Park Division FY 2017 Budget Presentation Park Division
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PARK DIVISION
Change
FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted
Budget Highlights Actual Adopted Amended Recomm'd FY 2015/16
Expenditures
Employee Expense 2,242,813 2,124,984 2,163,085 2,245,169 5.7%
Supplies and Services 638,734 758,695 814,882 857,681 13.0%
Machinery and Equipment 108,772 348,474 562575 323570 -7.1%
Total 2,990,319 3,232,153 3,540,542 3,426,720 6.0%
Revenue
Operating Revenue 349,098 323,358 323,358 318,854 -1.4%
Stormwater User Fees 65,470 43,786 77,640 122,171 179.0%
Lyons Peony Trust 3,711 2,000 2,000 2,000 0.0%
Total 418,279 369,144 402,998 443,025 20.0%
Debt on Park Projects paid with
Sales Tax/Housing TIF 63,822 88,405 88,405 155,798 76.2%
Property Tax Support 2,572,040 2,863,009 3,137,544 2,983,695 120,686
Percent Increase (Decrease) 4.22%
Percent Self Supporting 14.0% 11.4% 11.4% 12.9%
Personnel -Authorized FTE 37.47 37.57 37.57 36.70
Improvement Package Summary
1 of 15
This decision package provides for temporarily (one year only- Fiscal Year 2017) freezing a part-time
secretary (.50 FTE) position for the Leisure Services administration offices and reallocating the savings
for seasonal laborers in the Park Division (.479 FTE or 1,000 hours) and contract additional weed
spraying in landscape beds ($7,763). This would recapture 1,000 hours (.479 FTE) for the seasonal
worker to assist in the horticultural area of the Park Division. It would also recapture 215 hours of full
time horticultural staff typically assigned to spraying and weed treatment. The part-time secretary
position is currently vacant.
Related Cost Savings: -$20,484 Tax Funds- Non-Recurring Recommend -Yes
Related Cost: $20,484
Net Cost: $0
Property Tax Impact: +$.0000/+.00%
Activity: Administration/Greenhouse
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2 of 15
This decision package provides for permanent elimination of one full time Park Ranger position that is
currently vacant and frozen. The Park Division had two full time ranger positions. They performed
ranger duties about six months out of the year and performed duties as Maintenance Worker the
remainder of the time. This package requests to eliminate the remaining full time Park Ranger position
(-1.0 FTE) and through reclassification add a full time Maintenance Worker (+1.0 FTE). The employee
currently in the position of Park Ranger would be reclassified to Maintenance Worker. The Park Patrol
would then be staffed with seasonal employees. This would allow the Park Division to recapture 1,128
hours of maintenance work in May through October.
This package also provides for the addition of 306 hours (.1465 FTE) seasonal park ranger duties at a
cost of$5,435; of this amount, $2,965 is funded by the savings of six months when the position was
funded at GD-09 Park Ranger that would be paid as a part of this package at GD-06 as Maintenance
Worker instead for the six months (April —October). Additionally it eliminates the overtime and holiday
overtime and turns those funds into 112 hours (.0536 FTE) plus 40 hours (.009 FTE) respectively for
seasonal park patrol.
Park Patrol under this package will go from 2,442 hours of coverage to 1 ,772 hours over the season
and be a totally seasonal patrol operation.
Related Cost Savings: -$82,623 Tax Funds— Recurring Recommend —Yes
Related Cost: $85,093 Tax Funds - Recurring
Net Cost: $ 2,470
Property Tax Impact: $.0010/.01%
Activity: Park Patrol/Park Areas and Maintenance
3 of 15
This decision package provides funding for elimination of the part-time custodial position (.20 FTE)
budgeted in parks (.10 FTE) and recreation (.10 FTE) administration which was frozen in Fiscal Year
2015. Leisure Services worked with Building Services to cover custodial duties at the Bunker Hill
administrative office, Allison-Henderson building and the Comiskey Park building. With this savings,
$10,000 can be reallocated to contract playground mulch installation. This recaptures 250 hours of
staff time to perform maintenance and park duties.
Related Cost Savings: -$9,392 Tax Funds— Recurring Recommend —Yes
Related Cost: $10,000
Net Cost: $608
Property Tax Impact: -$.0003/-.00%
Activity: Administration/Park Areas and Maintenance
4 of 15
This decision package provides funding for purchasing 75 baskets ready to be hung in spring and 75
baskets ready to be hung in fall for the Lower Bee Branch from a private grower. In the past, Park
Division staff has grown flowers, planted and grew in the baskets in the city-owned greenhouse. The
baskets are owned by the City and reused each year. This change to purchasing the grown in baskets
will recapture 144 hours of non-park maintenance employee time to perform specialized horticultural
duties maintaining park and public right-of-way assets. The cost for contract purchase of spring and fall
baskets is $11,000. Savings will be gained by not having to purchase plants, plant medium, fertilizer
and disinfectant.
Related Cost: $11,000 Stormwater User Fees— Recurring Recommend —Yes
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Related Savings: -$5,610 Stormwater User Fees — Recurring
Related Savings: -$3,850 Tax Funds — Recurring
Net Cost: $1,540
Property Tax Impact: -$.0016/-.01%
Activity: Storm Area Maintenance
5 of 15
This decision package provides funding for eight (8) picnic tables to be placed in Jackson Park and
concrete for under tables. Historically, wooden tables have been placed in the park. These eight tables
will be in the park year-round.
Related Cost: $9,600 Tax Funds — Non-Recurring Recommend —Yes
Property Tax Impact: +$.00411+.04%
Activity: Park Areas and Maintenance
6 of 15
This decision package provides for security cameras at Eagle Point Park toll booth and Miller Riverview
Campground office. Two cameras would be installed at the toll booth to an on-site server ($12,000)
while one camera would be installed at Miller Riverview to an on-site server ($8,900). These cameras
are a part of the internal controls money handling procedure process. There is no fiber optics in these
areas thus systems have additional costs.
Related Cost: $20,900 Tax Funds — Non-Recurring Recommend —Yes
Property Tax Impact: +$.00891+.08%
Activity: Park Areas and Maintenance
7 of 15
This decision package provides for a connection to the city server at the City Forester's office. The
Forester is currently not connected to the server which is inefficient for the operation of the Tree Crew.
This connection would allow for fast access to the city server to work on such things as Web QA, GIS,
etc. This connection was recommended by the Information Services Department.
Related Cost: $1,500 Tax Funds — Non-Recurring Recommend —Yes
Property Tax Impact: +$.0006/+.01%
Activity: Forestry
8 of 15
This decision package provides for the purchase of three tablets for Park Division staff. These tablets
would be used for such things as GIS, Web QA and playground safety inspections. It would allow for
consistency in park operations and practices. It also will allow for inventory, recording maintenance
activities, documenting inspections and more. For example when the field staff is often determining if a
citizen request is park or private property, the access to GIS on site will efficiently use staff time versus
returning to the office to check mapping.
Related Cost: $4,790 Tax Funds — Non-Recurring Recommend —Yes
Related Cost: $ 360 Tax Funds — Recurring
Total Cost: $5,150
Property Tax Impact: +$.00221+.02%
Activity: Park Areas and Maintenance
9 of 15
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This decision package provides for professional / educational training for Foreman level positions.
Three of the five foremen in the division are relatively new in their positions. Training in supervision and
management skills are vital to efficient and effective management of an operation. This would provide
for quarterly training opportunities at NICC related to supervisory and management skills or other local
training opportunities such as the Diversity Summit.
Related Cost: $4,500 Tax Funds — Recurring Recommend — No
Property Tax Impact: +$.00191+.02%
Activity: Park Areas and Maintenance & Greenhouse
10 of 15
This decision package provides for purchase of 40 hanging baskets to cover two seasons and 10
planter boxes for Elm Street from 9th to 11th Streets as well as along the Intermodal Parking Ramp.
Seasonal staff would be added to plant and care for baskets and planters.
Related Cost: $33,800 Tax Funds — Non-Recurring Recommend — No
Related Cost: $ 4,418 Tax Funds — Recurring
Total Cost: $38,218
Property Tax Impact: +$.01621+.14%
Activity: Greenhouse
11 of 15
This decision package provides for the purchase of 200 hanging baskets and an outside vendor to grow
them for the Upper Bee Branch project to cover two seasons. The Upper Bee Branch is scheduled to
be completed in the spring of 2017. These baskets will be ready based on the completion schedule of
the project.
The current greenhouse is at capacity for growing baskets and additional baskets cannot be grown in
the greenhouse. To keep the consistency in basket style, the baskets will provided to the vendor by the
City. The vendor will grow and deliver the baskets for display.
Related Cost: $15,050 Stormwater User Fees— Recurring Recommend —Yes
Related Cost: $24,000 Stormwater User Fees— Non-Recurring
Activity: Storm Area Maintenance
12 of 15
This decision package provides for an additional tow-behind leaf blower. The unit is pulled behind a
gator with directional air control from the driver's seat. It is used year round to assist in blowing off
roadways and sidewalks. It is also used in the fall season to facilitate the clean-up of leaves. There is
currently 1 blower in the system.
An additional blower would increase efficiency of the division. It would reduce staff hours having to use
other equipment or hand tools to do the job. The machine could potentially eliminate up to 2 staff
performing the same tasks with equipment such as back pack blowers and hand blowers. This also
decreases the chance of injury related to using these types of equipment. That staff can then be
assigned to duties in other areas. This blower could be used in other park locations.
Related Cost: $7,100 Tax Funds — Non-Recurring Recommend —Yes
Property Tax Impact: +$.0030/+.03%
Activity: Park Areas and Maintenance
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13 of 15
This decision package provides for a log/brush grapple attachment for a Skid Steer. This attachment
will increase efficiency and safety operations of moving logs and brush when needed. This attachment
will become extremely important when Emerald Ash Borer has reached its peak die-off time. Ash trees
will need to be removed quickly and efficiently.
Related Cost: $3,500 Tax Funds — Non-Recurring Recommend —Yes
Property Tax Impact: +$.0015/+.01%
Activity: Forestry
14 of 15
This decision package provides for a full page Ad in the 2017 Dubuque Convention and Visitors'
Bureau Annual Travel Guide (CVB). The CVB distributes 10,000 copies of this travel guide throughout
the Midwest. This would allow for Leisure Services to promote golf, camping, marina activities and
parks, as well as highlight other activities and events. This package would be split between the
Recreation Division and Park Division Administration activities.
Related Cost: $1,675 Tax Funds — Recurring Recommend — No
Property Tax Impact: +$.0007/+.01%
Activity: Park Administration
15 of 15
This decision package provides funds for contract fertilizer and weed control of the lawn at Washington
Park.
