Minutes_City Council Proceedings 2 1 16 CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on February 1 , 2016 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Community Engagement.
WORK SESSION
COMMUNITY ENGAGEMENT
Human Rights Director Kelly Larson, Community Engagement Coordinator Nikola
Pavelic, Community Development Specialist Jerelyn O'Connor, and Sustainable
Community Coordinator Cori Burbach presented a progress report on planning,
implementing and evaluating staff's community engagement work and gathered City
Council input on the progress. Topics included
• Word Definitions: governance, community engagement, community engagement
focus area, community engagement type
• Work done: team, audience, goals, risk, communication
• Project Updates
• Reminder of the community engagement planning
• Explanation of community engagement evaluation proposal
• Overview of 2 recently finished community engagement projects: Budget
Community Engagement; Health Improvement Plan
• Resilient Community Advisory Commission update
• Developing a Community Engagement Action Plan
• Value to residents
The City Council had a question/answer period with staff during which it was suggested
that a database be developed to include persons who have inquired with the city about a
specific topic and invite them to a future session related to that topic.
There being no further business, upon motion the City Council adjourned at 6:05 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on February 1 , 2016 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and dispose
of as indicated. Seconded by Jones. Motion carried 7-0.
1 . Minutes and Reports Submitted: City Council Proceedings of 1/19; Sister City
Relationships Advisory Commission of 1/20; Proof of Publication for City Council
Proceedings of 1/4. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Charles Jacobs for vehicle damage. Upon motion the
documents were received, filed and referred to the City Attorney.
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: Charles Jacobs for vehicle damage. Upon motion the documents were
received, filed and concurred.
4. Arts and Cultural Affairs Operating Support and Special Projects Grant Program
Modifications: City Manager recommending several modifications to the Operating
Support and Special Projects Grant programs offered through the Arts and Cultural Affairs
Advisory Commission. Upon motion the documents were received, filed and approved.
5. Sustainable Dubuque Community Grant Recommendations: City Manager
recommending approval of five grant requests from the Sustainable Dubuque Community
Grant program. Upon motion the documents were received, filed and approved.
6. Roasting Solutions, LLC - Accepting Grant of Temporary Easements: City Manager
recommending acceptance of a Grant of Temporary Easements for Sanitary Sewer Utility
Construction under and across the site that Roasting Solutions, LLC purchased in
Dubuque Industrial Center South. Upon motion the documents were received and filed
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and Resolution No. 25-16 25-16 Accepting a Grant of Temporary Easements for Sanitary
Sewer Utility Construction through, under and across part of Lot 1 of Dubuque Industrial
Center South Second Addition in the City of Dubuque, Iowa was adopted.
7. Economic Development Administration (EDA) Technical Assistance Program: City
Manager transmitting a letter of support for the East Central Intergovernmental
Association (ECIA) and Blackhawk Hills Council of Governments application to the
Economic Development Administration's (EDA) Technical Assistance program to
complete a comprehensive freight study in an eight-county region in Illinois and Iowa.
Upon motion the documents were received and filed.
8. Pre-Annexation Agreement - John & Gayle Hancock: City Manager recommending
approval of a Pre-Annexation Agreement with John F. and Gayle M. Hancock, property
owners in the Twin Ridge Subdivision. Upon motion the documents were received and
filed and Resolution No. 26-16 Approving a Pre-Annexation Agreement between the City
of Dubuque, Iowa and John F. and Gayle M. Hancock was adopted.
9. Hartig III, LLC to Hartig IV, LLC Assignment: City Manager recommending approval
of the Assignment of Development Agreement and Consent to Transfer for Hartig III, LLC
to Hartig IV, LLC related to property at 703 Main Street. Upon motion the documents were
received and filed and Resolution No. 27-16 Approving the Assignment of Development
Agreement and Consent to Transfer between the City of Dubuque, Iowa, Hartig Realty
III, LLC and Hartig Realty IV, LLC was adopted.
10. Iowa Economic Development Authority - Amendment No. 8 for Caradco and
Linseed Oil Paintworks Buildings: City Manager recommending approval of Amendment
8 to the CDBG Contract for Caradco and Linseed Oil Paintworks Buildings to correct
reporting language. Upon motion the documents were received, filed and approved.
11 . Human Rights Commission Fiscal Year 2015 Annual Report: City Manager
transmitting the Human Rights Commission's Fiscal Year 2015 annual report. Upon
motion the documents were received and filed.
12. Restrictive Covenant - 2008 Foye Street: City Manager recommending approval of
a Resolution attaching a Restrictive Covenant to the property at 2008 Foye Street that
requires owner-occupancy for a 21-year period. Upon motion the documents were
received and filed and Resolution No. 28-16 Attaching an Owner Occupancy Restrictive
Covenant to real estate at 2008 Foye Street, Dubuque, Iowa was adopted.
