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Park Division FY 2017 Budget Presentation Park Division 13- This page intentionally left blank. -14- PARK DIVISION Change FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted Budget Highlights Actual Adopted Amended Recomm'd FY 2015/16 Expenditures Employee Expense 2,242,813 2,124,984 2,163,085 2,245,169 5.7% Supplies and Services 638,734 758,695 814,882 857,681 13.0% Machinery and Equipment 108,772 348,474 562575 323570 -7.1% Total 2,990,319 3,232,153 3,540,542 3,426,720 6.0% Revenue Operating Revenue 349,098 323,358 323,358 318,854 -1.4% Stormwater User Fees 65,470 43,786 77,640 122,171 179.0% Lyons Peony Trust 3,711 2,000 2,000 2,000 0.0% Total 418,279 369,144 402,998 443,025 20.0% Debt on Park Projects paid with Sales Tax/Housing TIF 63,822 88,405 88,405 155,798 76.2% Property Tax Support 2,572,040 2,863,009 3,137,544 2,983,695 120,686 Percent Increase (Decrease) 4.22% Percent Self Supporting 14.0% 11.4% 11.4% 12.9% Personnel -Authorized FTE 37.47 37.57 37.57 36.70 Improvement Package Summary 1 of 15 This decision package provides for temporarily (one year only- Fiscal Year 2017) freezing a part-time secretary (.50 FTE) position for the Leisure Services administration offices and reallocating the savings for seasonal laborers in the Park Division (.479 FTE or 1,000 hours) and contract additional weed spraying in landscape beds ($7,763). This would recapture 1,000 hours (.479 FTE) for the seasonal worker to assist in the horticultural area of the Park Division. It would also recapture 215 hours of full time horticultural staff typically assigned to spraying and weed treatment. The part-time secretary position is currently vacant. Related Cost Savings: -$20,484 Tax Funds- Non-Recurring Recommend -Yes Related Cost: $20,484 Net Cost: $0 Property Tax Impact: +$.0000/+.00% Activity: Administration/Greenhouse -15- 2 of 15 This decision package provides for permanent elimination of one full time Park Ranger position that is currently vacant and frozen. The Park Division had two full time ranger positions. They performed ranger duties about six months out of the year and performed duties as Maintenance Worker the remainder of the time. This package requests to eliminate the remaining full time Park Ranger position (-1.0 FTE) and through reclassification add a full time Maintenance Worker (+1.0 FTE). The employee currently in the position of Park Ranger would be reclassified to Maintenance Worker. The Park Patrol would then be staffed with seasonal employees. This would allow the Park Division to recapture 1,128 hours of maintenance work in May through October. This package also provides for the addition of 306 hours (.1465 FTE) seasonal park ranger duties at a cost of$5,435; of this amount, $2,965 is funded by the savings of six months when the position was funded at GD-09 Park Ranger that would be paid as a part of this package at GD-06 as Maintenance Worker instead for the six months (April —October). Additionally it eliminates the overtime and holiday overtime and turns those funds into 112 hours (.0536 FTE) plus 40 hours (.009 FTE) respectively for seasonal park patrol. Park Patrol under this package will go from 2,442 hours of coverage to 1 ,772 hours over the season and be a totally seasonal patrol operation. Related Cost Savings: -$82,623 Tax Funds— Recurring Recommend —Yes Related Cost: $85,093 Tax Funds - Recurring Net Cost: $ 2,470 Property Tax Impact: $.0010/.01% Activity: Park Patrol/Park Areas and Maintenance 3 of 15 This decision package provides funding for elimination of the part-time custodial position (.20 FTE) budgeted in parks (.10 FTE) and recreation (.10 FTE) administration which was frozen in Fiscal Year 2015. Leisure Services worked with Building Services to cover custodial duties at the Bunker Hill administrative office, Allison-Henderson building and the Comiskey Park building. With this savings, $10,000 can be reallocated to contract playground mulch installation. This recaptures 250 hours of staff time to perform maintenance and park duties. Related Cost Savings: -$9,392 Tax Funds— Recurring Recommend —Yes Related Cost: $10,000 Net Cost: $608 Property Tax Impact: -$.0003/-.00% Activity: Administration/Park Areas and Maintenance 4 of 15 This decision package provides funding for purchasing 75 baskets ready to be hung in spring and 75 baskets ready to be hung in fall for the Lower Bee Branch from a private grower. In the past, Park Division staff has grown flowers, planted and grew in the baskets in the city-owned greenhouse. The baskets are owned by the City and reused each year. This change to purchasing the grown in baskets will recapture 144 hours of non-park maintenance employee time to perform specialized horticultural duties maintaining park and public right-of-way assets. The cost for contract purchase of spring and fall baskets is $11,000. Savings will be gained by not having to purchase plants, plant medium, fertilizer and disinfectant. Related Cost: $11,000 Stormwater User Fees— Recurring Recommend —Yes -16- Related Savings: -$5,610 Stormwater User Fees — Recurring Related Savings: -$3,850 Tax Funds — Recurring Net Cost: $1,540 Property Tax Impact: -$.0016/-.01% Activity: Storm Area Maintenance 5 of 15 This decision package provides funding for eight (8) picnic tables to be placed in Jackson Park and concrete for under tables. Historically, wooden tables have been placed in the park. These eight tables will be in the park year-round. Related Cost: $9,600 Tax Funds — Non-Recurring Recommend —Yes Property Tax Impact: +$.00411+.04% Activity: Park Areas and Maintenance 6 of 15 This decision package provides for security cameras at Eagle Point Park toll booth and Miller Riverview Campground office. Two cameras would be installed at the toll booth to an on-site server ($12,000) while one camera would be installed at Miller Riverview to an on-site server ($8,900). These cameras are a part of the internal controls money handling procedure process. There is no fiber optics in these areas thus systems have additional costs. Related Cost: $20,900 Tax Funds — Non-Recurring Recommend —Yes Property Tax Impact: +$.00891+.08% Activity: Park Areas and Maintenance 7 of 15 This decision package provides for a connection to the city server at the City Forester's office. The Forester is currently not connected to the server which is inefficient for the operation of the Tree Crew. This connection would allow for fast access to the city server to work on such things as Web QA, GIS, etc. This connection was recommended by the Information Services Department. Related Cost: $1,500 Tax Funds — Non-Recurring Recommend —Yes Property Tax Impact: +$.0006/+.01% Activity: Forestry 8 of 15 This decision package provides for the purchase of three tablets for Park Division staff. These tablets would be used for such things as GIS, Web QA and playground safety inspections. It would allow for consistency in park operations and practices. It also will allow for inventory, recording maintenance activities, documenting inspections and more. For example when the field staff is often determining if a citizen request is park or private property, the access to GIS on site will efficiently use staff time versus returning to the office to check mapping. Related Cost: $4,790 Tax Funds — Non-Recurring Recommend —Yes Related Cost: $ 360 Tax Funds — Recurring Total Cost: $5,150 Property Tax Impact: +$.00221+.02% Activity: Park Areas and Maintenance 9 of 15 -17- This decision package provides for professional / educational training for Foreman level positions. Three of the five foremen in the division are relatively new in their positions. Training in supervision and management skills are vital to efficient and effective management of an operation. This would provide for quarterly training opportunities at NICC related to supervisory and management skills or other local training opportunities such as the Diversity Summit. Related Cost: $4,500 Tax Funds — Recurring Recommend — No Property Tax Impact: +$.00191+.02% Activity: Park Areas and Maintenance & Greenhouse 10 of 15 This decision package provides for purchase of 40 hanging baskets to cover two seasons and 10 planter boxes for Elm Street from 9th to 11th Streets as well as along the Intermodal Parking Ramp. Seasonal staff would be added to plant and care for baskets and planters. Related Cost: $33,800 Tax Funds — Non-Recurring Recommend — No Related Cost: $ 4,418 Tax Funds — Recurring Total Cost: $38,218 Property Tax Impact: +$.01621+.14% Activity: Greenhouse 11 of 15 This decision package provides for the purchase of 200 hanging baskets and an outside vendor to grow them for the Upper Bee Branch project to cover two seasons. The Upper Bee Branch is scheduled to be completed in the spring of 2017. These