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Human Rights Department FY 2017 Budget Presentation
Copyright 2014 City of Dubuque Public Hearings # 4. ITEM TITLE: Human Rights Department FY 2017 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Human Rights Department FY17 Recommended Budget Supporting Documentation Human Rights This page intentionally left blank. 101 Budget Highlights Employee Expense Supplies and Services Machinery & Equipment Total Case Processing ICRC Miscellaneous Administrative OH Recharges Total Property Tax Support Percent Increase (Decrease) Personnel -Authorized FTE HUMAN RIGHTS DEPARTMENT Improvement Package Summary 1 of 3 This improvement package would provide ongoing funding for translation of one City brochure each year ($500) and to provide a translator for one City Life participant in each session ($1,500). Translation services would ensure equal access to and participation in City services for persons with hearing, speech, or vision impairments or with limited English proficiency. The American Community Survey for 2013 for the City of Dubuque estimates that 725 of all households in Dubuque speak English less than "very well," meaning that no one over the age of 14 in the household speaks English only or English "very well;" of those households, 177 speak Spanish, 87 speak Chinese, 51 speak Vietnamese, 50 speak "other Pacific Island languages" (likely Marshallese) and 48 speak German. To add further context to this data, the Dubuque Community School District English Language Learner program for the 2015-2016 school year includes 235 children speaking 18 different languages; of these children, 147 speak Marshallese, 45 speak Spanish, 12 speak Chinese, 6 speak Bosnian, and 6 speak Arabian as identified by the District. With respect to hearing and vision difficulties, the American Community Survey for 2013 for the City of Dubuque imputes that there are approximately 1,100 people with a hearing impairment and approximately 1,300 with a vision impairment. At a cost of 14 cents per word, a standard tri -fold brochure can be translated into one other language for approximately $100. Based on prior experience with community members from various language groups mentioned, an ongoing budgeted amount of $500 per year is requested to translate brochures and fliers into the top three language groups with whom staff has regular contact, adjusting as circumstances change. The most critical brochures and fliers describing department services and programs will be the top priority. -91- % Change FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted Actual Adopted Amended Recomm'd FY 2015/16 458,310 470,547 470,547 501,185 7% 116,979 128,060 128,060 93,936 -27% - 2,100 2,100 1,600 -24% 575,289 600,707 600,707 596,721 -1% 3,900 3,000 3,000 2,400 -20% 2,575 10 10 10 0% 46,146 34,753 34,753 44,010 27% 52,621 37,763 37,763 46,420 23% 522,668 562,944 562,944 550,301 (12,643) -2.2% 5.00 5.00 5.00 5.00 Improvement Package Summary 1 of 3 This improvement package would provide ongoing funding for translation of one City brochure each year ($500) and to provide a translator for one City Life participant in each session ($1,500). Translation services would ensure equal access to and participation in City services for persons with hearing, speech, or vision impairments or with limited English proficiency. The American Community Survey for 2013 for the City of Dubuque estimates that 725 of all households in Dubuque speak English less than "very well," meaning that no one over the age of 14 in the household speaks English only or English "very well;" of those households, 177 speak Spanish, 87 speak Chinese, 51 speak Vietnamese, 50 speak "other Pacific Island languages" (likely Marshallese) and 48 speak German. To add further context to this data, the Dubuque Community School District English Language Learner program for the 2015-2016 school year includes 235 children speaking 18 different languages; of these children, 147 speak Marshallese, 45 speak Spanish, 12 speak Chinese, 6 speak Bosnian, and 6 speak Arabian as identified by the District. With respect to hearing and vision difficulties, the American Community Survey for 2013 for the City of Dubuque imputes that there are approximately 1,100 people with a hearing impairment and approximately 1,300 with a vision impairment. At a cost of 14 cents per word, a standard tri -fold brochure can be translated into one other language for approximately $100. Based on prior experience with