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Parking Division FY 2017 Budget PresentationCity of Dubuque SUMMARY: SUGGESTED DISPOSITION: Copyright 2014 Public Hearings # 3. Parking Division FY2017 Budget Presentation ATTACHMENTS: Description Type Parking Division FY17 Recommended Budget Supporting Documentation Parking Division -67- This page intentionally left blank. Budget Highlights Requirements Employee Expense Supplies and Services Machinery and Equipment Subtotal Administrative Overhead Recharge Subtotal Debt Service Total Requirements Resources Operating Revenue -Parking System TIF Revenue for Debt Abatement Payments to Depreciation Total Resources Net Operating Surplus(Deficit) Personnel -Authorized FTE PARKING DIVISION FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Actual Adopted Amended Recomm'd 772,033 853,973 816,630 806,479 852,233 1,028,458 996,354 963,510 29,082 97,700 49,510 7,350 1,653,348 1,980,131 1,862,494 1,777,339 212,532 171,732 171,732 183,108 1,865,880 2,151,863 2,034,226 1,960,447 3,617,600 3,686,870 3,686,870 3,696,879 5,483,480 5,838,733 5,721,096 5,657,326 3,148,226 3,891,961 3,440,725 3,363,333 2,351,250 2,012,750 2,012,750 2,294,000 - (12,729) - - 5,499,476 5,891,982 5,453,475 5,657,333 15,996 53,249 (267,621) 7 12.68 12.85 12.35 11.30 Improvement Package Summary % Change from Adopted FY 2015/16 -5.6% -6.3% -92.5% -10.2% 6.6% -8.9% 0.3% -3.1% -13.6% 1 of 1 This improvement package would provide funding to upgrade two part-time Parking Enforcement Officer positions (1.10 FTE total) into one full-time position (1.0 FTE). This would increase productivity and greatly assist with scheduling and supervision of remaining staff. This position would also be responsible for facilitating staff training and provide for stability in supervision for positions that need substantial interaction due to nature of enforcement. This position is increasingly needed to facilitate ongoing training for conflict management, interaction skills with the public and safety training. Existing Parking staff do not have enough time to provide the necessary training for staff. 14.0% 0.0% -4.0% This past fiscal year, the Parking Division had almost complete turnover of Parking Enforcement Officer staff with only two remaining. This has become a trend and it is harder to keep staff once they are trained. It takes approximately three months to fully train a new hire and they often leave after a short time to take a full-time position elsewhere. There is considerable cost with each new hire, including new uniforms for each new hire ($650) and the loss of revenue from parking tickets during the three week hiring period and two week training period at $1,250 per week or $6,250 for the entire five weeks. The cost of this full-time position is $57,766. This request would eliminate two part-time positions for a cost savings of $45,996. The net cost of this position is $11,770. Related Cost: $57,766 Parking Fees — Recurring Recommend - No Related Cost Savings: ($45,996) Parking Fees —Recurring Net Cost: $11,770 Activity: Parking Meter Enforcement Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense FY 2017 employee expense reflects a 2.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 6.18% in FY 2017. 3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY 2017 per month per contract, resulting is an increase of $30,780 (27.40%). 4. Overtime was reduced from $11,500 in FY 2016 to $4,500 in FY 2017 to reflect actual historical expense. FY 2015 actual was $4,275. 5. FY 2017 is the fifth year that eligible retirees with at least twenty years of continuous service in a full-time position or retired as a result of a disability and are eligible for pension payments from the pension system can receive payment of their sick leave balance with a maximum payment of one -hundred twenty sick days payable bi-weekly over a five year period. Sick leave payout expense of $3,334 is budgeted in the Parking Division (for one employees). 6. In FY 2017 the part-time laborer related to the parking ramp at the Intermodal Facility was eliminated due to using existing Parking staff to maintain the Intermodal Facility (-0.50 FTE). This is a reduction of employee expense of $26,435 in the Parking Fund. The full-time Parking System Technician in Street Parking Meters was eliminated in FY 2017 (- 1.0 FTE). This is a cost savings of $72,484. In addition, the cashier office hours in the Iowa Street Ramp were eliminated (104 hours annually or -0.05 FTE). These hours were for special events at Five Flags and downtown events; however no longer needed. This is a cost savings of $1,811 in FY 2017. Supplies & Services 7. The Intermodal Facility Ramp expenses are new to the budget in FY 2017, as the operations of the facility started in late FY 2016. These newly budgeted expenses include the utilities and maintenance of the parking ramp. For purposes of reporting to the Federal Transportation Administration, who partially funded the facility, the FY 2017 budget will be show 68.5% of the expenses to the Parking Division and 31.5% to the Transit Division, which is reflected in the significant line items below. 