Planning Services Department FY 2017 Budget PresentationCity of Dubuque
SUMMARY:
SUGGESTED DISPOSITION:
Copyright 2014
Public Hearings # 2.
Planning Services FY2017 Budget Presentation
ATTACHMENTS:
Description Type
Planning Services FY17 Recommended Budget Supporting Documentation
Planning Services
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PLANNING SERVICES DEPARTMENT SUMMARY
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Total
FY 2014/15
Actual
691,036
78,214
2,924
772.174
FY 2015/16
Adopted
725,109
92,695
900
FY 2015/16
Amended
725,109
92,695
900
FY 2016/17
Recomm'd
747,142
86,495
550
818,704 818,704 834,187
% Change
from Adopted
FY 2015/16
3.0%
-6.7%
-38.9%
1.9%
Administrative OH Recharges
& Reimbursements 312,393 243,043 243,043 282,375 16.2%
Operating Revenue 60,441 41,716 41,716 42,228 1.2%
Total 372,834 284,759 284,759 324,603 14.0%
Property Tax Support
Percent Increase (Decrease)
Personnel -Authorized FTE
399,340
8.38
533,945
8.38
533,945 509,584 (24,361)
-4.6%
8.38 8.38
ignificant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Employee Expense
1. FY 2017 employee expense reflects a 2.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 5.95% in FY 2017.
3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY
2017 per month per contract, resulting is an increase of $27,360 (27.40%).
Supplies & Services
13
5.
7
Office Supplies increased from $3,222 in FY 2016 to $3,833 in FY 2017 based on FY 2015
actual plus 2%.
Copying and Reproduction decreased from $8,040 in FY 2016 to $875 in FY 2017 due to the
removal of the leased Ricoh Copier.
Legal Notices and Advertising increased from $1,125 in FY 2016 to $1,768 based on FY 2015
actual plus 2 %.
Travel for City Business decreased from $2,304 in FY 2016 to $1,296 in FY 2017 based on FY
2015 actual plus 2%.
-43-
8. Telephone decreased from $1,760 in FY 2016 to $1,110 in FY 2017 based on FY 2016 actual
annualized.
9. Special Events decreased from $373 in FY 2016 to $40 in FY 2017 based on FY 2015 actual
plus 2%.
10. Software License expense increased from $11,163 in FY 2016 to $12,095 in FY 2017 based on
an increase for Permit Plus Software.
11. Internet Services decreased from $1,440 in FY 2016 to $360 in FY 2017 based on the contract
dropping from $40 per month to $10 per month for tablet hotspot service.
12. Pay to Other Agency increased from $25,937 in FY 2016 to $27,089 in FY 2017 based on FY
2016 plus 4.65% for East Central Iowa Association.
Machinery and Equipment
13. The total equipment requested for FY 2017 is as follows ($550):
Planning Administration
Smart Phone $480
Development Services
Cell Phone $ 70
Revenue
14. Zoning administrative fees increased from $25,500 in FY 2016 to $27,000 in FY 2017 based a
three year historical average.
15. Sub Plat Review Fees decreased from $2,100 in FY 2016 to $1,500 in FY 2017 based on the
continued trend of reduced application fees and cases in FY 2016.
16. Revenue received from Enterprise Funds for administrative overhead charges has increased
from $243,043 in FY 2016 to $282,375 in FY 2017. This is due to the increased capacity of the
Sanitary Sewer Enterprise Fund.
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PLANNING SERVICES
The mission of the Planning Services Department is to provide friendly, knowledgeable
and professional City Planning, Historic Preservation and Development Services to city
residents to ensure a Viable, Livable and Equitable Dubuque.
SUCCESS IS ABOUT PEOPLE, PLANNING AND
PARTNERSHIPS LEADING TO OUTCOMES
PEOPLE
Planning Services staff interacts daily with
customers to facilitate review of residential,
office, commercial, institutional, and industrial
development proposals through an open,
transparent, service-oriented process. Staff
resolves zoning enforcement issues by working
with residents and businesses to achieve
voluntary compliance. Staff also works with the
Zoning Advisory Commission and Zoning
Board of Adjustment by facilitating
neighborhood input on development proposals.
