Carnegie-Stout Public Library FY 2017 Budget PresentationCity of Dubuque
SUMMARY:
SUGGESTED DISPOSITION:
Copyright 2014
Public Hearings # 1.
Carnegie -Stout Public Library FY 2017 Budget
Presentation
ATTACHMENTS:
Description
Carnegie -Stout Public Library FY17 Recommended
Budget
Type
Supporting Documentation
Library
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0
LIBRARY DEPARTMENT
% Change
FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted
Budget Highlights Actual Adopted Amended Recomm'd FY 2015/16
Employee Expense
2,245,820
2,177,700
2,381,747
2,381,747
9.4%
Supplies and Services
981,899
946,019
958,934
963,747
1.9%
Machinery and Equipment
22.529
32.900
33.210
82.811
151.7%
Subtotal
3,250,248
3,156,619
3,373,891
3,428,305
8.6%
Debt Service
220,898
243,407
243,407
229,734
-5.6%
Total Requirements
3,471,146
3,400,026
3,617,298
31658,039
Resources
Library Gift Trusts
113,174
15,000
48,581
59,500
296.7%
State Grants
9,000
10,000
10,000
-
0.0%
Sales Tax 20% for Debt
Abatement
21,053
20,978
20,978
21,108
0.6%
TIF Revenue for Debt
Abatement
224,339
222,429
222,429
208,626
-6.2%
Operating Revenue
110,553
128,100
128,100
130,800
2.1%
Total
478,119
396,507
430,088
420,034
293.2%
Property Tax Support
2,993,027
3,003,519
3,187,210
3,238,005
234,486
Percent Self Supporting
13.8%
11.7%
11.9%
11.5%
Percent Increase (Decrease)
7.8%
Personnel -Authorized FTE
34.15
34.15
34.15
34.15
Improvement Package Summary
1 of 12
The improvement package would provide funding for professional monthly inspection for bed bugs. Bed
bugs were found in one reading area of the library in October 2015. Inspection, treatment, and loss of
furniture exceeded $5,000. A monthly inspection will aid in early identification and eradication and an
increased confidence and comfort level by community members who visit the library to sit and read or
study. This improvement package supports the Sustainability Principle of Social/Cultural Vibrancy.
Related Cost: $5,400 Tax Funds - Recurring
Property Tax Impact: +$.0023/+.02%
Activity: Maintenance Services
Recommend - Yes
2of12
The improvement package would provide funding for hosting a reception at the Library during the Iowa
Library Association Conference planned for October, 2016. About 750 people are expected to attend
the conference. This improvement package supports the Sustainability Principle of Social/Cultural
Vibrancy.
01
Related Cost: $2,500 Tax Funds — Non -Recurring
Property Tax Impact: +$.0011/+.01 %
Activity: Administrative Services
Recommend - Yes
3of12
The improvement package would provide funding for fiber -based high-speed Internet access. Last year
the library reallocated resources for fiber -based high-speed Internet access to determine if the value
derived justified the investment. Previously the library had 90 computers using 40Mbit/sec at maximum
use, which is lower than many have in their homes. This was adequate in the past, but now with cloud -
based applications and storage the library faced limitations and needed to restrict bandwidth. This
caused numerous complaints regarding speed and inability for library visitors to use popular
communications methods such as Skype, Teleconferencing, and a Virtual Private Network (VPN). The
upgrade has not only allowed the library to meet the demand for increased bandwidth but has made
possible the extension of Internet access to the Multicultural Family Center to meet their increased
demand for use. Funding of this decision package will make possible a long-term partnership with the
Multicultural Family Center and increased access for both departments. This improvement package
supports the Sustainability Principle of Social/Cultural Vibrancy.
Related Cost: $15,000 Tax Funds — Recurring
Property Tax Impact: +$.0064/+.06%
Activity: Information Technology
Recommend - Yes
4of12
The improvement package would provide the funding for Changing Lives through Literature Program
(CLTL). This program is a community-based alternative sentencing program. Offenders are sentenced
to complete this 10 -week program as a condition of probation, or in lieu of a jail term. Students read
books during this program, discuss them, and keep a journal of reflections on the book and their lives.
Books selected have themes that many of the offenders face in their lives, such as poverty and racism,
the struggle for social justice, family breakdown, the weakening of community bonds, friendship, loyalty,
and consequences. Results in communities that have adopted this program are very impressive with
recidivism as low as 10-20%. Although this program was created for all ages, the library is interested in
starting this program for teens in partnership with the Juvenile Court Officers and with the support of the
Dubuque Police Department. This improvement package supports the Sustainability Principle of
Social/Cultural Vibrancy.
Related Cost: $4,672 Tax Funds — Recurring
Property Tax Impact: +$.0020/+.02%
Activity: Administration/Children Services
Recommend - No
5of12
The improvement package would provide funding for the purchase of additional e -Books. This funding
will enable the library to build a digital library to meet the demand expressed by citizens. Significant e -
Book growth is seen each year, yet funding for digital titles is difficult as print books remain as popular
as ever. Also, the cost of digital material is typically three times greater than that of the hard copy
version. This improvement package supports the Sustainability Principle of Social/Cultural Vibrancy -
Community Knowledge.
Related Cost: $5,000 Tax Funds — Recurring
Property Tax Impact: +$.0021/+.02%
Activity: Children Services
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Recommend - No
6of12
The improvement package would provide for an inventory wand for the RFID system installed in FY
2015 and used in library materials. Through a simple wave of the wand over the shelves, countless
staff hours can be saved by having the wand to inventory materials. Items that are returned and
accidentally shelved before check-in can be quickly identified. Wand technology can track the status of
an item that may show up as lost, missing, on the shelf without check-in, misshelved items, and other
exception statuses. It is portable and works in real-time. When inventory is taken an 80% time savings
can be realized, allowing for more frequent inventories and collection management. This improvement
package supports the Sustainability Principle of Social/Cultural Vibrancy.
Related Cost: $5,500 Tax Funds — Non -Recurring
Property Tax Impact: +$.0023/+.02%
Activity: Information Technology
Recommend - Yes
7of12
The improvement package would provide the funding for author visits. This request will make possible
three regional author visits each year. Author visits are the most requested and attended events that
are offered to an adult audience. This improvement package supports the Sustainability Principle of
Social/Cultural Vibrancy - Community Knowledge.
Related Cost: $3,000 Tax Funds — Recurring
Property Tax Impact: +$.0013/+.01 %
Activity: Adult Services
Recommend - No
8of12
The improvement package would provide for the replacement of computers that were funded through
grants. The equipment includes: three Standard workstation computers, one Early Literacy computer,
one laptop computer and two computer tablets. Once included on the Computer Replacement
Schedule the computers would be replaced every four years and the tablets would be replaced every
three years. This improvement package supports the Sustainability Principle of Social/Cultural
Vibrancy - Community Knowledge and Economic Prosperity.
Related Cost: $14,300 Tax Funds — Non -Recurring
Property Tax Impact: +$.0061/+.05%
Activity: Information Technology
Recommend - No
9of12
This improvement package would provide the funding to pressure wash and apply two coats of paint to
the brick masonry of the historic building where it meets the library addition. This improvement request
supports the Five -Year Community Goal for a Sustainable Dubuque of Environmental/Ecological
Integrity.
Related Cost: $2,900 Tax Funds — Non -Recurring
Property Tax Impact: +$.0012/+.01 %
Activity: Maintenance Services
Recommend - Yes
10 of 12
This improvement package would provide the funding for restoration of the Library's Marble floor. This
project would restore the marble on the first floor of library, including the removal of scratches, polish
and seal the floor to protect against water and oil-based stains. This floor was not restored during the
library's renovation. As preventative maintenance, the second level marble floor would be polished and
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sealed. This improvement request supports the Five -Year Community Goal for a Sustainable Dubuque
of Environmental/Ecological Integrity.
Related Cost: $5,440 Tax Funds — Non -Recurring
Property Tax Impact: +$.0023/+.02%
Activity: Maintenance Services
Recommend - No
11 of 12
The improvement package would extend the Library's Sunday hours to the summer months. Staffing
includes four Library Assistant positions, two Librarian I positions, two clerk positions and two Library
Aide positions working 4.5 hours each. This request also includes overtime of $625.