8. Hauling Services decreased from $75,500 in FY 2016 to $58,000 in FY 2017 based on FY 2015 actual of $52,443 plus 11 %. -70- 9. General Liability Insurance increased from $9,499 in FY 2016 to $12,056 in FY 2017 due to the addition of the intermodal facility ramp. 10. De -Icing Products decreased from $34,200 in FY 2016 to $20,850 in FY 2017 based on FY 2015 actual. 11. Refuse Utility Expense decreased from $2,100 in FY 2016 to $400 in FY 2017 based on FY 2015 actual of $345. 12. Telephone decreased from $34,200 in FY 2016 to $24,764 in FY 2017 based on FY 2016 monthly actual average annualized. 13. Natural Gas Utility expense increased from $3,280 in FY 2016 to $4,878 in FY 2017 based on FY 2015 actual less 1 % plus the addition of the Intermodal Facility. 14. Stormwater Utility Expense increased from $2,600 in FY 2016 to $6,640 in Fy 2017 due to the addition of the Intermodal facility ramp. 15. Equipment Maintenance Contract decreased from $134,600 in FY 2016 to $75,407 in FY 2017 due to moving security camera maintenance to a separate line item. 16. Camera Maintenance increased from $15,000 in FY 2016 to $74,376 in FY 2017 based on moving $59,193 from the Equipment Maintenance Contract line item. 17. Credit Card Charge increased from $21,650 in FY 2016 to $25,650 in FY 2017 based on FY 2015 actual plus 3%. 18. Administrative overhead charges have increased from $171,732 FY 2016 to $183,108 in FY 2017. Machinery & Equipment 19. Equipment replacement items at the maintenance level include ($7,350): Parking Meters Smart Phones $2,700 Locust St Ramp Smart Phones (6) $ 3,150 Five Flags Ramp Shop Equipment $ 500 Parking Lots Signage $ 1,000 -71- Debt Service 20. Debt issues and their debt service payments for the Parking Division include ($3,696,879): $757,538 Series 20121 G.O. bond 5'h Street/Iowa ramp (last payment FY 2021) $2,012,000 Series 2007 G.O. bond Port of Dubuque parking ramp (last payment of FY 2037) $38,221 Series 2008 Revenue bond Lot 9 (The Crust) (last payment in FY 2023) $775,968 Series 2009 G.O. urban renewal bond Central Ramp (last payment FY 2029) $52,897 Series 2011 G.O. bond Port of Dubuque Ramp Repairs (last payment FY 2026) $4,358 Series 2011 G.O. bond Re -lamp Iowa Street Ramp (last payment FY 2031) $14,913 Series 2012 G.O. bond Locust Ramp Security Cameras (last payment FY 2033) $20,220 Series 2014C G.O. bond Parking Improvements (last payment FY 2034) $10,015 Series 2014B G.O. bond Parking Improvements (last payment FY 2034) $10,749 Series 2017 G.O. bond Parking Improvements (last payment FY 2037) Greater Downtown TIF will contribute $2,012,000 in FY 2017 towards parking debt service for the Port of Dubuque Ramp and $282,000 towards downtown parking ramp debt service. Revenue 18. Significant changes in operating budget revenue projections based on actual trends include: Locust Street Ramp Daily Fees decreasing from $100,000 in FY 2016 to $50,000 in FY 2017 based on reduced transient usage potentially due to increase in rates and decrease in demand and also based reallocating 10 daily stalls to monthly stalls due to lower hourly usage. Iowa Street Ramp Daily Fees decreased from $175,000 in FY 2016 to $90,000 in FY 2017 based on reallocating 20 daily stalls to monthly stalls on the first level of the ramp due to lower hourly usage. Also based on reduced transient usage potentially due to increase in rates and decrease in demand. 5'h Street Ramp Monthly Rental decreased from $418,960 in FY 2016 to $360,000 in FY 2017. Based on actuals for first four months of FY16. Five Flags Ramp Daily Fees decreased from $63,000 in FY 2016 to $38,000 in FY 2017 due to lower hourly usage; Monthly Rental decreased from $111,700 in FY 2016 to $88,000 in FY 2017. Monthly rental decrease for FY17 based on projections from first four months experience in FY 2016. Port of Dubuque Parking Ramp No Change — FY 2017 revenue of $233,000. Central Ramp Daily Fees decreased from $15,000, in FY 2016 to $6,000 in FY 2017 due to lower hourly usage; Monthly Rental increased from $232,680 in FY 2016 to $275,000. -72- Intermodal Ramp For purposes of reporting to the Federal Transportation Administration, who partially funded the facility, the FY 2017 budget will be show 68.5% of the revenues to the Parking Division and 31.5% to the Transit Division. FY17 revenues allocated to Parking $30,483. Parking Lot Lot revenue decreased from $180,760 in FY 2016 to $178,700 in FY 2017 due to meter collections reduced $2,000; Lot 9 Rental decreased $1,600; and Elm Street lot rental added for $1,500. Temporary Millwork Parking Lot Decreased from $15,680 in FY 2016 to $10,500 in FY 2017 due to patrons moving to the Intermodal Facility. Port of Dubuque Lot No Change — FY 2017 revenue of $5,050. For activity rentals. Street Parking Meters Street meter collections decreased from $885,640 in FY 2016 to $750,000 