PLANNING
Planning Services staff works with the Long
Range Planning Advisory Commission to
create a viable, livable, and equitable
community and plan for a better future
through the long-term Comprehensive Plan
and strategic short-term plans for urban
renewal and revitalization.
Planning Services staff works with the
Historic Preservation Commission to protect,
promote and enhance the historic, cultural
and aesthetic resources that make Dubuque
a unique, identifiable and vital community
through preservation planning, design
guidelines, technical assistance and financial
incentives.
PARTNERSHIPS
Planning Services staff collaborates with City departments; local,
state and federal agencies, private sector and non -profits to
facilitate development, enhance neighborhood quality, and
support regional efforts. Major collaborations include:
sustainability, annexation, riverfront development, downtown
and neighborhood revitalization, public health, watershed
management, and regional parks, open space and bike/hike trail
systems.
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Wil LIILIIILI[CIN4:AT/[1*�
The Planning Services Department Is supported by 3.33 full-time equivalent employees, which
accounts for 89% of the department expense as seen below. Overall, the departments'
expenses are expected to Increase by 1 % In FY2018.
Expenditures by Category by Fiscal year
$500
Machinery and Equipmen�$4r0
52924
$52,®s
suppuuaneservis 5ia,n4
Employeeopens,
9a,m5
9r8,ev
So Most 56510,35
Smp000
$600 ,000
$800,000
46
Resources
and Property Tax Support
600000
500000
4(0000
SEE
m0000
n
M mini nrtrve Or Rech areas
Operating Revenue PmpeM lssuppoort
The Planning Services Department Is supported by 3.33 full-time equivalent employees, which
accounts for 89% of the department expense as seen below. Overall, the departments'
expenses are expected to Increase by 1 % In FY2018.
Expenditures by Category by Fiscal year
$500
Machinery and Equipmen�$4r0
52924
$52,®s
suppuuaneservis 5ia,n4
Employeeopens,
9a,m5
9r8,ev
So Most 56510,35
Smp000
$600 ,000
$800,000
46
PLANNING SERVICES
Development Services
Overview
Development Services focuses on fostering and building partnerships with residents,
business owners, entrepreneurs and developers through the efficient, knowledgeable
and professional facilitation and coordination of public and private development
activities in the city. This is achieved by providing accurate information concerning City
plans, policies and ordinances to the Zoning Board of Adjustment, Zoning Advisory
Commission and the City Council, and to other City staff, developers, applicants, and
residents. Additionally, staff is continually working to build relationships with the
community at large by encouraging voluntary compliance with the City's zoning code to
improve the quality of life in our neighborhoods and business districts.
Development Service Funding Summary
FY 2014/15
Adopted
FY 2015/16 FY2016/17
Adopted Recommended
Expenditures $420,052
$415,790 $415,516
Resources $71,540
$41,716 $42,228
Development Service Position Summary
FY 2016/17 FTE's
Associate Planner
1.00
Assistant Planner
2.00
Zoning Enforcement Officer
1.00
Secretary
0.40
Total Full -Time Equivalent Employees
4.40
Aghlights of Fiscal Year 2015
Type of Development FY2015 (Sq. Ft.)
0 ®
P. -
Commercial Office Industrial Institutional
Future Initiatives
Ongoing, continuing evaluation of the Unified Development Code
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PLANNING SERVICES
Performance Measures
Development Service — Activity Statement
Coordinate and facilitate development review and zoning compliance in an efficient and'people-
oriented' manner, fostering and building partnerships with residents, business owners,
entrepreneurs and developers.
Customer Service Survey
Results FY2O15
Adequately inform applicants of the
process
Expertise (knowledgeable) MW
Timeliness (prompt, efficient)
Staff Friendliness
0% 20% 40% 60% 90% 100%
***The above statistics are based on a voluntary customer survey and only reflect the results of those surveys received by the
Planning Services Department during Fiscal Year 2015.