baskets will be ready based on the completion schedule of the project. The current greenhouse is at capacity for growing baskets and additional baskets cannot be grown in the greenhouse. To keep the consistency in basket style, the baskets will provided to the vendor by the City. The vendor will grow and deliver the baskets for display. Related Cost: $15,050 Stormwater User Fees— Recurring Recommend —Yes Related Cost: $24,000 Stormwater User Fees— Non-Recurring Activity: Storm Area Maintenance 12 of 15 This decision package provides for an additional tow-behind leaf blower. The unit is pulled behind a gator with directional air control from the driver's seat. It is used year round to assist in blowing off roadways and sidewalks. It is also used in the fall season to facilitate the clean-up of leaves. There is currently 1 blower in the system. An additional blower would increase efficiency of the division. It would reduce staff hours having to use other equipment or hand tools to do the job. The machine could potentially eliminate up to 2 staff performing the same tasks with equipment such as back pack blowers and hand blowers. This also decreases the chance of injury related to using these types of equipment. That staff can then be assigned to duties in other areas. This blower could be used in other park locations. Related Cost: $7,100 Tax Funds — Non-Recurring Recommend —Yes Property Tax Impact: +$.0030/+.03% Activity: Park Areas and Maintenance -18- 13 of 15 This decision package provides for a log/brush grapple attachment for a Skid Steer. This attachment will increase efficiency and safety operations of moving logs and brush when needed. This attachment will become extremely important when Emerald Ash Borer has reached its peak die-off time. Ash trees will need to be removed quickly and efficiently. Related Cost: $3,500 Tax Funds — Non-Recurring Recommend —Yes Property Tax Impact: +$.0015/+.01% Activity: Forestry 14 of 15 This decision package provides for a full page Ad in the 2017 Dubuque Convention and Visitors' Bureau Annual Travel Guide (CVB). The CVB distributes 10,000 copies of this travel guide throughout the Midwest. This would allow for Leisure Services to promote golf, camping, marina activities and parks, as well as highlight other activities and events. This package would be split between the Recreation Division and Park Division Administration activities. Related Cost: $1,675 Tax Funds — Recurring Recommend — No Property Tax Impact: +$.0007/+.01% Activity: Park Administration 15 of 15 This decision package provides funds for contract fertilizer and weed control of the lawn at Washington Park. Related Cost: $1,050 Tax Funds — Recurring Recommend —Yes Property Tax Impact: +$.0004/+.00% Activity: Greenhouse Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense 1. FY 2017 employee expense reflects a 2.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 5.95% in FY 2017. 3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY 2017 per month per contract, resulting is an increase of$68,126 (27.40%). 4. FY 2017 is the fifth year that eligible retirees with at least twenty years of continuous service in a full-time position or retired as a result of a disability and are eligible for pension payments from the pension system can receive payment of their sick leave balance with a maximum payment of one-hundred twenty sick days payable bi-weekly over a five year period. Sick leave payout expense of$19,736 is budgeted in Parks (for four employees) in FY 2017. 5. Overtime expense remains at $23,642 in FY 2017. -19- 6. Workers Compensation decreased from $76,061 in FY 2016 to $73,303 in FY 2017. This represents a 7% decrease from FY 2015 actual. 7. Four positions in the Park Division remain frozen in FY 2017 with a savings of $262,689. These positions include a full-time Assistant Horticulturelist ($69,740); full-time Assistant Horticulturelist ($40,449); full-time Maintenance Worker ($76,249); and full-time Park Ranger/Maintenance Worker ($76,251). Supplies & Services 8. Postage and Shipping decreased from $1,485 in FY 2016 to $937 in FY 2017 based on FY 2015 actual of $892 plus 5%. 9. Hand Tools and Equipment decreased from $13,649 in FY 2016 to $7,694 in FY 2017 based on FY 2015 actual of$7,337 plus 5%. 10. Janitorial Supplies decreased from $23,811 in FY 2016 to $18,207 in FY 2017 based on FY 2015 actual of $17,850 plus 2%. 11. Promotion decreased from $1,980 in FY 2016 to $1,400 in FY 2017 due to elimination of the yellow pages ad for Miller Riverview Campground. 12. General Liability Insurance increased from $20,486 in FY 2016 to $27,936 in FY 2017. This is due to an error in coding part of the insurance expense to the Recreation Division in FY 2016. 13. Natural Gas Utility Expense increased from $14,441 in FY 2016 to $22,416 in FY 2017 based on FY 2015 actual less 5%. FY 2016 was decreased by 20% due to the projected price of gas decreasing but this savings was not realized in FY 2016. 14. Telephone decreased from $8,707 in FY 2016 to $7,069 in FY 2017 based on FY 2016 actual annualized. 15. Refuse decreased from $2,147 in FY 2016 to $352 in FY 2017 based on a new contract and actual expense in FY 2015 of $345. 16. Property Maintenance increased from $127,913 in FY 2016 to $157,471 in FY 2017 based on FY 2015 actual of$106,377 plus 2%. Previously approved Capital Improvement Projects that were for maintenance were also moved into this line item and consisted of: Playground Maintenance ($10,000), Sealcoat Parking Lots ($10,000), Parking Lot and Trail Striping ($5,000), Replacement of Park Sidewalks ($5,000), Playground Mulch ($10,000). 17. Motor Vehicle Maintenance decreased from $36,254 in FY 2016 to $30,283 in FY 2017. The decrease is based on a three year historical average plus 10% increase from the maintenance garage. 18. Motor Vehicle Maintenance Outsources increased from $5,000 in FY 2016 to $6,595 in FY 2017 based on a three year historical average. 19. Landscape, Fertilizer and Plants increased from$62,230 in FY 2016 to $88,467 in FY 2017 due to moving the following approved Capital Improvement Projects to this line item: Hwy 20 Mulch -20- ($5,000), Mulch for High Profile Flower Beds ($10,000), Replace plants and irrigation in High Profile Areas ($10,000). 20. Credit Card Charge increased from $1,318 in FY 2016 to $2,450 in FY 2017 due to a monthly charge related to the new campground online reservation software. 21. Telecommunication decreased from $2,632 in FY 2016 to $0 in FY 2017 as this line was moved to Internet Services. 22. Internet Services increased from $1,320 in FY 2016 to $3,102 in FY 2017 due to moving the internet expense from the Telecommunications line item. FY 2017 is based on FY 2016 actual internet expense annualized. 23. Landfill fees increased from $3,124 in FY 2016 to $3,867 in FY 2017 based on FY 2015 actual plus 2%. 24. Tree Maintenance decreased from $16,500 in FY 2016 to $14,500 in FY 2017 based on FY 2015 actual of $11,075 plus the approved FY 2016 improvement package for Ash Tree injection chemicals. 25. Machinery and Equipment Rental increased from $3,953 in FY 2016 to $4,150 in FY 2017 based on FY 2016 actual expense seasonally annualized. This line item pays for portable bathrooms at Miller Riverview Park and Bergfield Recreation Area as well as viewing tower rental. $1,450 of this line item is off-set by viewing tower commission. Machinery & Equipment 26. Equipment replacement items at the maintenance level include ($277,980): Forestry 1996 Chipper Truck $ 95,000 20-Inch Chain Saw (2) $ 950 Pole Pruner $ 450 Park Patrol 2011 Patrol Truck $ 30,000 Park Areas & Maintenance 2007 1-Ton Dump Truck $ 35,000 2009 Skid Steer Loader $ 45,000 Security Camera Replacement (Comiskey) $ 18,550 21-Inch Mowers (3) $ 2,400 Line Trimmers (4) $ 1,200 Picnic Tables (70) $ 7,000 Fire Place Grills (15) $ 3,750 Water Fountains (3) $ 6,600 Honda Generator $ 2,000 Cell Phones (2) $ 120 Downtown Maintenance Cell Phone $ 60 -21- Greenhouse 2007 1-Ton Dump Truck $ 29,000 Hedge Trimmers (2) $ 500 Cultivator $ 400 Debt Service 27. FY 2017 Debt Service is as follows ($155,798): $ 5,884 Series 2010A GO Borrowing Park Improvements (Last Year 2030) $ 5,855 Series 2012D GO Borrowing Park Improvements (Last Year 2027) $45,924 Series 2012E GO Borrowing Park Improvements (Last Year 2022) $24,402 Series 2014B GO Borrowing Park Improvements (Last Year 2034) $13,866 Series 2016C GO Borrowing Ham House Improvements (Last Year 2036) $46,428 Series 2017A GO Borrowing Skate Park/Flora Park Improvements (Last Year 2037) $13,439 Series 2017A GO Borrowing Creekwood Park Improvements (Last Year 2027) Revenue 28. Property Lease for rental of land at Murphy Park for a cell phone tower increased from $15,098 in FY 2016 to $17,645 in FY 2017 based on a 3% increase over FY 2015 per the lease agreement. 