community members from various language groups mentioned, an ongoing budgeted amount of $500 per year is requested to translate brochures and fliers into the top three language groups with whom staff has regular contact, adjusting as circumstances change. The most critical brochures and fliers describing department services and programs will be the top priority. -91- Using the standards for Iowa court interpretation and our past experience paying interpreters, interpretation costs average $40 per hour for sign and language interpreters. Based on staff experience with interpretation requests to date, the requested budget of $1,500 is for interpretation costs for one attendee in each City Life session (two per year), adjusting as circumstances change. Related Cost: $2,000 Tax Funds — Recurring Property Tax Impact: +$.0008/+.01 % Activity: Human Rights Recommend — Yes 2 of 3 This decision package would fund a temporary employee (GE -25A) for 160 hours annually to staff the front desk, answer phones, and greet customers when Intake Specialist is on vacation. A temporary employee would permit Human Rights to continue to provide excellent customer service for residents during times when the Intake Specialist is out on vacation. Related Cost: $3,067 Tax Funds —Recurring Property Tax Impact: +$.0013/+.01 % Activity: Human Rights Recommend — No 3 of 3 This decision package would fund the creation of internal publications and training materials for staff, contracted facilitators to assist with training of trainers within the organization, and city-wide training cost for the engagement process developed by the core team. The Community Engagement Core Team consists of City staff from various departments who are working with the Community Engagement Coordinator to develop a process, tools, and workshops for City staff to enhance the effectiveness of our community engagement work throughout the organization. In addition, as Human Rights works with staff to support community engagement initiatives, funding is often lacking for printing material, marketing, and hosting/facilitating workshops. This decision package would provide a pool of funds that the community engagement coordinator can draw upon to support community engagement activities throughout the organization. Related Cost: $10,000 Tax Funds —Recurring Property Tax Impact: +$.0042/+.04% Activity: Human Rights Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense 1. FY 2017 employee expense reflects a 2.5% wage package increase. Recommend — Yes 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 5.95% in FY 2017. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY 2017 per month per contract, resulting is an increase of $17,100 (27.40%). -92- Supplies & Services 4. Office Supplies decreased from $2,110 in FY 2016 to $596 in FY 2017 based on FY 2015 actual of $596 and moving the budget for office supplies for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$1,500). 5. Postage and Shipping decreased from $12,355 in FY 2016 to $186 in FY 2017 due to moving the budget for postage and shipping for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$12,000). 6. Printing and Binding decreased from $3,709 in FY 2016 to $709 in FY 2017 due to moving the budget for printing and binding for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$3,000). 7. Copying and Reproduction increased from $448 in FY 2016 to $1,445 in FY 2017 based on FY 2015 actual of $1,427 and due to an increase in copies related to creating binders for train the trainer, Intercultural Competency training for Boards and Commissions, new employees, new employee orientation and City Life participants. 8. Conferences decreased from $17,143 in FY 2016 to $9,050 in FY 2017 due to moving the budget for conferences for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$9,000). 9. City Business Travel decreased from $3,428 in FY 2016 to $1,156 in FY 2017 due to moving the budget for city business travel for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$2,272). 10. Telephone decreased from $8,192 in FY 2016 to $2,378 in FY 2017 due to switching vendors for landlines and renegotiating the contract for cellular phones (-$814) and moving the budget for telephone for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$5,000). 11. Software decreased from $9,700 in FY 2016 to $2,500 in FY 2017 due to no longer using the Mind Mixer Community Engagement software (-$7,200). 