Related Cost: $22,469 Tax Funds — Recurring Recommend - No
Property Tax Impact: +$.0095/+.08%
Activity: Adult/Children/Circulation/Youth/Information Technology/Maintenance Services
12 of 12
The improvement package would provide funding for door openers on two of the double -door entrances
at the Carnegie historic building. Currently these doors are locked and entrance is through the center
doors only. When the stairs are replaced through an existing capital project in fiscal year 2017, the
bars across these two entrance doors will be removed, which can allow for increased access; however,
the doors should have the hardware to aid in a controlled opening and closing.
Related Cost: $2,262 Tax Funds — Non -Recurring Recommend - Yes
Property Tax Impact: +$.0010/+.01 %
Activity: Maintenance Services
Significant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Employee Expense
1. FY 2017 employee expense reflects a 2.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 6.18% in FY 2017.
3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY
2017 per month per contract, resulting is an increase of $64,980 (27.40%).
4. FY 2017 is the fifth year that eligible retirees with at least twenty years of continuous service in a
full-time position or retired as a result of a disability and are eligible for pension payments from
the pension system can receive payment of their sick leave balance with a maximum payment
of one -hundred twenty sick days payable bi-weekly over a five year period. Sick leave payout
expense of $4,873 is budgeted in the Library (for one employee) in FY 2016.
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5. After the FY 2016 budget was adopted, the City Council approved the five frozen positions in
the Library to be reinstated May 2015. The Library Board partially funded these positions in FY
2015 and FY 2016 with Gift Trust Fund Interest ($36,803). These positions include three part-
time Library Assistants (2.0 FTE or $103,326); one part-time Library Aide (0.50 FTE or $29,930)
and multiple part-time Library Clerks (0.1847 FTE or $4,571). The total cost in FY 2017 is
$137,827.
Supplies & Services
6. Office Supplies decreased from $17,815 in FY 2016 to $15,620 in FY 2017 based on FY 2015
actual $16,207 less one-time purchases.
7. Office Equipment Maintenance decreased from $4,036 in FY 2016 to $1,439 in FY 2017 based
on the actual cost of the existing contracts.
8. Office Equipment Maintenance Contracts decreased from $8,104 in FY 2016 to $7,252 in FY
2017 based on FY 2015 actual of $7,149 plus 1 %.
9. Data Processing Equipment Maintenance Contracts decreased from $89,923 in FY 2016 to
$84,681 in FY 2017 based on FY 2016 actual annualized less one-time purchases. FY 2015
actual was $88,565.
10. Printing and Binding decreased from $7,040 in FY 2016 to $6,626 in FY 2017 based on FY
2015 actual of $7,157 less one-time purchases
11. Copying and Reproduction decreased from $9,570 in FY 2016 to $5,365 in FY 2017 based on
year-to-date FY 2016 actual.
12. Legal Notices & Ads increased from $8,412 in FY 2016 to $8,981 in FY 2017 based on FY 2015
actual of $10,802 less one-time purchases and ads for full-time vacancies.
13. Promotion decreased from $11,348 in FY 2016 to $11,474 in FY 2017 based on FY 2016
budget plus 1 %.
14. Dues and Memberships decreased from $3,222 in FY 2016 to $3,033 in FY 2017 based on FY
2015 actual was $2,949 plus 3%.
15. Conferences decreased from $13,520 in FY 2016 to $10,120 in FY 2017. The decrease is due
to attending the Public Library Association Conference in FY 2016 (This national conference is
held every two years).
16. Travel City Business decreased from $3,328 in FY 2016 to $2,026 in FY 2017. FY 2015 actual
was $1,442. One of the City's Librarians has been asked to be the Iowa representative to the
American Library Association for a three year term.
17. Electricity increased from $55,868 in FY 2016 to $60,850 in FY 2017 based on FY 2015 actual
of $56,343 plus 8%.
18. Natural Gas increased from $19,490 in FY 2016 to $27,027 in FY 2017 based on FY 2015
actual of $28,595.
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19. Telephone decreased from $5,883 in FY 2016 to $4,644 in FY 2017 based on year-to-date FY
2016 actual annualized.
20. Property Maintenance decreased from $17,290 in FY 2016 to $14,076 in FY 2017 based on FY
2015 actual $13,811 plus 2%.
21. HVAC Maintenance increased from $19,817 in FY 2016 to $20,477 in FY 2017 based on FY
2015 actual plus 3%.
22. Motor Vehicle Maintenance decreased from $1,892 in FY 2016 to $1,367 in FY 2017 based on
FY 2015 actual of $1,243 plus 10%.
23. Machinery Equipment Maintenance decreased from $4,365 in FY 2016 to $233 in FY 2017
based on FY 2013 actual of $233. This line item represents maintenance of the lawnmower and
snow blower.
24. Book Club Books increased from $1,627 in FY 2016 to $1,868 in FY 2017 based on FY 2015
actual of $1,831 plus 2%.
25. Library E -Books increased from $0 in FY 2016 to $55,009 in FY 2017 due to moving $50,550
from the Library Books line item, $774 from Library Binding line item, $2,563 from Audio/Visual
line item and $1,122 from Microforms. Historically Library E -Books have been purchased each
year by using various line items; FY 2017 establishes an E -Book line item to be used in the
future to account for purchases.
26. Library Books decreased from $213,451 in FY 2016 to $170,061 in FY 2017 due to moving
$50,550 to the E -Books line item.
27. Library Audio/Visual decreased from $34,388 in FY 2016 to $33,167 in FY 2017 based on FY
2015 actual of $32,488 plus 2% and moving $2,563 to the Library E -Books line item.
28. Library Periodicals decreased from $44,983 in FY 2016 to $43,931 in FY 2017 based on FY
2015 actual of $43,068 plus 2%.
29. Library Continuals/Serials decreased from $59,827 in FY 2016 to $31,000 in FY 2017 based on
FY 2015 actual of $30,392 plus 2% and moving $28,827 to the Library Video Materials line item.
30. Online Information Service increased from $47,034 in FY 2016 to $47,117 in FY 2017 based on
FY 2015 actual of $45,322 plus 4%.
31. Library Video Materials increased from $33,126 in FY 2016 to $62,262 in FY 2017 based on FY
2015 actual of $61,042 plus 2% and moving $28,827 from the Library Continuals/Serials line
item to reflect the change in usage.
32. Catering Services increased from $6,089 in FY 2016 to $6,141 in FY 2017 based on FY 2016
budget plus 1 %. FY 2015 actual was $5,316.
33. General Library Trust expense increased from $15,000 in FY 2016 to $59,500 in FY 2017.
Library Trust expenses include $2,500 for conferences, $4,000 for library books, $6,000 for
library periodicals, $7,000 for speakers and programs and $40,000 for construction costs.
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Machinery & Equipment
34. Equipment replacement items at the maintenance level include ($77,311):
Children Services
Book Carts (3) $ 600
Circulation Services
Telephone Headsets (6) $ 2,000
Book Drop Box (1) $ 6,000
Book Carts (5) $ 1,000
Information Technoloqv
Security Cameras (7) $ 6,475
Projection with Creston Panel $14,516
Technical Services
Label Printer for Bar Codes (1) $ 2,490
Maintenance Services
Portable ViewStation (1) $ 600
Wet Dry Vacuum (1) $ 855
Lighting Equipment (151) $ 2,775
James Mutschler Trust
Construction $40,000
Debt Service
35. Debt Service of $208,626 is budgeted for the Library Renovation urban renewal general
obligation bond borrowed in FY 2010 and is paid with Greater Downtown TIF revenue. Debt
Service of $21,108 is budgeted for Library Renovation Repairs general obligation bond
borrowed in FY 2012 and FY 2013 and is paid with Sales Tax.
Revenue
36. Direct State Aid - Restricted is anticipated to decrease from $10,000 in FY 2016 to $0 in FY
2017 due to the funding requiring that it is used for purposes above and beyond funds
appropriated by the City.
37. Inter Library Loan Fees increased from $1,800 in FY 2016 to $5,600 in FY 2017. This revenue
is a partial reimbursement from the State of Iowa for participating in the Inter -Library Loan
program.