Related Cost: $1,050 Tax Funds — Recurring Recommend —Yes
Property Tax Impact: +$.0004/+.00%
Activity: Greenhouse
Significant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Employee Expense
1. FY 2017 employee expense reflects a 2.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 5.95% in FY 2017.
3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY
2017 per month per contract, resulting is an increase of$68,126 (27.40%).
4. FY 2017 is the fifth year that eligible retirees with at least twenty years of continuous service in a
full-time position or retired as a result of a disability and are eligible for pension payments from
the pension system can receive payment of their sick leave balance with a maximum payment
of one-hundred twenty sick days payable bi-weekly over a five year period. Sick leave payout
expense of$19,736 is budgeted in Parks (for four employees) in FY 2017.
5. Overtime expense remains at $23,642 in FY 2017.
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6. Workers Compensation decreased from $76,061 in FY 2016 to $73,303 in FY 2017. This
represents a 7% decrease from FY 2015 actual.
7. Four positions in the Park Division remain frozen in FY 2017 with a savings of $262,689. These
positions include a full-time Assistant Horticulturelist ($69,740); full-time Assistant Horticulturelist
($40,449); full-time Maintenance Worker ($76,249); and full-time Park Ranger/Maintenance
Worker ($76,251).
Supplies & Services
8. Postage and Shipping decreased from $1,485 in FY 2016 to $937 in FY 2017 based on FY
2015 actual of $892 plus 5%.
9. Hand Tools and Equipment decreased from $13,649 in FY 2016 to $7,694 in FY 2017 based on
FY 2015 actual of$7,337 plus 5%.
10. Janitorial Supplies decreased from $23,811 in FY 2016 to $18,207 in FY 2017 based on FY
2015 actual of $17,850 plus 2%.
11. Promotion decreased from $1,980 in FY 2016 to $1,400 in FY 2017 due to elimination of the
yellow pages ad for Miller Riverview Campground.
12. General Liability Insurance increased from $20,486 in FY 2016 to $27,936 in FY 2017. This is
due to an error in coding part of the insurance expense to the Recreation Division in FY 2016.
13. Natural Gas Utility Expense increased from $14,441 in FY 2016 to $22,416 in FY 2017 based
on FY 2015 actual less 5%. FY 2016 was decreased by 20% due to the projected price of gas
decreasing but this savings was not realized in FY 2016.
14. Telephone decreased from $8,707 in FY 2016 to $7,069 in FY 2017 based on FY 2016 actual
annualized.
15. Refuse decreased from $2,147 in FY 2016 to $352 in FY 2017 based on a new contract and
actual expense in FY 2015 of $345.
16. Property Maintenance increased from $127,913 in FY 2016 to $157,471 in FY 2017 based on
FY 2015 actual of$106,377 plus 2%. Previously approved Capital Improvement Projects that
were for maintenance were also moved into this line item and consisted of: Playground
Maintenance ($10,000), Sealcoat Parking Lots ($10,000), Parking Lot and Trail Striping
($5,000), Replacement of Park Sidewalks ($5,000), Playground Mulch ($10,000).
17. Motor Vehicle Maintenance decreased from $36,254 in FY 2016 to $30,283 in FY 2017. The
decrease is based on a three year historical average plus 10% increase from the maintenance
garage.
18. Motor Vehicle Maintenance Outsources increased from $5,000 in FY 2016 to $6,595 in FY 2017
based on a three year historical average.
19. Landscape, Fertilizer and Plants increased from$62,230 in FY 2016 to $88,467 in FY 2017 due
to moving the following approved Capital Improvement Projects to this line item: Hwy 20 Mulch
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($5,000), Mulch for High Profile Flower Beds ($10,000), Replace plants and irrigation in High
Profile Areas ($10,000).
20. Credit Card Charge increased from $1,318 in FY 2016 to $2,450 in FY 2017 due to a monthly
charge related to the new campground online reservation software.
21. Telecommunication decreased from $2,632 in FY 2016 to $0 in FY 2017 as this line was moved
to Internet Services.
22. Internet Services increased from $1,320 in FY 2016 to $3,102 in FY 2017 due to moving the
internet expense from the Telecommunications line item. FY 2017 is based on FY 2016 actual
internet expense annualized.
23. Landfill fees increased from $3,124 in FY 2016 to $3,867 in FY 2017 based on FY 2015 actual
plus 2%.
24. Tree Maintenance decreased from $16,500 in FY 2016 to $14,500 in FY 2017 based on FY
2015 actual of $11,075 plus the approved FY 2016 improvement package for Ash Tree injection
chemicals.
25. Machinery and Equipment Rental increased from $3,953 in FY 2016 to $4,150 in FY 2017
based on FY 2016 actual expense seasonally annualized. This line item pays for portable
bathrooms at Miller Riverview Park and Bergfield Recreation Area as well as viewing tower
rental. $1,450 of this line item is off-set by viewing tower commission.
Machinery & Equipment
26. Equipment replacement items at the maintenance level include ($277,980):
Forestry
1996 Chipper Truck $ 95,000
20-Inch Chain Saw (2) $ 950
Pole Pruner $ 450
Park Patrol
2011 Patrol Truck $ 30,000
Park Areas & Maintenance
2007 1-Ton Dump Truck $ 35,000
2009 Skid Steer Loader $ 45,000
Security Camera Replacement (Comiskey) $ 18,550
21-Inch Mowers (3) $ 2,400
Line Trimmers (4) $ 1,200
Picnic Tables (70) $ 7,000
Fire Place Grills (15) $ 3,750
Water Fountains (3) $ 6,600
Honda Generator $ 2,000
Cell Phones (2) $ 120
Downtown Maintenance
Cell Phone $ 60
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Greenhouse
2007 1-Ton Dump Truck $ 29,000
Hedge Trimmers (2) $ 500
Cultivator $ 400
Debt Service
27. FY 2017 Debt Service is as follows ($155,798):
$ 5,884 Series 2010A GO Borrowing Park Improvements (Last Year 2030)
$ 5,855 Series 2012D GO Borrowing Park Improvements (Last Year 2027)
$45,924 Series 2012E GO Borrowing Park Improvements (Last Year 2022)
$24,402 Series 2014B GO Borrowing Park Improvements (Last Year 2034)
$13,866 Series 2016C GO Borrowing Ham House Improvements (Last Year 2036)
$46,428 Series 2017A GO Borrowing Skate Park/Flora Park Improvements (Last Year 2037)
$13,439 Series 2017A GO Borrowing Creekwood Park Improvements (Last Year 2027)
Revenue
28. Property Lease for rental of land at Murphy Park for a cell phone tower increased from $15,098
in FY 2016 to $17,645 in FY 2017 based on a 3% increase over FY 2015 per the lease
agreement.
29. Camping Fees increased from $57,742 in FY 2016 to $64,109 based on a three year average.
FY 2015 revenue was $74,128.
30. Pavilion Fees decreased from $69,490 in FY 2016 to $68,184 in FY 2017 based on a three year
average. FY 2015 revenue was $69,749.
31. Specialized Services decreased from $5,968 in FY 2016 to $0 in FY 2017. This line item
represented revenue from the Stormwater Utility Fees for the maintenance of detention basins
and the Bee Branch Creek, which is now being directly charged to the Stormwater Enterprise
Fund.
32. Private Participant decreased from $61 ,162 in FY 2016 to $49,072 in FY 2017. This line item
represents the maintenance that is billed to the businesses in the Technology Park and the
Industrial Center West. Dubuque Industrial Center South was added to the acreage calculation
used for billing in FY 2017.
Miscellaneous
33. The Park Division budget for Fiscal Year 2017 (before improvement packages) is 13.4% self-
supporting versus the guideline of 11.2%.
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LEISURE SERVICES
PARK DIVISION
The Parks Division enables and fosters full enjoyment of the parks, open spaces, and
recreational facilities of Dubuque in a manner that demonstrates and fulfills the city's
commitment to social equity, economic viability and environmental responsibility.
Leisure Services
Park Division
I r f
Park Non-Park Forestry
Maintenance Maintenance
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
PLANNING
Planning is essential for existing and new
development of all areas maintained by the
Park Division. The City, community and
PEOPLE other organizations work together to provide
Provide service in the most efficient viable, equitable, and sustainable areas for
manner and help Dubuque citizens the public to enjoy.
gain a greater knowledge and
appreciation of what is involved in
• -
providing the park system. ; }; ,N •
Volunteers are utilized whenever • � • ;r,,,�~
possible. ?-1 i „s
PARTNERSHIPS
The Park Division works with various State, County, Private,
and Non-Profit entities. This is to ensure sound
development and management of all City assets maintained
and operated by the Park Division. Some of these include:
Dubuque County, Iowa Department of Natural Resources,
Hillcrest Family Services, Dubuque Arboretum, Four
Mounds Foundation, and the Dubuque Historical Society.
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LEISURE SERVICES
PARK DIVISION
Resources, Debt and Property Tax Support
3500000
3000000
2500000
2000000
1500000
1000000
500000
0 .■■ ��� —��
Operating Revenue Stormwater User Lyons Peony Trust Debt paid with Sales Property Tax
Fees Tax 30%Fund Support
■FY2015 ■FY2016 ■FY2017
The Park Division is supported by 36.85 full-time equivalent employees, which accounts for
65.5% of the department expense as seen below. Overall, the departments' expenses are
expected to decrease by 3.2% in FY 2017 compared to FY 2016.
Expenditures by Category by Fiscal Year
' 1 $323,870
Machinery and Equipment $562,575
$108,772
$857,681
Supplies and Services 814,882
$638,734
Employee Expense
$2,245,169
$0 2,163,085
$500,000 $2,242,813
$1,000,000 $1,500,000
$2,000,000
$2,500,000
■FY2017 ■FY2016 ■FY2015
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LEISURE SERVICES
PARK DIVISION
Park Maintenance
Overview
Park Maintenance provides daily maintenance and security of all parks, park and
building repairs and improvements, grounds maintenance, trail maintenance,
emergency storm damage response/repair, park inspections, athletic field and court
maintenance, equipment and playground maintenance and maintenance of water
features and irrigation systems. It also includes maintenance of all park equipment and
vehicles.
Park Maintenance:
Maintenance staff maintains 15 community parks, six
neighborhood parks, 27 mini parks, 6 new parcels for park
development and a Pet Park for a total of 973 acres. Other .
t.-:,..co, ., .
maintenance responsibilities include 3.4 miles of median �' ,i . ' -t
strips, 12 miles of roadway, 30 miles of sidewalks and trails " u'-
and 40 other areas including the Bee Branch Creek a
Restoration Project.
