2 15 16 Clerk's Skeleton NotesTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a special session of the City Council to be
held on Monday, February 15, 2016 p.m. at 5:15 p.m. in the Historic Federal
Building for the purpose of conducting a work session with the Dubuque Area
Convention and Visitors Bureau.
f
Roy D. Buol, Mayor
Consent Items: Pgs. n/a
CITY OF DUBUQUE, IOWA
( CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:15 p.m. on February 15, 2016
in the Historic Federal Building, 350 W. 6th Street.
-Present: Mayor Buol; Council Members Connors, Del Coro, Jor�"es, L nch, Resnick,
°' Y Y
VRios; City Manager Va lig. n, City Attor - Y Lindahl
Absent:
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session with the Dubuque Convention and Visitors
Bureau.
WORK SESSION
Dubuque Convention and Visitors Bureau
There being no further business, upon motion the City Council adjourned a` ,
p. M.
Yays . Nays
• ' - -Dell Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, February 15, 2016 at 6:30 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council .
Consent Items: Pages 1-4
CLOSED SESSION STATEMENT
❑ Yes
.1 •
A OX�
oy D. Buol, Mayor
For the record, the attorney whom we will consult with on the issues to be
discussed in the closed session, is attorney
(aj 4 � - � �* 0/9 )v
CITY OF DUBUQUE, IOWA
( CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on February 15, 2016
in the Historic Federal Building, 350 W. 6th Street.
"r�h
Present: Mayor �uol; Council Members Co ors, Del oro, Jo ees, Ly�ich, Resnick,
VR/ios; City Manager Van'Milligen, City Attor 6y Lindahl
Ab t:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Circles Award Presentation
Dubuque NAACP to present the Dubuque Circles Initiative and-th°e-CMM"ent
Cam-m�un,ity H-ealIth-Center-with the Thom Determan SCOPE (Standout Community
Organization Pursuing Equity) Award.
PROCLAMATION(S)
1: Rotary of Dubuque 100th Anniversary (February 18, 2016)
2. Rare Disease Day (February 29, 2016)
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CONSENT ITEMS
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Rios
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Resnick
Buol
1. Minutes and Reports Submitted
City Council Proceedings of 2/1, 2/2, 2/3, 2/4, 2/8; 2/10; Community Development
Advisory Commission of 1/20; Five Flags Civic Center Advisory Commission of 1/25;
Housing Commission of 1/26; Historic Preservation Commission of 1/21; Investment
Oversight Advisory Commission of 1/27; Library Board of Trustees Council Update of
1/28; Zoning Advisory Commission of 2/3; Zoning Board of Adjustment of
1/28; Proof of Publication for City Council Proceedings of 1/19
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Rayanna Bockenstedt for vehicle damage; Eugene Chappell for property damage; Dean
Rampson for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Rayanna
Bockenstedt for vehicle damage, Eugene Chappell for property damage, and Dean
Rampson for property damage.
Suggested Disposition: Receive and File; Concur
4. Dubuque National Service Partnership Award
City Manager transmitting information about the Dubuque National Service
Partnership's national recognition and award from the Iowa Campus Compact.
Suggested Disposition: Receive and File
5. Water in Dubuque Brochure
City Manager transmitting a public information brochure from the Water Department
regarding Dubuque's water quality and quantity.
Suggested Disposition: Receive and File
3
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Lynch
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Jones
Connors
Resnick
Buol
6. 2016 Federal Legislative Priorities
City Manager recommending adoption of the 2016 Federal Legislative Priorities.
Suggested Disposition: Receive and File
7. Quarterly Investment Report
City Manager transmitting the Quarterly Investment Report for December 21, 2015.
Suggested Disposition: Receive and File
8. Certified Local Government (CLG) Annual Report
City Manager transmitting the 2015 Certified Local Government (CLG) Annual Report
and recommending authorization for the Mayor to sign the report.