38. County Payment Library remains at $700 in FY 2017. FY 2015 actual was $1,588. The amount
paid by the County is based on library services and circulation for communities in the County
that do not have libraries.
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39. Nonresident Fees remain at $21,000 in FY 2017. FY 2015 actual was $12,250. The Library has
an expectation that funding from the State of Iowa will increase.
40. Book Fines remain at $90,000 in FY 2017. FY 2015 actual was $77,458.
Miscellaneous
41. The maintenance level budget is 11.5% self-supporting compared to the revenue guideline of
12.0%.
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CARNEGIE-STOUT PUBLIC LIBRARY
The CamegieStout Public Library strives to improve the quality of life by providing
resources that enhance and contribute to individual enjoyment, enlightenment and
knowledge and that enhance the literacy of youth.
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SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
PLANNING
The Library is implementing a
ttlh
PEOPLE
Library staff involved in outreach through
delivery of materials to 17 residential care
facilities and nursing homes, programs at
the Boys & Gros Club, Jefferson
Washington, and Eleanor Roosevelt
Middle Schools, and the Multicultural
Family Center.
new sraegic pan, w ic
focuses on outreach and youth
literacy.
PARTNERSHIPS
Dubuque Community School Distinct , local colleges & universities.
Community non-profit organizations: Boys & Dire Club, Gid & Boy
Scouts, Family History Center, Dubuque Regional Humane
Society, AmenCorps, AARP Foundation, Iowa Workforce
Development, Quilts of Valor Foundation, Herb Society of
Dubuque, Parents as Teachers, and many more.
Local business: Hy Vee Kennedy Mall, Mediacom, KDTH, Second
Staffing, Lubeck Brewery, and many other banks and retail
businesses.
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Revenue and Property Tax Support
3300000
3000000
2700000
2400000
2100000
1300000
POOPED
1200000
900000
600000
300000
Library Gft now Sior r IF revenue for operating Reven up Pron=rn rs
Debt Debt Support
The CarnegieStoutPublic Library Is supported by 34.15 full time equivalent employees, which
accounts for 70% of the department expense as seen below. Overall, the department expenses
are expected to decrease by 1 % In FY 2017.
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24 3
220898
Machinery and Equipment $32,900
S 22529
Supplies andbersice, 946,019
Employee _.v�mo
$2,000,000 $2,500,000
18-
CARNEGIE-STOUT PUBLIC LIBRARY
AdUlt Services
Overview
Provides and promotes Library services and collections for adult citizens of Dubuque for
the purpose of supplying information, encouraging recreational reading, listening and
viewing, and enhancing intellectual development.
Adult
Services Funding Summary
FY 2014/15 FY 2015/16
Adopted Adopted
FY 2016/17
Adopted
Expenditures
$931,108 $937,510
$977,336
Resources
$1,952 $1,000
$0
Adult Services Position Summary
FY 2016/17 FTE's
Librarian 1 4.07
Librarian 11 1.00
Library Aide 1.50
Total FT Equivalent Employees 6.57
migmignis OT ine rast Year
• The selection and use of the adult digital materials increased significantly.
• Non-traditional library programs were held with high attendance, two of which
were picked up by national media.
• Upgrade Sony e -Readers to iPad-minis for the checkout of e -Books, made
possible by a grant from the C -SPL Foundation.
• Strengthen community partnerships to find and meet the needs of citizens.
• Develop more programs based on social issues and community discussion.
Performance Measures
Adult Services — Activity Statement
The Library Adult Services Activity provides and promotes library services and
collections for adult citizens of Dubuque for the purpose of supplying information,
encouraging recreational reading, listening and viewing, and enhancing intellectual
development.
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CARNEGIE-STOUT PUBLIC LIBRARY
It • Goal: Social/Cultural Vibrancy 2
Outcome #1: Provide customer service and materials that are relevant to the
needs and interests of library users and the community.
• Check-out of digital materials increased 34% over the previous year
• In the past year, streaming video holdings grew by 91 %, resulting in a 400%
increase in circulation.
Respond to questions in person, by telephone, text, e-mail, chat, and through
social media.
• Librarians responded to 57,207 questions last year, 61 % of these questions
involved research.
Outcome #2: Present a wide range of informational and recreational programs to
interest adults in all age ranges
• The number of programs offered last year increased 62%
• Attendance to programs increased 76%
• Last year the library offered programs in partnership with groups including
Iowa State University Extension, Jubeck New World Brewing, Herb Society
of Dubuque, and Comic World and Games.
Library programs taught
Dubuquers about canning food,
brewing beer, and researching
their genealogy.
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CARNEGIE-STOUT PUBLIC LIBRARY
Outcome #3: Foster a personal connection between Dubuque citizens and
government. Use the Internet and social media to increase awareness of library
services.
• In the past year, the library's online activity across several platforms resulted in
an average of 3,000 interactions each day.
Overview
The library's playful social media posts
about moving our graphic novel
collection were featured on multiple
national media outlets.
Graphic Novels K Manga
are now an the
2nd Floor near Batman.
Youth Services
LW E HA VE
MOVEV!
00 OO O
Provides and promotes Library services and collections for youth ages 0-17 to enhance
early childhood literacy, encourage lifelong reading, and meet the informational and
recreational needs for children and young adults.
Youth Services Funding Summary
FY 2014/15
Adopted
FY 2015/16
Adopted
FY 2016/17
Adopted
Expenditures $480,954
$499,871
$509,262
Resources $0
$0
$0
Youth Services Position Summary
FY 2016/17 FTE's
Librarian II
1.00
Library Assistant
0.06
Library Aide
2.63
Library Clerk
2.57
Total FT Equivalent Employees
6.26
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CARNEGIE-STOUT PUBLIC LIBRARY
Highlights of the Past Year
• Teen Tech Programs were held at the Multicultural Family Center, the Boys &
Girls Club, and the library promoting creativity through the use of technology.
• David LaRochelle, author of It's a Tiger, the winner of the Bridge to Reading
Picture Book Award, visited the library.
• A brochure was created for parents to recommend educational "apps" for youth
of various ages.
• Book Clubs for all aged youth have expanded and now include a "Beginning
Chapters Book Club" held at the Multicultural Family Center, "B'Tween" and
"Teens "R" Reading" clubs held at the library, and "Becca's Book Adventures"
held at the Boys and Girls Club.
• New play furniture was added in the Children's area.
Future Initiatives
• Start a Winter Reading Program for youth in partnership with the Dubuque
Fighting Saints.
• Start a Maker Space program: Curious Kids After School.
• Introduce book bundles of children's literature for checkout.
• Plan for an author visit by Bill Cotter, winner of the 2015 Bridge to Reading
Picture Book Award Don't Push the Button!
• Launch the 1,000 Books Before Kindergarten Program which encourages
promotion of reading and bonding through books as parents to read to their
children ages 0 — 6 and celebrate milestones of each 100 books read.
Performance Measures
Youth Services — Activity Statement
Provides and promotes Library services and collections for children and young adults to
enhance early childhood literacy, encourage reading and meet informational and recreational
needs.
r Goal: Social/Cultural Vibrancy s
Outcome #1: Provide new informational and recreational material to youth ages
18 and younger to increase enjoyment of reading, while maintaining and
enhancing literacy skills.
To maintain or increase the number of print and non -print materials available to youth.
• The Youth Services Department added children's Blu-Ray movies to the collection,
which now numbers 332.
• 4,379 titles were added the Youth Services collection and 161,680 children's items
were checked out last year!
• The circulation of young adult material last year totaled 19,870 and 819 new items
were added to the collection.
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CARNEGIE-STOUT PUBLIC LIBRARY
Outcome #2: Establish partnerships with other agencies to bring library
programs to undersell youth.
To increase the number of outreach visits to the community.
• The Library provided 24 programs in partnership with Did you Know?
the Dubuque Community School District in the 2400 children registered forthe
Leadership Enrichment After school Program (LEAP). Summer Reading Program and
• The Library provided 154 programs to area daycares. attendance to youth programs
• The Library led 22 book discussions at the Boys & increased 16% last year.
Girls Club for the youngest readers, ages 7 to 11.
The Bridge to Reading Picture Book Award has become
a statewide program and promotes books, early literacy,
001 and the importance of reading to children. Over 2,000
preschool -age children participated and voted fortheir
favorite booklast year.