12. Internet Services decreased from $3,072 in FY 2016 to $120 in FY 2017 due to reducing the number of tablets from three to one and a new contract was negotiated for data plans for tablets which reduced the monthly cost from $40 per month per device to $10 per month per device. 13. Legal Services decreased from $2,500 in FY 2016 to $0 in FY 2017 due to moving the budget for legal services for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$2,500). 14. Consultant Services decreased from $5,000 in FY 2016 to $0 in FY 2017 due to moving the budget for consultant services for the Housing and Urban Development Voluntary Compliance Agreement to the Housing Department (-$5,000). 15. Speakers and Programs increased from $5,712 in FY 2016 to $8,690 in FY 2017 due to two City Life programs being offered in FY 2017; only one City Life program was budgeted in FY 2016 but two were offered. This line item includes the Dispute Resolution Center operating expenses of $1,892. -93- 16. Pay to Other Agency increased from $12,400 in FY 2016 to $13,000 in FY 2017 due to removing the 10% decrease for the Faces and Voices human relations conference (+$600). Revenue 17. Case processing revenue in FY 2017 is based on 12 employment cases reimbursed at $200 per case ($2,400) by the Iowa Civil Rights Commission. 18. Revenue received from Enterprise Funds for administrative overhead charges has increased from $34,753 in FY 2016 to $44,010 in FY 2017. Miscellaneous 19. To date this fiscal year, there have been 7 formal complaints filed. There are 2 cases in the investigative process, 4 cases in backlog, and 3 cases have been closed, some of which were filed in the prior fiscal year. -94- HUMAN RIGHTS DEPARTMENT Department Mission: to support the development of a stronger civic infrastructure, which includes partnering to ensure equitable opportunities to be engaged in the community and to access services to meet basic needs. In all we do, we treat compliance with current civil rights laws as the bare minimum required, not the end goal. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PEOPLE PLANNING Reach -in strengthens relationships Departments throughout the between City government and traditionally marginalized communities for the purpose of engaging individuals in governance, ensuring access to City services, and supporting connections to other community institutions. INCLUSIVE INCLUSIVE INCLUSIVE dubuque 95- organization will be using the Equity Profile results and information from the Government Alliance on Race & Equity to develop & implement department equity plans. PARTNERSHIPS Inclusive Dubuque is a network of people and institutions focused on meeting the economic and cultural needs of the community. The Equity Profile will be completed by the fall of 2015, with partners then leading community action planning workgroups. HUMAN RIGHTS DEPARTMENT Re sources and Property Tax Support 500000 01V 400000 300000 0- -_Cape Processing I CRC Ad mini acquire Overhead Prop arty Tax Support Recharges - The Human Rights Department is supported by 5 full-time equivalent employees, which accounts for 84% of the department expense as seen below. Overall, the departments' expenses are expected to decrease by 1 % In FY2017. Expenditures by Category by Fiscal year $1600 maeeiners and Equipment�sz1)o so 959 suppuerand mrvm 5118p60 115,979 empiwee rmpen se 5500.1)5 591),$1) 50 5100,000 5450,51) a2)1 5500,000 5400,000 S500,000 560p000 96 HUMAN RIGHTS DEPARTMENT Community Development Overview Community Development involves building the capacity of various groups and organizations within our community to ensure equal opportunity, fairness, engagement, and access to government and other services that are necessary for residents to meet their basic needs. We support efforts to create a community tilled with residents who are better informed about government and how to access government services, and who are actively involved to positively impact significant and identified basic needs in the community and in the institutions to which they belong. We pay particular attention to groups that are being disproportionately excluded from opportunities. Community Development Position Summary FY 2010/15 Aa.al FY 3015/16 Adopted FY EU16/1] Re[ommentletl Expentli[ures $274,820 $300,354 $298,361 Resources $6,475 $3,010 $2AID Community Development Position Summary FY 2016/17 FTPs Human Relations Specialist J5 Community Engagement Coordinator .50 Director .50 Intake Specialist .50 Training& Workforce Dev. Coordinator .25 Total FT Equivalent Employees 2.50 Highlights of the Past Year Partnered with Inclusive Dubuque on Inclusive Community Action Planning through development of a community equity profile. Continued to expand our Intercultural Ambassador Network through leadership development workshops for community organizations Partnered with Project Concern, Operation New View, and the Circles Initiative to support volunteerism to impact economic opportunity. Designed and implemented Neighborto Neighbor a pilot program to engage resident leaders at the block level in creating and maintaining effective relationships among neighbors. 