Suggested Disposition: Receive and File; Approve
9. Urban Revitalization Property Tax Exemption Applications
City Manager recommending approval of 15 applications for property tax exemption
from the Urban Revitalization Program for Calendar Year 2015.
RESOLUTION 38-16 Approving property tax abatement applications submitted by
property owners in recognized Urban Revitalization Areas and authorizing the
transmittal of the approved applications to the City Tax Assessor
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Partners for Places Grant Application
City Manager recommending approval to submit a Partners for Places Grant Application
in partnership with the Community Foundation of Greater Dubuque.
Suggested Disposition: Receive and File; Approve
11. PEG Capital Grant Expenditure Request
City Manager recommending approval of the Cable TV Commission's request for
funding from the Public, Educational, and Government (PEG) Capital Grant for Access
.Equipment and Facilities to reimburse the City of Dubuque's Cable TV Division for
synchronization equipment purchased for transitioning to high definition.
Suggested Disposition: Receive and File; Approve
rd
Yays Nays
Del Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
12. Chavenelle Road Hike/Bike Trail Project Grant
City Manager recommending approval of a resolution authorizing the City of Dubuque to
submit an application for a Dubuque Metropolitan Area Transportation Study
Transportation Alternatives Program Grant to assist with funding a proposed Hike/Bike
Trail along Chavenelle Road from the Northwest Arterial to Seippel Road.
RESOLUTION 39-16 Authorizing the filing of a grant application with the Dubuque
Metropolitan Area Transportation Study (DMATS) for Transportation Alternatives
Program (TAP) funding for the City of Dubuque Chavenelle Road Hike/Bike Trail Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. English Ridg, LLC - Development Agreement
City Manager recommending approval of an agreement with English Ridge, LLC for
development of a housing subdivision.
RESOLUTION 40-16 Approving an agreement between the City of Dubuque, Iowa and
English Ridge, LLC for the Development of property in the English Ridge Housing
Urban Renewal Area
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Section 8/Housing Choice Voucher Administrative Plan Amendments
City Manager recommending approval of a resolution approving changes to the Housing
Choice Voucher/Section 8 Administrative Plan.
RESOLUTION 41-16 Approving amendments to the Section 8 Administrative Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Storybook Hill Children's Zoo Boosters - Request to Construct Pavilion
City Manager recommending approval for the Storybook Hill Children's Zoo Boosters to
construct a second new open air pavilion on the ground they lease from the City at
Franklin D. Roosevelt Park.
Suggested Disposition: Receive and File; Approve
5
Yays Nays
Del Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
16. Stone Cliff Winery License and Lease Agreement
City Manager recommending approval of the renewal of the License Agreement with
Stone Cliff Winery for a section of the Amphitheater and approval of a new Lease
Agreement for their outdoor patio pergola through December 31, 2016.
Suggested Disposition: Receive and File; Approve
17. Award Timber Hyrst #4 North Line Sanitary Sewer Project
City Manager recommending that the award for the Timber Hyrst Estates #4 Sanitary
Sewer North Line Project to Connolly Construction, Inc., be officially recorded in the
minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
18. Timber Hyrst #4 South Line Sanitary Sewer Project Award
City Manager recommending that the award for the Timber Hyrst Estates #4 Sanitary
Sewer South Line Project to Connolly Construction, Inc. be officially recorded in the
minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
19. NW Arterial Fiber Optics - John F. Kennedy Road to US 52 Project Award
City Manager recommending that the award for the Northwest Arterial Fiber Optics -
JFK to US 52 Project to Portzen Construction, Inc. be officially recorded in the minutes
of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
20. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 42-16 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
•
ITEMS SET FOR PUBLIC HEARING
1. Heeb Street Retaining Wall Reconstruction Project 3/7/16
2.2016 Bridge Repair Maintenance Project 3/7/16
Yays
Nays
Del Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
1. Heeb Street Retaining Wall Reconstruction Project
City Manager recommending initiation of the public bidding process for the Heeb Street
Retaining Wall Reconstruction Project, and further recommends that a public hearing be
set for March 7, 2016.