13. Liberty Subdivision Acceptance of Subdivision Improvements: City Manager
recommending acceptance of the public improvements that the developer, Graceland
LLC, has recently completed in Liberty Subdivision. Upon motion the documents were
received and filed and Resolution No. 29-16 Accepting public improvements in Liberty
Subdivision in the City of Dubuque, Iowa was adopted.
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14. Dubuque Metropolitan Area Solid Waste Agency (DMASWA): Correspondence
from the DMASWA notifying the City of the Agency's Fiscal Year 2017 budget and fee
schedule effective July 1 , 2016. Upon motion the documents were received and filed.
15. Harvard Kennedy School - Innovations in American Government Award: City
Manager transmitting an update on the City of Dubuque's 2015 application for the
Innovations in American Government Award from the Harvard Kennedy School. Upon
motion the documents were received and filed.
16. Signed Contracts: Cooperative Winter Road Maintenance Agreement with
Dubuque County; IDOT 2015-2016 Supplemental Agreement for Maintenance and
Repair of Primary Roads in Municipalities; City of Dubuque Parking Lease Agreement
with Sacred Heart Church/Holy Spirit Parish. Upon motion the documents were received
and filed.
17. Alcohol Compliance Civil Penalty for Alcohol License Holder — Casey's General
Store #2421 : City Manager recommending approval of the Acknowledgment/Settlement
Agreement for an alcohol compliance violation for Casey's General Store #2421 , 4003
Peru Road. Upon motion the documents were received, filed and approved.
18. Tobacco Compliance — Civil Penalty for Tobacco License Holder — Casey's
General Store #2421 : City Manager recommending approval of the
Acknowledgement/Settlement Agreement for a tobacco compliance violation for Casey's
General Store #2421 , 4003 Peru Road. Upon motion the documents were received, filed
and approved.
19. Alcohol License Applications: City Manager recommending approval of annual
beer, liquor and wine licenses as submitted. Upon motion the documents were received
and filed and Resolution No. 30-16 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Lynch to receive and file the documents, adopt the resolutions, set the public
hearings as indicated, and direct the City Clerk to publish notice as prescribed by law.
Seconded by Connors. Motion carried 7-0.
1 . Dubuque City Hall - Electrical Service Project: City Manager recommending City
Council set a public hearing for February 15, 2016 to give preliminary approval of the
construction plans and specifications, and initiate the public bidding process for the
Dubuque City Hall Electric Service Project. Upon motion the documents were received
and filed and Resolution No. 31-16 Dubuque City Hall - Electrical Service Project
Preliminary Approval of Plans, Specifications, Form of Contract, and Estimated Cost;
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Setting Date of Public Hearing on Plans, Specifications, Form of Contract, and Estimated
Cost; and Ordering the Advertisement for Bids was adopted setting a public hearing for a
meeting to commence at 6:30 p.m. on February 15, 2016 in the Historic Federal Building.
2. FY 2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project: City Manager
recommending City Council set a public hearing for February 15, 2016 to give preliminary
approval of the construction plans and specifications, and initiate the public bidding
process for the FY2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project. Upon
motion the documents were received and filed and Resolution No. 32-16 FY16 Sanitary
Sewer Cured-In-Place Pipe (CIPP) Lining Project Preliminary Approval of Plans,
Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing on
Plans, Specifications, Form of Contract, and Estimated Cost; and Ordering the
Advertisement for Bids was adopted setting a public hearing for a meeting to commence
at 6:30 p.m. on February 15, 2016 in the Historic Federal Building.
3. Intent to Dispose of Property - Curtiss-McEvoy Street Lot: City Manager
recommending City Council set a public hearing for February 15, 2016 on the sale of a
vacant lot on Curtiss Street to Routley Construction, LLC for the construction of a single-
family residence. Upon motion the documents were received and filed and Resolution No.
33-16 Intent to dispose of an Interest in City-owned real property by sale to Routley
Construction, LLC was adopted setting a public hearing for a meeting to commence at
6:30 p.m. on February 15, 2016 in the Historic Federal Building.
4. Intent to Dispose of Property - 2008 Foye Street: City Manager recommending the
City Council set a public hearing for February 15, 2016, on the City's intent to dispose of
property located at 2008 Foye Street to David and Ellen Rath. Upon motion the
documents were received and filed and Resolution No. 34-16 Intent to dispose of an
interest in City of Dubuque real estate, setting a time and place for hearing and providing
for the publication of notice thereof was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on February 15, 2016 in the Historic Federal Building.