Pall ARM
Did you Know?
ABCMouse. com Eady Learning Academy
is on all the computers in the Children's
department. Content is focused on early
literacy for children ages 2-6.
A 1000
V*BOOKS
BEFORE KINDERGARTEN
The goal of 1,000 Books Before Kindergarten is
to promote reading to newborns, infants, and
toddlers while encouraging parent and child
bonding through reading. Children can
celebrate and receive an award for each 100
book milestone.
Materials Check -Out and Distribution
Overview
Enable residents of Dubuque to apply for and receive a library card and to borrow
materials in an atmosphere of courteous and friendly attentiveness, maintain the
borrower records for the Library, and provide outreach to facilities with home -bound
residents.
23_
CARNEGIE-STOUT PUBLIC LIBRARY
Materials Check -Out Funding Summary
FY 2014/15
Adopted
FY 2015/16
Adopted
FY 2016/17
Adopted
Expenditures $444,899
$269,176
$358,112
Resources $104,291
$121,800
$124,500
Materials Check -Out Position Summary
FY 2016/17 FTE's
Circulation Supervisor
1.00
Library Assistant
4.63
Library Clerk
1.00
Total Fr Equivalent Employees
6.63
Highlights of the Past Year
• Completed the transition to RFID technology resulting in instant self -check outs
and greater overall efficiency.
• Implemented a new cash register system that is tied to the check-out system
resulting in improved checks and balances for individual accounts.
• Added the ability to pay fines and fees online with a credit card.
Future Initiatives
• Add picture identification to library card accounts.
• Plan a major awareness campaign for library card sign-up month, September
2016.
Performance Measures
Materials Check -Out & Distribution — Activity Statement
Enable the residents of Dubuque to apply for and receive a library card and to borrow materials
in an atmosphere of courteous and friendly attentiveness, and maintain the borrower records
for the library. Circulation serves as a steward of taxpayer dollars by ensuring materials are lent
and returned and/or replaced when damaged or lost.
Goal: Social/Cultural Vibrancy s
Outcome #1: Provide a high quality of life in the City of Dubuque by accurately
maintaining library materials and records so that every library user may fully
enjoy all available resources.
• 17,500 DVDs and CDs were returned to the collection through the use of a disc
cleaning and repair machine.
• The Library added 11%to its collection and withdrew 9% during FY15
• The Library signed up 3,612 new users in FY15, or about 11 every day that the
library was open!
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CARNEGIE-STOUT PUBLIC LIBRARY
Outcome #2: Provide outreach services through the delivery of bulk loans to
nursing homes and residential care facilities and remote drop off and pick up
sites for citizens unable to visit the library.
Support an outreach program designed to meet the needs of people residing in
nursing homes and residential care facilities through the delivery of bulk loans to
17 remote sites last year during 145 stops.
2,714 materials were checked out from the Library's vending machine located in
the Hy -Vee at Asbury Plaza.
Outcome #3: Users of the Carnegie -Stout Public Library will have access to a
wealth of current and popular materials when they want it.
Catalog and process new materials so they are ready for checkout within five days of
receipt from the supplier.
17,901 print items were added to the collection last year.
999 audio books and music CDs were added to the collection last year
3,514 movies were added to the collection last year.
Increase digital materials that are available for 24-hour access.
• Dubuquers accessed 20 informational databases 61,427 times last year.
• Dubuquers checked out over 51,000 digital items last year including e -Books, e -
Audio, movies, magazines, and music.
Outcome #4: Provide the means for library users to check out materials in a
welcoming, convenient method suitable for their tastes.
• Dubuquers checked out a total of 628,000 items in FY15.
• Dubuquers checked out over 170,000 items last year using a self -check
machine.
Outcome #5: Improve the rate of on-time returns to ensure equal availability of all
library materials for all library users.
• The Library's automated texting and telephone notification system sent out over
50,000 reminders to aid patrons in the timely return of library materials and alert
them to items on hold.
• The Library filled 34,681 hold requests for patrons in FY15.
To reduce the total outstanding fines/ lost materials dollars by the end of FY16.
• Last year the Library recovered $8,311.95 worth of library materials from
borrowers that were lost and/or damaged.
• Last year the Library recovered $78,508 in fines.
-25-
CARNEGIE-STOUT PUBLIC LIBRARY
Information Technology Services
Overview
Information Technology Services provides a knowledgeable and competent staff that
provides direction and support for the entire scope of technology in the library and
online for enhanced patron access. This scope includes desktop support, database
programming, network administration, and server maintenance.
Information Technology Services Funding Summary
FY 2014/15
Adopted
FY 2015/16
Adopted
FY 2016/17
Adopted
Expenditures $621,835
$766,381
$835,593
Resources $2,504
$3,500
$3,500
Information Technology Services Position Summary
FY 2016/17 FTE's
Lead Application Network Analyst
1.00
Library Assistant
1.00
Librarian 1
1.00
Library Aide
2.50
Library Clerk
0.38
Information Services Intern
0.50
Total FT Equivalent Employees
6.38
Highlights of the Past Year
• Fiber -based high-speed Internet access was introduced to overcome limitations
experienced with lower speed cable access that required the Library to impose
restrictions on bandwidth allowed by visitors. Now people can take advantage of
popular communications methods such as Skype, Teleconferencing, and a
Virtual Private Network (VPN)
• The Library's web site was refreshed and updated to improve navigation and
provide better access on various devices such as smart phones and tablets.
Future Initiatives
• The addition of high-speed Internet allows the Library to partner with the
Multicultural Family Center. The Library will administer the MFC's technology
including Internet access.
• Secure funding for a permanent space (aka Maker Space) for public use of
expanding technology.
-26-
CARNEGIE-STOUT PUBLIC LIBRARY
Performance Measures
Information Technology Services —Activity Statement
To provide a knowledgeable and competent staff that provides direction and support for the
entire scope of technology in the library and online for enhanced patron access. This scope
includes administration of digital materials and informational databases, desktop support,
database programming, network administration, and server maintenance.
Goal: Social/Cultural Vibrancy s
Outcome #1: Provide Dubuque citizens with convenient access to information,
services, and entertainment through technology.
• Streaming video was added to the digital collection (550) joining a growing
collection of a -Books and comics (6,500), e -Audio books (3,000), digital
magazines (130), and digital music (7 million + songs). Digital materials are
available at any time with a library card and where Internet access is present.
• Twenty databases provide immediate information with a library card and where
Internet access is present.
• Internet download speed was increased 150% and upload speed increased
1,900%with the introduction of Mbps fiber.
• The Library's web site was refreshed and updated to improve navigation and
provide better access on various devices such as smart phones and tablets.
Outcome #2: Provide vision, leadership, and a framework for evaluating emerging
technologies and implementing proven information technology solutions.
• Equipment for a space dedicated to the use of technology has been
purchased and includes:
0 11 iPads
0 6 Mac Book Pros
0 3 High-quality microphones
0 3 3D Printers (prints plastic filament, metal, and wood objects)
0 1 3D Scanner
0 1 Apple TV
0 1 VHS to DVD convertor
0 1 Slide and film to DVD convertor, which includes 8mm and Super
8mm film, 135 mm slides, 126 and 127 negatives and slides, 110
negatives and slides
0 1 Go -Pro camera
• Eighty-four technology-based classes were held last year and 141 attendees
learned everything from computer basics to how to download digital media.