97 HUMANRIGHTS DEPARTMENT • Developed and maintained a network of connections with recognized leaders in the following community groups and organizations. The focus of the network is to support social and cultural diversity efforts in the community and to develop partnerships to identify banners to equitable access and delivery of services. Future Initiatives • Inclusive Community Action Plan serve on the equity profile impact council and assist with community engagement forthe action planning phase • National lnaden/Events partner with Chief of Police and community members to identify issues, review best practices, and prepare report with local options and recommendations. 98 HUMAN RIGHTS DEPARTMENT Performance Measures Community Development —Activity Statement Engage residents and organizations as partners in ensuring equal opportunity, fairness, and access to government and community services around basic human needs Goal: Economic Prosperity w� Outcome #1: Improve economic prosperity for all through community partnerships Project #1: Inclusive Dubuque Equity Profile — we worked with partners to develop and implement a process to create a community equity profile. The process has helped to establish a community baseline around conditions impacting economic prosperity, and has opened the door to dialogue around equity and inclusion throughout the community. This is the first step towards developing action plans. M HUMAN RIGHTS DEPARTMENT Human Rights staff assisted with community engagement and dialogue sessions, with a goal of reasonably representative participation across the community. 19995 24 Community members Facilitators have been completed online surveys trained as of July 60 Community 584 305 dialogues nave Community members Community members have been held attended dialogues signed up to stay connected The following information details the demographics of % community members who participated in the online su and community dialogues as of August 11. 2015. When available, a comparison to the demographics of the City Dubuque is included RACE/ETHNICITY muarenn¢ odi mumew C10701,11110 1•WNte 81 93.4% ■&e[WAle Nnviwn 1L54% SA% ■MispM1Miro 239E 24% �Asienlpac.Islended LSA 1.51% ■Natio Pme¢en 0.55% 0.3% 100- rveys of 0 HUMAN RIGHTS DEPARTMENT HOUSEHOLD INCOME •z Mpai 4oa rruyduwy. mx mx in 0 125x SZJoi VoodeW 31Wxi NEIGHBORHOOD ■Mm 443% ■SaN EM 9491 Eumncna uni III HiurnuegeMespw 147A ■oewmawn lsnii ■amsiaeoueuque ia.35f Flwea End 251 —0 Project#2: My Brother's Keeper is a network of non-profit organizations and volunteers who are working to support youth of color and low income youth of various ages to improve school achievement, graduate from high school, and proceed to college and/or a career. r r�r 101- HUMAN RIGHTS DEPARTMENT "Don't be a stereotype. 1 was astereotype mysef bemuse 1 thought that people in the community wouldn't give us a chance, but then again they did." - Future Talkparticipant Project 43: Volunteering for economic opportunity is a col Iaborative project involving Iowa Campus Compact, AmenCorps VISTA, and three noo-profits receiving City funds —Project Concern Operation New View, Circles Initiative. These non -profits are focused on supporting residents towards self sufficiency by stabilizing their housing, providing education and employment skills, and increasing household income. HUMAN RIGHTS DEPARTMENT • Number receiving financial literacy • Number receiving job training and other skill development • Number with improved financial knowledge • Number mentored WA • Number community volunteers hours '21' Goal: Social/Cultural Vibrancy Outcome #1: Continue to become an inclusive community in which all feel welcome and included, with no one left behind. Project #1: Information and referral: This year, 262 people contacted us with specific questions about discrimination complaints or questions about meeting basic needs. -103- HUMAN RIGHTS DEPARTMENT INQUIRY DISPOSITION inselins • Rearm mAna her agenn • Dec iinee .,.plaint The most frequent areas where people were seeking assistance related to employment and housing needs, and more than half of the contacts did not involve allegations or concems of discrimination. 