29. Camping Fees increased from $57,742 in FY 2016 to $64,109 based on a three year average. FY 2015 revenue was $74,128. 30. Pavilion Fees decreased from $69,490 in FY 2016 to $68,184 in FY 2017 based on a three year average. FY 2015 revenue was $69,749. 31. Specialized Services decreased from $5,968 in FY 2016 to $0 in FY 2017. This line item represented revenue from the Stormwater Utility Fees for the maintenance of detention basins and the Bee Branch Creek, which is now being directly charged to the Stormwater Enterprise Fund. 32. Private Participant decreased from $61 ,162 in FY 2016 to $49,072 in FY 2017. This line item represents the maintenance that is billed to the businesses in the Technology Park and the Industrial Center West. Dubuque Industrial Center South was added to the acreage calculation used for billing in FY 2017. Miscellaneous 33. The Park Division budget for Fiscal Year 2017 (before improvement packages) is 13.4% self- supporting versus the guideline of 11.2%. -22- LEISURE SERVICES PARK DIVISION The Parks Division enables and fosters full enjoyment of the parks, open spaces, and recreational facilities of Dubuque in a manner that demonstrates and fulfills the city's commitment to social equity, economic viability and environmental responsibility. Leisure Services Park Division I r f Park Non-Park Forestry Maintenance Maintenance SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING Planning is essential for existing and new development of all areas maintained by the Park Division. The City, community and PEOPLE other organizations work together to provide Provide service in the most efficient viable, equitable, and sustainable areas for manner and help Dubuque citizens the public to enjoy. gain a greater knowledge and appreciation of what is involved in • - providing the park system. ; }; ,N • Volunteers are utilized whenever • � • ;r,,,�~ possible. ?-1 i „s PARTNERSHIPS The Park Division works with various State, County, Private, and Non-Profit entities. This is to ensure sound development and management of all City assets maintained and operated by the Park Division. Some of these include: Dubuque County, Iowa Department of Natural Resources, Hillcrest Family Services, Dubuque Arboretum, Four Mounds Foundation, and the Dubuque Historical Society. -23- LEISURE SERVICES PARK DIVISION Resources, Debt and Property Tax Support 3500000 3000000 2500000 2000000 1500000 1000000 500000 0 .■■ ��� —�� Operating Revenue Stormwater User Lyons Peony Trust Debt paid with Sales Property Tax Fees Tax 30%Fund Support ■FY2015 ■FY2016 ■FY2017 The Park Division is supported by 36.85 full-time equivalent employees, which accounts for 65.5% of the department expense as seen below. Overall, the departments' expenses are expected to decrease by 3.2% in FY 2017 compared to FY 2016. Expenditures by Category by Fiscal Year ' 1 $323,870 Machinery and Equipment $562,575 $108,772 $857,681 Supplies and Services 814,882 $638,734 Employee Expense $2,245,169 $0 2,163,085 $500,000 $2,242,813 $1,000,000 $1,500,000 $2,000,000 $2,500,000 ■FY2017 ■FY2016 ■FY2015 -24- LEISURE SERVICES PARK DIVISION Park Maintenance Overview Park Maintenance provides daily maintenance and security of all parks, park and building repairs and improvements, grounds maintenance, trail maintenance, emergency storm damage response/repair, park inspections, athletic field and court maintenance, equipment and playground maintenance and maintenance of water features and irrigation systems. It also includes maintenance of all park equipment and vehicles. Park Maintenance: Maintenance staff maintains 15 community parks, six neighborhood parks, 27 mini parks, 6 new parcels for park development and a Pet Park for a total of 973 acres. Other . t.-:,..co, ., . maintenance responsibilities include 3.4 miles of median �' ,i . ' -t strips, 12 miles of roadway, 30 miles of sidewalks and trails " u'- and 40 other areas including the Bee Branch Creek a Restoration Project. Staff assists with maintenance of the Richard J. Slattery Arts and Recreation Center, grounds and exterior of the Ham House Museum, Bunker Hill building, McAleece Park and Recreation Complex, Veterans' Memorial disc golf course, Town Clock Plaza and Flora and Nicholas J. Sutton swimming pools. Assistance with snow removal at various locations and facilities is also accomplished through this activity. Park Patrol: Park Patrol works to keep the parks safe for the citizens' To learn more about the City of enjoyment of leisure time activities and provides Dubuque Parks go to information about the park system and assistance to park www.cityofdubuque.orglparks patrons. Park Equipment Maintenance: Park equipment maintenance is essential for maintaining equipment and vehicles in such condition that repair costs are kept to a minimum. It allows for crews to work without interruption as well as preventative maintenance of all equipment and vehicles that are managed by the Park Division. 7 ale'. . i. 0a sr ta . - telL i E.6.LYONS INTER, Mil re,,,,,,a fa , I -25- LEISURE SERVICES PARK DIVISION Park Maintenance FundingSummary Ir FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $1,823,046 $1,510,981 $1,689,686 Resources $263,542 $217,672 $229,386 Park Maintenance Position Summary FY 2016/17 FTE's Foreman 2.00 Assistant Horticulturalist 0.64 Natural Areas&Sustainable Practices Spec 1.00 Park Ranger 0.92 Maintenance Worker 7.17 Laborer II 4.42 Laborer I 1.91 Truck Driver 0.60 _ Total FT Equivalent Employees 18.66 Highlights of the Past Year • EB Lyons Addition construction completed with ribbon cutting held in August and visit from Governor Terry Branstad in October. City Council 2014-2016 Major Project. • Near completion of Northwest Arterial trail from HWY 52 to Bergfeld Recreation Area. City Council 2014-2016 Major Project. • Implemented an online reservation system for Miller Riverview Campground and concrete campsite pads completed. City Council 2014-2016 Major Project. Future Initiatives • Design and location for a skate park determined. Engaging young citizens in the planning and fundraising for the Skate Park. City Council 2014-2016 high priority. • Development of Comiskey Park in conjunction with the Upper Bee Branch project. City Council 2015-2017 major project. • Focus on mobility throughout parks and department assets to improve ADA accessible compliance. • Collaboration continues on Port of Dubuque Park now referred to as Creative Commons. City Council 2014-2016 High Priority. -26- LEISURE SERVICES PARK DIVISION Performance Measures r Park Maintenance—Activity Statement To develop a high QUALITY OF LIFE by developing and maintaining a safe, clean, functional and attractive system of parks and recreation facilities to meet the passive and active leisure time needs for all residents and visitors. A, Goal: Economic Prosperity Outcome #1: Establish Eagle Point Park as a National Historic Landmark. What does this mean to citizens? a . ; Eagle Point Park is the premier park for the • . .r`'. r ic,- Park Division and a source of pride for the Dubuque community. Having the park on the • - • _ - National Historic register creates numerous 1 • possibilities. It continues to draw people from R ..• x all over the country to come and visit the park. - - It facilitates the City's desire to continue to -- 'V protect and preserve the park for future generations. A National Historic Landmark - designation also allows for federal funds to upkeep and maintain the park reducing costs to the citizens. • Goal: Financially Responsible & High Performance Organization n Outcome #2: Reduce maintenance costs by converting various park areas of turf to natural and native areas. The conversion of certain areas of park space provides for more natural park settings. Native and natural areas promote a healthy environment while decreasing maintenance costs of those areas. These types of natural and native areas also provide for a diverse ecosystem for Monarchs and other species of birds. The Park Division currently maintains 42 acres of natural area. What does this mean to citizens? Converting some turf areas to natural or native would allow • for decreased staff time, less equipment fuel :. and less equipment maintenance. The benefits ' - are a beautiful natural landscape with minimal y� `° t maintenance. Typically most park areas are ►ice mowed 27-30 times a year to keep the grass ''t k , g*,c t '. maintained. Natural and native areas reduces that to 1 or 2 mowingcycles per year. Y p Y • -27 LEISURE SERVICES PARK DIVISION Non-Park Maintenance Overview Non-park maintenance provides for seasonal grounds maintenance of non-park, city owned properties including the Port of Dubuque, Downtown, Dubuque Technology Park, Dubuque Industrial Center West and the Gateways and Green Corridors. Port