in FY 2017; Millwork District meter collections increased from $11,000 in FY 2016 to $45,000 in FY 2017; and Meter Cash Cards decreased from $800 in FY 2016 to $500 in FY 2017. Parking ticket fines Parking ticket fines decreased from $520,000 in FY 2016 to $400,000 in FY 2017 based on FY 16 year-to-date collections and high turnover of enforcement staff. -73- ECONOMIC DEVELOPMENT PARKING DIVISION The Parking Division provides for the parking needs of the public and residents of the City of Dubuque, long term planning to meet future parking needs to support and encourage economic growth and stability in concert with residential parking needs in the downtown area. Dm : bpiwnt .eMml Bminessl rMeretlVKl^L lnre[Im al Didrrc NMM SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING PEOPLE Working within the community to make parking safe, convenient and cost effective for those that live work and play in Dubuque Always planning for the future. Working with developers, homeowners and businesses to assure sufficient and high quality parking is available to sustain growth PARTNERSHIPS Parking works closely with Dubuque Main Street, Greater Dubuque Development Corporation and other local developers and businesses to assure sufficient quantities of parking are available. -74- ECONOMIC DEVELOPMENT PARKING DIVISION Resources operating Revenue .P2315 IN PMS •rv2337 The Parking Division Is supported by 11.30 full time equivalent employees, which accounts for only 45% of the department expense as seen belowoverall, the departments expenses are expected to decrease by 4.5% In FV 2017 compared to FV 2010. Expenditures by Category by Fiscal year Debtsersce 53691 m nemin :z,mraovert, add 21 532$3,617,600 $x230 Machinery and Equipment sassm 2r082 17 Suppli�and Services VWsrs663,3154 sa $352,233 Employee $>oense�s8proo 317,630 ,000 $.,4440,444 $2,444,444 $4,444,444 -75- ECONOMIC DEVELOPMENT PARKING DIVISION Central Business District Parking The Central Business Distinct is composed of the Downtown area, the Port of Dubuque and the Historic Mi IIwo nc Distinct . Addressing parking issues such as van able on -street paid parking in the commercial distinct , residential permit parking, parking validation programs, parking requirements for new development, a parking information campaign, increasing the parking inventory, shared parking arrangements and additional enforcement of existing regulations. The Parking Division manages thirteen parking lots in the downtown area and two in the Port of Dubuque. The parking lots in the downtown area have a capacity of 488 and 521 spaces in the Port of Dubuque. The parking lots operate on a combination of monthly reserved parking and parking meters. The City of Dubuque also has eight residential parking distracts. Residential parking distracts are areas that have restricted parking for residents only of the designated area. The residents are also allowed two visitor passes fortheir residence. Six parking ramps with five of them in the downtown area and one in the Pon of Dubuque. The parking ramps in the downtown area have a capacity of 2803 and the ramp in the Port of Dubuque has 1069 spaces. The Parking Division is an enterpnse fund within the City of Dubuque. Subsequently, operating expensed must be covered by generated revenue from the parking system. The revenue derived for parking charges supports parking operations. Off street parking (ramps and lots) provide monthly, daily, houtly and event parking services to downtown area residents, workers, and visitors so they can park their vehicles in secure, customer fnendly and well maintained parking facilities. Central eu:me:: ParFing funding summary 71 W 2014/15 Ac[ual W 2015/16 Atloptetl W 2016/17 Remm m ended Expentll[ures $5,162,033 $5,544,617 $5,379,050 Resources 1 $4,502,095 1 $4p37,776 1 $4,439,373 Central Business DistrictParking caftionSurninary Parkni Supervisor Los Accomi Confident Los Parkni Technician MO Ina be ran Los Total FT Equivalent Employees 8.00 -76- ECONOMIC DEVELOPMENT PARKING DIVISION Highlights of the Past Year Integrate Parking into Smart Travel Models Completed Construction of intermodal Increased Usage of Mobile Pay Application Completed Substantial Amount of Repair Work in Cunent Facilities Future Initiatives Increase Training with Parking Enforcement Staff Word with Dubuque Main Street and Greater Dubuque Development to Assist with Downtown Parking Needs to Promote Business Development Maintain a High Level of Professionalism and Customer Service within the Department Performance Measures Central Business District Parking Manage the parking system by addressing parking supply, mobility, facilities and Improvements that Contribute to the effective management of parking resources for resident, the workforce and visitors to Dubuque. Goal: Economic Prosperity �I IL Outcome to Provide, maintain and improve an accessible, functional and self- supporting parking system. Support a parking system designed to meet the needs of the patrons of