AGoal: Planned and Managed Growth
Outcome #1: Provide effective customer service, knowledge of development
regulations and department efficiency to encourage voluntary compliance and
effectively service the citizens of Dubuque. Planning Services staff work proactively and
positively to educate the public on zoning regulation and encourage voluntary compliance with
those regulations, facilitating planned and managed growth.
SAME DAY REVIEW AND SIGN OFF
Limited Setback Waivers
Adjustment of Front Yard Setbacks
Zoning Enforcement Officer responded to over Three -hundred and forty
complaints in FY2015 within 24 hours of receiving a request.
Development Review Team— Coordinating and facilitating site plan reviews among city
departments (Engineering, Fire, Water, Building and Planning) for one-stop service to
the applicant (developer, property owner, contractor, engineering/architectural firm) in
as little as 7 Days.
go
PLANNING SERVICES
Goal: Partnering for a Better Dubuque
Outcome #2: Provide seamless communication to ensure that the City Council,
City Manager, Boards, Commissions, and citizens remain informed about
development activities within the city.
Information provided by Planning Services staff is a critical component of the decision making
process. Providing information to various City departments, City Manager, City Council, boards
and commissions through GIS mapping and analysis, written reports, or verbal presentations is
vital to these groups making informed and impartial decisions regarding development.
Zoning Board of Adjustment review and approval time is usually between 21-25 days
from application deadline.
Zoning Advisory Commission review and approval time is typically 55 days from
application deadline.
City Planning / Historic Preservation
Overview
The primary function of City Planning is to engage the community in developing and
updating a long-term vision and Comprehensive Plan forfuture growth and
development. Historic Preservation works to promote, protect and enhance the city's
historic, cultural, aesthetic and environmental resources. Supporting the Long Range
Planning Advisory Commission and Historic Preservation Commission in their roles and
responsibilities is a primary responsibility of staff. Staff also ensures qualifying projects
comply with State and Federal preservation requirements, such as Section 106 reviews.
•
FV 2016/1] FTE's
Planning Services Manager
FV 2014/15
FV 2015/16
FV 2016/1]
Adopted
Adopted
Recommended
Expenditures $34],85]
$358,500
$334,721
Resources 1 $522 1
$0 1
$0
•
FV 2016/1] FTE's
Planning Services Manager
0.]5
Assistant Planner
1.00
Planning Technician
1.00
Secretary
0.60
Planning Intern
0.38
Total Full -Time Equivalent Employees
3.]3
49.
PLANNING SERVICES
Hiy,,,,y,,.a Wl , , Val 2015
2006 Annexation Study Update- Planning Services are working with key city departments to
provide current information on the relative costs and benefits associated with annexation of
potential growth areas. The update ensures a fiscally responsible and logical approach to
planned and managed growth which in turn will increase revenue and opportunity for the
Dubuque community.
Five new National Register of Historic Places (NRNP) Historic Districts- Recognition of five
new Historic Districts listed in the National Register of Historic Places enables property owners
to access financial incentives for historic rehabilitation.
,'uture Initiatives
Cityof Dubuque Comprehensive Plan Update— Create a meaningful and focused plan for
the City of Dubuque. The plan will reflect the shared vision and goals of Dubuque residents and
stakeholders and establish a framework for implementation.
Historic Preservation Economic Impact Study- Develop an in-depth study which identifies
the benefits preservation has on the community's economic prosperity, environmental integrity
and social and cultural vibrancy.
Performance Measures
City Planning and Historic Preservation— Activity Statement 1
Coordinate city planning and historic preservation in an engaging and community -oriented J
manner which promotes, protects and enhances the City's environmental, economic and
cultural resources as well as facilitates future arowth and development.
