Properties o 7 properties awarded to City o 2 properties - owners resolved issues after petition filed o 7 petitions pending o 8 properties under evaluation Property Acquisitions & Sales of Rehab Properties o 5 completed o 4 scheduled in near future Annexation/Extension of Utilities • Prepared pre -annexation and annexation agreements • Met with property owners to discuss the rights and obligations associated with annexation • Obtained easements and properties necessary to facilitate the expansion of utilities to serve new locations within the city of Dubuque and future locations to be annexed into the city of Dubuque MAUREEN uo!IDIs !� a6DMas JO uoi1aaad0 pUD'a3uaua1uiaui 'digsaaunno 101 luau/asaa pauia1gp wa1sAs Jamas pua 1a1ann alit 01 paiDia1 siao/Dd Ham pua uo06131 101 suoilis!nboD Apadoid palaidwoD saauio1sno Mau 10J s1uauaaa16a uoi1axauua-a1d pa1ada1d pua iwaisAs Jams pua /mann anbngna 10'4!D 01 uois1anuoD aIDI!I Pal 4:31 s1auio1sno Blinn law `anbngnQ 01 luaoafpa s.auio1sno oot Jan) 6upuas waisAs Jams pua 1a1ann pa1inbDV 0 0 0 apid uinnl MAUREEN Environmental & Sustainability Management Systems U Part of multi -department core team implementing an Environmental & Sustainability Management System at the Municipal Services Center • Attended educational seminars for the Environmental & Sustainability Management Systems management method • Assembled a comprehensive matrix of the federal, state, local, and other regulations and requirements governing significant aspects of operations conducted at the Municipal Services Center, including energy and natural gas reduction, stormwater protection, small container management, liquid deicer use, and fuel handling MAUREEN Litigation, Arbitration, and Civil Service Hearings • Represented the City of Dubuque in the prosecution of approximately 1,100 simple misdemeanors and municipal infractions • Represented the City in workforce arbitration proceedings • Represented the City in civil service hearings • Rep ese ed the City in unemployment compensation appeal hearing • Represented the City in Central Iowa Water Association Litigation BARRY CRENNA MAUREEN Continuing Legal Education 98 total hours of continuing legal education attended during 2015 • Construction and bidding • Right of way management • Affordable Care Act Compliance • Federal and state case law updates • Transportation network companies (Uber) regulation • Drone regulation • Supreme Court EEOC decisions • Voting Rights Act • Federal Endangered Species Act BARRY CRENNA MAUREEN Continuing Lega 0 cation • Telecommunications and broadband legislation • Land use regulations • Legislative prayetations • Body cameras • Handling police shootings • Stormwater regulation • Outdoor lighting • Disaster preparedness • Nu�bce properties • Securities law for municipalities • Civil rights liability of municipalities • Environmental law TRACEY Claims Prepare Report to Council Investigate and correspond with Public Entity Risk Services Claim Representative, Department Manager, and Claimant through claim resolution The Iowa Communities Assurance Pool (ICAP) was established in 1986 as a group self-insurance program for Iowa public entities under Iowa Code Section 670.7. ICAP's primary goal is to provide for the joint and cooperative action of its members (relative to their financial and administrative resources) for two purposes: to provide risk management services and risk -sharing facilities to members and their employees and to protect each member of the pool against liability. ICAP claims are handled by Public Entity Risk Services of Iowa (PERS!), a specialty claims and loss control service firm. Property Tax Appeals Assist City Attorney and City Assessor with correspondence, court proceedings, and preparation and filing of settlement documents TRACEY TRACEY r, Process garnishments documents O Prepare Real Estate Documents for Property Acquisitions/Sales O Prepare appeals, briefs, and other court documents ✓ Maintain/Monitor budget ✓ Manage Accounts Payables/ Purchase Orders O Manage payroll Simple Misdemeanor Court • Prepare file documents for court appearances O Correspond with outside counsel, police officers, judges, and court administration, and with citizens regarding their court cases O File municipal infractions O Issue subpoenas O Assist Maureen in preparing for trials JENNY JENNY (J Human Rights Investigations - Draft correspondence, schedule interviews, and monitor files Bankruptcies and Foreclosures - Notify City staff and monitor files Nuisance Ordinance/Standards - Compile monthly information and maintain map Property Lists and Transactions - Track monthly information, prepare correspondence and closing documents, and maintain maps Alcohol and Tobacco Compliance - Work with Police Department to enforce violations of compliance checks Boards and Commissions - Continue to update all ordinances for consistency inoAAuatu 0 Isuoiisano 0