2015 Inquiries -Breakdown by Area •Emphr ment Mnousng •abIlcAccommodatlon IlEduranon •crat Maher 104 HUMAN RIGHTS DEPARTMENT 2015 Inquiries - Breakdown by Basis t< The public also connects with us through the Internet, where they are able to learn about everything from legal requirements to upcoming programs. 239 City If Celebrity sporb: misunderstanding decreed • Intercultural Competence Workshops • Inclusive Dubuque Dialogues robuquue a a STAR community 105 1<0< •Disability hex IN Gander Identity •Rare • Reshot on •Age •sexual Odentadon •natonal Origin •Familial status •Reddon •Offer The public also connects with us through the Internet, where they are able to learn about everything from legal requirements to upcoming programs. 239 City If Celebrity sporb: misunderstanding decreed • Intercultural Competence Workshops • Inclusive Dubuque Dialogues robuquue a a STAR community 105 HUMAN RIGHTS DEPARTMENT Outcome #2: Increase civic responsibilities by having citizens be part of the solution. Project #1: Neighbor -2 -Neighbor is a resident led and City supported pilot program focused on creating safety through knowing the neighbors on your block. "1 don't want my neighbors to call the Police when my son plays the music too loud. 1 want them to call me or come over. 1 think this program will help us get to that." - resident "1 am excited to get to know my neighbors through this, and not be scared when they knock on my door." -block leader Project #2: Reach -in is an outreach approach focused on building sustainable relationships with community members and empowering them as agents of inclusion and integration. Group members participated in various ways this year: y -106- HUMAN RIGHTS DEPARTMENT Project #3. Intercultural Workshops are offered to community members annually. This year, 18 people participated in our annual Board and Commission training, 160 participated through our Hempstead and Senior High School program, and 25 people participated in our 32 -hour workshop. 7 6 5 4 3 2 1 Customer Evaluations Provide a better Will use information Trainer effective in Satisfied with overall understanding received making info quality of training understandable Those who have participated in the 32 hours workshops are part of our Ambassador group and serve as trainers and resources in their organizations and the community. This group now consists of the following: r City Departments-- • 21 People from 12 Departments • 28 People from 6 Institutions • 10 People from 2 High Schools • 23 People from 17 Institutions • 6 People from 3 Institutions • 13 People -107- HUMAN RIGHTS DEPARTMENT Organizational Development Overview Organizational Development includes building the capacity of other City Departments to ensure equal opportunity, fairness, engagement, and access to government services. We partner in efforts to develop and support a diverse, inclusive, and engaged workforce that is effectively engaging and serving each other and all members of the public. Organizational Development Funding Summary FY 2014/15 Actual FY 2015/16 Adopted FY 2016/17 Recommended Expenditures $274,820 $300,353 $298,360 Resources $46,146 $34,753 $44,010 Organizational Development Position Summary FY 2016/17 FTE's Training & Workforce Dev. Coordinator .75 Community Engagement Coordinator .50 Director .50 Intake Specialist .50 Human Relations Specialist .25 Total FT Equivalent Employee's 2.50 Highlights of Fiscal Year 2016 • Assessed mutually reinforcing activities of City organization as a Mission Partner in Inclusive Dubuque • Workforce Recruitment & Retention: development of intranet, implementation of orientation workshops • Community Engagement: core team developed toolkit and shared understanding/process for CE; Toolkit implemented to revise budget, con plan, City Life • Equity: department assessments, FH training, cultural voices work with depts; Al and action plan -108- HUMAN RIGHTS DEPARTMENT We support departments in their efforts to recruit and retain a high quality, diverse workforce, to ensure equitable access and delivery of City services, and to engage the community in decision making so that services are responsive to community needs. Future Initiatives • Environmental Stewardship/Community Resiliency Commission: assist with