-27-
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-28-
Recommended Operating Revenue Budget - Department Total
36 -LIBRARY
Fund
Account
Account Title
FY14 Actual
FY15 Actual
FY16 Adopted
FY17 Recomm'd
9,489
0
0
Revenue
Revenue
Budget
Budget
295 43110 INVESTMENT EARNINGS
550 43110 INVESTMENT EARNINGS
7,299
74
9,387
102
0
0
0
0
43 - USE OF MONEYAND PROPERTY
7,372
9,489
0
0
100 45620 MUNICIPAL ASSISTANCE
8,100
9,000
10,000
0
45 - STATE GRANTS
8,100
9,000
10,000
0
100 46115 COUNTY PAYMENT -LIBRARY
900
1,588
700
700
46- LOCAL GRANT AND REIMBURSE
900
1,588
700
700
100 51920 RESERVATION FEES -LIBRARY
100
309
0
0
100
51921
INTERLIBRARY LOAN FEES
1,870
3,752
2,800
5,600
100
51922
NONRESIDENT FEES -LIBRARY
17,108
12,250
21,000
21,000
100
51924
RESIDENT FEES -LIBRARY
294
202
100
0
295
51949
ART FEES
1,239
2,027
0
0
100
51953
MEETING ROOM FEES
3,192
2,504
3,500
3,500
100
51981
COPY SERVICE CHARGES
11,739
12,340
10,000
10,000
51 -
CHARGES
FOR SERVICES
35,542
33,385
37,400
40,100
100
53201
REFUNDS
26
6
0
0
295
53201
REFUNDS
109,598
82,986
0
0
100
53406
BOOK FINES
77,852
77,458
90,000
90,000
100
53605
MISCELLANEOUS REVENUE
212
142
0
0
53-
MISCELLANEOUS
187,687
160,592
90,000
90,000
400
59240
FR DOWNTOWN TIF
225,881
224,339
222,429
208,626
550
59295
FR EXPEND LIBRARY GIFT TR
0
8,422
0
0
400 59350 FR SALES TAX CONSTRUCTION
(4,983)
21,053
20,978
21,108
59 - TRANSFER IN AND INTERNAL
220,898
253,814
243,407
229,734
36 - LIBRARY TOTAL
460,498
467,869
381,507
360,534
-29-
Recommended Operating Expenditure Budget - Department Total
36 -LIBRARY
Fund
Account
Account Title
FY14 Actual
FY15 Actual
FY16 Adopted
FY 17 Recomm'd
100
61020
PART-TIME EMPLOYEES
Expense
Expense
Budget
Budget
100
61010
FULL-TIME EMPLOYEES
1,136,421
1,136,812
1,186,619
1,202,414
100
61020
PART-TIME EMPLOYEES
509,870
459,977
430,905
534,127
100
61030
SEASONAL EMPLOYEES
0
304
0
0
100
61050
OVERTIME PAY
20,579
20,962
27,299
27,299
100
61091
SICK LEAVE PAYOFF
2,786
4,527
4,527
4,527
100
61092
VACATION PAYOFF
11,157
15,102
0
0
100
61310
IPERS
148,303
142,920
146,883
157,510
100
61320
SOCIAL SECURITY
125,224
121,179
125,869
135,278
100
61410
HEALTH INSURANCE
274,372
271,320
237,120
302,100
100
61415
WORKMENS' COMPENSATION
15,246
15,996
16,181
16,087
100
61416
LIFE INSURANCE
1,037
1,010
2,297
2,405
100
61417
UNEMPLOYMENT INSURANCE
0
7,734
0
0
100
61660
EMPLOYEE PHYSICALS
826
1,557
0
0
61 - WAGES
AND BENEFITS
2,245,820
2,199,399
2,177,700
2,381,747
100
62010
OFFICE SUPPLIES
13,997
16,207
17,815
15,657
100
62011
UNIFORM PURCHASES
73
235
235
240
100
62030
POSTAGE AND SHIPPING
14,583
14,864
15,312
15,607
100
62031
PROCESSING MATERIALS
22,470
20,211
22,920
22,920
100
62050
OFFICE EQUIPMENT MAINT
470
378
4,036
1,439
100
62060
O/E MAINT CONTRACTS
15,414
7,149
8,104
7,252
100
62061
DP EQUIP. MAINT CONTRACTS
77,357
88,565
89,923
84,681
100
62062
JANITORIAL SUPPLIES
3,324
3,390
3,390
3,458
100
62070
OFFICE EQUIP RENTAL
768
642
1,142
650
100
62090
PRINTING & BINDING
6,327
7,157
7,040
7,059
295
62090
PRINTING & BINDING
0
53
0
0
100
62091
LIBRARY BINDING
268
1,403
1,331
584
100
62110
COPYING/REPRODUCTION
13,516
5,401
9,570
5,365
100
62130
LEGAL NOTICES & ADS
6,396
10,802
8,412
8,981
100
62140
PROMOTION
10,769
10,520
11,348
11,474
295
62140
PROMOTION
0
0
2,000
0
100
62190
DUES & MEMBERSHIPS
3,079
2,949
3,222
3,033
100
62204
REFUNDS
0
78
0
0
295
62204
REFUNDS
0
125
0
0
100
62206
PROPERTY INSURANCE
35,743
41,807
44,734
43,655
100
62207
BOILER INSURANCE
132
132
137
132
100
62208
GENERAL LIABILITY INSURAN
10,692
10,673
10,688
11,093
295
62210
SALES TAX
366
251
0
0
100
62310
TRAVEL -CONFERENCES
10,251
6,933
13,520
10,120
295
62310
TRAVEL -CONFERENCES
0
0
0
2,500
100
62320
TRAVEL -CITY BUSINESS
1,371
1,442
3,328
2,026
100
62340
MILEAGE/LOCAL TRANSP
781
985
920
977
100
62360
EDUCATION &TRAINING
7,403
5,915
12,635
12,811
100
62411
UTILITY EXP -ELECTRICITY
59,375
56,343
55,868
60,850
100
62412
UTILITY EXP -GAS
29,138
28,595
19,490
27,027
-30-
Recommended Operating Expenditure Budget - Department Total
36 -LIBRARY
Fund
Account
Account Title
FY14 Actual
FY15 Actual
FY16 Adopted
FY 17 Recomm'd
295
62422
TELEPHONE
Expense
Expense
Budget
Budget
100
62421
TELEPHONE
4,881
4,900
5,883
4,644
295
62422
TELEPHONE
0
266
0
0
100
62431
PROPERTY MAINTENANCE
17,097
13,811
17,290
24,638
100
62433
CUSTODIAL SERVICES
1,979
2,104
2,576
2,146
100
62434
HVAC MAINTENANCE
17,530
19,943
19,817
20,477
100
62435
ELEVATOR MAINTENANCE
2,631
1,921
2,573
2,404
100
62436
RENTAL OF SPACE
444
451
453
504
100
62511
FUEL, MOTOR VEHICLE
1,264
1,039
1,445
935
100
62521
MOTOR VEHICLE MAINT.
555
1,243
1,892
1,367
100
62528
MOTOR VEH. MAINT. OUTSOUR
0
0
485
160
100
62605
E -BOOKS
0
0
0
46,825
100
62611
MACH/EQUIP MAINTENANCE
96
0
4,365
233
100
62614
EQUIP MAINT CONTRACT
2,428
1,696
5,060
1,730
100
62650
BOOK CLUB BOOKS
1,595
1,831
1,627
1,868
100
62651
LIBRARY BOOKS
200,614
216,287
213,451
178,694
295
62651
LIBRARY BOOKS
1,732
5,644
0
4,000
100
62652
LIBRARY AUDIO/VISUAL
35,620
32,488
34,388
29,033
295
62652
LIBRARY AUDIO/VISUAL
123
0
0
0
100
62653
LIBRARY PERIODICALS
44,101
43,068
44,983
43,931
295
62653
LIBRARY PERIODICALS
0
0
0
6,000
100
62654
LIBRARY CONT/SERIALS
36,691
30,392
59,827
31,000
100
62655
ON LINE INFO SERVICE
43,947
45,322
47,034
47,117
295
62655
ON LINE INFO SERVICE
1,330
7,018
5,000
0
100
62656
INTERLIBRARY LOAN
1,103
1,062
1,103
1,083
100
62657
CD ROM
0
29
0
0
100
62658
CD ROM - CONTINUATIONS
290
0
0
0
100
62659
LIBRARY VIDEO MATERIALS
63,727
61,042
33,126
62,262
295
62659
LIBRARY VIDEO MATERIALS
3,355
259
0
0
100
62660
DATA PROCESSING
21,908
23,783
25,740
25,366
100
62663
SOFTWARE LICENSE EXP
0
0
0
1,444
100
62664
LICENSE/PERMIT FEES
1,987
1,789
2,040
1,825
100
62666
CREDIT CARD CHARGE
2,972
2,459
3,031
3,031
100
62667
INTERNET SERVICES
979
15,839
1,851
16,000
100
62699
CASH SHORT AND OVER
(92)
(29)
0
0
100
62725
BILL COLLECTION SERVICES
8,541
6,947
8,712
8,712
100
62731
MISCELLANEOUS SERVICES
37
114
0
0
100
62732
TEMP HELPCONTRACT SERV.