Staff assists with maintenance of the Richard J. Slattery Arts and Recreation Center,
grounds and exterior of the Ham House Museum, Bunker Hill building, McAleece Park
and Recreation Complex, Veterans' Memorial disc golf course, Town Clock Plaza and
Flora and Nicholas J. Sutton swimming pools. Assistance with snow removal at various
locations and facilities is also accomplished through this activity.
Park Patrol:
Park Patrol works to keep the parks safe for the citizens' To learn more about the City of
enjoyment of leisure time activities and provides Dubuque Parks go to
information about the park system and assistance to park www.cityofdubuque.orglparks
patrons.
Park Equipment Maintenance:
Park equipment maintenance is essential for maintaining equipment and vehicles in
such condition that repair costs are kept to a minimum. It allows for crews to work
without interruption as well as preventative maintenance of all equipment and vehicles
that are managed by the Park Division.
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E.6.LYONS INTER, Mil re,,,,,,a fa ,
I
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LEISURE SERVICES
PARK DIVISION
Park Maintenance FundingSummary
Ir
FY 2014/15 FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $1,823,046 $1,510,981 $1,689,686
Resources $263,542 $217,672 $229,386
Park Maintenance Position Summary
FY 2016/17 FTE's
Foreman 2.00
Assistant Horticulturalist 0.64
Natural Areas&Sustainable Practices Spec 1.00
Park Ranger 0.92
Maintenance Worker 7.17
Laborer II 4.42
Laborer I 1.91
Truck Driver 0.60 _
Total FT Equivalent Employees 18.66
Highlights of the Past Year
• EB Lyons Addition construction completed with ribbon cutting held in August and
visit from Governor Terry Branstad in October. City Council 2014-2016 Major
Project.
• Near completion of Northwest Arterial trail from HWY 52 to Bergfeld Recreation
Area. City Council 2014-2016 Major Project.
• Implemented an online reservation system for Miller Riverview Campground and
concrete campsite pads completed. City Council 2014-2016 Major Project.
Future Initiatives
• Design and location for a skate park determined. Engaging young citizens in the
planning and fundraising for the Skate Park. City Council 2014-2016 high priority.
• Development of Comiskey Park in conjunction with the Upper Bee Branch
project. City Council 2015-2017 major project.
• Focus on mobility throughout parks and department assets to improve ADA
accessible compliance.
• Collaboration continues on Port of Dubuque Park now referred to as Creative
Commons. City Council 2014-2016 High Priority.
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LEISURE SERVICES
PARK DIVISION
Performance Measures
r
Park Maintenance—Activity Statement
To develop a high QUALITY OF LIFE by developing and maintaining a safe, clean, functional
and attractive system of parks and recreation facilities to meet the passive and active leisure
time needs for all residents and visitors.
A,
Goal: Economic Prosperity
Outcome #1: Establish Eagle Point Park as a National Historic Landmark.
What does this mean to citizens? a . ;
Eagle Point Park is the premier park for the • . .r`'. r ic,-
Park Division and a source of pride for the
Dubuque community. Having the park on the • - • _ -
National Historic register creates numerous 1 •
possibilities. It continues to draw people from R ..• x
all over the country to come and visit the park. - -
It facilitates the City's desire to continue to -- 'V
protect and preserve the park for future
generations. A National Historic Landmark -
designation also allows for federal funds to
upkeep and maintain the park reducing costs
to the citizens. •
Goal: Financially Responsible & High Performance Organization n
Outcome #2: Reduce maintenance costs by converting various park areas of turf
to natural and native areas.
The conversion of certain areas of park space provides for more natural park settings.
Native and natural areas promote a healthy environment while decreasing maintenance
costs of those areas. These types of natural and native areas also provide for a diverse
ecosystem for Monarchs and other species of birds. The Park Division currently
maintains 42 acres of natural area.
What does this mean to citizens? Converting
some turf areas to natural or native would allow
• for decreased staff time, less equipment fuel
:. and less equipment maintenance. The benefits
' -
are a beautiful natural landscape with minimal
y� `° t maintenance. Typically most park areas are
►ice mowed 27-30 times a year to keep the grass
''t k , g*,c t '. maintained. Natural and native areas reduces
that to 1 or 2 mowingcycles per year.
Y p Y
•
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LEISURE SERVICES
PARK DIVISION
Non-Park Maintenance
Overview
Non-park maintenance provides for seasonal grounds maintenance of non-park, city
owned properties including the Port of Dubuque, Downtown, Dubuque Technology
Park, Dubuque Industrial Center West and the Gateways and Green Corridors.
Port of Dubuque Maintenance:
Port of Dubuque maintenance provides for tree
maintenance, trash collection, flower bed and
planter maintenance and snow removal. It
provides the services in the following areas of the
Port of Dubuque: Ice Harbor Park, 5th and Bell
Streets, Portside Building Plaza, city-owned
areas, 3rd and Bell annual flowers, Riverwalk
beds, and McGraw-Hill parking lot.
Downtown Maintenance: }
Downtown Maintenance provides for the 3tAtt ,,•
maintenance of the area of Main Street from 9th
to 5th streets, 8t" Street, 7th Street, and 6th U
Street, from Locust to Iowa streets, and the grass - �
medians on Iowa Street and Washington Park. It �fi` }�
assists with preparation for community festivals zkp " ^' $ > .
including Dubuque Fest, Friday Jazz, Lunchtime 4:34 ,• ,��
Jam, and holiday decorating. It also partners with t - I
downtown businesses for cost effective snow
removal to keep businesses open and
operational.
Business Park Maintenance:
Business Park Maintenance provides for the maintenance of Dubuque Technology Park
and Industrial Center West and South. This is accomplished by maintaining the grass,
shrubs, trees, ponds, and trails.
Gateways and Green Corridors:
Gateways and green corridors enhance the environment of the city by planting and
maintaining flowers, shrubs, and trees in locations such as Grandview Avenue, Highway
20, the downtown highway connector and main City entries.
Greenhouse:
The city greenhouse is important for the purpose of growing, planting and maintaining
plants and flowers for use in all parks, around City buildings, turnarounds, diverters,
median strips downtown, Port of Dubuque, and business park maintenance, and various
other locations throughout the city including Gateways and new park areas with
landscaping.
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LEISURE SERVICES
PARK DIVISION
M. Non-Park Maintenance Funding Summary
FY 22014/15 i FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $456,528 $436,965 $432,699
Resources $70,897 $80,896 $71,715
Non-Park Maintenance Position Summary
FY 2016/17 FTE's
Gardner 1.00
Assistant Horticulturist 1.94
Maintenance Worker 1.17
Laborer 3.17
Total FT Equivalent Employees 7.28
Highlights of the Past Year
• Created an edible garden at the City Hall Annex to promote a healthy lifestyle.
• Grandview Avenue flowerbeds planted with perennials with funds raised by the
community and staff.
• Converted several flowerbeds to perennial beds.
• Added maintenance of Dubuque Industrial Center South.
• Beautiful flower displays in Port of Dubuque using many different varieties of
flowers.
Future Initiatives
• Develop a plan to manage and maintain annual and perennial landscapes. City
Council 2015-2017 high priority.
• Create an Integrated Pest Management Policy.
Performance Measures
[ -.
Non-Park Maintenance —Activity Statement
To support a high QUALITY OF LIFE by planning, developing and maintaining the formal and
informal public landscaping and natural areas in and around the City, demonstrating an
appreciation for the environment.
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LEISURE SERVICES
PARK DIVISION
Zt. 111211, ...
Goal: Economic Prosperity • ' '
Outcome#1: Create a City that is beautiful and a source of pride by providing
dependable maintenance and flower displays.
What does this mean to citizens?
Hanging baskets, decorative planters and floral
landscapes provide an appealing aesthetic to
City landscapes. Various photo opportunities
, ,."`�• are created through landscape and floral
• 't displays created by the Park Division. Many
' `r�' '`'"'`' ` times baskets or floral landscapes are seen in
magazines and articles such as Julien's
Journal and the Travel Dubuque visitor's
Guide. These amenities promote the City as
an enjoyable, appealing place to visit. It also
provides the City with a sense of place and
community.
Park Division maintains 188 flower
beds planted with annual flowers
(flowers that are grown
Iand changed every year).
Goal: Social/Cultural Vibrancy 3
Outcome#2: Provide opportunities for physical activity to improve fitness and
mental health through continuing to expand the City's trail system as an
interconnected system.
What does this mean to citizens?
The Park Division maintains numerous trails The City of Dubuque has 27.8 AI
throughout the City. The trail system needs
to be continued to connect all areas of the miles of signed on-street routes,
City. The trail system is beneficial as it and 25.5 miles of off-road,
connects with other local City and County
trail systems. The trails make our paved, multi-use trails.
communities more livable and improve the Information can be found at
economy through tourism. Trails also www.cityofdubuque.org/trails
preserve and restore open space for all
citizens to enjoy.
-30-
LEISURE SERVICES
PARK DIVISION
Forestry
Overview
Forestry is responsible for the maintenance of all trees between the sidewalk and curb,
trees on city property and in parks. Tree pruning, tree removal and emergency work
after storm events, with a primary focus on public safety and hazard reduction are the
work performed by the forestry staff.
The Forestry activity also includes snow removal duties at the Downtown parking
ramps.
Forestry Funding Summary
FY 2014/15 FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $401,656 $604,996 $480,972
Resources $24,192 $20,280 $20,280
Forestry Position Summary
FY 2016/17 FTE's
Forester 1.00
Equipment Operator 1.00
Maintenance Worker 1.00
Laborer 0.50
Truck Driver 0.50
Total FT Equivalent Employees 4.00
Highlights of the Past Year
• Created an Emerald Ash Borer (EAB) readiness plan to be pro-active in the fight
against EAB. EAB was discover in Dubuque in August of 2015. City Council
2014-2016 Top Priority.
• Street Tree and Landscaping on Public Right-Of-Way Policy updated to include
new policies and procedures.
• Website created to inform the public about Emerald Ash Borer.
Information regarding EAB can be found on the City of Dubuque
website at www.city ofdubuque.org/EAB
Future Initiatives
• Put Emerald Ash Borer management plan into action.
• Create community group to educate citizens about trees and promote tree
plantings.
-31-
LEISURE SERVICES
PARK DIVISION
Performance Measures
Forestry —Activity Statement
To support a high QUALITY OF LIFE by improving the environment through the planting and
maintenance of trees.
emic
W Goal: Partnering for a Better Dubuque
Outcome #1: Citizens understand the value and benefits of trees through
continued education.
What does this mean to citizens?