of Dubuque Maintenance: Port of Dubuque maintenance provides for tree maintenance, trash collection, flower bed and planter maintenance and snow removal. It provides the services in the following areas of the Port of Dubuque: Ice Harbor Park, 5th and Bell Streets, Portside Building Plaza, city-owned areas, 3rd and Bell annual flowers, Riverwalk beds, and McGraw-Hill parking lot. Downtown Maintenance: } Downtown Maintenance provides for the 3tAtt ,,• maintenance of the area of Main Street from 9th to 5th streets, 8t" Street, 7th Street, and 6th U Street, from Locust to Iowa streets, and the grass - � medians on Iowa Street and Washington Park. It �fi` }� assists with preparation for community festivals zkp " ^' $ > . including Dubuque Fest, Friday Jazz, Lunchtime 4:34 ,• ,�� Jam, and holiday decorating. It also partners with t - I downtown businesses for cost effective snow removal to keep businesses open and operational. Business Park Maintenance: Business Park Maintenance provides for the maintenance of Dubuque Technology Park and Industrial Center West and South. This is accomplished by maintaining the grass, shrubs, trees, ponds, and trails. Gateways and Green Corridors: Gateways and green corridors enhance the environment of the city by planting and maintaining flowers, shrubs, and trees in locations such as Grandview Avenue, Highway 20, the downtown highway connector and main City entries. Greenhouse: The city greenhouse is important for the purpose of growing, planting and maintaining plants and flowers for use in all parks, around City buildings, turnarounds, diverters, median strips downtown, Port of Dubuque, and business park maintenance, and various other locations throughout the city including Gateways and new park areas with landscaping. -28- LEISURE SERVICES PARK DIVISION M. Non-Park Maintenance Funding Summary FY 22014/15 i FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $456,528 $436,965 $432,699 Resources $70,897 $80,896 $71,715 Non-Park Maintenance Position Summary FY 2016/17 FTE's Gardner 1.00 Assistant Horticulturist 1.94 Maintenance Worker 1.17 Laborer 3.17 Total FT Equivalent Employees 7.28 Highlights of the Past Year • Created an edible garden at the City Hall Annex to promote a healthy lifestyle. • Grandview Avenue flowerbeds planted with perennials with funds raised by the community and staff. • Converted several flowerbeds to perennial beds. • Added maintenance of Dubuque Industrial Center South. • Beautiful flower displays in Port of Dubuque using many different varieties of flowers. Future Initiatives • Develop a plan to manage and maintain annual and perennial landscapes. City Council 2015-2017 high priority. • Create an Integrated Pest Management Policy. Performance Measures [ -. Non-Park Maintenance —Activity Statement To support a high QUALITY OF LIFE by planning, developing and maintaining the formal and informal public landscaping and natural areas in and around the City, demonstrating an appreciation for the environment. -29- LEISURE SERVICES PARK DIVISION Zt. 111211, ... Goal: Economic Prosperity • ' ' Outcome#1: Create a City that is beautiful and a source of pride by providing dependable maintenance and flower displays. What does this mean to citizens? Hanging baskets, decorative planters and floral landscapes provide an appealing aesthetic to City landscapes. Various photo opportunities , ,."`�• are created through landscape and floral • 't displays created by the Park Division. Many ' `r�' '`'"'`' ` times baskets or floral landscapes are seen in magazines and articles such as Julien's Journal and the Travel Dubuque visitor's Guide. These amenities promote the City as an enjoyable, appealing place to visit. It also provides the City with a sense of place and community. Park Division maintains 188 flower beds planted with annual flowers (flowers that are grown Iand changed every year). Goal: Social/Cultural Vibrancy 3 Outcome#2: Provide opportunities for physical activity to improve fitness and mental health through continuing to expand the City's trail system as an interconnected system. What does this mean to citizens? The Park Division maintains numerous trails The City of Dubuque has 27.8 AI throughout the City. The trail system needs to be continued to connect all areas of the miles of signed on-street routes, City. The trail system is beneficial as it and 25.5 miles of off-road, connects with other local City and County trail systems. The trails make our paved, multi-use trails. communities more livable and improve the Information can be found at economy through tourism. Trails also www.cityofdubuque.org/trails preserve and restore open space for all citizens to enjoy. -30- LEISURE SERVICES PARK DIVISION Forestry Overview Forestry is responsible for the maintenance of all trees between the sidewalk and curb, trees on city property and in parks. Tree pruning, tree removal and emergency work after storm events, with a primary focus on public safety and hazard reduction are the work performed by the forestry staff. The Forestry activity also includes snow removal duties at the Downtown parking ramps. Forestry Funding Summary FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $401,656 $604,996 $480,972 Resources $24,192 $20,280 $20,280 Forestry Position Summary FY 2016/17 FTE's Forester 1.00 Equipment Operator 1.00 Maintenance Worker 1.00 Laborer 0.50 Truck Driver 0.50 Total FT Equivalent Employees 4.00 Highlights of the Past Year • Created an Emerald Ash Borer (EAB) readiness plan to be pro-active in the fight against EAB. EAB was discover in Dubuque in August of 2015. City Council 2014-2016 Top Priority. • Street Tree and Landscaping on Public Right-Of-Way Policy updated to include new policies and procedures. • Website created to inform the public about Emerald Ash Borer. Information regarding EAB can be found on the City of Dubuque website at www.city ofdubuque.org/EAB Future Initiatives • Put Emerald Ash Borer management plan into action. • Create community group to educate citizens about trees and promote tree plantings. -31- LEISURE SERVICES PARK DIVISION Performance Measures Forestry —Activity Statement To support a high QUALITY OF LIFE by improving the environment through the planting and maintenance of trees. emic W Goal: Partnering for a Better Dubuque Outcome #1: Citizens understand the value and benefits of trees through continued education. What does this mean to citizens? Trees provide numerous benefits to the environment as well as to the community and homeowner. Trees combat climate change, improve air quality, and reduce storm water runoff. Property values are typically higher with properties that have trees and landscaping versus those that do not. Trees also create a more natural environment in developed areas. Educating homeowners and businesses about the benefits of trees allows for a healthy environment since trees provide fuel, shelter, food, clean water, recreation opportunities, and homes for birds, insects and other animals. rat ,4Pr ' The City has 5,245 street trees that K,';, are maintained by Park Division staff. Approximately 24% of those trees are ash trees. f . - ..' ' e4.•.°'-'. •-' '4..',Z,--'rir4 fr _ .._ • . . ,...._.... 44.,- :,...1, 17::o.;„1" ', •-,j6:::_ii 2;,.. _: otos t :A ! " � } i Three trees placed strategically �+r i' ,�-- • ^,` ...�. � around a home can cut summer —tet ; ' ' ' ; •., air conditioning needs by up to ;� -` �, t � 50 percent. ,14 ` II 416. 'Agi . Y i -32- Recommended Operating Revenue Budget - Department Total 30 - PARK DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Revenue Revenue Budget Budget 500 43110 INVESTMENT EARNINGS 5,356 5,066 2,000 4,909 100 43230 LEASE, PROPERTY 14,230 17,131 15,098 17,645 100 43240 LEASE, HILLCREST FAM SERV 0 0 1 1 100 43241 DBQ WATER SKI CLUB 525 525 500 500 100 43242 RENT,FARM LAND 6,466 7,950 7,950 7,950 100 43243 CAMPING FEES 46,916 74,128 57,742 64,109 100 43244 LEASE, DUB.ARBORETUM 0 0 1 1 100 43245 LEASE, FOUR MOUNDS 0 0 1 1 100 43247 LEASE,CHILDREN'S ZOO 1 0 1 1 100 43248 LEASE,TRI-STATE MODEL AIR 300 300 300 300 100 43251 RENTS&CONCESSIONS 524 558 600 600 100 43252 VIEWING TOWER COMMSSION 1,452 1,438 1,500 1,450 100 43300 DBQ GIRL IND LEAGUE LEASE 0 0 1 1 100 43301 HILLCREST PARKING LEASE 5,400 5,400 5,400 5,400 100 43325 LEASE,OTHER 18,578 18,526 18,528 18,528 100 43326 DBQ COMM ICE &REC CENTER 0 0 1 1 43- USE OF MONEY AND PROPERTY 99,747 131,023 109,624 121,397 100 51956 PAVILION FEES 67,133 69,749 69,490 68,184 100 51957 PARK ENTRANCE FEES 40,286 40,929 41,037 40,321 100 51958 PARK SEASON PASSES 6,933 6,837 6,819 6,868 100 51974 PET PARK FEES 2,423 2,306 2,783 2,559 51-CHARGES FOR SERVICES 116,775 119,820 120,129 117,932 100 53102 PRIVATE PARTICIPANT 64,441 44,697 61,162 49,072 100 53201 REFUNDS 38 429 0 0 100 53530 SPECIALIZED SERVICES 