Goal: Partnering for a Better Dubuque
Outcome # 1: Manage the update of the City of Dubuque Comprehensive Plan
using through collaborative public engagement opportunities. DraRing and
implementing a mlywide visunfor future development is essential for the City of Dubuque. The
Comprehensive Plan is a document which reflects the values of the community as a whole and
is developed through extensive public engagement and consensus -building. The
Comprehensive Plan is the principal opportunity for residents to communcate their values and
vision for the future of the city. The goals and strategies outlined in the comprehensive plan are
used to inform and plan important policy decisions such as land use and budgeting.
Outcome #2: Promote, enhance and preserve the community's historic and
cultural resources. The Planning Services Department in conjunction with the Historic
Preservation Commission provided technical assistance to property owners and developers on
issues including funding sources, National Park Service Preservation Briefs, Secretary of the
Interior's Standards for the Treatment of Historic Properties, and the City's Architectural
Guidelines.
50-
BUDGET PERFORMANCE MEASURES
$6A MILLION
Leveraged from Private, State & Federal Sources since 1995
$123 MILLION
Invested in Trail Infrastructure within the City since 1995
100%Of_H O
Area within 3 Miles of an Of - Dad Trai ince'.
Exceeds the STAR requirement of
r
I/
FEDERAL 25%
STATE 23%
PRIVATE 3%
Now
ACCESS TO TRAILS
& BIKE ROUTES
Planning Services coordinates planning and
development of bike/hike trails and facilities within
the City of Dubuque and region, and secures funding
for projects through Private, State and Federal
Grant sources.
PART OF THE CITY COUNCIL VISION
"Dubuque citizens EXPERIENCE healthy living and
retirement through quality, livable neighborhoods
with an abundance of fun things to do..."
COUNCIL GOALS SUPPORTED
Planned and Managed Growth
Partnering for a Better Dubuque
Improved Connectivity: Transportation
RELATIONSHIP TO SUSTAINABLE DUBUQUE
0
COMMUNITY HEALTH A REASONABLE MOBILITY
AND SAFETY A
COMMUNITY OFSIGN�NMPLANTS fl
ANINIMALSALS
1'10"'
_ [NMNae
DUB E
nmee�aa rxernpi ---
y
' LEGEND
f off-street Trail
r on.Streertrail
�..�+ Dubuque Water Trail
-
At. With in 5 Minute Bike Ride
Dwelling Unite With in 5 Minute Bike Ride
other Dwelling Units
BUDGET PERFORMANCE WRLHI TING ANDPROTESTING
17 1
ORIC U(P
MEASURES OVER
$1.7 Million wOVER �IES PROTECTED YED �URCANCE��
in M.ma... d duwntuwn n,ighbumuud. in Fvmu
$197,296
HISTORIC OFwurk d..... Sdi.n lob Review Fruperue,
PRESERVATION
Historic Preservation is a critical component of what makes C
Dubuque a great place to live work and play. Planning Services
coordinate a variety of incentive programs to encourage
revitalization and maintenance of historic structures and
7L�end
maintain the character of our great Historic Neighborhoods.'-.. __.._..._._
NORTH
PART OF THE CITY COUNCIL VISION
"...a community celebrating culture and heri-
tage [that] has actively preserved our'Master-
piece on the Mississippi'..'
ississippi ..'"
COUNCIL GOALS SUPPORTED
Planned and Managed Growth
Partnering for a Better Dubuque
RELATIONSHIP TO SUSTIANABLE DUBUQUE
%* 0
RmRRWmRR: Q :....DG.
HISTORIC PRESERVATION WORK
9 c16101 cye1 JA 19:L01tell F'.
ECONOMIC IMPACT STUDY- IN PROGRESS
EAGLE POINT PARK NOMINATION TO NRHP4N
PROGRESS
PHASE VI SURVEY AND EVALUATION -COMPLETE
STRIC
LISTING EVE NEW NRHP DI CTS To
NRHP-CORMPUETE M6
TO N RHP -COMPLETE
Legend
Q................G...........