community engagement in designing the purpose, size, staffing, support, and funding for the Commission. Police Best Practices: support the identification of best practices and opportunities for Dubuque and the preparation of action plan with options for City Council review and direction. -109- HUMAN RIGHTS DEPARTMENT Performance Measures Organizational Development — Activity Statement Partner with other City Departments to ensure equal opportunity, fairness, engagement, and access to government services Goal: Financially Responsible City Government and High Performance Organization Outcome #1: The City is providing services responsive to community needs Program #1: We lead a core group focused on creating a culture of community engagementwith government. This year, we worked with staff to develop a community engagement toolkit, create shared meaning, and develop a consistent process. We are working to infuse a philosophy and tools into how we do business, measuring our progress and making improvements along the way. Project #1: Upon experiencing low attendance at earlier City Life sessions, we engaged the public in reworking our City Life program resulting in the following changes: • reducing the program length from 10 weeks to six week, • increasing the number of tours from 1 tour to 7 tours, and • adding three additional public buildings as meeting locations. Project #2: We engaged the public in reworking the community input portion of the annual budget process, resulting in the following changes forthe FY17 process: • hosting additional public input sessions with the City Manager in different neighborhood locations, • developing marketing materials and surveys, • locating kiosks with surveys and background information throughoutthe community to increase informed participation. Participants appreciated the session design for both of the above projects, strongly agreeing with the following statements: -110- HUMAN RIGHTS DEPARTMENT Participants also agreed that the meetings reflected the diversity of people and views in our community. Outcome #2: The City is hiring and retaining atop quality workforce Program #l: We lead a core group focused on recruiting and retaining a diverse workforce. This past year, we modified our recruitment process and developed recruitment checklists and tips to support managers in their efforts. Current workforce demographics are in ©000 O0m000 00000® om0oao mm��mm ammaa® �moomm in HUMAN RIGHTS DEPARTMENT Project #1 Working with other staff, we designed and implemented employee orientation workshops and developed an employee intranet based on last year training needs assessment. A Total of 32 staff attended new orientation workshops this year, and 34 staff attended 10 S hours of intercultural foundations workshops. Outcome f3: There is easy access to City information and services for all Program #1 We lead a core group focused on equitable delivery of City services, and participating with community partners to impact equitable outcomes in the community overall through mutually reinforcing activities. This yearwe met with leadership teams in every department to'. • present on Inclusive Dubuque, assess the current status of equity work within the departments, and begin to develop action plan areas for each department 'Learning dlfferentsty Les In howpeople think and Interpret things helps to provide different ways to approach and handlesituatiorls out of the norm' -Participant instoff Intercultural workshop We also developed an equity tool and shared language around racial equity, • and began to identify action plan areas for each department. e was surprised by the general bits of Information about th e City I never knew—policies relevantto my job, how our taxes are spent engagement sessions Happening.' -S4Tff orientation participant Project #1 City Life is a program that connects community members and City staff so that participants Can discover "I HIIVEh MUCH 7NDERSTANDING relevant information about local government structure and services. OF HOW EACH DEPARTMENT FUNCTIONS ANO AFFEM THE CITRENS." City Life Participant 112 HUMAN RIGHTS DEPARTMENT Participants in City Life have come from a variety of racial and ethnic backgrounds, have ranged in age from their 20s to their 60s, have represented numerous professions, and have lived in Dubuque from a few months to their entire life. - — Project #2: We arranged for Fair Housing training for 109 City staff members to insure staff has an awareness of the legal requirements