RESOLUTION 43-16 Heeb Street Retaining Wall Project - Preliminary approval of
plans, specifications, form of contract, and estimated cost; setting date of public hearing
on plans, specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
3/7/16
2. 2016 Bridge Repair Maintenance Project
City Manager recommending initiation of the public bidding procedure for the 2016
Bridge Repairs and Maintenance Project, and further recommends that a public hearing
be set for March 7, 2016.
RESOLUTION 44-16 2016 Bridge Repairs and Maintenance Project - Preliminary
approval of plans, specifications, form of contract, and estimated cost; setting date of
public hearing on plans, specifications, form of contract, and estimated cost; and
ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
3/7/16
7
BOARDS/COMMISSIONS
Appointments to the following commissions were made at this meeting.
1. Community Development Advisory Commission
Two, 3 -year terms through February 15, 2019 (Expiring terms of Caldwell as LMI Area
Representative and Hinke as At -Large).
Applicants:
Theresa Caldwell, 1633 Elm St. (qualifies for LMI Area Representative); y
Michelle Hinke, 973 Patricia Ann Dr. (qualifies for At -Large) evG
Yays ,-
Nays
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Lynch
Rios
IZ
Jones
Connors
r
Resnick
Buol
2. Sister City RelationshiAdvisory Commission
One, 3 -year term through February 1, 2019 (Expiring term of Thurn).
Applicant: Louise Thum, 3037 Kaufmann Ave.
Yays ,
Nays
Del Toro
Lynch
Rios
Jones
Connors
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Resnick
Buol
PUBLIC HEARINGS
SUSPEND THE RULES
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Nays
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1. Dubuque City Hall - Electrical Service Project
Proof of publication on notice of public hearing to approve the construction plans,
specifications, form of contract, and estimated cost of the Dubuque City Hall Electrical
Service Project and the City Manager recommending approval.
RESOLUTION 45-16 Approval of plans, specifications, form of contract, and estimated
cost for the Dubuque City Hall - Electrical Service Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Del Toro
Lynch
Rios
Lo''
Jones
'
Connors
Resnick
Buol
9
2. FY 20 16 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project 6, �V
Proof op'
on notice of public hearing to consider approval of the construction
plans, specifications, form of contract and estimated cost for the FY 2016 Sanitary
Sewer Cured -in -Place Pipe (CIPP) Lining Project and the City Manager recommending
approval.
RESOLUTION 46-16 Approval of plans, specifications, form of contract, and estimated
cost for the FY16 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays .
Nays
Del Toro
Lynch
V- -
Rios
Jones
Connors
Resnick
suol
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3. Intent to Dispose of Property - Curtiss -McEvoy Streets Lot aA
Proof of publication on notice of public hearing to consider the disposal of City -owned
property at Curtiss and McEvoy Streets to Routely Construction, LLC, and the City
Manager recommending approval.
RESOLUTION 47-16 Disposing of an interest in real property by Deed to Routely
Construction, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Del Toro
Lynch
Rios
Jones
yr`
Connors
Resnick
Buol
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4. Intent to Dispose of Property - 2008 Foye Street
Proof of publication on notice of public hearing to consider approval to dispose of City -
owned property at 2008 Foye Street to David and Ellen Rath and the City Manager
recommending approval.
RESOLUTION 48-16 Disposing of City Interest in real property located at 2008 Foye
Street, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Del Toro
,
Lynch
y
Rios
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Jones
Connors
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Resnick
Buol
REINSTATE THE RULES
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Rios
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Jones
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ACTION ITEMS
1. Greater Dubuque Development Corporation (GDDC)
Mark Seckman, Vice President of National Marketing for GDDC, to make a brief
presentation about a new economic development project in the City of Dubuque.