...�.....................
� M ................
o..._.' __.... ..........
A
53
FACILITATINGINVESTMENTIN
HISTORIC PROPERTIES
15 SECTION 106 EVALLIUMES
9 FACADE GRAW APPROVALS
9HPCD®DNAWRO.d
Legend
PRESERVATION PROGRAM
20 NATIONAL REGMTER p NATIONAL N6FONC LANDMARKS
PRESERVATION PROGRAM
20 NATIONAL REGMTER p NATIONAL N6FONC LANDMARKS
BUDGET PERFORMANCE MEASURES
620/6 OF HOMES
31% NA
p".ee114 MINU MILE)
W�A(UB
LLWTO LIC SCHOOL
0 OF HOMES ARE WI HIN
A MILE (25 MINUTE ALK)
0 OR LESS TO A PUBLIC S
Nationwide 63010 of homes are
within a mile walk of
r
1
NEIGHBORHOOD
SCHOOLS
Walkable access to schools is an important component of creating
stable, vibrant and diverse neighborhoods with a variety of
transportation options for residents. Providing safe walking routes to
schools helps develop healthy habits in the local youth population.
PART OF THE CITY COUNCIL VISION
"Dubuque citizens EXPERIENCE healthy living and retirement through
quality, livable neighborhoods with an abundance of fun things to do..:'
COUNCIL GOALS SUPPORTED
Planned and Managed Growth
Partnering for a Better Dubuque
RELATIONSHIP TO SUSTAINABLE DUBUQUE
/.\ COMM ON TY HEALTH REAM HABLE MOBILITY
—IT�.>, RHO SAFETY
COMMUNITY DESIGNCOMMUNITY
KNOWLEDGE
DUs TE
A��mNa Itil
I
LEGEND
- LM1nnl I'murty
- Arm Within 5 Minute Walk
- Arm Within 10 Minute Walk
O Arm WBM1in 1 Mile
- Dwelling Our. Within 5 Minute Walk
- Dwelling Our. Within lG Minute Walk
Other Dwelling Our.
Recommended Operating Revenue Budget - Department Total
62 -PLANNING SERVICES
Fund
Account
Account Title
"14 Actual
"IS Actual
"16 Adopted
"17 Recomm'd
100
51913
SUB PLAT REVIEW FEES
Revenue
Revenue
Budget
Budget
100
51912
ZONING ADM FEES
26,004
32,131
25,500
27,000
100
51913
SUB PLAT REVIEW FEES
3,706
2,847
2,100
1,500
100
51915
TEMPORARY USE FEES
12,321
4,210
798
500
100
51917
BILLBOARD INSPECTION FEE
12,650
12,070
4,300
4,300
100
51925
MAP/TEXT SALES
20
12
10
10
51 - CHARGES
FOR SERVICES
54,701
51,270
32,708
33,310
100
53530
SPECIALIZED SERVICES
8,710
8,710
8,710
8,710
100
53605
MISCELLANEOUS REVENUE
159
68
79
89
100
53620
REIMBURSEMENTS -GENERAL
111
394
219
119
53 - MISCELLANEOUS
8,980
9,171
9,008
8,918
100
59610
FR WPC OPERATING
67,865
74,336
41,301
87,436
100
59620
FR STORMWATER OPERATING
2,615
14,739
28,827
27,855
100
59630
FR PARKING OPERATING
12,016
13,196
14,872
14,371
100
59640
FR WATER UTILITY
65,506
72,176
0
0
100
59670
FR REFUSE COLLECTION
91,825
96,223
112,024
108,246
100
59940
FR DMASWA
38,919
41,723
46,019
44,467
59 - TRANSFER IN AND INTERNAL 278,746 312,393 243,043 282,375
62 - PLANNING SERVICES TOTAL 342,427 372,834 284,759 324,603
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Recommended Operating Expenditure Budget - Department Total