downtown businesses, residents and retail. • We constantly analyze the needs of customers in the downtown area and make adjustments to make parking more convenient • Every Ramp Fully Recorded with Camera Coverage • We are able to provide a very safe parking environment that addresses customers needs along with evaluating short and long tens parking needs to incentivize economic growth along with promoting a livable downtown area -77- ECONOMIC DEVELOPMENT PARKING DIVISION Support residential, commercial and retail development byway of managing parking assets and creating additional parking areas as development need are identified. • We are continuously looking for creative ways to make parking a palatable commodity the will attract strong economic development and also cultivate an atmosphere that is welcoming and promotes growth. Continue to improve the condition and appearance of municipal parking ramps through a preventative maintenance program and maintaining the aesthetic qualifies by continued evaluation and inspections. Address parking inventory/supply, uniformity of parking allocation and ease of access Metered Parking Overview The Parking Division manages 1910 street and lot parking meters. These consist of time increments of 20 minute, 40 minute, 1 hour, 2 hour 4 hour and 10 hour. Mal Parking Code Enforcement- Parking enforcement is an activity that came to the Parking Division from the Police Department in the year M, Vryunq 2000. We currently have six part time officers that provide enforcement o.dift.rn.en forthe downtown area and one of those officers provides parking 4+ �_ enforcement in the residential and business areas outside ofthe a downtown area. ❑r :.. '. In July, 2013 the Parking Division installed new parking meters allowing Memli ad customers to use their mobile phones to pay for parking. Wrththe paremparkme launch of the new system, residents and visitors to Downtown Dubuque OR Call are now able to conduct their parking transactions by mobile phone,a new service that will allow Parkers an opportunity to save time and money by using their mobile phone to pay for parking. Motorists may initiate parking sessions fork the comfort of theirvehicle,orwhile zone Im walking to their destination—without ever needing to deal with cash or Space EM winsl eteretl Parking Running Summary IFY FY 2014/15 unning a FY2016/7 Actual Ada ted 1 Recommended Expenditures $361,382 $306,845 $277468 Resources 91,049,674 1 91,464,935 91,217,960 -78- ECONOMIC DEVELOPMENT PARKING DIVISION Metered Parking Position Summary FY 2016/17 FTE's Parking Systems Technician 1.00 Parking Meter Checker 3.30 Total FT Equivalent Employees 4.30 Highlights of the Past Year Continued to evaluate usage of meters within the District. Expanded on usage of Passport Parking Application Future Initiatives Continue to evaluate placement of meters within the downtown area to best promote an active retail environment and to be supportive of businesses within the District Performance Measures Metered Parking The on -street parking meter program provides parking meter revenue collection, installation and maintenance services to the City of Dubuque for citizens, visitors and businesses so they can have reliable metered parking. Goal: Economic Prosperity■ Outcome #1: Promotes business activity by creating the turnover needed to promote the generation of a good customer flow. Asset Management One of the most efficient ways of handling on -street parking is by way of discussions with parking generators in the area. Determine the needs of the business and adjust parking time limits to create turnover in the area that best suits the type of businesses in the particular block(s). These short term meters are placed as close as possible to the customer entrances and exits, considering street design and traffic patterns. It is important to develop and maintain a dialogue with businesses to evaluate their needs. Wel ECONOMIC DEVELOPMENT PARKING DIVISION Outcome #2: Promotes a community that is pedestrian safe due to parking design and results in a management of parking to maximize the available space. Enforcement Enforcement is of course the means by which we encourage people to abide by the rules. It also creates order and allows for the effective management and use of parking space availability. There is a component of traffic management and both pedestrian and vehicular safety comes along with proper, fair and consistent enforcement that benefits the whole community. Expired Meter Violations 18,360 Courtesy Meter Violations 10,504 Alternate Side Parking 1,635 Disabled Parking Violation 691 M Recommended Operating Revenue Budget - Department Total 46 - PARKING DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd 43 - USE OF MONEYAND PROPERTY Revenue Revenue Budget Budget 630 43110 INVESTMENT EARNINGS 5,603 2,866 0 0 43 - USE OF MONEYAND PROPERTY 5,603 2,866 0 0 630 44100 BAB SUBSIDY NON GRANT 125,710 121,569 130,000 130,840 44-INTERGOVERMENTAL 125,710 121,569 130,000 