Trees provide numerous benefits to the environment as well as to the community and
homeowner. Trees combat climate change, improve air quality, and reduce storm water
runoff. Property values are typically higher with properties that have trees and
landscaping versus those that do not. Trees also create a more natural environment in
developed areas. Educating homeowners and businesses about the benefits of trees
allows for a healthy environment since trees provide fuel, shelter, food, clean water,
recreation opportunities, and homes for birds, insects and other animals.
rat ,4Pr ' The City has 5,245 street trees that
K,';, are maintained by Park Division
staff. Approximately 24% of those
trees are ash trees.
f .
- ..' ' e4.•.°'-'. •-' '4..',Z,--'rir4 fr _ .._ •
. . ,...._.... 44.,- :,...1, 17::o.;„1" ', •-,j6:::_ii 2;,.. _:
otos t :A ! " � } i
Three trees placed strategically �+r i' ,�-- • ^,` ...�. �
around a home can cut summer —tet ; ' ' ' ; •.,
air conditioning needs by up to ;� -` �, t �
50 percent. ,14 ` II 416. 'Agi
. Y i
-32-
Recommended Operating Revenue Budget - Department Total
30 - PARK DIVISION
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Revenue Revenue Budget Budget
500 43110 INVESTMENT EARNINGS 5,356 5,066 2,000 4,909
100 43230 LEASE, PROPERTY 14,230 17,131 15,098 17,645
100 43240 LEASE, HILLCREST FAM SERV 0 0 1 1
100 43241 DBQ WATER SKI CLUB 525 525 500 500
100 43242 RENT,FARM LAND 6,466 7,950 7,950 7,950
100 43243 CAMPING FEES 46,916 74,128 57,742 64,109
100 43244 LEASE, DUB.ARBORETUM 0 0 1 1
100 43245 LEASE, FOUR MOUNDS 0 0 1 1
100 43247 LEASE,CHILDREN'S ZOO 1 0 1 1
100 43248 LEASE,TRI-STATE MODEL AIR 300 300 300 300
100 43251 RENTS&CONCESSIONS 524 558 600 600
100 43252 VIEWING TOWER COMMSSION 1,452 1,438 1,500 1,450
100 43300 DBQ GIRL IND LEAGUE LEASE 0 0 1 1
100 43301 HILLCREST PARKING LEASE 5,400 5,400 5,400 5,400
100 43325 LEASE,OTHER 18,578 18,526 18,528 18,528
100 43326 DBQ COMM ICE &REC CENTER 0 0 1 1
43- USE OF MONEY AND PROPERTY 99,747 131,023 109,624 121,397
100 51956 PAVILION FEES 67,133 69,749 69,490 68,184
100 51957 PARK ENTRANCE FEES 40,286 40,929 41,037 40,321
100 51958 PARK SEASON PASSES 6,933 6,837 6,819 6,868
100 51974 PET PARK FEES 2,423 2,306 2,783 2,559
51-CHARGES FOR SERVICES 116,775 119,820 120,129 117,932
100 53102 PRIVATE PARTICIPANT 64,441 44,697 61,162 49,072
100 53201 REFUNDS 38 429 0 0
100 53530 SPECIALIZED SERVICES 19,867 17,836 15,968 10,000
100 53540 EQUIP MAINT-SNOW REMOVAL 9,280 9,280 9,280 9,280
100 53605 MISCELLANEOUS REVENUE 2,628 3,670 1,000 1,000
100 53610 INSURANCE CLAIMS 1,059 344 0 0
100 53615 DAMAGE CLAIMS 4,354 10,060 1,500 1,500
100 53620 REIMBURSEMENTS-GENERAL 25,958 14,041 6,695 13,582
53- MISCELLANEOUS 127,625 100,356 95,605 84,434
100 54106 EQUIPMENT SALES 3,200 1,600 0 0
100 54109 SALVAGE SALES 700 0 0 0
I 54-OTHER FINANCING SOURCES 3,900 1,600 0 0 I
400 59100 FR GENERAL 0 46,748 23,782 23,375
400 59101 FR DRA GAMING 40,297 0 0 0
400 59215 TRANSFER FROM N CASCADE 0 0 0 13,439
400 59350 FR SALES TAX CONSTRUCTION 40,568 17,084 64,623 118,984
59-TRANSFER IN AND INTERNAL 80,864 63,831 88,405 155,798
30- PARK DIVISION TOTAL 428,912 416,631 413,763 479,561
-33-
Recommended Operating Expenditure Budget - Department Total
30 - PARK DIVISION
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 1,144,352 1,045,546 1,099,258 1,121,322
620 61010 FULL-TIME EMPLOYEES 17,217 17,942 0 20,684
100 61020 PART-TIME EMPLOYEES 46,647 41,514 49,913 41,342
100 61030 SEASONAL EMPLOYEES 249,712 268,563 289,477 317,142
620 61030 SEASONAL EMPLOYEES 12,110 11,092 14,050 14,352
100 61050 OVERTIME PAY 30,689 25,945 23,642 21,936
100 61071 HOLIDAY PAY-OVERTIME 6,489 746 1,854 1,147
100 61091 SICK LEAVE PAYOFF 4,268 16,420 18,334 18,334
100 61092 VACATION PAYOFF 9,451 12,756 0 0
100 61310 IPERS 126,602 114,933 130,751 134,206
620 61310 IPERS 1,933 2,415 1,255 3,129
100 61320 SOCIAL SECURITY 110,938 104,678 113,413 104,449
620 61320 SOCIAL SECURITY 2,291 2,231 1,075 2,681
100 61410 HEALTH INSURANCE 339,884 330,154 254,343 310,368
620 61410 HEALTH INSURANCE 5,487 5,426 0 6,360
100 61415 WORKMENS' COMPENSATION 81,689 77,823 74,743 71,932
620 61415 WORKMENS' COMPENSATION 1,196 1,265 1,273 1,371
100 61416 LIFE INSURANCE 942 850 2,199 2,250
620 61416 LIFE INSURANCE 15 15 0 41
100 61417 UNEMPLOYMENT INSURANCE 43,544 46,193 43,524 46,193
620 61417 UNEMPLOYMENT INSURANCE 0 580 0 0
100 61640 SAFETY EQUIPMENT 3,565 1,473 3,200 3,200
620 61640 SAFETY EQUIPMENT 306 7,443 200 200
100 61645 TOOL ALLOWANCE 200 200 200 200
100 61650 MEAL ALLOWANCE 574 336 380 430
620 61650 MEAL ALLOWANCE 14 18 0 0
100 61660 EMPLOYEE PHYSICALS 2,581 1,366 1,700 1,700
620 61660 EMPLOYEE PHYSICALS 116 106 200 200
61-WAGES AND BENEFITS 2,242,813 2,138,028 2,124,984 2,245,169
100 62010 OFFICE SUPPLIES 3,584 3,460 2,888 3,230
620 62010 OFFICE SUPPLIES 0 0 150 150
100 62011 UNIFORM PURCHASES 4,523 12,317 11,200 11,200
620 62011 UNIFORM PURCHASES 211 50 150 150
100 62030 POSTAGE AND SHIPPING 1,414 892 1,485 937
100 62032 FLAGS 9,117 9,469 12,150 12,150
100 62033 HAND TOOLS/EQUIPMENT 10,734 7,005 13,149 7,144
620 62033 HAND TOOLS/EQUIPMENT 1,095 332 500 550
100 62034 REPAIR PARTS/SUPPLIES 9,673 8,686 9,868 10,011
100 62050 OFFICE EQUIPMENT MAINT 135 0 138 140
100 62061 DP EQUIP. MAINT CONTRACTS 7,246 7,969 8,725 8,897
100 62062 JANITORIAL SUPPLIES 20,738 17,850 23,811 18,207
100 62063 SAFETY RELATED SUPPLIES 3,378 5,086 2,600 2,600
620 62063 SAFETY RELATED SUPPLIES 0 52 200 250
100 62064 ELECTRICAL SUPPLIES 2,396 8,733 3,603 3,397
-34-
Recommended Operating Expenditure Budget - Department Total
30 - PARK DIVISION
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Expense Budget Budget
620 62064 ELECTRICAL SUPPLIES 134 30 400 500
100 62090 PRINTING&BINDING 551 1,153 1,612 1,570
100 62110 COPYING/REPRODUCTION 1,599 895 1,028 889
100 62130 LEGAL NOTICES&ADS 0 522 500 500
100 62140 PROMOTION 2,291 2,080 1,980 1,400
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 175 155 295 158
100 62190 DUES&MEMBERSHIPS 768 858 848 773
100 62204 REFUNDS 0 602 0 0
100 62206 PROPERTY INSURANCE 26,331 30,798 32,954 32,160
100 62207 BOILER INSURANCE 204 204 212 204
100 62208 GENERAL LIABILITY INSURAN 28,544 20,032 20,486 27,936
100 62310 TRAVEL-CONFERENCES 1,901 453 1,865 1,865
100 62320 TRAVEL-CITY BUSINESS 68 272 650 650
100 62340 MILEAGE/LOCAL TRANSP 527 131 945 875
100 62360 EDUCATION &TRAINING 4,881 4,758 6,080 5,880
100 62411 UTILITY EXP-ELECTRICITY 79,860 75,036 79,401 80,746
620 62411 UTILITY EXP-ELECTRICITY 2,748 3,355 1,800 3,623
100 62412 UTILITY EXP-GAS 27,965 23,714 14,441 22,416
100 62414 UTILITY EXP-FUEL OIL 1,452 0 0 0
100 62418 UTILITY EXP-REFUSE 2,105 345 2,147 352
100 62421 TELEPHONE 8,391 7,470 8,707 7,069
100 62423 TELECOMMUNICATION CG 2,581 2,553 2,632 0
100 62431 PROPERTY MAINTENANCE 91,758 105,260 124,913 154,471
620 62431 PROPERTY MAINTENANCE 2,824 1,117 3,000 3,000
100 62436 RENTAL OF SPACE 504 360 360 480
100 62511 FUEL, MOTOR VEHICLE 80,841 66,254 68,106 59,630
620 62511 FUEL,MOTOR VEHICLE 3,500 3,500 2,940 3,150
100 62521 MOTOR VEHICLE MAINT. 23,487 22,371 35,154 29,283
620 62521 MOTOR VEHICLE MAINT. 0 0 1,100 1,000
100 62522 VEHICLE MAINT.,ACCIDENT 4,177 5,610 0 0
100 62528 MOTOR VEH. MAINT. OUTSOUR 6,597 6,080 5,000 6,595
100 62611 MACH/EQUIP MAINTENANCE 36,612 38,279 46,491 44,572
620 62611 MACH/EQUIP MAINTENANCE 208 638 1,000 1,100
100 62614 EQUIP MAINT CONTRACT 15,193 16,596 22,010 19,787
620 62614 EQUIP MAINT CONTRACT 0 0 280 280
100 62635 TURF CHEMICALS 5,538 3,002 5,673 3,087
620 62635 TURF CHEMICALS 656 1,929 2,040 2,310