6,900
7,660
7,822
7,822
100
62734
SPEAKERS/PROGRAMS
7,124
8,674
9,722
9,750
295
62734
SPEAKERS/PROGRAMS
96,881
35,408
8,000
7,000
100
62736
CATERING SERVICES
4,878
5,316
6,089
8,641
295
62736
CATERING SERVICES
50
0
0
0
100
62740
MICROFORMS
2,539
3,282
3,514
3,514
100
62785
GIFT CARDS
0
870
0
0
62 -
SUPPLIES AND SERVICES
981,899
947,132
946,019
963,747
-31-
Recommended Operating Expenditure Budget - Department Total
36 -LIBRARY
Fund
Account
Account Title
FY14 Actual
FY15 Actual
FY16 Adopted
FY 17 Recomm'd
100
71112
TYPEWRITERS
Expense
Expense
Budget
Budget
100
71110
MISC. OFFICE EQUIPMENT
0
23,250
13,950
11,500
100
71112
TYPEWRITERS
0
1,800
900
0
100
71118
PROJECTOR/CAMERA
0
0
0
14,516
100
71120
PERIPHERALS, COMPUTER
0
930
0
0
100
71122
PRINTER
0
0
0
2,490
295
71124
MICRO -COMPUTER
0
50,000
0
0
100
71129
SCANNER
2,784
0
0
0
100
71156
FURNITURE
0
2,816
6,000
0
100
71213
TABLES
0
0
0
600
295
71216
FURNITURE MISCELLANEOUS
127
1,705
0
0
100
71221
CARTS
0
4,015
1,800
1,600
295
71225
SHELVING
0
769
0
0
100
71312
VAN/PICKUP/WAG REPL
0
0
1,000
0
100
71517
LIGHTING EQUIPMENT
0
2,775
2,775
2,775
100
71520
HVAC
0
299
0
0
100
71610
CUSTODIAL EQUIPMENT
1,310
5,468
0
855
100
72416
VIDEO EQUIPMENT
16,356
6,415
6,475
6,475
100
72421
HEADSETS
1,920
0
0
2,000
71 - EQUIPMENT
22,497
100,242
32,900
42,811
295 73210 CONST CONTRACT -BLDG
0
32
0
40,000
73- CIP EXPENDITURES
0
32
0
40,000
400 74111 PRINCIPAL PAYMENT
142,687
171,189
175,803
195,943
400 74112 INTEREST PAYMENT
78,210
74,203
67,604
33,791
74 - DEBT SERVICE
220,898
245,392
243,407
229,734
295 91100 TO GENERAL
0
3,223
0
0
295 91550 TO LIBRARY GIFT TRUST
0
8,422
0
0
91 - TRANSFER TO 0 11,645 0 0
36 -LIBRARY TOTAL 3,471,114 3,503,842 3,400,026 3,658,039
-32-
Recommended Expenditure Budget Report by Activity & Funding Sounce
36 -LIBRARY
-33-
LIBRARY ADMIN. -36100
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17
Recomm'd Budget
EQUIPMENT
0 930
0
0
SUPPLIES AND SERVICES
47,939 47,510
52,531
50,903
WAGES AND BENEFITS
265,775 266,912
264,844
275,490
LIBRARYADMIN.
313,714 315,351
317,375
326,393
ADULT SERVICES 36200
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17
Recomm'd Budget
EQUIPMENT
0 23,383
12,200
0
SUPPLIES AND SERVICES
369,195 378,874
394,740
394,441
WAGES AND BENEFITS
548,582 528,851
530,570
582,895
ADULT SERVICES
917,777 931,108
937,510
977,336
CHILDREN SERVICES 362
FUNDING SOURCE: GENERAL
Account FY14
Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPMENT
0 176
650
600
SUPPLIES AND SERVICES
108,896 107,003
113,682
112,596
WAGES AND BENEFITS
351,219 357,784
371,516
379,417
CHILDREN SERVICES
460,115 464,963
485,848
492,613
CIRCULATION SERVICES
FUNDING SOURCE: GENERAL
Account FY14
Actual Expense FY15 Actual Expense FY16 Adopted Budget
FY17 Recomm'd Budget
EQUIPMENT
1,920 6,179
3,000
9,000
SUPPLIES AND SERVICES
53,083 21,288
29,003
25,419
WAGES AND BENEFITS
477,083 417,433
237,173
323,693
CIRCULATION SERVICES
532,085 444,899
269,176
358,112
MEL
LIBRARY RENOVATION DEBT - 36240
FUNDING SOURCE: DEBT SERVICE
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted
Budget FY17
Recomm'd Budget
DEBT SERVICE
(4,983) 21,053
20,978
21,108
DEBT SERVICE
(4,983) 21,053
20,978
21,108
MAINTENANCE SERVICES=300
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget
FY17 Recomm'd Budget
EQUIPMENT
1,310 10,317
9,775
4,230
SUPPLIES AND SERVICES
171,830 172,759
179,767
189,931
WAGES AND BENEFITS
163,253 168,052
161,764
167,948
MAINTENANCE SERVICES
336,393 351,129
351,306
362,109
■
YOUTH SERVICES
_
-33-
Recommended Expenditure Budget Report by Activity & Funding Sounce
36 -LIBRARY
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES
14,785 15,991
14,023
16,649
YOUTH SERVICES
14,785 15,991
14,023
16,649
86,417
LULL LIBRARY TURST
36420
137,626
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
167,272
180,231
Account
FY14 Actual Expense FY15 Actual Expense
FY16 Adopted Budget
FY17 Recomm'd Budget
EQUIPMENT
127 1,705
0
0
TRANSFER TO
0 8,422
0
0
LULL LIBRARY TRUST
127 10,127
0
0
FY17 Recomm'd
INFORMATION TECHNOLOGY
-36440
Expense
FUNDING SOURCE: GENERAL
Budget
CIP EXPENDITURES
Account
FY14 Actual FY15 Actual
FY16 Adopted
FY17 Recomm'd
Expense Expense
Budget
Budget
EQUIPMENT
19,140
6,415
6,475
26,491
SUPPLIES AND SERVICES
34,439
103,139
86,417
95,779
WAGES AND BENEFITS
137,626
159,327
167,272
180,231
INFORMATION TECHNOLOGY
191,206
268,881
260,164
302,501
ffLIBRARY
RENOVATION TRUST - 36455
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account
FY14 Actual
FY15 Actual
FY16 Adopted
FY17 Recomm'd
Expense
Expense
Budget
Budget
CIP EXPENDITURES
0
32
0
0
LIBRARY RENOVATION TRUST 0 32 0 0
. HOFFMAN LIBRARY TRUST -
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 0 266 0 0
HOFFMAN LIBRARYTRUST 0 266 0 0
MCLEAN LIBRARY TRUST -36470
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 0 266 0 0
MCLEAN LIBRARYTRUST 0 266 0 0
GENERAL GIFT TRUST -36480
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPMENT 0 50,000 0 0
SUPPLIES AND SERVICES 91,350 47,087 15,000 19,500
GENERAL GIFT TRUST 91,350 97,087 15,000 19,500
w- MOLITORE LIBRARY TRUST -36485
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
-34-
Recommended Expenditure Budget Report by Activity & Funding Sounce
36 -LIBRARY
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 0 1,405 0 0
MOLITORE LIBRARYTRUST 0 1,405 0 0
BERT P MAHER TRUST FUND- 36495
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
EQUIPMENT 0 769 0 0
SUPPLIES AND SERVICES 12,488 0 0 0
ROBERT P MAHERTRUST 12,488 769 0 0
FUND
JAMES MUTSCHLER TRUST -36496
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
CIP EXPENDITURES 0 0 0 40,000
TRANSFER TO 0 3,223 0 0
JAMES MUTSCHLER TRUST 0 3,223 0 40,000
TECHNICAL SERVICES -36500 '
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPMENT 0 369 800 2,490
SUPPLIES AND SERVICES
77,894
51,545 60,856
58,529
WAGES AND BENEFITS
302,283
301,040 444,561
472,073
TECHNICAL SERVICES
380,176
352,954 506,217
533,092
LIBRARY RENOVATION DEBT - 36600