130,840 630 51215 PENALTIES 637 612 0 0 630 51305 DAILY FEES 221,071 222,019 363,550 191,743 630 51310 MONTHLY RENTAL 699,177 721,605 868,520 756,290 630 51311 BAY RENTAL 35,928 35,506 38,760 38,760 630 51320 TOP OF RAMP 193,335 195,990 213,340 213,300 630 51325 LOCUST ST -CERT. SALES 3,676 5,396 3,500 4,900 630 51330 RAMP ASSIGNED 345,794 345,750 372,840 372,840 630 51335 RAMP CFT SAL 19,806 23,792 20,000 20,000 630 51345 STREET METER COLLECTIONS 608,790 645,807 885,640 750,000 630 51346 ST METER MILLWORK 11,759 36,109 11,000 20,000 630 51350 STREET METER PERMITS 10,902 12,197 12,380 12,380 630 51355 STREET PARKNG PERMIT 4,070 4,220 6,035 6,000 630 51360 LOT METER COLLECTIONS 35,983 33,197 42,000 40,000 630 51365 METER HOOD RENTALS 8,567 8,732 11,080 11,080 630 51366 METER CASH CARD PURCHASES 588 552 800 500 630 51367 METER CASH CARD REPLENISH 15,098 12,407 15,000 15,000 630 51372 LOT 4 RENTAL 4,435 4,733 5,040 5,000 630 51373 LOT 3 RENTAL 24,103 23,621 29,300 29,000 630 51376 ELM ST LOT 0 6,660 0 1,500 630 51380 LOT 2 RENTAL 11,276 12,094 13,620 13,620 630 51385 CITY HALL PARKING LOT 18,204 17,723 20,580 20,580 630 51388 FEDERAL BLD PARKING LOT 3,528 3,108 3,920 3,920 630 51389 FISCHER PARKING LOT 6,720 6,720 6,800 6,800 630 51394 LOT 9 RENTAL 12,747 6,403 6,660 5,500 630 51395 LOT 10 RENTAL 41,584 41,490 45,380 45,380 630 51398 LOT 12 RENTAL 6,720 6,200 7,460 7,400 51 - CHARGES FOR SERVICES 2,344,496 2,432,639 3,003,205 2,591,493 630 53402 PARKING TICKET FINES 328,504 325,530 520,000 400,000 630 53404 ADMIN. PENALTY 3,320 4,044 3,000 3,000 630 53605 MISCELLANEOUS REVENUE 4,231 3,982 5,000 5,000 630 53610 INSURANCE CLAIMS 0 27,850 0 0 630 53615 DAMAGE CLAIMS 3,510 1,230 0 0 630 53620 REIMBURSEMENTS -GENERAL 235,183 228,515 230,756 233,000 53- MISCELLANEOUS 574,749 591,152 758,756 641,000 630 59100 FR GENERAL 0 53,093 0 0 400 59240 FR DOWNTOWN TIF 2,012,875 2,011,250 2,012,750 2,012,000 630 59240 FR DOWNTOWN TIF 0 340,000 0 282,000 59 - TRANSFER IN AND INTERNAL 2,012,875 2,404,343 2,012,750 2,294,000 46 - PARKING DIVISION TOTAL 5,063,433 5,552,569 5,904,711 5,657,333 M Recommended Operating Expenditure Budget - Department Total 46 - PARKING DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd 630 61020 PART-TIME EMPLOYEES Expense Expense Budget Budget 630 61010 FULL-TIME EMPLOYEES 451,418 430,861 467,669 427,032 630 61020 PART-TIME EMPLOYEES 130,286 108,200 144,142 137,135 630 61030 SEASONAL EMPLOYEES 20 22 0 0 630 61050 OVERTIME PAY 4,467 4,275 11,500 5,500 630 61071 HOLIDAY PAY -OVERTIME 367 370 0 0 630 61091 SICK LEAVE PAYOFF 3,097 3,097 3,097 3,097 630 61310 IPERS 52,380 48,555 53,719 50,873 630 61320 SOCIAL SECURITY 44,237 40,855 47,925 43,816 630 61410 HEALTH INSURANCE 115,522 114,238 112,318 127,200 630 61415 WORKMENS' COMPENSATION 10,675 11,851 11,527 9,239 630 61416 LIFE INSURANCE 426 399 976 853 630 61417 UNEMPLOYMENT INSURANCE 0 8,944 0 0 630 61640 SAFETY EQUIPMENT 0 0 0 634 630 61660 EMPLOYEE PHYSICALS 549 364 1,100 1,100 61 - WAGES AND BENEFITS 813,446 772,033 853,973 806,479 630 62010 OFFICE SUPPLIES 1,618 1,386 4,200 2,100 630 62011 UNIFORM PURCHASES 5,862 5,218 7,100 6,500 630 62030 POSTAGE AND SHIPPING 9,844 9,590 10,850 10,721 630 62060 O/E MAINT CONTRACTS 0 0 1,000 342 630 62061 DP EQUIP. MAINT CONTRACTS 1,646 1,779 3,995 3,995 630 62090 PRINTING & BINDING 9,519 8,920 14,150 13,481 630 62110 COPYING/REPRODUCTION 657 425 800 1,221 630 62130 LEGAL NOTICES & ADS 333 1,429 1,100 500 630 62140 PROMOTION 551 0 900 0 630 62190 DUES & MEMBERSHIPS 625 595 650 650 630 62204 REFUNDS 0 1,221 0 0 630 62206 PROPERTY INSURANCE 71,937 84,141 90,032 95,054 630 62207 BOILER INSURANCE 117 117 122 117 630 62208 GENERAL LIABILITY INSURAN 8,748 8,703 9,499 12,056 630 62310 TRAVEL -CONFERENCES 3,124 1,253 5,361 3,400 630 62320 TRAVEL -CITY BUSINESS 242 0 0 0 630 62340 MILEAGE/LOCAL TRANSP 1,191 0 1,500 1,500 630 62360 EDUCATION &TRAINING 2,000 570 2,000 2,000 630 62411 UTILITY EXP -ELECTRICITY 219,349 206,479 248,800 238,605 630 62412 UTILITY EXP -GAS 4,033 3,447 3,280 4,878 630 62415 UTILITY EXPENSE STORMWATR 2,133 3,561 2,600 6,640 630 62416 UTILITY EXP -WATER 14,771 14,624 17,400 18,982 630 62418 UTILITY EXP -REFUSE 2,105 345 2,100 400 630 62421 TELEPHONE 24,386 23,315 34,200 26,299 630 62431 PROPERTY MAINTENANCE 77,741 96,496 98,200 85,203 630 62435 ELEVATOR MAINTENANCE 26,156 26,034 29,700 29,755 630 62436 RENTAL OF SPACE 4,536 4,055 5,000 4,536 630 62511 FUEL, MOTOR VEHICLE 8,226 6,937 8,949 6,319 630 62521 MOTOR VEHICLE MAINT. 