100 62636 DE-ICING PRODUCTS 8,355 2,734 14,060 14,000
620 62636 DE-ICING PRODUCTS 706 0 800 800
100 62637 LANDSCAPE/FERT/PLANTS 39,750 29,471 48,857 70,767
500 62637 LANDSCAPE/FERT/PLANTS 338 3,711 2,000 2,000
620 62637 LANDSCAPE/FERT/PLANTS 5,425 5,932 11,373 6,240
100 62663 SOFTWARE LICENSE EXP 0 763 0 0
100 62664 LICENSE/PERMIT FEES 30 60 175 250
-35-
Recommended Operating Expenditure Budget - Department Total
30 - PARK DIVISION
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Expense Budget Budget
100 62666 CREDIT CARD CHARGE 1,292 1,511 1,318 2,450
100 62667 INTERNET SERVICES 0 480 1,320 4,962
100 62671 MISC. OPERATING SUPPLIES 1 0 0 0
100 62685 SIGN SUPPLIES 2,021 3,902 2,061 2,061
100 62692 LANDFILL FEES 3,063 3,792 3,124 3,867
100 62697 LABOR RELATIONS 0 1,164 0 0
100 62699 CASH SHORT AND OVER (102) 0 0 0
100 62710 CONTRACTOR SERVICES 795 0 0 18,813
620 62710 CONTRACTOR SERVICES 0 0 0 50,050
100 62720 TREE MAINTENANCE 6,695 11,075 16,500 14,500
100 62732 TEMP HELPCONTRACT SERV. 725 300 1,000 1,000
100 62738 CAMPGROUND MANAGEMENT 12,892 16,512 18,132 18,132
100 62743 CT PEOPLE W/DISABILITIES 0 920 3,350 3,350
100 62747 MACH/EQUIPMENT RENTAL 3,131 3,333 3,953 4,150
100 62761 PAY TO OTHER AGENCY 3,420 3,675 0 0
100 62781 LAWN CARE SERVICES 10,985 9,520 43,005 42,965
62- SUPPLIES AND SERVICES 638,734 627,167 758,695 857,681
100 71120 PERIPHERALS,COMPUTER 0 0 0 2,790
100 71123 SOFTWARE 0 0 0 2,000
100 71124 MICRO-COMPUTER 958 0 0 0
100 71211 DESKS/CHAIRS 0 270 0 0
100 71312 VAN/PICKUP/WAG REPL 43,586 2,869 54,000 30,000
100 71313 TRACTOR-REPLACEMENT 38,311 0 0 0
100 71314 TRUCK-REPLACEMENT 51,223 0 0 64,000
100 71318 HEAVY EQUIP-REPLACEMENT 0 0 0 45,000
100 71328 TRAILERS 0 4,350 0 0
620 71328 TRAILERS 1,028 0 0 0
100 71410 SHOP EQUIPMENT 0 3,325 0 0
100 71415 SAWS 1,040 1,460 900 950
620 71415 SAWS 170 0 0 0
100 71421 HIGH PRESSURE SPRAY 0 430 1,500 0
620 71421 HIGH PRESSURE SPRAY 550 0 0 0
100 71511 PUMPS 666 0 500 0
100 71512 COMPRESSORS 829 0 0 0
620 71512 COMPRESSORS 360 0 0 0
100 71522 TRUCKSTER 0 17,584 8,000 0
620 71522 TRUCKSTER 12,823 0 0 0
100 71550 MISCELLANEOUS EQUIPMENT 0 0 0 2,000
100 71611 MOWING EQUIPMENT 105,854 1,999 29,400 2,400
620 71611 MOWING EQUIPMENT 33,193 0 0 0
100 71613 TRIMMERS 1,410 1,460 1,200 1,700
620 71613 TRIMMERS 870 0 0 0
100 71614 TREE MAINT EQUIPMENT 0 36,960 233,500 98,950
100 71615 LEAF BLOWER 13,710 0 1,550 7,100
-36-
Recommended Operating Expenditure Budget - Department Total
30 - PARK DIVISION
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Expense Budget Budget
620 71615 LEAF BLOWER 900 0 0 0
100 71616 SNOW BLOWER 2,400 0 2,400 0
100 71619 OTHER MAINT. EQUIPMENT 3,550 480 0 400
620 71619 OTHER MAINT. EQUIPMENT 3,670 0 0 0
100 72210 VISIBAR LIGHTS 0 4,501 0 0
100 72213 BODY ARMOR 0 0 650 0
100 72410 PAGER/RADIO EQUIPMENT 1,167 12,428 0 0
100 72417 CAMERA RELATED EQUIPMENT 0 0 5,614 49,050
100 72418 TELEPHONE RELATED 20 1,320 1,260 180
100 72421 HEADSETS 0 7,452 0 0
100 72710 PICNIC TABLES 5,871 2,501 5,000 7,000
100 72711 FIRE PLACES 3,000 2,842 3,000 3,750
620 72817 BOAT 4,245 0 0 0
71 - EQUIPMENT 331,402 102,232 348,474 317,270
100 72714 DRINKING FOUNTAINS 0 6,540 0 6,600
72- EQUIPMENT 0 6,540 0 6,600
100 73311 TREE PLANTING 259 0 0 0
I 73- CIP EXPENDITURES 259 0 0 0
400 74111 PRINCIPAL PAYMENT 54,383 47,325 65,841 100,818
400 74112 INTEREST PAYMENT 15,374 16,497 22,564 54,980
I 74- DEBT SERVICE 69,757 63,822 88,405 155,798
400 91350 TO SALES TAX CONSTRUCTION 0 10 0 0
91-TRANSFER TO 0 10 0 0
30- PARK DIVISION TOTAL 3,282,965 2,937,798 3,320,558 3,582,518 I
-37-
Recommended Expenditure Budget Report by Activity & Funding Sounce
30 - PARK DIVISION
PARK ADMINISTRATION -30100
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPM ENT 978 1,590 2,689 0
SUPPLIES AND SERVICES 31,335 28,902 36,554 35,488
WAGES AND BENEFITS 277,898 281,681 288,859 293,512
PARK ADMINISTRATION 310,211 312,173 328,102 329,000
FORESTRY -30220
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
CIP EXPENDITURES 259 0 0 0
EQUIPM ENT 1,868 46,302 234,400 99,900
SUPPLIES AND SERVICES 43,800 44,827 64,144 55,688
WAGES AND BENEFITS 312,140 310,528 306,452 325,384
FORESTRY 358,067 401,656 604,996 480,972
PARK PATROL -30300
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPMENT 1,167 4,501 650 30,000
SUPPLIES AND SERVICES 6,813 7,837 8,505 6,218
WAGES AND BENEFITS 128,175 110,091 97,023 62,158
PARK PATROL 136,155 122,429 106,178 98,376
PARK AREAS&MAINTENANCE -30400 -1
FUNDING SOURCE: GENERAL
Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
EQUIPMENT 244,708 53,100 56,235 164,010
SUPPLIES AND SERVICES 327,560 340,379 397,550 441,666
WAGES AND BENEFITS 997,707 971,406 1,013,410 1,072,024
PARK AREAS&MAINTENANCE 1,569,975 1,364,885 1,467,195 1,677,700
W W FOUR MOUNDS MAINTENANCE - 30410 MII.III
FUNDING SOURCE: GENERAL
Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
SUPPLIES AND SERVICES 1,950 2,281 2,440 2,382
FOUR MOUNDS MAINTENANCE 1,950 2,281 2,440 2,382
PORT OF DBQ MAINTENANCE - 30415 1.1.111.-
FUNDING SOURCE: GENERAL
Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
SUPPLIES AND SERVICES 6,729 7,406 10,441 9,604
WAGES AND BENEFITS 10,886 7,152 14,630 14,950
PORT OF DBQ MAINTENANCE 17,614 14,558 25,071 24,554
-38-
Recommended Expenditure Budget Report by Activity & Funding Sounce
30 - PARK DIVISION
PARK EQUIPMENT MAINT. - 30420
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPM ENT 20,656 2,869 0 0
SUPPLIES AND SERVICES 128,656 119,813 127,078 121,070
WAGES AND BENEFITS 111,442 96,855 117,853 125,228
PARK EQUIPMENT MAINT. 260,754 219,537 244,931 246,298
DOWNTOWN MAINTENANCE - 30430
a
FUNDING SOURCE: GENERAL
Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
EQUIPM ENT 0 0 27,000 60
SUPPLIES AND SERVICES 19,124 8,277 22,967 15,425
WAGES AND BENEFITS 53,460 45,611 60,964 65,669
DOWNTOWN MAINTENANCE 72,585 53,889 110,931 81,154
STORM AREA MAINTENANCE - 30440
FUNDING SOURCE: STORM WATER OPERATION
Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
EQUIPMENT 57,808 0 0 0
SUPPLIES AND SERVICES 17,506 16,936 25,733 73,153
WAGES AND BENEFITS 40,685 48,534 18,053 49,018
STORM AREA MAINTENANCE 115,999 65,470 43,786 122,171
GREENHOUSE - 30500
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPM ENT 4,216 410 27,500 29,900
SUPPLIES AND SERVICES 47,334 39,847 42,283 78,243
WAGES AND BENEFITS 217,833 171,753 171,241 173,055
GREENHOUSE 269,384 212,009 241,024 281,198
MIN '.' TECHNOLOGY PARK MAINT. - 30520 - 41
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 2,326 2,868 8,705 8,603
WAGES AND BENEFITS 42,113 42,598 18,559 26,314
TECHNOLOGY PARK MAINT. 44,439 45,467 27,264 34,917
IND. CENTER WEST MAINT. - 30530
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 5,263 4,082 10,295 8,141
WAGES AND BENEFITS 50,474 51,820 17,940 37,857
IND.CENTER WEST MAINT. 55,737 55,903 28,235 45,998
-39-
Recommended Expenditure Budget Report by Activity & Funding Sounce
30 - PARK DIVISION
LYONS PEONY TRUST -30590
FUNDING SOURCE: LYONS PEONY TRUST
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 338 3,711 2,000 2,000
LYONS PEONY TRUST 338 3,711 2,000 2,000
PARK DEBT SERVICE - 30600
FUNDING SOURCE: DEBT SERVICE
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
DEBT SERVICE 69,757 63,822 88,405 155,798
TRANSFER TO 0 10 0 0
PARK DEBT SERVICE 69,757 63,831 88,405 155,798
PARK DIVISION TOTAL $3,282,965.12 $2,937,797.79 $3,320,558.00 $3,582,518.00
-40-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
30 PARK DIVISION
FY 2015 FY 2016 FY 2017