FUNDING SOURCE: DEBT
SERVICE
Account
FY14 Actual Expense
FY15 Actual Expense FY16 Adopted Budget
FY17 Recomm'd Budget
DEBT SERVICE
LIBRARY RENOVATION DEBT
LIBRARY TOTAL
225,881
224,339
225,881
224,339
$3,471,113.98
$3,503,842.38
-35-
222,429 208,626
222,429 208,626
$3,400,026.00 $3,658,039.00
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
36 LIBRARY DEPARTMENT
FD JC WP -GR JOB CLASS
61010 Full Time Employee Expense
100
8200
GE -41
LIBRARY DIRECTOR
100
8100
GE -34
LIBRARIAN II
100
BUDGET
107,076
GE -32
LEAD APPL/NETWORKANALY
100
8020
GE -32
LIBRARIAN I
100
8000
GE -31
CIRCULATION SUPERVISOR
100
7900
GE -30
LIBRARYAIDE
100
0475
GE -30
ADMINISTRATIVE ASSISTANT
100
2200
GE -27
MAINTENANCE WORKER -LIBRARY
100
1400
GE -25
CUSTODIAN -LIBRARY
100
7800
GE -25
LIBRARY ASSISTANT
5.00
284,130
TOTAL FULL TIME EMPLOYEES
61020 Part Time
Employee Expense
100
8020
GE -32
LIBRARIAN I
100
7900
GE -30
LIBRARYAIDE
100
1400
GE -26
CUSTODIAN -LIBRARY
100
7850
GE -25
LIBRARY ASSISTANT
100
4440
GE -25
LIBRARY SECRETARY
100
19.00
NA -38
INFORMATION SERVICES INTERN
100
19.00
NA -28
CLERICAL ASSISTANT
100
7750
NA -24
LIBRARY CLERK
TOTAL PART TIME EMPLOYEES
TOTAL LIBRARY
FY
2015
FY
2016
FY
2017
FTE
1.00
BUDGET
106,705
FTE
1.00
BUDGET
107,076
FTE
1.00
BUDGET
110,471
2.00
147,394
2.00
147,857
2.00
151,064
1.00
65,886
1.00
66,091
1.00
67,778
5.00
317,838
5.00
318,844
5.00
324,638
1.00
57,703
1.00
57,896
1.00
63,371
5.00
292,227
5.00
293,112
5.00
284,130
1.00
59,749
1.00
59,926
1.00
61,831
1.00
52,428
1.00
52,599
1.00
51,689
1.00
45,260
1.00
45,417
1.00
46,438
1.00
37,677
1.00
37,801
1.00
41,004
19.00
1,182,866
19.00
1,186,619
19.00
1,202,414
0.07
3,558
0.07
3,570
0.07
3,902
1.63
82,792
1.63
58,023
1.63
85,877
0.13
5,815
0.13
5,834
0.13
4,925
7.99
324,333
7.99
238,970
7.99
314,802
0.63
25,121
0.63
25,199
0.63
23,006
0.50
12,801
0.50
12,848
0.50
13,123
0.25
5,823
0.25
5,837
0.25
5,966
3.95
80,342
3.95
80,624
3.95
82,526
15.15
540,585
15.15
430,905
15.15
534,127
34.15 1,723,451 34.15 1,617,524 34.15 1,736,541
-36-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date. 01/22/16
FY 2015 FY 2016 FY 2017
ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Library Administration -FT
10036100 61010 100 8200 GE -41 LIBRARY DIRECTOR
10036100 61010 100 0475 GE -30 ADMINISTRATIVE ASSISTANT
Total
Library Administration -PT
10036100 61020 100 GE -25 LIBRARY SECRETARY
10036100 61020 NA -28 CLERICAL ASSISTANT
Adult Services -FT
10036200 61010 100 7900 GE -30 LIBRARYAIDE
10036200 61010 100 8020 GE -32 LIBRARIAN 1
10036200 61010 100 8100 GE -34 LIBRARIAN 11
Total
Adult Services -PT
10036200 61020 100 8070 GE -32 LIBRARIAN 1
10036200 61020 100 7900 GE -30 LIBRARYAIDE
Total
Youth Services -FT
10036210 61010 100 8100 GE -34 LIBRARIAN II
10036210 61010 100 7900 GE -30 LIBRARYAIDE
Total
Youth Services -PT
10036210 61020 100 7800 GE -25 LIBRARY ASSISTANT
10036210 61020 100 7900 GE -30 LIBRARYAIDE
10036210 61020 100 7750 NA -24 LIBRARYCLERK
Total
Circulation Services -FT
10036220 61010 100 8000 GE -31 CIRCULATION SUPERVISOR
Total
Circulation Services -PT
10036220 61020 100 7750 NA -24 LIBRARY CLERK
10036220 61020 100 7850 GE -25 LIBRARY ASSISTANT
Total
Technical Services -FT
10036500 61010 100 7900 GE -30 LIBRARY AIDE
10036500 61010 100 GE -32 LIBRARIAN I
Total
-37-
1.00 106,705 1.00 107,076 1.00 110,471
1.00 59,749 1.00 59,926 1.00 61,831
2.00 166,454 2.00 167,002 2.00 172,302
0.63 25,121 0.63 25,199 0.63 23,006
0.25 5,823 0.25 5,837 0.25 5,966
0.88 30,944 0.88 31,036 0.88 28,972
1.00
52,644
1.00
52,819
1.00
50,241
4.00
250,648
4.00
251,444
4.00
255,106
1.00
74,060
1.00
74,293
1.00
75,904
6.00
0.07
377,353
3,558
6.00
0.07
378,556
3,570
6.00
0.07
381,251
3,902
0.50
24,966
0.50
0
0.50
24,231
0.57
1.00
28,524
73,334
0.57
1.00
3,570
73,564
0.57
1.00
28,133
75,160
2.00
118,912
2.00
119,265
2.00
110,227
3.00
0.06
192,246
2,057
3.00
0.06
192,829
2,064
3.00
0.06
185,387
2,759
0.63
34,955
0.63
35,072
0.63
38,197
2.57
51,871
2.57
52,058
2.57
53,644
3.26
1.00
88,883
57,703
3.26
1.00
89,194
57,896
3.26
1.00
94,600
63,371
1.00
1.00
57,703
20,628
1.00
1.00
57,896
20,697
1.00
1.00
63,371
21,075
4.63
194,161
4.63
108,361
4.63
173,988
5.63
2.00
214,789
120,670
5.63
2.00
129,058
121,028
5.63
2.00
195,063
123,662
1.00
67,190
1.00
67,400
1.00
69,532
3.00
187,860
3.00
188,428
3.00
193,194
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date. 01/22/16
FY 2015 FY 2016 FY 2017
ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Technical Services -PT
10036500 61020 100 NA -24 LIBRARYCLERK
10036500 61020 100 7850 GE -25 LIBRARY ASSISTANT
10036500 61020 100 7900 GE -30 LIBRARYAIDE
Total
INFORMATION TECHNOLOGY -FT
10036440 61010 100 GE -32 LEAD APPLMETWORKANALY
Total
0.38
7,844
0.38
7,869
0.38
7,807
3.30
128,114
3.30
128,545
3.30
138,055
0.50
22,871
0.50
22,951
0.50
23,449
4.18
158,829
4.18
159,365
4.18
169,311
1.00 65,886 1.00 66,091 1.00 67,778
1.00 65,886 1.00 66,091 1.00 67,778
INFORMATION TECHNOLOGY -PT
10036440 61020
100 NA -38
INFORMATION SERVICES INTERN
0.50
12,801
0.50
12,848
0.50
13,123
10036440 61020
100 GE -25
LIBRARY ASSISTANT
1.00
37,677
1.00
37,801
1.00
41,004
Total
1.50
50,478
1.50
50,649
1.50
54,127
Maintenance -FT
10036300 61010
100 2200 GE -27
MAINTENANCE WORKER-LIBRAR`
1.00
52,428
1.00
52,599
1.00
51,689
10036300 61010
100 1400 GE -25
CUSTODIAN -LIBRARY
1.00
45,260
1.00
45,417
1.00
46,438
Total
2.00
97,688
2.00
98,016
2.00
98,127
Maintenance -PT
10036300 61020 100 1400 GE -25 CUSTODIAN -LIBRARY
Total
TOTAL LIBRARY DEPARTMENT
-38-
0.13 5,815 0.13 5,834 0.13 4,925
0.13 5,815 0.13 5,834 0.13 4,925
34.15 1,723,451 34.15 1,617,524 34.15 1,736,541
Capital Improvement Projects by Department/ Division
LIBRARY
CIP
Number
Capital Improvement Project
Title
FY 14 Actual
Expense
FY 15 Actual
Expense
FY 16 Adopted
Budget
FY 17 Recomm'd
Budget
1012469
LIBRARY ITEGRATED SYSTEM
36,400
38,600
0
0
1022199
TUCKPOINTING REPAIR/CLEAN
0
13,542
0
0
1022469
LIBRARY ITEGRATED SYSTEM
0
51,907
0
0