10,658 7,966 12,100 10,374 iii Recommended Operating Expenditure Budget - Department Total 46 - PARKING DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd 630 62611 MACH/EQUIP MAINTENANCE Expense Expense Budget Budget 630 62528 MOTOR VEH. MAINT. OUTSOUR 0 141 1,000 0 630 62611 MACH/EQUIP MAINTENANCE 68,675 23,063 44,550 41,266 630 62614 EQUIP MAINT CONTRACT 74,903 136,888 134,600 75,407 630 62627 CAMERA MAINTENANCE 12,851 12,851 15,000 74,376 630 62636 DE-ICING PRODUCTS 29,848 15,479 34,200 22,905 630 62660 DATA PROCESSING 1,891 2,040 2,123 2,160 630 62663 SOFTWARE LICENSE EXP 0 45 0 891 630 62665 FALSE ALARM CHARGES 0 0 300 332 630 62666 CREDIT CARD CHARGE 20,224 24,817 21,650 26,588 630 62667 INTERNET SERVICES 0 360 480 120 630 62669 PROGRAMMING 10,804 11,557 12,042 12,241 630 62696 OUTSIDE COLLECTOR EXPENSE 727 812 450 450 630 62699 CASH SHORT AND OVER (649) (863) 0 0 630 62726 AUDIT SERVICES 1,700 1,806 2,975 3,146 630 62731 MISCELLANEOUS SERVICES 0 50 0 0 630 62747 MACH/EQUIPMENT RENTAL 3,800 3,800 4,000 4,000 630 62761 PAY TO OTHERAGENCY 25,250 23,000 26,000 23,000 630 62780 HAULING SERVICES 73,362 52,443 75,500 58,000 630 62832 SERVICE FROM PARK DEPT 34,884 25,338 38,000 33,000 62 - SUPPLIES AND SERVICES 870,376 852,233 1,028,458 963,510 630 71110 MISC. OFFICE EQUIPMENT 0 0 1,000 0 630 71114 CASH REGISTER/SAFE 0 0 25,000 0 630 71211 DESKS/CHAIRS 200 190 300 0 630 71227 SIGNAGE 0 113 2,000 1,000 630 71310 AUTO/JEEP REPLACEMENT 0 0 13,000 0 630 71314 TRUCK -REPLACEMENT 0 0 30,000 0 630 71315 TRUCK -ADDITIONAL 27,288 0 0 0 630 71410 SHOP EQUIPMENT 305 826 0 500 630 71616 SNOW BLOWER 0 0 2,400 0 630 72410 PAGER/RADIO EQUIPMENT 0 23,840 24,000 0 630 72418 TELEPHONE RELATED 0 4,113 0 5,850 71 - EQUIPMENT 27,793 29,082 97,700 7,350 400 74111 PRINCIPAL PAYMENT 355,000 380,000 410,000 440,000 630 74111 PRINCIPAL PAYMENT 1,127,521 1,173,554 1,215,193 1,247,330 400 74112 INTEREST PAYMENT 1,657,875 1,631,250 1,602,750 1,572,000 630 74112 INTEREST PAYMENT 477,204 472,731 458,927 437,549 74 - DEBT SERVICE 3,617,600 3,657,535 3,686,870 3,696,879 630 91100 TO GENERAL 149,467 166,244 171,732 183,108 630 91240 TO GR DOWNTOWN TIF 0 46,288 0 0 630 91730 TO PARKING CONSTRUCTION 65,000 0 12,729 0 91 - TRANSFER TO 214,467 212,532 184,461 183,108 46 - PARKING DIVISION TOTAL 5,543,683 5,523,415 5,851,462 5,657,326 iii Recommended Expenditure Budget Report by Activity & Funding Sounce 46 - PARKING DIVISION L&DISTRIBUTED -10630 FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget TRANSFER TO 214,467 212,532 184,461 183,108 UNDISTRIBUTED 214,467 212,532 184,461 183,108 LOCUST STREET RAMP FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 10,262 18,088 41,555 55,897 EQUIPMENT 200 4,303 1,600 3,150 SUPPLIES AND SERVICES 110,202 96,966 119,021 111,444 WAGES AND BENEFITS 194,293 186,068 208,475 219,988 LOCUST STREET RAMP 314,958 305,425 370,651 390,479 1w IOWA STREET RAMP FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 103,461 93,191 764,077 761,896 EQUIPMENT 0 0 25,000 0 SUPPLIES AND SERVICES 82,067 81,740 96,944 89,280 WAGES AND BENEFITS 215,758 182,892 179,927 190,960 IOWA STREET RAMP 401,285 357,823 1,065,948 1,042,136 STH STREET RAMP _ -46320 FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 670,742 662,520 0 0 EQUIPMENT 0 0 15,000 0 SUPPLIES AND SERVICES 73,544 67,808 79,709 69,263 WAGES AND BENEFITS 78,548 65,858 77,353 80,833 STH STREET RAMP 822,834 796,185 172,062 150,096 aaa FIVE FLAGS RAMP FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPMENT SUPPLIES AND SERVICES @VRel*Wlk,U11:1iNgy7C.'� I J til :11 a I_CCIZ7:7_1 a l9 0 0 76,179 76,431 58,431 59,907 134,610 136,338 15,000 500 88,730 82,296 60,030 62,972 163,760 145,768 ul PORT OF DBQ RAMP -46350 A FUNDING SOURCE: DEBT SERVICE Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 2,012,875 2,065,820 2,066,483 2,064,897 SUPPLIES AND SERVICES 233,266 236,139 252,845 257,220 PORT OF DBQ RAMP 2,246,141 2,301,959 2,319,328 2,322,117 ul Recommended Expenditure Budget Report by Activity & Funding Sounce 46 - PARKING DIVISION SUPPLIES AND SERVICES 1,141 732 10,400 8,400 TEMP MILLWORK PARKING 1,141 732 10,400 8,400 LOT PORT OF DBQ SURFACE LOT -46410 - FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 36,648 27,621 37,395 33,770 WAGES AND BENEFITS 69 0 0 0 PORT OF DBQ SURFACE LOT 10TH & CENTRAL RAMP -46360 33,770 FUNDING SOURCE: PARKING FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 782,038 779,694 776,532 775,968 EQUIPMENT 27,593 826 0 0 SUPPLIES AND SERVICES 86,644 81,346 99,591 88,006 WAGES AND BENEFITS 48,956 50,344 52,223 56,022 10TH & CENTRAL RAMP 945,231 912,209 928,346 919,996 INTERMODAL FACILITY -46370 FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPMENT 0 0 2,100 0 SUPPLIES AND SERVICES 550 1,140 47,011 51,846 WAGES AND BENEFITS 0 0 23,442 19,845 INTERMODAL FACILITY 550 1,140 72,553 71,691 PARKING LOTS -46400 FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 38,222 38,222 38,223 38,221 EQUIPMENT 0 113 2,000 1,000 SUPPLIES AND SERVICES 48,126 41,794 67,305 38,026 WAGES AND BENEFITS 25,918 27,047 26,417 28,050 PARKING LOTS 112,267 107,177 105,297 TEMP MILLWORK PARKING LOT- 4640 FUNDING SOURCE: PARKING OPERATION Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget SUPPLIES AND SERVICES 1,141 732 10,400 8,400 TEMP MILLWORK PARKING 1,141 732 10,400 8,400 LOT PORT OF DBQ SURFACE LOT -46410 - FUNDING SOURCE: PARKING OPERATION Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 36,648 27,621 37,395 33,770 WAGES AND BENEFITS 69 0 0 0 PORT OF