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE-41 LEISURE SERVICES MANAGER 0.52 54,937 0.52 55,204 0.52 56,881
100 3150 GE-36 PARK DIVISION MANAGER 1.00 78,715 1.00 81,094 1.00 82,852
100 0200 GE-26 LEAD SECRETARY 0.40 19,858 0.40 19,922 0.40 20,354
100 GE-25 ACCOUNT CLERK CONFIDENT 1.00 45,293 1.00 45,451 1.00 46,438
100 1575 GD-11 FORESTER 1.00 56,834 1.00 58,321 1.00 59,546
100 2655 GD-11 FOREMAN 2.00 113,668 2.00 114,332 2.00 117,957
100 1550 GD-11 GARDENER 1.00 56,293 1.00 57,766 0.00 0
100 7250 GD-11 LEAD MECHANIC 1.00 55,699 1.00 57,177 1.00 58,383
100 GD-11 NATURAL AREAS&SUSTAINABLE SPE 1.00 54,206 1.00 56,099 1.00 57,277
100 2525 GD-10 MECHANIC 0.46 23,929 0.46 24,321 0.46 25,609
100 2300 GD-08 EQUIPMENT OPERATOR II 1.00 52,633 1.00 54,404 1.00 55,556
100 GD-08 HORTICULTURIST 0.00 0 0.00 0 1.00 54,687
620 GD-06 ASSISTANT HORTICULTURALIST 0.38 17,967 0.38 18,743 0.38 19,539
100 GD-06 ASSISTANT HORTICULTURALIST 2.20 103,393 2.20 30,609 2.20 31,880
100 1600 GD-06 PARK RANGER 2.00 101,323 2.00 53,326 0.00 0
100 2205 GD-06 MAINTENANCE WORKER 8.54 439,159 8.54 397,842 9.54 455,047
TOTAL FULL TIME EMPLOYEES 23.50 1,273,907 23.50 1,124,611 22.50 1,142,006
61020 Part Time Employee Expense
100 GD-03 CUSTODIAN 0.10 3,845 0.10 0 0.00 0
100 0225 GE-25 SECRETARY 0.25 9,050 0.25 9,517 0.25 8,785
100 2205 GD-06 MAINTENANCE WORKER 0.80 38,606 0.80 40,396 0.80 41,342
TOTAL PART TIME EMPLOYEES 1.15 51,500 1.15 49,913 1.05 50,127
61030 Seasonal Employee Expense
100 1479 NA-26 TRUCK DRIVER 1.10 32,475 1.10 32,578 1.60 49,270
100 3550 NA-14 RECREATION LEADER 0.10 2,007 0.10 2,014 0.00 0
100 NA-01 LABORER II 7.99 182,979 7.99 183,627 7.59 177,475
620 NA-01 LABORER II 0.63 13,993 0.63 14,050 0.63 14,352
100 0896 NA-11 LABORER I 1.28 25,933 1.28 26,024 1.28 26,566
100 NA-28 CLERICAL ASSISTANT 0.00 0 0.10 2,350 0.10 2,075
100 NA-26 PARK RANGER 0.63 19,267 0.63 19,319 0.86 26,786
100 3425 NA-11 PARK FEE COLLECTOR 1.09 23,503 1.09 23,565 1.09 24,051
TOTAL SEASONAL EMPLOYEES 12.82 300,157 12.92 303,527 13.15 320,575
TOTAL PARK DIVISION 37.47 1,625,564 37.57 1,478,051 36.70 1,512,708
-41-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date. 01/22/16
FY 2015 FY 2016 FY 2017
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Park Administration-FT
10030100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.52 54,937 0.52 55,204 0.52 56,881
10030100 61010 100 3150 GE-36 PARK DIVISION MANAGER 1.00 78,715 1.00 81,094 1.00 82,852
10030100 61010 100 0225 GE-25 CONFIDENTIAL ACCOUNT CLERK 1.00 45,293 1.00 45,451 1.00 46,438
10030100 61010 100 0200 GE-26 LEAD SECRETARY 0.40 19,858 0.40 19,922 0.40 20,354
Total 2.92 198,804 2.92 201,671 2.92 206,525
Park Administration-PT
10030100 61020 100 0225 GE-25 SECRETARY 0.25 9,050 0.25 9,517 0.25 8,785
10030100 61020 100 NA-28 CLERICAL ASSISTANT 0.00 0 0.00 0 0.10 2,075
10030100 61020 100 GD-03 CUSTODIAN 0.10 3,845 0.10 0 0.00 0
Total 0.35 12,895 0.35 9,517 0.35 10,860
Park Administration-Seasonal
10030100 61030 100 3550 NA-14 RECREATION LEADER 0.10 2,007 0.10 2,014 0.00 0
Total 0.10 2,007 0.10 2,014 0.00 0
Park Maintenance-FT
10030400 61010 100 2205 GD-06 MAINTENANCE WORKER 7.17 368,582 7.17 325,028 8.17 381,328
10030400 61010 100 2655 GD-11 FOREMAN 2.00 113,668 2.00 114,332 2.00 117,957
10030400 61010 GD-06 ASSISTANT HORTICULTURALIST 0.26 12,288 0.26 12,832 0.26 13,369
10030400 61010 GD-11 NATRL AREAS&SUSTAIN PRAC: 1.00 54,206 1.00 56,099 0.98 56,132
10030400 61010 100 1600 GD-06 PARK RANGER 0.92 46,515 0.92 24,474 0.00 0
Total 11.35 595,259 11.35 532,765 11.41 568,786
Park Maintenance-Seasonal
10030400 61030 100 1479 NA-26 TRUCK DRIVER 0.60 17,714 0.60 17,770 0.60 18,153
10030400 61030 100 1479 NA-01 LABORER 4.42 101,129 4.42 101,487 4.42 103,603
10030400 61030 100 0896 NA-11 LABORER 1.28 25,933 1.28 26,024 1.28 26,566
Total 6.30 144,776 6.30 145,281 6.30 148,322
Port of Dubuque Maintenance-Seasonal
10030415 61030 820 0896 NA-11 LABORER 0.51 12,138 0.51 12,175 0.51 12,417
Total 0.51 12,138 0.51 12,175 0.51 12,417
Park Equipment Maintenance-FT
10030420 61010 100 7250 GD-11 LEAD MECHANIC 1.00 55,699 1.00 57,177 1.00 58,383
10030420 61010 100 2525 GD-10 MECHANIC 0.46 23,929 0.46 24,321 0.46 25,609
Total 1.46 79,628 1.46 81,498 1.46 83,992
Park Patrol-FT
10030300 61010 100 1600 GD-06 PARK RANGER 1.08 54,808 1.08 28,852 0.00 0
Total 1.08 54,808 1.08 28,852 0.00 0
Park Patrol-Seasonal
10030300 61030 100 1605 NA-11 RANGER 0.63 19,267 0.63 19,319 0.86 26,786
10030300 61030 100 3425 NA-11 PARK FEE COLLECTOR 1.09 23,503 1.09 23,565 1.09 24,051
Total 1.72 42,770 1.72 42,884 1.95 50,837
-42-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date. 01/22/16
FY 2015 FY 2016 FY 2017
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Greenhouse-FT
10030500 61010 100 1550 GD-11 HORTICULTURALIST 1.00 56,293 1.00 57,766 1.00 54,687
10030500 61010 100 GD-06 ASSISTANT HORTICULTURALIST 1.08 50,354 1.08 0 1.08 0
Total 2.08 106,647 2.08 57,766 2.08 54,687
Greenhouse-Seasonal
10030500 61030 100 NA-01 LABORER 2.41 54,402 2.41 54,608 2.41 55,760
Total 2.41 54,402 2.41 54,608 2.41 55,760
Downtown Maintenance-PT
10030430 61020 100 2205 GD-06 MAINTENANCE WORKER 0.80 38,606 0.80 40,396 0.80 41,342
Total 0.80 38,606 0.80 40,396 0.80 41,342
Forestry-FT
10030220 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 1.00 52,633 1.00 54,404 1.00 55,556
10030220 61010 100 1575 GD-11 FORESTER 1.00 56,834 1.00 58,321 1.00 59,546
10030220 61010 100 2205 GD-06 MAINTENANCE WORKER 1.00 51,417 1.00 53,149 1.00 54,262
Total 3.00 160,884 3.00 165,874 3.00 169,364
Forestry-Seasonal
10030220 61030 100 NA-01 LABORER 0.50 11,979 0.50 12,012 0.00 0
10030220 61030 100 1479 NA-26 TRUCK DRIVER 0.50 14,761 0.50 14,808 1.00 31,117
Total 1.00 26,740 1.00 26,820 1.00 31,117
Technology Park Maintenance-FT
10030520 61010 100 2205 GD-06 MAINTENANCE WORKER 0.20 10,357 0.20 10,630 0.20 10,439
10030520 61010 100 GD-06 ASSISTANT HORTICULTURALIST 0.35 16,596 0.35 4,945 0.35 5,142
Total 0.55 26,953 0.55 15,575 0.55 15,581
Technology Park Maintenance-Seasonal
10030520 61030 100 NA-01 LABORER 0.10 2,221 0.10 2,230 0.10 2,278
Total 0.10 2,221 0.10 2,230 0.10 2,278
Industrial Center West Maintenance-FT
10030530 GD-06 ASSISTANT HORTICULTURALIST 0.51 24,155 0.51 12,832 0.51 13,369
10030530 61010 100 2205 GD-06 MAINTENANCE WORKER 0.17 8,803 0.17 9,035 0.17 9,018
Total 0.68 32,958 0.68 21,867 0.68 22,387
Industrial Center West Maintenance-Seasonal
10030530 61030 100 NA-01 LABORER 0.05 1,110 0.15 3,465 0.15 3,417
Total 0.05 1,110 0.15 3,465 0.15 3,417
Stormwater Maintenance-FT
62030440 61010 620 GD-06 ASSISTANT HORTICULTURALIST 0.38 17,967 0.38 18,743 0.38 19,539
Total 0.38 17,967 0.38 18,743 0.38 19,539
Stormwater Maintenance-Seasonal
62030440 61030 620 NA-01 LABORER II 0.00 0 0.00 0 0.52 11,846
62030440 61030 620 GD-11 NATURAL AREAS&SUSTAINABLE 0.00 0 0.00 0 0.02 1,145
62030440 61030 620 NA-01 LABORER 0.63 13,993 0.63 14,050 0.11 2,506
Total 0.63 13,993 0.63 14,050 0.65 15,497
TOTAL PARK DIVISION 37.47 1,625,564 37.57 1,478,051 36.70 1,512,708
-43-
Capital Improvement Projects by Department/Division
PARK DIVISION
CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd
Number Title Expense Expense Budget Budget
1001157 NW HIKE/BIKE TRAIL 294 602 0 0
1001170 MILLER RIVERVIEW RIP RAP 13,404 5,187 0 0
1001173 USHA PARK DEVELOPMENT 118,712 1,954 0 0
1001779 MILLER-RIVERVIEW EX-STUDY 0 0 0 0
1002171 EB LYONS EXPANSION 409,916 969,195 0 0
1002343 URBAN YOUTH CORP GRANT 0 3,664 0 0
1011677 EAGLE POINT PARK STONE 0 0 0 0
1011983 MARSHALL PARK-POOL REPAIR 0 0 0 0
1012078 CATFISH CRK HIKE/BK STUDY 0 0 0 0