3501681
REPLACE SIDEWALK & STEPS
56,181
0
0
0
3502308
RENOVATION REPAIRS
11,717
75,121
0
0
3502470
LIBRARY ATTIC ACCESS
0
0
0
0
3502471
LIBRARY EXTERIOR SIGN
8,027
0
0
0
3502592
LIBRARY NEW FRONT DOORS
0
0
26,223
0
3502593
LIBRARY SWITCH
0
0
18,645
0
3502652
LIBRARY GENERATOR
0
0
0
60,000
LIBRARY
TOTAL
112,325
179,170
44,868
60,000
-39-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
PROGRAM/DEPT PROJECT DESCRIPTION
SOURCE OF FUNDS
FY 2017
FY 2018
FY 2019 FY 2020
FY 2021
TOTAL
PAGE
LIBRARY
Culture and Recreation
Generator
Sales Tax Fund (20%)
$
60,000 $
- $
- $
- $
- $
60,000
110
Replace Historic Steps
Sales Tax Fund (20%)
$
- $
54,642 $
- $
- $
- $
54,642
111
Replace Roof- Library Building
Sales Tax Fund (20%)
$
- $
- $
117,675 $
- $
- $
117,675
112
Addition
Total - Library Department
$ 60,000 $ 54,642 $ 117,675 $ - $ - $ 232,317
-40-
Carnegie-Stout Public
Library:
Telling the Library’s Story
FY15 Annual Report &
FY 17 Budget Request
Chapter One
Fiscal Year 2015
Annual Report
•New materials added to the collection 11%;
9% withdrawn
•Streaming video titles grew by 91% resulting in
a 400% increase in checkouts
•Check out of digital material increased by 34%
Keeping Programs and Services Current
Keeping Programs and Services Current
FY 2015
•236,541 items checked out last fiscal year –over
four items for every person in Dubuque
•Over 4,000 people attended programs for adults,
a 76% increase compared to FY2014
•21,348 people attended programs for children, a
34% increase compared to FY 2014
Getting Kids Hooked on Reading
FY 2015
•2,480 children registered for the Summer Reading
Program last year –7% increase over FY 2014
•The library provided 154 programs to area daycares in
FY 2015
•4,379 titles were added to the Children’s collection, which
numbered 161,680 at the close of FY 2015
Your Library, Your Information Specialists
•Librarians answered 67,800 questions last fiscal year;
60% involved research
•Dubuquers accessed 20 informational databases 61,427
times last fiscal year
Your Library @ Your Fingertips
FY 2015 –Financial Review
•Library Operating Budget
$3,194,316
–Expenditures $3,121,833
•$216,626 print
•$65,699 movies and audio
•$141,482 digital
•$2,192,487 employees
•$505,539 operations
Staffing
Library Trust Funds-FY 2015
Trust Fund Use Balance
Lacy Trust
Fund
Interest only for
books on travel,
science &
biography
$12,427
Lull Art
Fund
Interest only for
art
$ 8,430 Trust Fund Use Available
Balance
Hoffmann Obituary
Cards
$0
McClean Web Site
Refresh
$0
Molitore Web Site
Refresh
$0
Library Trust Funds
Trust
Fund
Use Available
Balance
Walton
Trust
For use in collection
preservation
$18,365.93
Maher
Trust
Encumbered for advertising
campaign FY16-17
$41,490.00
Trust Fund Use Available
Balance
General Gift
Fund
Encumbered for programs and services $ 27,455.31
James Mutschler
Fund
Expansion of Library services $1,091,780.00
Chapter Two
Financial Overview
FY 2003 –FY 2015
Library Financial Overview
2003-2015
Fiscal Year
Expenditure
Over
Expenditure
Under
Revenue
Over
Revenue
Under
Net Returned to
City
2003 2,945.00 6569.00 9,514.00
2004 36,972.00 2435.00 39,407.00
2005 287,460.00 7,117.00 294,460.00
2006 135,900.86 14,042.08 149,942.94
2007 69,512.64 13,338.34 82,850.98
2008 60,373.67 26,018.68 86,392.35
2009 10,828.93 24,369.23 35,198.16
2010 80,256.59 26,524.15 106,780.74
2011 42,731.06 21,791.10 20,939.96
2012 47,742.65 1,120.83 46,621.82
2013 16,283.23 24,038.67 40,321.90
2014 73,581.51 9,991.87 83,573.38
2015 49,039.92 2,777.82 51,817.74
Fiscal years 2013, 2014, & 2015 -
contribution to city funds to cover unbudgeted insurance fees 17,883.70
Subtotal $1,065,704.67
Fundraising Contributions *
August 2003 -December 2015 Friends of the Library 125,557.00
approx. 2000 through December 2015 Library Foundation 556,016.00
681,573.00
Subtotal $1,747,277.67
Private fundraising for the Library Renovation 3,000,000.00 +
Total $4,747,277.67
Impact -Technology
•First public computers
•First public lap top computers
•First e-Readers
•First mini-iPads
•Web site redesign
•Web site refresh
•Portable digital media lab
•MacBook Pros
•Microphones
•iPads
•3D printer
•Wii for programming
Impact -Access
•Book drops:
•Eleanor Roosevelt Middle School
•Kennedy Mall
•Asbury Plaza Hy-Vee
•Vending machine library at Asbury
Plaza Hy-Vee
•Digitization of early Library records
•1/3 of the total cost for the Library van
•Six informational databases
•Teen Zone space
•Additional shelving –Children’s
Impact -Materials
•First popular music collection –start up
•First DVD collection –start up
•First Blu-Ray collection –start up
•First non-fiction for teens collection –start up
•First Playaways
•First Adult graphic novel collection –start up
•First Children’s graphic novel collection –start up
•First young adult audio collection –start up
•First Mp3 players
•First DVD and Blu-Ray players
•First year’s collection for the vending machine library
•E-Books collection –start-up and first two years
collection
•Continued support –Books-to-Go and DVDs-to-Go
Impact –Programming
•Books for Babies
•Publishing costs for My First
Fingerplays,
Rhymes, & Songs book
•Passport to Reading program
•Bridge to Reading
•Storybook Walk
•Easels for Art @ your library
•Author events
•Summer Reading Programs
$3,000,000+
Budget Management $1,065,704.67
Fundraising $3,000,000.00+
Foundation/Friends $ 681,573.00
Total FY 2003-2015 $4,747,277.67
Total Savings
Chapter Three
Fiscal Year 2017 Budget Request
Bed Bug Inspection
•Monthly
•$5,400 annually
ILA Conference Reception
•October 12 –14, 2016
•750 visitors
•$2,500
Internet Access
•Internet Access
•$15,000
Inventory Wand
$5,500
Preserving Brick Masonry $2,900
Door Openers
$2,262
Changing Lives Through Literature
$4,672
Chapter Four
FY 2003-2015
$4,747,277.67
Savings
Thank You
Questions?
Library Board of Trustees
•Jenny Weiss, President
•Patty Poggemiller, Vice President
•Angela Allred, Secretary
•Paula Connors
•Pat Maddux
•Jon Trotter
•Mike Willis