62 -PLANNING SERVICES
Fund
Account
Account Title
FY14 Actual
FY15 Actual
FY16 Adopted
FY 17 Recomm'd
100
61030
SEASONAL EMPLOYEES
Expense
Expense
Budget
Budget
100
61010
FULL-TIME EMPLOYEES
483,397
500,943
515,396
521,306
100
61030
SEASONAL EMPLOYEES
6,437
4,899
7,710
7,870
100
61050
OVERTIME PAY
2,537
0
0
0
100
61092
VACATION PAYOFF
0
788
0
0
100
61310
IPERS
43,969
44,904
46,714
47,254
100
61320
SOCIAL SECURITY
35,481
36,118
40,018
40,482
100
61410
HEALTH INSURANCE
115,525
114,240
112,320
127,200
100
61415
WORKMENS' COMPENSATION
2,060
2,009
1,921
1,989
100
61416
LIFE INSURANCE
436
445
1,030
1,041
100
61660
EMPLOYEE PHYSICALS
197
0
0
0
100
61680
EMPLOYEE MOVING EXPENSE
998
0
0
0
61 - WAGES
AND BENEFITS
691,036
704,347
725,109
747,142
100
62010
OFFICE SUPPLIES
3,160
3,713
3,222
3,833
100
62030
POSTAGE AND SHIPPING
1,736
2,153
1,823
2,260
100
62061
DP EQUIP. MAINT CONTRACTS
7,221
7,990
8,317
8,600
100
62090
PRINTING & BINDING
301
217
307
222
100
62110
COPYING/REPRODUCTION
6,952
12,326
8,040
875
100
62130
LEGAL NOTICES & ADS
1,103
2,140
1,125
1,768
100
62140
PROMOTION
423
0
431
430
100
62170
SUBSCRIPTIONS -BOOKS -MAPS
1,327
1,527
1,353
1,558
100
62190
DUES & MEMBERSHIPS
1,044
774
1,065
789
100
62204
REFUNDS
351
0
0
0
100
62206
PROPERTYINSURANCE
135
158
169
165
100
62208
GENERAL LIABILITY INSURAN
5,090
4,761
4,782
4,902
100
62310
TRAVEL -CONFERENCES
3,829
3,758
10,618
10,250
100
62320
TRAVEL -CITY BUSINESS
1,716
804
2,304
1,296
100
62340
MILEAGE/LOCALTRANSP
756
687
772
701
100
62360
EDUCATION &TRAINING
633
670
4,044
4,022
100
62421
TELEPHONE
1,734
1,427
1,760
1,110
100
62436
RENTAL OF SPACE
2,664
2,664
2,718
2,745
100
62511
FUEL, MOTOR VEHICLE
472
577
396
519
100
62521
MOTOR VEHICLE MAINT.
477
787
536
866
100
62528
MOTORVEH. MAINT. OUTSOUR
0
45
0
0
100
62645
SPECIAL EVENTS
0
39
373
40
100
62663
SOFTWARE LICENSE EXP
9,708
57
11,163
12,095
100
62667
INTERNET SERVICES
501
960
1,440
360
100
62716
CONSULTANT SERVICES
3,250
0
0
0
100
62761
PAY TO OTHER AGENCY
23,631
29,284
25,937
27,089
62 -
SUPPLIES AND SERVICES
78,214
77,518
92,695
86,495
100
71110
MISC. OFFICE EQUIPMENT
1,167
0
0
0
100
71120
PERIPHERALS, COMPUTER
0
0
900
0
100
71123
SOFTWARE
0
447
0
0
100
71124
MICRO -COMPUTER
1,757
0
0
0
100
72418
TELEPHONE RELATED
0
841
0
550
-56-
Recommended Operating Expenditure Budget - Department Total
62 -PLANNING SERVICES
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense I Expense Budget I Budget
71 -EQUIPMENT 2,924 1,288 900 550
62 -PLANNING SERVICES TOTAL 772,174 783,153 818,704 834,187
-57-
Recommended Expenditure Budget Report by Activity & Funding Sounce
62 -PLANNING SERVICES
EQUIPMENT
ADMINISTRATION -62100
728
0
FUNDING SOURCE: GENERAL
SUPPLIES AND SERVICES