underlying fair and equitable delivery of City services, including the concept of disparate impact. Project #3. We partnered with the Housing and Legal Departments to complete the analysis of impediments to fair housing and develop an action plan. Items set forth in the action plan will inform department level equity plans in FY16-17. Project #4. Community members in a group called Cultural Voices met with members of the Police Department and Housing Department to increase awareness and understanding of how department service delivery may be impacting immigrants and refugees. _,,0*00 "NOW I UNDERSTAND HOW COMMUNITY DRIVEN DUBUQUE IS AND THAT THE DEPARTMENTS NOT ONLY WANT MY INPUT BUT THEY RELY ON IT." City Life Participant -113- Recommended Operating Revenue Budget - Department Total 16 - HUMAN RIGHTS DEPARTMENT Fund Account Account Title "14 Actual "IS Actual "16 Adopted "17 Recomm'd 0 0 0 Revenue Revenue Budget Budget 100 45771 FED PASS THRU STATE GRANT 33,513 0 0 0 45 - STATE GRANTS 33,513 0 0 0 100 51918 CASE PROCESSING ICRC 2,575 3,900 3,000 2,400 51 - CHARGES FOR SERVICES 2,575 3,900 3,000 2,400 100 53201 REFUNDS 497 0 0 0 100 53620 REIMBURSEMENTS -GENERAL 155 2,575 10 10 53 - MISCELLANEOUS 652 2,575 10 10 100 59610 FR WPC OPERATING 9,715 10,981 5,906 13,627 100 59620 FR STORMWATER OPERATING 374 2,177 4,122 4,341 100 59630 FR PARKING OPERATING 1,720 1,949 2,127 2,240 100 59640 FR WATER UTILITY 9,377 10,662 0 0 100 59670 FR REFUSE COLLECTION 13,145 14,214 16,018 16,871 100 59940 FR DMASWA 5,571 6,163 6,580 6,931 59 - TRANSFER IN AND INTERNAL 39,902 46,146 34,753 44,010 16- HUMAN RIGHTS DEPARTMENT TOTAL 76,642 52,621 37,763 46,420 -114- Recommended Operating Expenditure Budget - Department Total 16 - HUMAN RIGHTS DEPARTMENT Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd 100 61030 SEASONAL EMPLOYEES Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 329,038 340,141 348,430 359,958 100 61030 SEASONAL EMPLOYEES 1,497 0 0 0 100 61310 IPERS 29,383 30,374 31,114 32,145 100 61320 SOCIAL SECURITY 24,326 25,001 26,654 27,538 100 61410 HEALTH INSURANCE 72,203 71,400 62,400 79,500 100 61415 WORKMENS' COMPENSATION 1,336 1,277 1,252 1,324 100 61416 LIFE INSURANCE 294 294 697 720 100 61660 EMPLOYEE PHYSICALS 233 0 0 0 61 - WAGES AND BENEFITS 458,310 468,487 470,547 501,185 100 62010 OFFICE SUPPLIES 596 552 2,110 1,596 100 62030 POSTAGE AND SHIPPING 338 3,122 12,355 186 100 62061 DP EQUIP. MAINT CONTRACTS 4,050 3,869 4,730 4,847 100 62090 PRINTING & BINDING 414 392 3,709 4,209 100 62110 COPYING/REPRODUCTION 640 1,427 448 1,445 100 62130 LEGAL NOTICES & ADS 119 0 100 100 100 62170 SUBSCRIPTIONS -BOOKS -MAPS 1,057 631 799 815 100 62190 DUES & MEMBERSHIPS 320 471 1,682 1,657 100 62206 PROPERTY INSURANCE 138 162 173 169 100 62208 GENERAL LIABILITY INSURAN 2,679 2,675 2,671 2,802 100 62310 TRAVEL -CONFERENCES 18,407 16,626 17,143 9,050 100 62320 TRAVEL -CITY BUSINESS 1,118 3,345 3,428 1,156 100 62340 MILEAGE/LOCALTRANSP 0 0 100 100 100 62360 EDUCATION &TRAINING 42,930 15,303 30,596 36,596 100 62421 TELEPHONE 5,079 3,135 8,192 2,378 100 62436 RENTAL OF SPACE 1,440 1,440 1,440 1,620 100 62663 SOFTWARE LICENSE EXP 7,650 9,791 9,700 2,500 100 62667 INTERNET SERVICES 0 1,920 3,072 120 100 62713 LEGAL SERVICES 0 0 2,500 0 100 62716 CONSULTANT SERVICES 0 5,000 5,000 0 100 62731 MISCELLANEOUS SERVICES 8,250 0 0 0 100 62734 SPEAKERS/PROGRAMS 10,003 5,292 5,712 10,190 100 62761 PAY TO OTHER AGENCY 11,750 6,000 12,400 12,400 62 - SUPPLIES AND SERVICES 116,979 81,153 128,060 93,936 100 71120 PERIPHERALS, COMPUTER 4,033 0 0 0 100 71124 MICRO -COMPUTER 0 0 2,100 0 100 72418 TELEPHONE RELATED 0 0 0 1,600 71 - EQUIPMENT 4,033 0 2,100 1,600 16- HUMAN RIGHTS DEPARTMENTTOTAL 579,321 549,640 600,707 596,721 -115- Recommended Expenditure Budget Report by Activity & Funding Sounce 16 - HUMAN RIGHTS DEPARTMENT SUPPLIES AND SERVICES 9,421 29,216 51,424 0 HUMAN RIGHTS GRANT FUNDS 9,421 29,216 51,424 0 WORKFORCE DEVELOPME FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget EQUIPMENT HUMAN RELATIONS -16100 _ FUNDING SOURCE: GENERAL SUPPLIES AND SERVICES 15,555 7,262 16,705 17,024 Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPMENT 4,033 0 2,100 1,200 SUPPLIES AND SERVICES 53,833 42,175 50,431 57,412 WAGES AND BENEFITS 363,162 373,822 376,350 401,802 HUMAN RELATIONS 421,027 415,997 428,881 460,414 ffHUMAN RIGHTS GRANT FUNDS - 16200 FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget SUPPLIES AND SERVICES 9,421 29,216 51,424 0 HUMAN RIGHTS GRANT FUNDS 9,421 29,216 51,424 