1012297 GREENHOUSE VENT SYSTEM 4,675 0 0 0
1012298 LICOLN AVE SPILLWAY REP 12,074 0 0 0
1012372 COMISKEY PK BLD-SC ALRM 0 0 0 0
1012375 CREEK WOOD PARK 0 0 0 0
1021151 COMISKEY REPAIR SIDING 0 0 0 0
1021544 COMISKEY PRK-NEW ENTRY 0 0 0 0
1021766 FLORA PARK-ROOF BRK PAVIL 0 0 0 0
1021883 MASTER PLAN/SCHMITT ISLAN 60,899 51,300 0 0
1022104 GREENHOUSE-ADDITION 0 0 0 0
1022184 HAM HOUSE REPAIRS 0 5,916 0 0
1022189 EPP PAINT BRIDGE/VER/INDI 20,098 0 0 0
1022190 EPP- RIVERFRONT PAVILION 0 0 0 0
1022289 EPP OVERLAY LOT TENNIS CT 0 0 0 0
1022292 COMISKEY PLAYGROUND REPLC 0 0 0 0
1022300 TRAILS-LOTS-SEAL COAT 0 0 10,000 0
1022368 ALL PRKS-RPL SCRTY LTS 695 2,450 5,000 5,000
1022449 HILLTOP PARK 1,300 0 0 0
1022459 EPP RETAINING WALL 0 0 0 0
1022460 EPP CLEAR TREES BLUFF 0 13,375 0 0
1022510 DBQ SCHOOLS PLAY UNITS 0 0 0 0
1022579 ELECTRICAL PANEL REPLC 0 0 25,000 0
1022581 PLAYGROUND MULCH 0 0 10,000 0
1022582 USS DBQ BELL DISPLAY 0 4,594 5,000 0
1022644 REPLACE MSG CTR GRAND OPE 0 0 0 14,100
3252568 DICW CIP REPLACEMENT 0 0 0 0
3501024 MILLER RIVERVIEW CAMPSITE 5,061 0 0 0
3501048 PLAYGROUND IMPROVEMENTS 8,177 24,463 10,000 0
3501055 PARKS RETAINING WALLS 0 0 0 0
3501129 NORTHEND TRAIL LIGHTING 0 0 0 0
3501158 RENOVATE PARK WATER SYSTE 0 0 10,000 10,000
3501197 COMISKEY PRK- REPL EXT DR 4,424 0 0 0
3501212 HAM HOUSE - PAINT 0 0 0 0
3501438 RENOVATE PARK SIDEWALKS 0 189 5,000 0
3501450 MURPHY PLAY EQUIPMENT 0 0 0 0
-44-
Capital Improvement Projects by Department/Division
CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd
Number Title Expense Expense Budget Budget
3501453 EPP REPLACE WALKWAY 0 685 0 30,000
3501458 STREET TREE PROGRAM 0 2,746 5,000 5,000
3501462 VETERANS PRK- REN 32 STR 0 0 0 0
3501468 SLATTERY CENTER REN ENTR 700 19,305 0 0
3501557 FLORA-PAINT TENNIS COURTS 0 0 10,000 0
3501578 COMISKEY PK AMENITY REPL 0 0 0 0
3501588 PLAN HWY 20 ROSES 0 0 5,000 0
3501767 FLORA PK-REST ROOM 0 0 86,500 0
3501774 REPLACE PARK SIGNS 0 0 0 10,000
3501978 PET PARK TERMINAL STREET 0 0 0 0
3501986 MULCH\FLOWER REPLACEMENT 49,330 4,367 10,000 0
3502358 EPP PAINT PAVILIONS 0 0 0 0
3502359 A-H EXTERIOR IMPROV 4,266 0 0 0
3502361 MCALEECE REPLACE PLUMBING 1,855 0 0 0
3502362 MILLER RIVERVIEW PAVE 0 0 0 0
3502364 MAINT HQT RESTROOM REHAB 0 713 0 0
3502365 ELEC LOCKS RESTROOMS 25,761 4,510 0 0
3502369 BUNKER RE PLC ROOF MAIN 13,510 24,885 0 0
3502370 ROOF REPLC BUNK/PATROL/MC 7,690 0 0 0
3502373 PARK LOT TRAIL STRIPING 0 401 5,000 0
3502376 EPP BRIDGE BEAM SUPPORT 7,961 0 0 0
3502377 FLORA PLAYGROUND REPLC 0 0 0 0
3502461 SKATE PARK 0 0 0 0
3502508 EPP RIVERFRONT PAVILION 0 0 0 0
3502509 EPP BRIDGE COMPLEX 0 0 0 0
3502572 MADISON PARK 0 0 0 0
3502580 REPLACE INTERPRETIVE SIGN 0 0 16,000 0
3502646 A-H FURNACE REPLACEMENT 0 0 0 12,500
3601105 COMISKEY LANDSCPE 0 0 0 0
3601774 REPLACE PARK SIGNS 0 0 0 0
3602158 WILDFLOWERS 0 0 0 0
3602371 GRANGER CREEK TRAIL 1,158 122 0 0
3602374 MCALEECE SIDEWALKS 83,983 0 0 0
3602375 CREEK WOOD PARK 0 0 150,000 0
3602645 RELANDSCAPE SEIPPEL/CHAVE 0 0 0 30,000
7202301 EAGLE PT PARK-STORM SW 0 0 0 0
7202337 BEE BRANCH TREES FOREVER 0 0 0 0
PARK DIVISION TOTAL 855,944 1,140,623 367,500 116,600
-45-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE
LEISURE SERVICES
PARK DIVISION
Culture and Recreation
Park Development
Eagle Valley Park Development DRA Distribution $ - $ - $ - $ 12,000 $ 138,000 $ 150,000 7
Pebble Cove Park Development Sales Tax Fund(20%) $ - $ - $ - $ - $ 12,000 $ 12,000 8
English Ridge Park Development English Ridge TIF $ - $ - $ - $ 12,000 $ 113,000 $ 125,000 9
Westbrook Park Development, Sales Tax Fund(20%) $ - $ - $ - $ - $ 12,000 $ 12,000 10
Phase II
North Fork Trail Park Development Sales Tax Fund(20%) $ - $ - $ - $ 12,000 $ 88,000 $ 100,000 11
Washington Community Gateway DRA Distribution $ - $ - $ - $ - $ 12,000 $ 12,000 12
Eagle Point Park
Eagle Point Park-Concrete Sales Tax Fund(20%) $ 30,000 $ - $ 30,000 $ 30,000 $ 30,000 $ 120,000 13
Improvements
Eagle Point Park-Repair Retaining Sales Tax Fund(20%), $ - $ - $ - $ 75,000 $ - $ 75,000 14
Wall DRA Distribution
Eagle Point Park-Replace Roof on DRA Distribution $ - $ - $ - $ 27,000 $ - $ 27,000 15
Indian Room and Rest Room
Eagle Point Park-Replace Roof on DRA Distribution $ - $ - $ - $ 10,000 $ - $ 10,000 16
Terrace Room
Eagle Point Park-Stone Work DRA Distribution $ - $ - $ - $ - $ 50,000 $ 50,000 17
Eagle Point Park-Street Light DRA Distribution $ - $ - $ - $ - $ 40,000 $ 40,000 18
Replacement
Eagle Point Park-Rest Room DRA Distribution $ - $ - $ - $ - $ 32,000 $ 32,000 19
Renovation
Eagle Point Park-Clear Trees from DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 20
Eagle Point Park-Indian Room DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 21
-46-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE
Flora Park
Flora Park-Pave Wilbright,Pool, Sales Tax Fund(20%) $ - $ 10,000 $ 10,000 $ 10,000 $ 25,000 $ 55,000 22
Tennis Court,and Slattery Center
Parking Lots
Flora Park-Paint Interior of Open DRA Distribution $ - $ - $ - $ - $ 27,000 $ 27,000 23
Air Pavilions
Ham House
Ham House-Wood Restoration Sales Tax Fund(20%) $ - $ 40,000 $ - $ 20,000 $ - $ 60,000 24
Allison-Henderson Park
Allison-Henderson Park-Furnace Sales Tax Fund(20%) $ 12,500 $ - $ - $ - $ - $ 12,500 25
Replacement and Air Conditioning
Installation
Washington Park
Washington Park-Repaint Gazebo Sales Tax Fund(20%) $ - $ 40,000 $ - $ - $ - $ 40,000 26
Jackson Park
Jackson Park-Construct Rest Greater Downtown TIF $ - $ - $ - $ 250,000 $ - $ 250,000 27
Rooms
Jackson Park-Amenities Greater Downtown TIF $ - $ - $ - $ - $ 310,000 $ 310,000 28
Improvement
Madison Park
Madison Park-Renovate Pavilion Sales Tax Fund(20%) $ - $ - $ - $ - $ 44,000 $ 44,000 29
Madison Park-Flag Pole DRA Distribution $ - $ - $ - $ - $ 25,000 $ 25,000 30
Murphy Park
Murphy Park-Replace Roof on Sales Tax Fund(20%) $ - $ - $ - $ 10,000 $ - $ 10,000 31
Rest Room Building by the Tennis
Courts
Murphy Park-Entrance Design DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 32
Miller Riverview Park
Miller Riverview Park-Quick DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 33
Connects for Pedestals
Miller Riverview Park-Install DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 34
Irrigation at Veterans'Memorial Site
General Park Maintenance
Install and/or Replace Park Name Sales Tax Fund(20%) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 35
Signs
All Parks-Renovate Water Sales Tax Fund(20%) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 20,000 $ 60,000 36
Systems
All Parks-Replace Security Lights Sales Tax Fund(20%), $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 20,000 $ 40,000 37
DRA Distribution
Street Tree Program Sales Tax Fund(20%) $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 19,000 $ 39,000 38
Relandscape Seippel Road and Dbq Ind Ctr West TIF $ 30,000 $ - $ - $ - $ - $ 30,000 39
Chavenelle Drive Intersection
Replace Message Center on Grand DRA Distribution $ 14,100 $ - $ - $ - $ - $ 14,100 40
Opera House Sign
City Radio Replacement Project Sales Tax Fund(20%) $ - $ 127,686 $ - $ - $ - $ 127,686 41
Retaining Walls Sales Tax Fund(20%) $ - $ 20,000 $ - $ 20,000 $ - $ 40,000 42
Maintenance Headquarters and Sales Tax Fund(20%) $ - $ 8,000 $ - $ - $ - $ 8,000 43
Forestry Buildings-Interior Light
Replacements
Town Clock Plaza Rehabilitation Greater Downtown TIF $ - $ - $ - $ 100,000 $ - $ 100,000 44
-47-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE
Ecological Restoration DRA Distribution $ - $ - $ - $ 15,000 $ - $ 15,000 45