Suggested Disposition: Receive and File; Presentation
Yays
Nays
ate`
Del Toro
Lynch
Rios
Jones
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Connors
Resnick
Buol
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/Ix
2. Historic Preservation Commission - Old Jail Sign
€` Historic Preservation Commission recommending approval of the redesign and
monument materials without an electronic message center for a new limestone sign at
the Old Jail Museum Office of Veteran's Affairs and further recommends conditions
should the Council feel an electronic message center component is needed.
Suggested Disposition: Receive and File; Council
Yays j 47 Nays
Del Toro
a Lynch
Rios
Jones
Connors
Resnick
Buol
X/61
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3. Port of Dubuque Marina Annual Report 2015 m
City Manager transmitting the Port of Dubuque Marina Annual Report for 2015. Staff will
make a short presentation.
Suggested Disposition: Receive and File; Presentation
Yays
Nays
Del Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
MOM
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4. General Obligation Bonds Series 2016ABC Directing Advertisement of Sale
City Manager recommending approval of the suggested proceedings for directing sale
of the $2,830,000 General Obligation Settlement Bonds, Series 2016A; $11,505,000
General Obligation Refunding Bonds, Series 201613; $4,155,000 General Obligation
Bonds, Series 2016C, and approval of the electronic bidding procedures, and awarding
the Bonds to the best bidder.
RESOLUTION 49-16 Directing the advertisement for sale of $2,830,000 (dollar amount
subject to change) General Obligation Bonds, Series 2016A, and approving electronic
bidding procedures and Official Statement
RESOLUTION 50-16 Directing the advertisement for sale of $11,505,000 (dollar amount
subject to change) General Obligation Refunding Bonds Series 2016B, and approving
the electronic bidding procedures and Official Statement
RESOLUTION 51-16 Directing the advertisement for sale of $4,155,000 (dollar amount
subject to change) General Obligation Bonds Series 2016C, and approving the
electronic bidding procedures and Official Statement
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Del Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
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5. Safe and Sustainable Snowfighting Award
City Manager transmitting information on the City receiving the Safe and Sustainable
Snowfighting Award from the North American Salt Institute.
Suggested Disposition: Receive and File
Yays
Nays
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Del Toro
I,,`''-
Lynch
Rios
Jones
Connors
Resnick
Buol
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!�iiGtr,/�Inur</
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6. Insurance Services Office Rating
The City Manager transmitting information about the City of Dubuque's Insurance
Services Office (ISO) rating related to the City's fire protection ability being upgraded to
Class 2.
Suggested Disposition: Receive and File
Yays
Nays
Del Toro
Lynch
Rios
Jones
Connors
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Resnick
1/1
Buol
7. Amended Fiscal Year 2017 Budget Recommendation ✓ `;!'
City Manager recommending the position of Training and Workforce Development
Coordinator be added to the list of frozen positions for Fiscal Year 2017.
Suggested Disposition: Receive and File
Yays Nays
Del Toro
Lynch
Rios
Jones
Connors
Resnick
Buol
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8. Key West Drive Water Main Extension 4
City Manager recommending approval of a water main extension along Key West Drive
ahead of the previous Fiscal Year 2017 schedule.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Del Toro
Lynch
Rios
Jones
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Connors
Resnick
Buol
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/ COUNCIL MEMBER REPORTS
6J+'bl)I°! )� 4&/e'°`/�p�� din
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4 - PUBLIC INPUT
CLOS SESSION
Pending Litigation and Property Acquisiti n -,L Chapter 21.5(1)(c), -(j) Code Iowa
NON-PUBLIC MEETING
Collective Bargaining - Chapter 20.17(3) Code of Iowa
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'Lynch
n s
Conn
Resnick
Buol
ADJOURNMENT p.m.
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_ Del Toro
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Jones
d Connors
Resnick
Buol
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