Report_Library Board of Trustees 1 28 16 Carnegie-Stout Public Library
Library Board of Trustees Update
From the Meering ofJanuary 28, 2016
Present: Jenny Weiss President; Patty Poggemiller, Vice President; Angela
Allred, Secretary; Paula Connors, Pat Maddux, Jon Trotter, and Mike Willis
• December marked the end of the second quarter of Fiscal Year 2016 and
50% of the year lapsing, with 48% of the budget expended. Revenue
collections are at 46% of projections.
• The Library's budget hearing before the City Council is scheduled for
February 10 at 6:30 p.m. The theme of the presentation is "Telling the
Library's Story" and will highlight the accomplishments of the last fiscal
year and recap the Library's budget beginning in FY 2003 through FY
2015. During these 13 years the Library ended each fiscal year under
budget, and was over budget in revenue for 11 of these years resulting in
a savings to taxpayers of over $1 .7 million. Also, during this time
fundraising made possible new programs and services totaling nearly
$700,000. Additional fundraising of over $3,000,000 took place to support
the Library's renovation. This total contribution through careful budget
management and fundraising is $4,747,278.00, which does not include all
grants that were awarded during this time. The Board reviewed the
presentation prepared for the City Council, provided additional input, and
approved the content and proposal.
• Tracking the number of library visitors each day has become challenging
due to a flaw in the firmware installed in the security gates. Manual audits
are conducted periodically to determine the level of inaccurate counts,
which appears to be 20% under the visits actually recorded. The
manufacturer reports that a solution will be deployed in the near future.
• The Library's year-long marketing campaign is set to debut at the end of
February with billboards, enhanced social media, a new vehicle wrap, and
Chamber of Commerce eBlasts.
• A $1 ,500 grant was received from Premier Bank to support the Art @ your
library program. When an artist sells his or her artwork the library
received a 20% commission. The commissions are reserved to fund
upcoming art opening receptions and promote the events. The grant will
cover the occasions when the commissions are low and is expected to last
a year.
• The Board approved the Library's Plan of Service. The Plan of Service
supports the strategic plan and is a working plan for staff members that
outlines goals and objectives for the coming year.
• The Board approved several updated policies:
o Internet Policy
o Citizen Input at Board Meetings
o Meeting Room Policy
o Food & Beverage Policy
o Examination of Public Records
Library Board of Trustees
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9
Jenny Weiss, Board President Susan Henricks, Director
Angela Allred, Board Secretary
Paula Connors
Pat Maddux
Patty Poggemiller
Jon Trotter
Mike Willis