Parks-Irrigation to Planters and DRA Distribution $ - $ - $ - $ - $ 80,000 $ 80,000 46
Flower Beds
Parks and Recreation Access Audit DRA Distribution $ - $ - $ - $ - $ 60,000 $ 60,000 47
Highway 20-Replace Roses DRA Distribution $ - $ - $ - $ - $ 53,000 $ 53,000 48
Replace Flag Poles in Major parks Sales Tax Fund(20%) $ - $ - $ - $ - $ 50,000 $ 50,000 49
Parks-Replace Trash Cans DRA Distribution $ - $ - $ - $ - $ 50,000 $ 50,000 50
Parks-Resurface Tennis Courts Sales Tax Fund(20%) $ - $ - $ - $ - $ 40,000 $ 40,000 51
Forestry Building-Replace Roof Sales Tax Fund(20%) $ - $ - $ - $ - $ 37,000 $ 37,000 52
Parks Fleet Automated Vehicle DRA Distribution $ - $ - $ - $ - $ 33,600 $ 33,600 53
Location
Re-landscape Locust Street DRA Distribution $ - $ - $ - $ - $ 25,000 $ 25,000 54
Connector
Highway 20 Corridor-Landscape DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 55
Plan
Highway 20-Irrigation DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 56
Replace Interpretive Signs Sales Tax Fund(20%) $ - $ - $ - $ - $ 16,000 $ 16,000 57
Park Drinking Fountains DRA Distribution $ - $ - $ - $ - $ 15,000 $ 15,000 58
Parks-Paint Light Poles Sales Tax Fund(20%) $ - $ - $ - $ - $ 15,000 $ 15,000 59
Maintenance Headquarters-Wash DRA Distribution $ - $ - $ - $ - $ 15,000 $ 15,000 60
Bay
Paint Railings DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 61
Total-Park Division $ 116,600 $ 275,686 $ 70,000 $ 633,000 $ 1,636,600 $ 2,731,886
-48-
PARK DIVISION
FY 2017
PARK DIVISION MANAGER-Steve Fehsal
CITY FORESTER-Steve Pregler
FOREMAN-Jeff Steuer, Kevin Grace
NATURAL AREAS & SUSTAINABLE PRACTICES SPECIALIST –Jeff Ahlers
HORTICULTURIST-Kelly Goossen
ASSISTANT HORTICULTURIST-Barb Liska
PARK RANGER-Joe Fleckenstein
MECHANIC-Charlie Klein
EQUIPMENT OPERATOR II-Terry Leibold
MAINTENANCE WORKER-Nick Bibb, Randy DeMoss, Lucas Gonyier, Art Hedley, Tom Kramer,
Tim Lattner, Mark Meyer, Mark Weidenbacher
PART TIME MAINTENANCE WORKER-Cheryl Leirmoe-Kaiser
THE PARKS TEAM
THE PARK DIVISION IS:
GATEWAYS AND GREEN CORRIDORS
BEE BRANCH
HISTORIC MILLWORK DISTRICT
PORT OF DUBUQUE
VETERANS MEMORIAL SITES
DUBUQUE INDUSTRIAL CENTER WEST
HIGHWAY 20 CORRIDOR
CITY HALL
MAIN STREET
TOWN CLOCK PLAZA
FORESTRY GREENHOUSE
LOCUST STREET CONNECTOR
TECHNOLOGY PARK
GRANDVIEW AVENUE
AND THE LIST GOES ON……..
PARK DIVISION REVIEW REQUESTED
•Relationships to City Council Vision, Mission, Goals, Priorities,
Comprehensive Plan and Sustainable Dubuque
•History and Current Status of Park Division Staffing and Assets
•Job Descriptions and Areas of Responsibility
•Comparison to National Communities
•Parks Staff Suggestions for Review
•Implemented Changes
•Changes to be Implemented Spring 2016
•Changes for Consideration
•Considered and to be Studied Prior to FY18 Budget
•Considered But No Specific Action
•Considered But Would Just Move to Another Department
FY17 CHALLENGE
POSITIONS FROZEN IN PARK DIVISION
FT PARK PATROL 2,096 hours
FT MAINTENANCE WORKER 2,096 hours
FT ASSISTANT HORTICULTURIST 2,096 hours
FT ASSISTANT HORTICULTURIST 1,215 hours
(shared with Public Works)
PER BUDGET AND FISCAL POLICY GUIDELINES FOR FY17
positions remain frozen until at least January 1, 2018
(2 seasons –calendar 2016 and 2017)
COUNCIL PRIORITY TO BRING BACK FLOWERS
PART TIME SECRETARY VACANCY FROZEN FY17 ONLY
FOR SEASONAL PARK LABORER WAGES AND
ADDITIONAL WEED CONTROL SERVICES
PT secretary (.25 Parks; .25 Recreation FTE)Budget $20,498
Recapture 1,000 hours (.479 FTE)
seasonal park laborer costs . . . . . . . . . . . . . .$12,730
Weed control contract services . . . . . . . . . . . . .$ 7,763
Recaptures 215 hours of staff time for horticultural and
maintenance duties
PARK PATROL STAFFING
2014 and Prior Park Ranger Hours
2 full time Rangers (2,256 hours)
3 seasonal Rangers (1,314 hours)
TOTAL HOURS -3,570
2015 Park Ranger Hours
1 full time Ranger (1,128 hours)
3 seasonal Rangers (1,314 hours)
TOTAL HOURS -2,442
2016 Park Ranger Proposal
3 -4 seasonal Rangers
TOTAL HOURS -1,772
2016 PROPOSED SEASONAL RANGER SCHEDULE
3-4 SEASONAL RANGERS (1,772 hours)
Mon., Tues., Wed., Thurs. 1 seasonal Ranger 4:30-10:30 p.m.
Friday, Saturday, Sunday 1 seasonal Ranger 4:30-11:30 p.m.
Friday, Saturday, Sunday 1 seasonal Ranger 6:30-11:30 p.m.
2016 PROPOSED SEASONAL RANGER
FINANCIAL SUMMARY
Additional 306 hours of seasonal wages $5,435
Savings of GD-09 to GD-06 -$2,965
Cost of Change (Improvement Package)$2,470
Recapture 1,128 hours from May through October of Park Ranger.
Savings of overtime and holiday overtime to add 152 hours of seasonal
hours.
ELIMINATE 2 FULL TIME PARK RANGER POSITIONS
CREATE 1 FULL TIME MAINTENANCE WORKER POSITION
FROZEN CUSTODIAL POSITION ELIMINATED FOR PARK
AND RECREATION DIVISIONS
Frozen part-time custodial position (210 hours, .10 FTE in Parks and 210
hours, .10 FTE in Recreation Administration) eliminated permanently.
Savings of $9,392
PLAYGROUND MULCH INSTALLATION
Savings from eliminated custodial position recommended for $10,000
contract services for hauling and spreading playground mulch.
Recapture 250 hours staff time for horticultural &maintenance duties.
CONTRACTING THE GROWING OF LOWER BEE BRANCH
FLOWER BASKETS
Bee Branch spring & fall baskets contracted expense $ 11,000
Bee Branch basket supplies savings if contracted $ -5,610
Port of Dubuque basket supplies savings when contracted $ -3,850
Cost to implement purchase of Bee Branch spring
and fall baskets (Improvement Pkg.)$ 1,540
Recapture 144 hours for horticultural and maintenance duties.
HOW DOES THIS ALL ADD UP?
7,713 Frozen position hours (7,293 FT and 420 PT)
-420 Eliminate part time custodial hours
Savings went to contract service (playground mulch)
-2,096 Eliminate one full time park ranger hours
Permanently lose winter maintenance work hours
late fall to early spring (968 hours)
Park patrol becomes 100% seasonal employees
5,197 FT HOURS LEFT FROZEN
HOW DOES THIS ALL ADD UP?
5,197 FT HOURS LEFT FROZEN
Temporarily added through secretarial freeze 1,000** Seasonal hrs
Create 1 FT maintenance worker position 1,128 Full time hrs
(hours recaptured spring/summer)
Recaptured hours due to contracting 1,498 Seasonal hrs
Growing Port of Dubuque spring baskets 801 Full time hrs
Growing Lower Bee Branch baskets, fall & spring
Playground mulch installation
Weed control, grass mowing & weed trimming
3,427 RECAPTURED HOURS
+ 1,000 ADDED TEMPORARILY**
ADDITIONAL FY 17 IMPROVEMENT PACKAGE
RECOMMENDATIONS
$ 9,600 8 picnic tables for Jackson Park, concrete pad and installation
SAMPLE REPLACEMENT
INSTALLED IN 2008
AT FLAT IRON PARK WOODEN TABLES USED CURRENTLY
FY 17 IMPROVEMENT PACKAGE RECOMMENDATIONS
$20,900 Security cameras for Eagle Point Park toll booth and
Miller Riverview Campground
Council priority –cameras
$ 1,500 Connection to the city server at the City Foresters office
$ 5,150 Three tablets for Park Division staff
$ 7,100 Tow behind blower for leaf blowing
FY 17 IMPROVEMENT PACKAGE RECOMMENDATIONS
$39,050 Purchase of hanging baskets for Upper Bee Branch
and contract grown
Council priority –Bee Branch
$ 3,500 Log/brush grapple attachment for a skid steer
$ 1,050 Contract fertilizer / weed control of lawn at
Washington Park
FY 17 CAPITAL IMPROVEMENT PROJECTS
Replace Security Lights $ 5,000
Replace Electronic Message Center on
Grand Opera House Sign $14,100
Renovate Park Water Systems $10,000
Eagle Point Park Sidewalk Replacement $30,000
Street Tree Program $ 5,000
Replace Park Signs $10,000
Replace Furnace -Allison Henderson Park $12,500
Re -landscape Intersection of Chavenelle
Drive and Seippel Road(DICW)$30,000
TOTAL $116,600
QUESTIONS ?