19,867 17,836 15,968 10,000 100 53540 EQUIP MAINT-SNOW REMOVAL 9,280 9,280 9,280 9,280 100 53605 MISCELLANEOUS REVENUE 2,628 3,670 1,000 1,000 100 53610 INSURANCE CLAIMS 1,059 344 0 0 100 53615 DAMAGE CLAIMS 4,354 10,060 1,500 1,500 100 53620 REIMBURSEMENTS-GENERAL 25,958 14,041 6,695 13,582 53- MISCELLANEOUS 127,625 100,356 95,605 84,434 100 54106 EQUIPMENT SALES 3,200 1,600 0 0 100 54109 SALVAGE SALES 700 0 0 0 I 54-OTHER FINANCING SOURCES 3,900 1,600 0 0 I 400 59100 FR GENERAL 0 46,748 23,782 23,375 400 59101 FR DRA GAMING 40,297 0 0 0 400 59215 TRANSFER FROM N CASCADE 0 0 0 13,439 400 59350 FR SALES TAX CONSTRUCTION 40,568 17,084 64,623 118,984 59-TRANSFER IN AND INTERNAL 80,864 63,831 88,405 155,798 30- PARK DIVISION TOTAL 428,912 416,631 413,763 479,561 -33- Recommended Operating Expenditure Budget - Department Total 30 - PARK DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 1,144,352 1,045,546 1,099,258 1,121,322 620 61010 FULL-TIME EMPLOYEES 17,217 17,942 0 20,684 100 61020 PART-TIME EMPLOYEES 46,647 41,514 49,913 41,342 100 61030 SEASONAL EMPLOYEES 249,712 268,563 289,477 317,142 620 61030 SEASONAL EMPLOYEES 12,110 11,092 14,050 14,352 100 61050 OVERTIME PAY 30,689 25,945 23,642 21,936 100 61071 HOLIDAY PAY-OVERTIME 6,489 746 1,854 1,147 100 61091 SICK LEAVE PAYOFF 4,268 16,420 18,334 18,334 100 61092 VACATION PAYOFF 9,451 12,756 0 0 100 61310 IPERS 126,602 114,933 130,751 134,206 620 61310 IPERS 1,933 2,415 1,255 3,129 100 61320 SOCIAL SECURITY 110,938 104,678 113,413 104,449 620 61320 SOCIAL SECURITY 2,291 2,231 1,075 2,681 100 61410 HEALTH INSURANCE 339,884 330,154 254,343 310,368 620 61410 HEALTH INSURANCE 5,487 5,426 0 6,360 100 61415 WORKMENS' COMPENSATION 81,689 77,823 74,743 71,932 620 61415 WORKMENS' COMPENSATION 1,196 1,265 1,273 1,371 100 61416 LIFE INSURANCE 942 850 2,199 2,250 620 61416 LIFE INSURANCE 15 15 0 41 100 61417 UNEMPLOYMENT INSURANCE 43,544 46,193 43,524 46,193 620 61417 UNEMPLOYMENT INSURANCE 0 580 0 0 100 61640 SAFETY EQUIPMENT 3,565 1,473 3,200 3,200 620 61640 SAFETY EQUIPMENT 306 7,443 200 200 100 61645 TOOL ALLOWANCE 200 200 200 200 100 61650 MEAL ALLOWANCE 574 336 380 430 620 61650 MEAL ALLOWANCE 14 18 0 0 100 61660 EMPLOYEE PHYSICALS 2,581 1,366 1,700 1,700 620 61660 EMPLOYEE PHYSICALS 116 106 200 200 61-WAGES AND BENEFITS 2,242,813 2,138,028 2,124,984 2,245,169 100 62010 OFFICE SUPPLIES 3,584 3,460 2,888 3,230 620 62010 OFFICE SUPPLIES 0 0 150 150 100 62011 UNIFORM PURCHASES 4,523 12,317 11,200 11,200 620 62011 UNIFORM PURCHASES 211 50 150 150 100 62030 POSTAGE AND SHIPPING 1,414 892 1,485 937 100 62032 FLAGS 9,117 9,469 12,150 12,150 100 62033 HAND TOOLS/EQUIPMENT 10,734 7,005 13,149 7,144 620 62033 HAND TOOLS/EQUIPMENT 1,095 332 500 550 100 62034 REPAIR PARTS/SUPPLIES 9,673 8,686 9,868 10,011 100 62050 OFFICE EQUIPMENT MAINT 135 0 138 140 100 62061 DP EQUIP. MAINT CONTRACTS 7,246 7,969 8,725 8,897 100 62062 JANITORIAL SUPPLIES 20,738 17,850 23,811 18,207 100 62063 SAFETY RELATED SUPPLIES 3,378 5,086 2,600 2,600 620 62063 SAFETY RELATED SUPPLIES 0 52 200 250 100 62064 ELECTRICAL SUPPLIES 2,396 8,733 3,603 3,397 -34- Recommended Operating Expenditure Budget - Department Total 30 - PARK DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 620 62064 ELECTRICAL SUPPLIES 134 30 400 500 100 62090 PRINTING&BINDING 551 1,153 1,612 1,570 100 62110 COPYING/REPRODUCTION 1,599 895 1,028 889 100 62130 LEGAL NOTICES&ADS 0 522 500 500 100 62140 PROMOTION 2,291 2,080 1,980 1,400 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 175 155 295 158 100 62190 DUES&MEMBERSHIPS 768 858 848 773 100 62204 REFUNDS 0 602 0 0 100 62206 PROPERTY INSURANCE 26,331 30,798 32,954 32,160 100 62207 BOILER INSURANCE 204 204 212 204 100 62208 GENERAL LIABILITY INSURAN 28,544 20,032 20,486 27,936 100 62310 TRAVEL-CONFERENCES 1,901 453 1,865 1,865 100 62320 TRAVEL-CITY BUSINESS 68 272 650 650 100 62340 MILEAGE/LOCAL TRANSP 527 131 945 875 100 62360 EDUCATION &TRAINING 4,881 4,758 6,080 5,880 100 62411 UTILITY EXP-ELECTRICITY 79,860 75,036 79,401 80,746 620 62411 UTILITY EXP-ELECTRICITY 2,748 3,355 1,800 3,623 100 62412 UTILITY EXP-GAS 27,965 23,714 14,441 22,416 100 62414 UTILITY EXP-FUEL OIL 1,452 0 0 0 100 62418 UTILITY EXP-REFUSE 2,105 345 2,147 352 100 62421 TELEPHONE 8,391 7,470 8,707 7,069 100 62423 TELECOMMUNICATION CG 2,581 2,553 2,632 0 100 62431 PROPERTY MAINTENANCE 91,758 105,260 124,913 154,471 620 62431 PROPERTY MAINTENANCE 2,824 1,117 3,000 3,000 100 62436 RENTAL OF SPACE 504 360 360 480 100 62511 FUEL, MOTOR VEHICLE 80,841 66,254 68,106 59,630 620 62511 FUEL,MOTOR VEHICLE 3,500 3,500 2,940 3,150 100 62521 MOTOR VEHICLE MAINT. 23,487 22,371 35,154 29,283 620 62521 MOTOR VEHICLE MAINT. 0 0 1,100 1,000 100 62522 VEHICLE MAINT.,ACCIDENT 4,177 5,610 0 0 100 62528 MOTOR VEH. MAINT. OUTSOUR 6,597 6,080 5,000 6,595 100 62611 MACH/EQUIP MAINTENANCE 36,612 38,279 46,491 44,572 620 62611 MACH/EQUIP MAINTENANCE 208 638 1,000 1,100 100 62614 EQUIP MAINT CONTRACT 15,193 16,596 22,010 19,787 620 62614 EQUIP MAINT CONTRACT 0 0 280 280 100 62635 TURF CHEMICALS 5,538 3,002 5,673 3,087 620 62635 TURF CHEMICALS 656 1,929 2,040 2,310 100 62636 DE-ICING PRODUCTS 8,355 2,734 14,060 14,000 620 62636 DE-ICING PRODUCTS 706 0 800 800 100 62637 LANDSCAPE/FERT/PLANTS 39,750 29,471 48,857 70,767 500 62637 LANDSCAPE/FERT/PLANTS 338 3,711 2,000 2,000 620 62637 LANDSCAPE/FERT/PLANTS 5,425 5,932 11,373 6,240 100 62663 SOFTWARE LICENSE EXP 0 763 0 0 100 62664 LICENSE/PERMIT FEES 30 60 175 250 -35- Recommended Operating Expenditure Budget - Department Total 30 - PARK DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 100 62666 CREDIT CARD CHARGE 1,292 1,511 1,318 2,450 100 62667 INTERNET SERVICES 0 480 1,320 4,962 100 62671 MISC. OPERATING SUPPLIES 1 0 0 0 100 62685 SIGN SUPPLIES 2,021 3,902 2,061 2,061 100 62692 LANDFILL FEES 3,063 3,792 3,124 3,867 100 62697 LABOR RELATIONS 0 1,164 0 0 100 62699 CASH SHORT AND OVER (102) 0 0 0 100 62710 CONTRACTOR SERVICES 795 0 0 18,813 620 62710 CONTRACTOR SERVICES 0 0 0 50,050 100 62720 TREE MAINTENANCE 6,695 11,075 16,500 14,500 100 62732 TEMP HELPCONTRACT SERV. 725 300 1,000 1,000 100 62738 CAMPGROUND MANAGEMENT 12,892 16,512 18,132 18,132 100 62743 CT PEOPLE W/DISABILITIES 0 920 3,350 3,350 100 62747 MACH/EQUIPMENT RENTAL 3,131 3,333 3,953 4,150 100 62761 PAY TO OTHER AGENCY 3,420 3,675 0 0 100 62781 LAWN CARE SERVICES 10,985 9,520 43,005 42,965 62- SUPPLIES AND SERVICES 638,734 627,167 758,695 857,681 100 71120 PERIPHERALS,COMPUTER 0 0 0 2,790 100 71123 SOFTWARE 0 0 0 2,000 100 71124 MICRO-COMPUTER 958 0 0 0 100 71211 DESKS/CHAIRS 0 270 0 0 100 71312 VAN/PICKUP/WAG REPL 43,586 2,869 54,000 30,000 100 71313 TRACTOR-REPLACEMENT 38,311 0 0 0 100 71314 TRUCK-REPLACEMENT 51,223 0 0 64,000 100 71318 HEAVY EQUIP-REPLACEMENT 0 0 0 45,000 100 71328 TRAILERS 0 4,350 0 0 620 71328 TRAILERS 1,028 0 0 0 100 71410 SHOP EQUIPMENT 0 3,325 0 0 100 71415 SAWS 1,040 1,460 900 950 620 71415 SAWS 170 0 0 0 100 71421 HIGH PRESSURE SPRAY 0 430 1,500 0 620 71421 HIGH PRESSURE SPRAY 550 0 0 0 100 71511 PUMPS 666 0 500 0 100 71512 COMPRESSORS 829 0 0 0 620 71512 COMPRESSORS 360 0 0 0 100 71522 TRUCKSTER 0 17,584 8,000 0 620 71522 TRUCKSTER 12,823 0 0 0 100 71550 MISCELLANEOUS EQUIPMENT 0 0 0 2,000 100 71611 MOWING EQUIPMENT 105,854 1,999 29,400 2,400 620 71611 MOWING EQUIPMENT 33,193 0 0 0 100 71613 TRIMMERS 1,410 1,460 1,200 1,700 620 71613 TRIMMERS 870 0 0 0 100 71614 TREE MAINT EQUIPMENT 0 36,960 233,500 98,950 100 71615 LEAF BLOWER 13,710 0 1,550 7,100 -36- Recommended Operating Expenditure Budget - Department Total 30 - PARK DIVISION Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 620 71615 LEAF BLOWER 900 0 0 0 100 71616 SNOW BLOWER 2,400 0 2,400 0 100 71619 OTHER MAINT. EQUIPMENT 3,550 480 0 400 620 71619 OTHER MAINT. EQUIPMENT 3,670 0 0 0 100 72210 VISIBAR LIGHTS 0 4,501 0 0 100 72213 BODY ARMOR 0 0 650 0 100 72410 PAGER/RADIO EQUIPMENT 1,167 12,428 0 0 100 72417 CAMERA RELATED EQUIPMENT 0 0 5,614 49,050 100 72418 TELEPHONE RELATED 20 1,320 1,260 180 100 72421 HEADSETS 0 7,452 0 0 100 72710 PICNIC TABLES 5,871 2,501 5,000 7,000 100 72711 FIRE PLACES 3,000 2,842 3,000 3,750 620 72817 BOAT 4,245 0 0 0 71 - EQUIPMENT 331,402 102,232 348,474 317,270 100 72714 DRINKING FOUNTAINS 0 6,540 0 6,600 72- EQUIPMENT 0 6,540 0 6,600 100 73311 TREE PLANTING 259 0 0 0 I 73- CIP EXPENDITURES 259 0 0 0 400 74111 PRINCIPAL PAYMENT 54,383 47,325 65,841 100,818 400 74112 INTEREST PAYMENT 15,374 16,497 22,564 54,980 I 74- DEBT SERVICE 69,757 63,822 88,405 155,798 400 91350 TO SALES TAX CONSTRUCTION 0 10 0 0 91-TRANSFER TO 0 10 0 0 30- PARK DIVISION TOTAL 3,282,965 2,937,798 3,320,558 3,582,518 I -37- Recommended Expenditure Budget Report by Activity & Funding Sounce 30 - PARK DIVISION PARK ADMINISTRATION -30100 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPM ENT 978 1,590 2,689 0 SUPPLIES AND SERVICES 31,335 28,902 36,554 35,488 WAGES AND BENEFITS 277,898 281,681 288,859 293,512 PARK ADMINISTRATION 310,211 312,173 328,102 329,000 FORESTRY -30220 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget CIP EXPENDITURES 259 0 0 0 EQUIPM ENT 1,868 46,302 234,400 99,900 SUPPLIES AND SERVICES 43,800 44,827 64,144 55,688 WAGES AND BENEFITS 312,140 310,528 306,452 325,384 FORESTRY 358,067 401,656 604,996 480,972 PARK PATROL -30300 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPMENT 1,167 4,501 650 30,000 SUPPLIES AND SERVICES 6,813 7,837 8,505 6,218 WAGES AND BENEFITS 128,175 110,091 97,023 62,158 PARK PATROL 136,155 122,429 106,178 98,376 PARK AREAS&MAINTENANCE -30400 -1 FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget EQUIPMENT 244,708 53,100 56,235 164,010 SUPPLIES AND SERVICES 327,560 340,379 397,550 441,666 WAGES AND BENEFITS 997,707 971,406 1,013,410 1,072,024 PARK AREAS&MAINTENANCE 1,569,975 1,364,885 1,467,195 1,677,700 W W FOUR MOUNDS MAINTENANCE - 30410 MII.III FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget SUPPLIES AND SERVICES 1,950 2,281 2,440 2,382 FOUR MOUNDS MAINTENANCE 1,950 2,281 2,440 2,382 PORT OF DBQ MAINTENANCE - 30415 1.1.111.- FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget SUPPLIES AND SERVICES 6,729 7,406 10,441 9,604 WAGES AND BENEFITS 10,886 7,152 14,630 14,950 PORT OF DBQ MAINTENANCE 17,614 14,558 25,071 24,554 -38- Recommended Expenditure Budget Report by Activity & Funding Sounce 30 - PARK DIVISION PARK EQUIPMENT MAINT. - 30420 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPM ENT 20,656 2,869 0 0 SUPPLIES AND SERVICES 128,656 119,813 127,078 121,070 WAGES AND BENEFITS 111,442 96,855 117,853 125,228 PARK EQUIPMENT MAINT. 260,754 219,537 244,931 246,298 DOWNTOWN MAINTENANCE - 30430 a FUNDING SOURCE: GENERAL Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget EQUIPM ENT 0 0 27,000 60 SUPPLIES AND SERVICES 19,124 8,277 22,967 15,425 WAGES AND BENEFITS 53,460 45,611 60,964 65,669 DOWNTOWN MAINTENANCE 72,585 53,889 110,931 81,154 STORM AREA MAINTENANCE - 30440 FUNDING SOURCE: STORM WATER OPERATION Account FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Expense Expense Budget Budget EQUIPMENT 57,808 0 0 0 SUPPLIES AND SERVICES 17,506 16,936 25,733 73,153 WAGES AND BENEFITS 40,685 48,534 18,053 49,018 STORM AREA MAINTENANCE 115,999 65,470 43,786 122,171 GREENHOUSE - 30500 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPM ENT 4,216 410 27,500 29,900 SUPPLIES AND SERVICES 47,334 39,847 42,283 78,243 WAGES AND BENEFITS 217,833 171,753 171,241 173,055 GREENHOUSE 269,384 212,009 241,024 281,198 MIN '.' TECHNOLOGY PARK MAINT. - 30520 - 41 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 2,326 2,868 8,705 8,603 WAGES AND BENEFITS 42,113 42,598 18,559 26,314 TECHNOLOGY PARK MAINT. 44,439 45,467 27,264 34,917 IND. CENTER WEST MAINT. - 30530 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 5,263 4,082 10,295 8,141 WAGES AND BENEFITS 50,474 51,820 17,940 37,857 IND.CENTER WEST MAINT. 55,737 55,903 28,235 45,998 -39- Recommended Expenditure Budget Report by Activity & Funding Sounce 30 - PARK DIVISION LYONS PEONY TRUST -30590 FUNDING SOURCE: LYONS PEONY TRUST Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget SUPPLIES AND SERVICES 338 3,711 2,000 2,000 LYONS PEONY TRUST 338 3,711 2,000 2,000 PARK DEBT SERVICE - 30600 FUNDING SOURCE: DEBT SERVICE Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 69,757 63,822 88,405 155,798 TRANSFER TO 0 10 0 0 PARK DEBT SERVICE 69,757 63,831 88,405 155,798 PARK DIVISION TOTAL $3,282,965.12 $2,937,797.79 $3,320,558.00 $3,582,518.00 -40- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 30 PARK DIVISION FY 2015 FY 2016 FY 2017 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 3375 GE-41 LEISURE SERVICES MANAGER 0.52 54,937 0.52 55,204 0.52 56,881 100 3150 GE-36 PARK DIVISION MANAGER 1.00 78,715 1.00 81,094 1.00 82,852 100 0200 GE-26 LEAD SECRETARY 0.40 19,858 0.40 19,922 0.40 20,354 100 GE-25 ACCOUNT CLERK CONFIDENT 1.00 45,293 1.00 45,451 1.00 46,438 100 1575 GD-11 FORESTER 1.00 56,834 1.00 58,321 1.00 59,546 100 2655 GD-11 FOREMAN 2.00 113,668 2.00 114,332 2.00 117,957 100 1550 GD-11 GARDENER 1.00 56,293 1.00 57,766 0.00 0 100 7250 GD-11 LEAD MECHANIC 1.00 55,699 1.00 57,177 1.00 58,383 100 GD-11 NATURAL AREAS&SUSTAINABLE SPE 1.00 54,206 1.00 56,099 1.00 57,277 100 2525 GD-10 MECHANIC 0.46 23,929 0.46 24,321 0.46 25,609 100 2300 GD-08 EQUIPMENT OPERATOR II 1.00 52,633 1.00 54,404 1.00 55,556 100 GD-08 HORTICULTURIST 0.00 0 0.00 0 1.00 54,687 620 GD-06 ASSISTANT HORTICULTURALIST 0.38 17,967 0.38 18,743 0.38 19,539 100 GD-06 ASSISTANT HORTICULTURALIST 2.20 103,393 2.20 30,609 2.20 31,880 100 1600 GD-06 PARK RANGER 2.00 101,323 2.00 53,326 0.00 0 100 2205 GD-06 MAINTENANCE WORKER 8.54 439,159 8.54 397,842 9.54 455,047 TOTAL FULL TIME EMPLOYEES 23.50 1,273,907 23.50 1,124,611 22.50 1,142,006 61020 Part Time Employee Expense 100 GD-03 CUSTODIAN 0.10 3,845 0.10 0 0.00 0 100 0225 GE-25 SECRETARY 0.25 9,050 0.25 9,517 0.25 8,785 100 2205 GD-06 MAINTENANCE WORKER 0.80 38,606 0.80 40,396 0.80 41,342 TOTAL PART TIME EMPLOYEES 1.15 51,500 1.15 49,913 1.05 50,127 61030 Seasonal Employee Expense 100 1479 NA-26 TRUCK DRIVER 1.10 32,475 1.10 32,578 1.60 49,270 100 3550 NA-14 RECREATION LEADER 0.10 2,007 0.10 2,014 0.00 0 100 NA-01 LABORER II 7.99 182,979 7.99 183,627 7.59 177,475 620 NA-01 LABORER II 0.63 13,993 0.63 14,050 0.63 14,352 100 0896 NA-11 LABORER I 1.28 25,933 1.28 26,024 1.28 26,566 100 NA-28 CLERICAL ASSISTANT 0.00 0 0.10 2,350 0.10 2,075 100 NA-26 PARK RANGER 0.63 19,267 0.63 19,319 0.86 26,786 100 3425 NA-11 PARK FEE COLLECTOR 1.09 23,503 1.09 23,565 1.09 24,051 TOTAL SEASONAL EMPLOYEES 12.82 300,157 12.92 303,527 13.15 320,575 TOTAL PARK DIVISION 37.47 1,625,564 37.57 1,478,051 36.70 1,512,708 -41- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date. 01/22/16 FY 2015 FY 2016 FY 2017 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Park Administration-FT 10030100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.52 54,937 0.52 55,204 0.52 56,881 10030100 61010 100 3150 GE-36 PARK DIVISION MANAGER 1.00 78,715 1.00 81,094 1.00 82,852 10030100 61010 100 0225 GE-25 CONFIDENTIAL ACCOUNT CLERK 1.00 45,293 1.00 45,451 1.00 46,438 10030100 61010 100 0200 GE-26 LEAD SECRETARY 0.40 19,858 0.40 19,922 0.40 20,354 Total 2.92 198,804 2.92 201,671 2.92 206,525 Park Administration-PT 10030100 61020 100 0225 GE-25 SECRETARY 0.25 9,050 0.25 9,517 0.25 8,785 10030100 61020 100 NA-28 CLERICAL ASSISTANT 0.00 0 0.00 0 0.10 2,075 10030100 61020 100 GD-03 CUSTODIAN 0.10 3,845 0.10 0 0.00 0 Total 0.35 12,895 0.35 9,517 0.35 10,860 Park Administration-Seasonal 10030100 61030 100 3550 NA-14 RECREATION LEADER 0.10 2,007 0.10 2,014 0.00 0 Total 0.10 2,007 0.10 2,014 0.00 0 Park Maintenance-FT 10030400 61010 100 2205 GD-06 MAINTENANCE WORKER 7.17 368,582 7.17 325,028 8.17 381,328 10030400 61010 100 2655 GD-11 FOREMAN 2.00 113,668 2.00 114,332 2.00 117,957 10030400 61010 GD-06 ASSISTANT HORTICULTURALIST 0.26 12,288 0.26 12,832 0.26 13,369 10030400 61010 GD-11 NATRL AREAS&SUSTAIN PRAC: 1.00 54,206 1.00 56,099 0.98 56,132 10030400 61010 100 1600 GD-06 PARK RANGER 0.92 46,515 0.92 24,474 0.00 0 Total 11.35 595,259 11.35 532,765 11.41 568,786 Park Maintenance-Seasonal 10030400 61030 100 1479 NA-26 TRUCK DRIVER 0.60 17,714 0.60 17,770 0.60 18,153 10030400 61030 100 1479 NA-01 LABORER 4.42 101,129 4.42 101,487 4.42 103,603 10030400 61030 100 0896 NA-11 LABORER 1.28 25,933 1.28 26,024 1.28 26,566 Total 6.30 144,776 6.30 145,281 6.30 148,322 Port of Dubuque Maintenance-Seasonal 10030415 61030 820 0896 NA-11 LABORER 0.51 12,138 0.51 12,175 0.51 12,417 Total 0.51 12,138 0.51 12,175 0.51 12,417 Park Equipment Maintenance-FT 10030420 61010 100 7250 GD-11 LEAD MECHANIC 1.00 55,699 1.00 57,177 1.00 58,383 10030420 61010 100 2525 GD-10 MECHANIC 0.46 23,929 0.46 24,321 0.46 25,609 Total 1.46 79,628 1.46 81,498 1.46 83,992 Park Patrol-FT 10030300 61010 100 1600 GD-06 PARK RANGER 1.08 54,808 1.08 28,852 0.00 0 Total 1.08 54,808 1.08 28,852 0.00 0 Park Patrol-Seasonal 10030300 61030 100 1605 NA-11 RANGER 0.63 19,267 0.63 19,319 0.86 26,786 10030300 61030 100 3425 NA-11 PARK FEE COLLECTOR 1.09 23,503 1.09 23,565 1.09 24,051 Total 1.72 42,770 1.72 42,884 1.95 50,837 -42- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date. 01/22/16 FY 2015 FY 2016 FY 2017 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Greenhouse-FT 10030500 61010 100 1550 GD-11 HORTICULTURALIST 1.00 56,293 1.00 57,766 1.00 54,687 10030500 61010 100 GD-06 ASSISTANT HORTICULTURALIST 1.08 50,354 1.08 0 1.08 0 Total 2.08 106,647 2.08 57,766 2.08 54,687 Greenhouse-Seasonal 10030500 61030 100 NA-01 LABORER 2.41 54,402 2.41 54,608 2.41 55,760 Total 2.41 54,402 2.41 54,608 2.41 55,760 Downtown Maintenance-PT 