5. Community Development Block Grant (CDBG) Annual Action Plan for Fiscal Year
2017: City Manager recommending the City Council set a public hearing for review of the
Community Development Block Grant Annual Action Plan on February 17, 2016 in
conjunction with the Housing & Community Development Department's budget hearing.
Upon motion the documents were received and filed and Resolution No. 35-16 Setting a
public hearing on the Fiscal Year 2017 (Program Year 2016) Community Development
Block Grant (CDBG) Annual Action Plan was adopted setting a public hearing for a
meeting to commence at 6:30 p.m. on February 17, 2016 in the Historic Federal Building.
6. SW Arterial Right-of-Way Property Acquisition: City Manager recommending the
City Council set a public hearing for March 7, 2016, on the intent to commence a public
improvement project and to establish Just Compensation Valuation (Fair Market Value)
of necessary right-of-way property which the City intends to acquire or condemn, if
required, for the Southwest Arterial Project. Upon motion the documents were received
and filed and Resolution No. 36-16 Setting a public hearing on the intent to commence a
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public improvement project for the Southwest Arterial Project and to acquire agricultural
land for the Project and to establish just compensation valuation (Fair Market Value) of
necessary right-of-way property which the City intends to acquire or condemn if required
for the Southwest Arterial Project was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on March 7, 2016 in the Historic Federal Building.
BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following boards/commission.
1 . Community Development Advisory Commission (Review): Two, 3-year terms
through February 15, 2019 (Expiring terms of Caldwell as LMI Area Representative and
Hinke as At-Large). Applicants: Theresa Caldwell, 1633 Elm St. (qualifies for LMI Area
Representative); Michelle Hinke, 973 Patricia Ann Dr. (qualifies for At-Large)
2. Sister City Relationships Advisory Commission (Review): One, 3-year term through
February 1 , 2019 (Expiring term of Thurn). Applicant: Louise Thum, 3037 Kaufmann Ave.
Appointment was made to the following Commission.
3. Historic Preservation Commission (Appointment): One, 3-year term through July 1 ,
2016 (Vacant term of McDonell — Jackson Park District Interim). Applicant: Alfred P.
Kopczyk, 1320 Locust St. (qualifies for the Jackson Park District Resident). Motion by
Lynch to appoint Mr. Kopczyk to the remainder of a 3-year term through July 1 , 2016.
Seconded by Rios. Motion carried 4-3 with Resnick, Jones, and Connors voting nay.
ACTION ITEMS
1 . Grand River Center Annual Report: Mitzi Yordy with Platinum Hospitality Group and
General Manager of the Grand River Center presented the Center's Annual Report for
2015. Topics included the Center's purpose; 2015 guest count and local spending figures;
promotional strategy and awards; annual groups comparison; actual and 2016 forecasted
market segment; types of groups for 2015 and 2016; sustainability efforts; partnerships.
Motion by Jones to receive and file the information. Seconded by Resnick. Responding
to questions from the City Council, Ms. Yordy stated that they will investigate in-house or
city-staff options for escalator repair. Motion carried 7-0.
2. Community Development Block Grant Fund (CDBG) Annual Action Plan
Amendment 3 for Fiscal Year 2016: City Manager recommending approval of the Fiscal
Year 2016 Community Development Block Grant Annual Action Plan — Amendment 3.
Motion by Connors to receive and file the documents and adopt Resolution No. 37-16
Approving Fiscal Year 2016 (Program Year 2015) Annual Action Plan Amendment 3 for
Community Development Block Grant (CDBG) Funds. Seconded by Lynch. Motion
carried 7-0.
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3. Resilient Community Advisory Commission Update: City Manager recommending
approval to proceed with the community engagement process that will inform the
development of a Resilient Community Advisory Commission. Motion by Connors to
receive and file the documents and approve the recommendation. Seconded by Lynch.
Motion carried 7-0.
4. Fiscal Year 2017 Recommended Budget Transmittal: City Manager submitted the
Fiscal Year 2017 Recommended Budget Transmittal Message and provided a
presentation. Motion by Connors to receive and file. Seconded by Resnick. City Manager
Van Milligen responded to questions from the City Council following discussion regarding
actual property tax rates versus decrease percentages. health insurance increases, time
studies for City employees and comparisons to other cities, pay raises/freezes and their
relationship to collective bargaining and arbitration requirements, debt reduction, Five
Flags Civic Center usage/investment, and continued discussion on looking for
opportunities for adjustments to the budget through the upcoming public hearings. Motion
carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones reported on the death of Dubuque County Supervisor and
former Iowa State SenatorTom Hancock.
There being no further business, upon motion the City Council adjourned at 8:07 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
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