DBQ SURFACE LOT 36,717 27,621 37,395 ICE HARBOR DR SURFACE LOT- 46415 33,770 FUNDING SOURCE: PARKING OPERATION Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget SUPPLIES AND SERVICES 5,665 2,892 7,000 7,000 ICE HARBOR DR SURFACE 5,665 2,892 7,000 7,000 LOT iii Recommended Expenditure Budget Report by Activity & Funding Sounce 46 - PARKING DIVISION j ST. PARKING METERS -46420 _ FUNDING SOURCE: PARKING OPERATION SUPPLIES AND SERVICES 83,293 89,316 Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 33,051 48,309 33,687 38,603 WAGES AND BENEFITS 79,763 81,191 78,768 0 ST. PARKING METERS 112,814 129,501 112,455 38,603 PARKING METER ENFORCEMENT- 46430 _ FUNDING SOURCE: PARKING OPERATION Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget EQUIPMENT 0 23,840 37,000 SUPPLIES AND SERVICES 83,293 89,316 88,820 WAGES AND BENEFITS 111,709 118,725 147,338 PARKING METER 195,003 231,881 273,158 ENFORCEMENT PARKING DIVISION TOTAL $5,543,682.55 $5,523,415.12 $5,851,462.00 2,700 88,356 147,809 238,865 $5,657,326.00 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL- PERSONNEL COMPLEMENT 46 PARKING DIVISION Ed FY 2015 FY 2016 FY 2017 FD JC WP -GR JOBCLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 630 0551 GE -36 PARKING SYS. SUPERVISOR 1.00 82,446 1.00 82,716 1.00 84,510 630 0760 GE -25 CONFIDENTIAL ACCOUNT CLERK 2.00 83,768 2.00 86,150 2.00 90,382 630 1700 GD -06 PARKING METER SERVICEWORKER 1 1.00 51,782 1.00 53,149 0.00 0 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 2.00 100,667 2.00 99,139 3.00 152,298 630 0870 GD -04 LABORER-G.D. 3.00 141,540 3.00 146,515 2.00 99,842 TOTAL FULL TIME EMPLOYEES 9.00 460,203 9.00 467,669 8.00 427,032 61020 Par[ Time Employee Expense 630 6170 OE -03 PARKING METER CHECKER 3.30 118,417 3.30 120,865 3.30 121,538 630 0870 GD -04 LABORER-G.D. 0.00 0 0.50 21,736 0.00 0 630 0701 OE -01 RAMP CASHIER 0.38 12,025 0.05 1,541 0.00 0 TOTAL PART TIME EMPLOYEES 3.68 130,442 3.85 144,142 3.30 121,538 TOTAL PARKING DIVISION 12.68 590,645 12.85 611,811 11.30 548,570 Ed CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date. 01/22/16 FY 2015 FY 2016 FY 2017 ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Parking Lots -FT 61010 630 0870 GD -04 LABORER-G.D. 0.50 23,907 63046400 61010 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 0.34 17,164 0.34 17,616 0.34 17,993 GE -36 Total 0.34 17,164 0.34 17,616 0.34 17,993 Street Parking Meters -FT 61010 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 0.66 33,220 63046420 61010 630 1700 GD -06 PARKING METER SERVICEWORKI 1.00 51,782 1.00 53,149 0.00 0 GE -25 Total 1.00 51,782 1.00 53,149 0.00 0 Meter Enforcement -PT 63046430 61020 630 6170 OE -03 PARKING METER CHECKER 3.30 118,417 3.30 120,865 3.30 121,538 Total 3.30 118,417 3.30 120,865 3.30 121,538 Locust Street Ramp -FT 63046300 61010 630 0870 GD -04 LABORER-G.D. 0.50 23,907 0.50 24,641 0.50 25,159 63046300 61010 630 0551 GE -36 PARKING SYS. SUPERVISOR 0.50 41,223 0.50 41,358 0.50 42,255 63046300 61010 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 0.66 33,220 0.66 32,716 0.66 34,231 63046300 61010 630 0760 GE -25 CONFIDENTIAL ACCOUNT CLERK 1.00 41,884 1.00 43,075 1.00 45,191 Total 2.33 123,575 2.33 124,692 Total 2.66 140,234 2.66 141,790 2.66 146,836 Iowa Street Ramp -FT 63046310 61010 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 0.33 16,561 0.33 15,618 0.33 16,768 63046310 61010 630 0870 GD -04 LABORER-G.D. 0.50 23,907 0.50 24,641 0.50 25,159 63046310 61010 630 0551 GE -36 PARKING SYS. SUPERVISOR 0.50 41,223 0.50 41,358 0.50 42,255 63046310 61010 630 0760 GE -25 CONFIDENTIAL ACCOUNT CLERK 1.00 41,884 1.00 43,075 1.00 45,191 Total 2.33 123,575 2.33 124,692 2.33 129,373 Iowa Street Ramp -PT 63046310 61020 630 0701 OE -01 RAMP CASHIER 0.38 12,025 0.05 1,541 0.00 0 Total 0.38 12,025 0.05 1,541 0.00 0 Fifth Street Ramp -FT 63046320 61010 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 0.34 17,063 0.34 16,091 1.09 53,701 63046320 61010 630 0894 GD -04 LABORER-G.D. 0.75 36,365 0.75 37,328 0.00 0 Total 1.09 53,429 1.09 53,419 1.09 53,701 Fourth Street Ramp -FT 63046330 61010 630 2205 GD -08 PARKING SYSTEM TECHNICIAN 0.33 16,659 0.33 17,098 0.58 29,605 63046330 61010 630 0894 GD -04 LABORER-G.D. 0.50 23,430 0.50 24,309 0.25 12,381 Total 0.83 40,089 0.83 41,407 0.83 41,986 Intermodal Facility -PT 63046370 61020 630 0894 GD -04 LABORER-G.D. Total Central Avenue Parking Ramp -FT 63046360 61010 630 0894 GD -04 LABORER-G.D. Total TOTAL PARKING SYSTEM 0.00 0 0.50 21,736 0.00 0 0.00 0.75 0 33,929 0.50 0.75 21,736 35,596 0.00 0.75 0 37,143 0.75 33,929 0.75 35,596 0.75 37,143 12.68 590,645 12.85 611,811 11.30 548,570 no Capital Improvement Projects by Department/ Division PARKING DIVISION CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd Number Title Expense Expense Budget Budget 3601957 PORT OF DBQ PARKING RAMP 3602250 MILLWORK DIST PARKING IMP 6001614 INTERMODAL TRANSP CENTER 7301380 MAINT - MUNI PARKING LOTS 7301385 MAJOR MAINT ON RAMPS 7301671 LOCUST ST PARK RMP REPAIR 7301944 