35,958
37,601
Account FY14
Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17
Recomm'd Budget
EQUIPMENT
0 490
0
480
SUPPLIES AND SERVICES
7,207 4,366
10,702
8,060
WAGES AND BENEFITS
33,479 33,935
33,712
35,227
ADMINISTRATION
40,686 38,790
44,414
43,767
DEVELOPMENT SERVICE
- 62400
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget
FY17 Recomm'd Budget
EQUIPMENT
2,046 70
900
70
SUPPLIES AND SERVICES
35,049 35,551
36,875
38,795
WAGES AND BENEFITS
364,040 379,688
378,015
400,852
DEVELOPMENT SERVICES
401,134 415,309
415,790
439,717
CITY PLANNING/HISTORIC PR- 62700
FUNDING SOURCE: GENERAL
Account
FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget
FY17 Recomm'd Budget
EQUIPMENT
879
728
0
0
SUPPLIES AND SERVICES
35,958
37,601
45,118
39,640
WAGES AND BENEFITS
293,517
290,724
313,382
311,063
CITY PLANNING/ HISTORIC PR
330,353
329,053
358,500
350,703
PLANNING SERVICES TOTAL
$772,174.14
$783,152.67
$818,704.00
$834,187.00
-58-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
62 PLANNING SERVICES DEPT.
FD JC WP -GR JOB CLASS
61010 Full Time Employee Expense
100
5875
GE -40
CITY PLANNER
100
5600
GE -35
ASSOCIATE PLANNER
100
5275
GE -32
ASSISTANT PLANNER
100
5230
GE -27
CODE INSPECTOR
100
5225
GE -26
PLANNING TECHNICIAN
100
0225
GE -25
SECRETARY
1.00
39,968
TOTAL FULL TIME EMPLOYEES
61030 Seasonal Employee Expense
100
5250
NA -11
PLANNING INTERN
1.00
46,351
TOTAL
SEASONAL EMPLOYEES
TOTAL PLANNING SERVICES DEPT
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
1.00
104,098
1.00
104,457
1.00
106,708
1.00
78,847
1.00
79,101
1.00
81,606
3.00
199,613
3.00
200,824
3.00
205,254
1.00
41,905
1.00
43,437
1.00
44,174
1.00
39,968
1.00
41,226
1.00
36,206
1.00
46,190
1.00
46,351
1.00
47,358
8.00
510,621
8.00
515,396
8.00
521,306
0.38 7,683 0.38 7,710 0.38 7,870
0.38 7,683 0.38 7,710 0.38 7,870
8.38 518,304 8.38 523,106 8.38 529,176
-59-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date. 01/22/16
FY 2015 FY 2016 FY 2017
ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Planning Administration -FT General Fund
10062100 61010 100 5875 GE -40 CITY PLANNER
Total
Development Services -FT General Fund
10062400 61010
100 0225 GE -25
SECRETARY
10062400 61010
100 5230 GE -27
CODE INSPECTOR
10062400 61010
100 5275 GE -32
ASSISTANT PLANNER
10062400 61010
100 5600 GE -35
ASSOCIATE PLANNER
41,905
1.00
Total
City Planning/Historic Pres. -FT General Fund
10062700 61010 100 0225 GE -25 SECRETARY
10062700 61010 100 5875 GE -40 CITY PLANNER
10062700 61010 100 5275 GE -32 ASSISTANT PLANNER
10062700 61010 100 5225 GE -26 PLANNING TECHNICIAN
Total
City Planning/Historic Pres. -Seasonal General Fund
10062700 61030 260 5250 NA -22 PLANNING INTERN
Total
TOTAL PLANNING SERVICES DEPT.