10030430 61020 100 2205 GD-06 MAINTENANCE WORKER 0.80 38,606 0.80 40,396 0.80 41,342 Total 0.80 38,606 0.80 40,396 0.80 41,342 Forestry-FT 10030220 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 1.00 52,633 1.00 54,404 1.00 55,556 10030220 61010 100 1575 GD-11 FORESTER 1.00 56,834 1.00 58,321 1.00 59,546 10030220 61010 100 2205 GD-06 MAINTENANCE WORKER 1.00 51,417 1.00 53,149 1.00 54,262 Total 3.00 160,884 3.00 165,874 3.00 169,364 Forestry-Seasonal 10030220 61030 100 NA-01 LABORER 0.50 11,979 0.50 12,012 0.00 0 10030220 61030 100 1479 NA-26 TRUCK DRIVER 0.50 14,761 0.50 14,808 1.00 31,117 Total 1.00 26,740 1.00 26,820 1.00 31,117 Technology Park Maintenance-FT 10030520 61010 100 2205 GD-06 MAINTENANCE WORKER 0.20 10,357 0.20 10,630 0.20 10,439 10030520 61010 100 GD-06 ASSISTANT HORTICULTURALIST 0.35 16,596 0.35 4,945 0.35 5,142 Total 0.55 26,953 0.55 15,575 0.55 15,581 Technology Park Maintenance-Seasonal 10030520 61030 100 NA-01 LABORER 0.10 2,221 0.10 2,230 0.10 2,278 Total 0.10 2,221 0.10 2,230 0.10 2,278 Industrial Center West Maintenance-FT 10030530 GD-06 ASSISTANT HORTICULTURALIST 0.51 24,155 0.51 12,832 0.51 13,369 10030530 61010 100 2205 GD-06 MAINTENANCE WORKER 0.17 8,803 0.17 9,035 0.17 9,018 Total 0.68 32,958 0.68 21,867 0.68 22,387 Industrial Center West Maintenance-Seasonal 10030530 61030 100 NA-01 LABORER 0.05 1,110 0.15 3,465 0.15 3,417 Total 0.05 1,110 0.15 3,465 0.15 3,417 Stormwater Maintenance-FT 62030440 61010 620 GD-06 ASSISTANT HORTICULTURALIST 0.38 17,967 0.38 18,743 0.38 19,539 Total 0.38 17,967 0.38 18,743 0.38 19,539 Stormwater Maintenance-Seasonal 62030440 61030 620 NA-01 LABORER II 0.00 0 0.00 0 0.52 11,846 62030440 61030 620 GD-11 NATURAL AREAS&SUSTAINABLE 0.00 0 0.00 0 0.02 1,145 62030440 61030 620 NA-01 LABORER 0.63 13,993 0.63 14,050 0.11 2,506 Total 0.63 13,993 0.63 14,050 0.65 15,497 TOTAL PARK DIVISION 37.47 1,625,564 37.57 1,478,051 36.70 1,512,708 -43- Capital Improvement Projects by Department/Division PARK DIVISION CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd Number Title Expense Expense Budget Budget 1001157 NW HIKE/BIKE TRAIL 294 602 0 0 1001170 MILLER RIVERVIEW RIP RAP 13,404 5,187 0 0 1001173 USHA PARK DEVELOPMENT 118,712 1,954 0 0 1001779 MILLER-RIVERVIEW EX-STUDY 0 0 0 0 1002171 EB LYONS EXPANSION 409,916 969,195 0 0 1002343 URBAN YOUTH CORP GRANT 0 3,664 0 0 1011677 EAGLE POINT PARK STONE 0 0 0 0 1011983 MARSHALL PARK-POOL REPAIR 0 0 0 0 1012078 CATFISH CRK HIKE/BK STUDY 0 0 0 0 1012297 GREENHOUSE VENT SYSTEM 4,675 0 0 0 1012298 LICOLN AVE SPILLWAY REP 12,074 0 0 0 1012372 COMISKEY PK BLD-SC ALRM 0 0 0 0 1012375 CREEK WOOD PARK 0 0 0 0 1021151 COMISKEY REPAIR SIDING 0 0 0 0 1021544 COMISKEY PRK-NEW ENTRY 0 0 0 0 1021766 FLORA PARK-ROOF BRK PAVIL 0 0 0 0 1021883 MASTER PLAN/SCHMITT ISLAN 60,899 51,300 0 0 1022104 GREENHOUSE-ADDITION 0 0 0 0 1022184 HAM HOUSE REPAIRS 0 5,916 0 0 1022189 EPP PAINT BRIDGE/VER/INDI 20,098 0 0 0 1022190 EPP- RIVERFRONT PAVILION 0 0 0 0 1022289 EPP OVERLAY LOT TENNIS CT 0 0 0 0 1022292 COMISKEY PLAYGROUND REPLC 0 0 0 0 1022300 TRAILS-LOTS-SEAL COAT 0 0 10,000 0 1022368 ALL PRKS-RPL SCRTY LTS 695 2,450 5,000 5,000 1022449 HILLTOP PARK 1,300 0 0 0 1022459 EPP RETAINING WALL 0 0 0 0 1022460 EPP CLEAR TREES BLUFF 0 13,375 0 0 1022510 DBQ SCHOOLS PLAY UNITS 0 0 0 0 1022579 ELECTRICAL PANEL REPLC 0 0 25,000 0 1022581 PLAYGROUND MULCH 0 0 10,000 0 1022582 USS DBQ BELL DISPLAY 0 4,594 5,000 0 1022644 REPLACE MSG CTR GRAND OPE 0 0 0 14,100 3252568 DICW CIP REPLACEMENT 0 0 0 0 3501024 MILLER RIVERVIEW CAMPSITE 5,061 0 0 0 3501048 PLAYGROUND IMPROVEMENTS 8,177 24,463 10,000 0 3501055 PARKS RETAINING WALLS 0 0 0 0 3501129 NORTHEND TRAIL LIGHTING 0 0 0 0 3501158 RENOVATE PARK WATER SYSTE 0 0 10,000 10,000 3501197 COMISKEY PRK- REPL EXT DR 4,424 0 0 0 3501212 HAM HOUSE - PAINT 0 0 0 0 3501438 RENOVATE PARK SIDEWALKS 0 189 5,000 0 3501450 MURPHY PLAY EQUIPMENT 0 0 0 0 -44- Capital Improvement Projects by Department/Division CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd Number Title Expense Expense Budget Budget 3501453 EPP REPLACE WALKWAY 0 685 0 30,000 3501458 STREET TREE PROGRAM 0 2,746 5,000 5,000 3501462 VETERANS PRK- REN 32 STR 0 0 0 0 3501468 SLATTERY CENTER REN ENTR 700 19,305 0 0 3501557 FLORA-PAINT TENNIS COURTS 0 0 10,000 0 3501578 COMISKEY PK AMENITY REPL 0 0 0 0 3501588 PLAN HWY 20 ROSES 0 0 5,000 0 3501767 FLORA PK-REST ROOM 0 0 86,500 0 3501774 REPLACE PARK SIGNS 0 0 0 10,000 3501978 PET PARK TERMINAL STREET 0 0 0 0 3501986 MULCH\FLOWER REPLACEMENT 49,330 4,367 10,000 0 3502358 EPP PAINT PAVILIONS 0 0 0 0 3502359 A-H EXTERIOR IMPROV 4,266 0 0 0 3502361 MCALEECE REPLACE PLUMBING 1,855 0 0 0 3502362 MILLER RIVERVIEW PAVE 0 0 0 0 3502364 MAINT HQT RESTROOM REHAB 0 713 0 0 3502365 ELEC LOCKS RESTROOMS 25,761 4,510 0 0 3502369 BUNKER RE PLC ROOF MAIN 13,510 24,885 0 0 3502370 ROOF REPLC BUNK/PATROL/MC 7,690 0 0 0 3502373 PARK LOT TRAIL STRIPING 0 401 5,000 0 3502376 EPP BRIDGE BEAM SUPPORT 7,961 0 0 0 3502377 FLORA PLAYGROUND REPLC 0 0 0 0 3502461 SKATE PARK 0 0 0 0 3502508 EPP RIVERFRONT PAVILION 0 0 0 0 3502509 EPP BRIDGE COMPLEX 0 0 0 0 3502572 MADISON PARK 0 0 0 0 3502580 REPLACE INTERPRETIVE SIGN 0 0 16,000 0 3502646 A-H FURNACE REPLACEMENT 0 0 0 12,500 3601105 COMISKEY LANDSCPE 0 0 0 0 3601774 REPLACE PARK SIGNS 0 0 0 0 3602158 WILDFLOWERS 0 0 0 0 3602371 GRANGER CREEK TRAIL 1,158 122 0 0 3602374 MCALEECE SIDEWALKS 83,983 0 0 0 3602375 CREEK WOOD PARK 0 0 150,000 0 3602645 RELANDSCAPE SEIPPEL/CHAVE 0 0 0 30,000 7202301 EAGLE PT PARK-STORM SW 0 0 0 0 7202337 BEE BRANCH TREES FOREVER 0 0 0 0 PARK DIVISION TOTAL 855,944 1,140,623 367,500 116,600 -45- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2017-2021 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE LEISURE SERVICES PARK DIVISION Culture and Recreation Park Development Eagle Valley Park Development DRA Distribution $ - $ - $ - $ 12,000 $ 138,000 $ 150,000 7 Pebble Cove Park Development Sales Tax Fund(20%) $ - $ - $ - $ - $ 12,000 $ 12,000 8 English Ridge Park Development English Ridge TIF $ - $ - $ - $ 12,000 $ 113,000 $ 125,000 9 Westbrook Park Development, Sales Tax Fund(20%) $ - $ - $ - $ - $ 12,000 $ 12,000 10 Phase II North Fork Trail Park Development Sales Tax Fund(20%) $ - $ - $ - $ 12,000 $ 88,000 $ 100,000 11 Washington Community Gateway DRA Distribution $ - $ - $ - $ - $ 12,000 $ 12,000 12 Eagle Point Park Eagle Point Park-Concrete Sales Tax Fund(20%) $ 30,000 $ - $ 30,000 $ 30,000 $ 30,000 $ 120,000 13 Improvements Eagle Point Park-Repair Retaining Sales Tax Fund(20%), $ - $ - $ - $ 75,000 $ - $ 75,000 14 Wall DRA Distribution Eagle Point Park-Replace Roof on DRA Distribution $ - $ - $ - $ 27,000 $ - $ 27,000 15 Indian Room and Rest Room Eagle Point Park-Replace Roof on DRA Distribution $ - $ - $ - $ 10,000 $ - $ 10,000 16 Terrace Room Eagle Point Park-Stone Work DRA Distribution $ - $ - $ - $ - $ 50,000 $ 50,000 17 Eagle Point Park-Street Light DRA Distribution $ - $ - $ - $ - $ 40,000 $ 40,000 18 Replacement Eagle Point Park-Rest Room DRA Distribution $ - $ - $ - $ - $ 32,000 $ 32,000 19 Renovation Eagle Point Park-Clear Trees from DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 20 Eagle Point Park-Indian Room DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 21 -46- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2017-2021 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE Flora Park Flora Park-Pave Wilbright,Pool, Sales Tax Fund(20%) $ - $ 10,000 $ 10,000 $ 10,000 $ 25,000 $ 55,000 22 Tennis Court,and Slattery Center Parking Lots Flora Park-Paint Interior of Open DRA Distribution $ - $ - $ - $ - $ 27,000 $ 27,000 23 Air Pavilions Ham House Ham House-Wood Restoration Sales Tax Fund(20%) $ - $ 40,000 $ - $ 20,000 $ - $ 60,000 24 Allison-Henderson Park Allison-Henderson Park-Furnace Sales Tax Fund(20%) $ 12,500 $ - $ - $ - $ - $ 12,500 25 Replacement and Air Conditioning Installation Washington Park Washington Park-Repaint Gazebo Sales Tax Fund(20%) $ - $ 40,000 $ - $ - $ - $ 40,000 26 Jackson Park Jackson Park-Construct Rest Greater Downtown TIF $ - $ - $ - $ 250,000 $ - $ 250,000 27 Rooms Jackson Park-Amenities Greater Downtown TIF $ - $ - $ - $ - $ 310,000 $ 310,000 28 Improvement Madison Park Madison Park-Renovate Pavilion Sales Tax Fund(20%) $ - $ - $ - $ - $ 44,000 $ 44,000 29 Madison Park-Flag Pole DRA Distribution $ - $ - $ - $ - $ 25,000 $ 25,000 30 Murphy Park Murphy Park-Replace Roof on Sales Tax Fund(20%) $ - $ - $ - $ 10,000 $ - $ 10,000 31 Rest Room Building by the Tennis Courts Murphy Park-Entrance Design DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 32 Miller Riverview Park Miller Riverview Park-Quick DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 33 Connects for Pedestals Miller Riverview Park-Install DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 34 Irrigation