0 WORKFORCE DEVELOPME FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget EQUIPMENT 0 0 0 400 SUPPLIES AND SERVICES 15,555 7,262 16,705 17,024 WAGES AND BENEFITS 93,420 94,665 94,197 99,383 WORKFORCE DEVELOPMENT 108,974 101,927 110,902 116,807 VISTA COST SHARE FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 5,750 2,500 9,500 9,500 VISTA COST SHARE 5,750 2,500 9,500 9,500 0001 VOLUNTEER GENERATION -16500 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 32,421 0 0 0 WAGES AND BENEFITS 1,728 0 0 0 VOLUNTEER GENERATION 34,149 0 0 0 HUD VOLUNTARY COMP AGREE - 16600 FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget SUPPLIES AND SERVICES 0 0 0 10,000 HUD VOLUNTARYCOMP AGREE 0 0 0 10,000 HUMAN RIGHTS DEPARTMENT $579,321.30 $549,640.21 $600,707.00 $596,721.00 TOTAL -116- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL- PERSONNEL COMPLEMENT 16 HUMAN RIGHTS DEPARTMENT FD JC WP -GR JOB CLASS 61010 Full Time Employee Expense 100 9150 GE -40 HUMAN RIGHTS DIRECTOR 100 4730 GE -33 TRAINING & WKFCE DEV COORD 100 0610 GE -32 HUMAN RELATIONS SPECIALIST 100 54,253 GE -33 COMMUNITY ENGAGEMENT COORD 100 1640 GE -27 INTAKE SPECIALIST 1.00 1.00 63,513 52,098 TOTAL FULL TIME EMPLOYEES 68,449 53,224 5.00 TOTAL HUMAN RIGHTS DEPT. FY 2015 FY 2016 FY 2017 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 102,097 1.00 102,449 1.00 105,074 1.00 69,692 1.00 69,754 1.00 71,260 1.00 54,253 1.00 60,616 1.00 61,951 1.00 1.00 59,974 51,928 1.00 1.00 63,513 52,098 1.00 1.00 68,449 53,224 5.00 337,944 5.00 348,430 5.00 359,958 5.00 337,944 5.00 348,430 5.00 359,958 -117- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date. 01/22/16 FY 2015 FY 2016 FY 2017 ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Human Rights -FT 10016100 61010 100 9150 GE -40 HUMAN RIGHTS DIRECTOR 1.00 102,097 1.00 102,449 1.00 105,074 10016300 61010 100 4730 GE -33 TRAINING & WKFCE DEV COORD 1.00 69,692 1.00 69,754 1.00 71,260 10016100 61010 100 COMMUNITY ENGAGEMENT COOI 1.00 59,974 1.00 63,513 1.00 68,449 10016100 61010 100 0610 GE -32 HUMAN RELATIONS SPECIALIST 1.00 54,253 1.00 60,616 1.00 61,951 10016100 61010 100 1640 GE -27 INTAKE SPECIALIST 1.00 51,928 1.00 52,098 1.00 53,224 Total 5.00 337,944 5.00 348,430 5.00 359,958 TOTAL HUMAN RIGHTS DEPARTMENT 5.00 337,944 5.00 348,430 5.00 359,958 -118- Human Rights Department FY2017 Budget Economic Prosperity Environ- mental Integrity Social Cultural Vibrancy Planned & Managed Growth Partnering for a Better Dubuque Improved Connectivity FISCALLY RESPONSIBLE & HIGH PERFORMING ORGANIZATION Council Policy Direction: Inclusive Dubuque Collaborative Project –Community Equity Profile Elementary St. Mark Heroes Academy increased or maintained literacy skills for 88% of students who participated Middle School Dream Center's In Your Life mentoring develops individualized plans for academic and behavioral success High School Future Talk participants learn job skills and earn a science credit. College Local college students tutor and mentor younger students, serving as role models. Collaborative Project –My Brother’s Keeper 257 •Number receiving financial literacy 194 •Number receiving job training and other skill development 173 •Number with improved financial knowledge 1361 •Number mentored 6411 •Number community volunteers hours Collaborative Project –Economic Opportunity VISTA $134,192 = Collective fiscal value of volunteer service $283,084 = Operation New View Federal & State EITC returned to pockets 83% = Project Concern Homeless program clients to permanent housing 70% = Circles participants employed after 18 months Collaborative Project –Economic Opportunity VISTA “I don’t want my neighbors to call the Police when my son plays the music too loud. I want them to call me or come over. I think this program will help us get to that.”-resident Collaborative Project: Neighbor 2 Neighbor Intercultural Workshops Inclusive Workforce Inclusive Governance There was sufficient opportunity for me to express my views about what I thought was important There was sufficient opportunity for me to exchange views and learn from others There was sufficient opportunity for me to develop joint views and/or recommendations with others The facilitators provided a safe and well-managed environment for participants Inclusive Service Delivery 34 24 74 41 49 25 1 414 140 00 10 20 30 40 50 60 70 80 Understand how to access services Understand how to influence government Pre agree Post agree Pre neutral Post neutral Pre disagree Post disagree Questions?