01
0.25
26,025
0.25
26,114
0.25
26,677
0.25
0.40
26,025
18,476
0.25
0.40
26,114
18,540
0.25
0.40
26,677
18,943
1.00
41,905
1.00
43,437
1.00
44,174
2.00
133,727
2.00
134,733
2.00
137,727
1.00
78,847
1.00
79,101
1.00
81,606
4.40
0.60
272,956
27,714
4.40
0.60
275,811
27,811
4.40
0.60
282,450
28,415
0.75
78,074
0.75
78,343
0.75
80,031
1.00
65,886
1.00
66,091
1.00
67,527
1.00
39,968
1.00
41,226
1.00
36,206
3.35
0.38
211,641
7,683
3.35
0.38
213,471
7,710
3.35
0.38
212,179
7,870
0.38
7,683
0.38
7,710
0.38
7,870
8.38 518,304 8.38 523,106 8.38 529,176
Capital Improvement Projects by Department/ Division
PLANNING SERVICES
CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd
Number Title Expense Expense Budget Budget
1001012
ANNEXATION STUDY/IMPLEMEN
1,659
0
0
0
1001860
DOWNTOWN DESIGN
37,760
0
0
0
GUIDELINE
1002499
DIGITIZE DBQ CITY DIRECT
4,470
0
0
0
1021012
ANNEXATION STUDY/IMPLEMEN
0
0
10,000
10,000
1022431
HISTORIC PRES TECH ASSIST
0
19,910
0
5,000
1022432
HSTR/ARCH SURVYS AND EVAL
0
7,517
0
0
1022623
COMP PLAN COMM ENGAGE
0
0
23,300
150,000
3502430
TRAILS/COMPLETE STREETS
0
0
10,000
135,000
3502433
KIOSK MAP REPLACEMENTS
35,002
0
0
51000
3601015
RIVERFRONT 2000 PLAN
0
0
0
0
3602431
HISTORIC PRES TECH ASSIST
0
0
0
0
3602432
HSTR/ARCH SURVYS AND EVAL
0
0
0
0
NING
SERVICES T071L
78,891
27,427
43,300
-61-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
PROGRAM/DEPT PROJECT DESCRIPTION
SOURCE OF FUNDS
FY 2017
FY 2018
FY 2019
FY 2020
FY 2021
TOTAL
PAGE
PLANNING SERVICES
Community and Economic Development
Trails and Complete Streets
Grants -IA REAP,Sales
$
135,000
$
10,000
$ 10,000
$
10,000
$
10,000
$
175,000
358
Projects
Tax Fund (20%)
Annexation Study Implementation
DRA Distribution
$
10,000
$
2,000
$ 2,000
$
2,000
$
2,000
$
18,000
359
Strategy
Historic Preservation Technical
State Grant-
$
5,000
$
5,000
$ 15,000
$
5,000
$
5,000
$
35,000
360
Assistance Program
CLG/HRDP,DRA
Distribution
Comprehensive Plan Update DRA Distribution $ 150,000 $ 150,000 $ - $ - $ - $ 300,000 361
Bike/Hike Trails and Pedestrian Sales Tax Fund (20%) $ 5,000 $ - $ 5,000 $ - $ 5,000 $ 15,000 362
Waylinding Sign Systems: Kiosk
Map Replacement
Total - Planning Department $ 305,000 $ 167,000 $ 32,000 $ 17,000 $ 22,000 $ 543,000
-62-
100145
29230 43600
12275
0
20000
40000
60000
80000
100000
120000
COMMERCIAL OFFICE INDUSTRIAL INSTITUTIONAL
TYPE OF DEVELOPMENT FY2015 (SQ. FT.)
0%10%20%30%40%50%60%70%80%90%100%
STAFF FRIENDLINESS
TIMELINESS (PROMPT, EFFICIENT)
EXPERTISE (KNOWLEDGEABLE)
ADEQUATELY INFORM APPLICANTS OF THE PROCESS
Customer Satisfaction Survey Results FY2015
100%
$6.4 MILLION
$12.7 MILLION