PARKING METER REPLACEMENT 7302046 PARKING RAMP OCC CERT 7302162 PORT OF DBQ RAMP MAINT 7302163 7TH ST PED WALKWAY STUDY 7302227 LOCUST&IOWA BATH REMODEL 7302228 PARKING RAMP SIGNAGE 7302259 SMART METERS 7302563 5 FLAGS RAMP RELIGHT PARKING DIVISION TOTAL 0 0 0 0 741,919 412,949 0 0 651,436 10,161,782 0 0 154,682 0 0 90,000 30,022 32,768 0 100,000 69,324 425,077 0 105,000 2,512 0 0 0 0 6,578 0 22,000 53,354 32,321 70,200 70,200 0 0 0 0 0 29,742 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,703,250 11,101,217 70,200 387,20 City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2017-2021 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE PARKING DIVISION Business Type Port of Dubuque Ramp Major Private Participant $ 70,200 $ 70,200 $ 70,200 $ 70,200 $ 70,200 $ 351,000 342 Maintenance Locust/Iowa Street Parking Ramp Parking Construction $ 105,000 $ 85,000 $ 105,000 $ 125,000 $ - $ 420,000 343 Repairs Fund Major Maintenance on Ramps Parking Construction $ 100,000 $ - $ 150,000 $ - $ 150,000 $ 400,000 344 Fund Maintenance of Municipal Parking Parking Construction $ 90,000 $ - $ 55,000 $ - $ 75,000 $ 220,000 345 Lots Fund Parking Ramp Occupancy Parking Construction $ 22,000 $ - $ 23,500 $ - $ 26,500 $ 72,000 346 Engineenng Certification Fund Parking Meter Replacement Parking Construction $ - $ 125,000 $ 130,000 $ 140,000 $ - $ 395,000 347 Fund Total- Parking Division $ 387,200 $ 280,200 $ 533,700 $ 335,200 $ 321,700 $ 1,858,000 M PARKING DIVISION FY 2017 Budget Presentation Parking Enforcement Parking Assistance Programs City Wide Disabled Parking Resource Management Asset Maintenance Areas of Responsibility 1242 3702 1522 6466 1322 3984 1753 7059 0 1000 2000 3000 4000 5000 6000 7000 8000 Parking Lot Spaces Parking Ramp Spaces Street Meters Total Managed Spaces Managed Parking Spaces 2013 2015 CURRENT MONTHLY PARKING RATES •Covered Ramp Reserved $65/ month •Rooftop Ramp Reserved $53/ month •Locust Bay Prime Area $70/ month •Central Avenue Ramp $57/ month •5th Street Ramp $57/ month •Five Flags Ramp $50/ month •DITC Ramp Covered $57/ month •DITC Ramp Rooftop $42/ month •5th & Main Lot $52/ month •Other Surface Lots $42/ month ACCOMPLISHMENTS Integration of Passport Parking Software with our Enforcement Software Upgraded enforcement software Completed construction of the Dubuque Intermodal Transportation Center Provided staff training on GIS Upgraded FEDERAL/3M Gate Control Equipment 3M Ending all Parking Relationships on 1/1/16 -At Some Point in Time We Will Have to Replace All Gate/Revenue Control Equipment No Tech Support and Limited Parts Available ACCOMPLISHMENTS Upgraded Web Based Ticket Payment Option 1,664 payments calendar 2015 ($39,841) www.cityofdubuque.org Passport Parking (Pay by Cell Phone) Avg. 111 transactions per day ($201.00) FUTURE INITIATIVES •Continue efforts to enhance sustainability within the Parking Division through design daily work practices and retrofitting possibilities •Retrofitting Ramps with new high efficiency LED lighting systems – Future CIP •Use of recycled storm water for landscaping care FUTURE INITIATIVES •Continue to form positive relationships with businesses and City staff to maximize downtown parking utilization and availability •Continue to strive for a high level of user satisfaction along with fair and equitable enforcement of City parking ordinances FUTURE INITIATIVES •Assist with assessing the parking needs in the downtown area •Provide sufficient convenient parking to support job creation in conjunction with building rehabilitation in the downtown area. RECOMMENDED CAPITAL IMPROVEMENT PROJECTS FY 17 •Maintenance on Municipal Ramps $ 100,000 •Port of Dubuque Ramp Maintenance $ 70,200 •Locust / Iowa Ramp Repairs $ 105,000 •Maintenance of Municipal Parking Lots $90,000 •Ramp Occupancy Certification $22,000 •Current Security Camera Applications in Parking •Port of Dubuque Ramp 81 Cameras •10th/Central Ramp 64 Cameras •12th/Bluff Lot 1 Camera •5th Street Ramp 37 Cameras •5 Flags/Iowa/Locust 87 Cameras •Intermodal Center 74 Cameras •Total Cameras:324 Parking Violation Summary Calendar 2015 PARKING VIOLATION SUMMARY Calendar 2013 2014 2015 •Expired Meter Violation 16,965 18,883 17,672 •Courtesy Violation 9,549 10,861 10,585 •Prohibited Parking 1,214 1,369 1,326 •Private Lot Restriction 1,092 1,012 909 •Alternate Side Violation 1,799 1,506 2,047 •Alley Restrictions 109 165 63 •Residential Parking District 1,031 1,065 1,132 •Snow Route 392 550 363 •Disabled Parking Violations 704 773 511 •Total All Violations 35,861 39,180 37,396 •PAID TICKETS $347,646 $343,077 $381,341 •With the Dubuque County Treasurer Placing Holds now for delinquent tickets, we are collecting 88% of all tickets written to State of Iowa Plates IMPACT OF COURTESY TICKET PROGRAM One Courtesy Ticket Per Vehicle Registration Calendar 2015 •Number of courtesy tickets 10,585 •Value of courtesy ticket fines $105,850 •Percent of expired meter violations 29% Thank You ! 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