at Veterans'Memorial Site General Park Maintenance Install and/or Replace Park Name Sales Tax Fund(20%) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 35 Signs All Parks-Renovate Water Sales Tax Fund(20%) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 20,000 $ 60,000 36 Systems All Parks-Replace Security Lights Sales Tax Fund(20%), $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 20,000 $ 40,000 37 DRA Distribution Street Tree Program Sales Tax Fund(20%) $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 19,000 $ 39,000 38 Relandscape Seippel Road and Dbq Ind Ctr West TIF $ 30,000 $ - $ - $ - $ - $ 30,000 39 Chavenelle Drive Intersection Replace Message Center on Grand DRA Distribution $ 14,100 $ - $ - $ - $ - $ 14,100 40 Opera House Sign City Radio Replacement Project Sales Tax Fund(20%) $ - $ 127,686 $ - $ - $ - $ 127,686 41 Retaining Walls Sales Tax Fund(20%) $ - $ 20,000 $ - $ 20,000 $ - $ 40,000 42 Maintenance Headquarters and Sales Tax Fund(20%) $ - $ 8,000 $ - $ - $ - $ 8,000 43 Forestry Buildings-Interior Light Replacements Town Clock Plaza Rehabilitation Greater Downtown TIF $ - $ - $ - $ 100,000 $ - $ 100,000 44 -47- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2017-2021 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE Ecological Restoration DRA Distribution $ - $ - $ - $ 15,000 $ - $ 15,000 45 Parks-Irrigation to Planters and DRA Distribution $ - $ - $ - $ - $ 80,000 $ 80,000 46 Flower Beds Parks and Recreation Access Audit DRA Distribution $ - $ - $ - $ - $ 60,000 $ 60,000 47 Highway 20-Replace Roses DRA Distribution $ - $ - $ - $ - $ 53,000 $ 53,000 48 Replace Flag Poles in Major parks Sales Tax Fund(20%) $ - $ - $ - $ - $ 50,000 $ 50,000 49 Parks-Replace Trash Cans DRA Distribution $ - $ - $ - $ - $ 50,000 $ 50,000 50 Parks-Resurface Tennis Courts Sales Tax Fund(20%) $ - $ - $ - $ - $ 40,000 $ 40,000 51 Forestry Building-Replace Roof Sales Tax Fund(20%) $ - $ - $ - $ - $ 37,000 $ 37,000 52 Parks Fleet Automated Vehicle DRA Distribution $ - $ - $ - $ - $ 33,600 $ 33,600 53 Location Re-landscape Locust Street DRA Distribution $ - $ - $ - $ - $ 25,000 $ 25,000 54 Connector Highway 20 Corridor-Landscape DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 55 Plan Highway 20-Irrigation DRA Distribution $ - $ - $ - $ - $ 20,000 $ 20,000 56 Replace Interpretive Signs Sales Tax Fund(20%) $ - $ - $ - $ - $ 16,000 $ 16,000 57 Park Drinking Fountains DRA Distribution $ - $ - $ - $ - $ 15,000 $ 15,000 58 Parks-Paint Light Poles Sales Tax Fund(20%) $ - $ - $ - $ - $ 15,000 $ 15,000 59 Maintenance Headquarters-Wash DRA Distribution $ - $ - $ - $ - $ 15,000 $ 15,000 60 Bay Paint Railings DRA Distribution $ - $ - $ - $ - $ 10,000 $ 10,000 61 Total-Park Division $ 116,600 $ 275,686 $ 70,000 $ 633,000 $ 1,636,600 $ 2,731,886 -48- PARK DIVISION FY 2017 PARK DIVISION MANAGER-Steve Fehsal CITY FORESTER-Steve Pregler FOREMAN-Jeff Steuer, Kevin Grace NATURAL AREAS & SUSTAINABLE PRACTICES SPECIALIST –Jeff Ahlers HORTICULTURIST-Kelly Goossen ASSISTANT HORTICULTURIST-Barb Liska PARK RANGER-Joe Fleckenstein MECHANIC-Charlie Klein EQUIPMENT OPERATOR II-Terry Leibold MAINTENANCE WORKER-Nick Bibb, Randy DeMoss, Lucas Gonyier, Art Hedley, Tom Kramer, Tim Lattner, Mark Meyer, Mark Weidenbacher PART TIME MAINTENANCE WORKER-Cheryl Leirmoe-Kaiser THE PARKS TEAM THE PARK DIVISION IS: GATEWAYS AND GREEN CORRIDORS BEE BRANCH HISTORIC MILLWORK DISTRICT PORT OF DUBUQUE VETERANS MEMORIAL SITES DUBUQUE INDUSTRIAL CENTER WEST HIGHWAY 20 CORRIDOR CITY HALL MAIN STREET TOWN CLOCK PLAZA FORESTRY GREENHOUSE LOCUST STREET CONNECTOR TECHNOLOGY PARK GRANDVIEW AVENUE AND THE LIST GOES ON…….. PARK DIVISION REVIEW REQUESTED •Relationships to City Council Vision, Mission, Goals, Priorities, Comprehensive Plan and Sustainable Dubuque •History and Current Status of Park Division Staffing and Assets •Job Descriptions and Areas of Responsibility •Comparison to National Communities •Parks Staff Suggestions for Review •Implemented Changes •Changes to be Implemented Spring 2016 •Changes for Consideration •Considered and to be Studied Prior to FY18 Budget •Considered But No Specific Action •Considered But Would Just Move to Another Department FY17 CHALLENGE POSITIONS FROZEN IN PARK DIVISION FT PARK PATROL 2,096 hours FT MAINTENANCE WORKER 2,096 hours FT ASSISTANT HORTICULTURIST 2,096 hours FT ASSISTANT HORTICULTURIST 1,215 hours (shared with Public Works) PER BUDGET AND FISCAL POLICY GUIDELINES FOR FY17 positions remain frozen until at least January 1, 2018 (2 seasons –calendar 2016 and 2017) COUNCIL PRIORITY TO BRING BACK FLOWERS PART TIME SECRETARY VACANCY FROZEN FY17 ONLY FOR SEASONAL PARK LABORER WAGES AND ADDITIONAL WEED CONTROL SERVICES PT secretary (.25 Parks; .25 Recreation FTE)Budget $20,498 Recapture 1,000 hours (.479 FTE) seasonal park laborer costs . . . . . . . . . . . . . .$12,730 Weed control contract services . . . . . . . . . . . . .$ 7,763 Recaptures 215 hours of staff time for horticultural and maintenance duties PARK PATROL STAFFING 2014 and Prior Park Ranger Hours 2 full time Rangers (2,256 hours) 3 seasonal Rangers (1,314 hours) TOTAL HOURS -3,570 2015 Park Ranger Hours 1 full time Ranger (1,128 hours) 3 seasonal Rangers (1,314 hours) TOTAL HOURS -2,442 2016 Park Ranger Proposal 3 -4 seasonal Rangers TOTAL HOURS -1,772 2016 PROPOSED SEASONAL RANGER SCHEDULE 3-4 SEASONAL RANGERS (1,772 hours) Mon., Tues., Wed., Thurs. 1 seasonal Ranger 4:30-10:30 p.m. Friday, Saturday, Sunday 1 seasonal Ranger 4:30-11:30 p.m. Friday, Saturday, Sunday 1 seasonal Ranger 6:30-11:30 p.m. 2016 PROPOSED SEASONAL RANGER FINANCIAL SUMMARY Additional 306 hours of seasonal wages $5,435 Savings of GD-09 to GD-06 -$2,965 Cost of Change (Improvement Package)$2,470 Recapture 1,128 hours from May through October of Park Ranger. Savings of overtime and holiday overtime to add 152 hours of seasonal hours. ELIMINATE 2 FULL TIME PARK RANGER POSITIONS CREATE 1 FULL TIME MAINTENANCE WORKER POSITION FROZEN CUSTODIAL POSITION ELIMINATED FOR PARK AND RECREATION DIVISIONS Frozen part-time custodial position (210 hours, .10 FTE in Parks and 210 hours, .10 FTE in Recreation Administration) eliminated permanently. Savings of $9,392 PLAYGROUND MULCH INSTALLATION Savings from eliminated custodial position recommended for $10,000 contract services for hauling and spreading playground mulch. Recapture 250 hours staff time for horticultural &maintenance duties. CONTRACTING THE GROWING OF LOWER BEE BRANCH FLOWER BASKETS Bee Branch spring & fall baskets contracted expense $ 11,000 Bee Branch basket supplies savings if contracted $ -5,610 Port of Dubuque basket supplies savings when contracted $ -3,850 Cost to implement purchase of Bee Branch spring and fall baskets (Improvement Pkg.)$ 1,540 Recapture 144 hours for horticultural and maintenance duties. HOW DOES THIS ALL ADD UP? 7,713 Frozen position hours (7,293 FT and 420 PT) -420 Eliminate part time custodial hours Savings went to contract service (playground mulch) -2,096 Eliminate one full time park ranger hours Permanently lose winter maintenance work hours late fall to early spring (968 hours) Park patrol becomes 100% seasonal employees 5,197 FT HOURS LEFT FROZEN HOW DOES THIS ALL ADD UP? 5,197 FT HOURS LEFT FROZEN Temporarily added through secretarial freeze 1,000** Seasonal hrs Create 1 FT maintenance worker position 1,128 Full time hrs (hours recaptured spring/summer) Recaptured hours due to contracting 1,498 Seasonal hrs Growing Port of Dubuque spring baskets 801 Full time hrs Growing Lower Bee Branch baskets, fall & spring Playground mulch installation Weed control, grass mowing & weed trimming 3,427 RECAPTURED HOURS + 1,000 ADDED TEMPORARILY** ADDITIONAL FY 17 IMPROVEMENT PACKAGE RECOMMENDATIONS $ 9,600 8 picnic tables for Jackson Park, concrete pad and installation SAMPLE REPLACEMENT INSTALLED IN 2008 AT FLAT IRON PARK WOODEN TABLES USED CURRENTLY FY 17 IMPROVEMENT PACKAGE RECOMMENDATIONS $20,900 Security cameras for Eagle Point Park toll booth and Miller Riverview Campground Council priority –cameras $ 1,500 Connection to the city server at the City Foresters office $ 5,150 Three tablets for Park Division staff $ 7,100 Tow behind blower for leaf blowing FY 17 IMPROVEMENT PACKAGE RECOMMENDATIONS $39,050 Purchase of hanging baskets for Upper Bee Branch and contract grown Council priority –Bee Branch $ 3,500 Log/brush grapple attachment for a skid steer $ 1,050 Contract fertilizer / weed control of lawn at Washington Park FY 17 CAPITAL IMPROVEMENT PROJECTS Replace Security Lights $ 5,000 Replace Electronic Message Center on Grand Opera House Sign $14,100 Renovate Park Water Systems $10,000 Eagle Point Park Sidewalk Replacement $30,000 Street Tree Program $ 5,000 Replace Park Signs $10,000 Replace Furnace -Allison Henderson Park $12,500 Re -landscape Intersection of Chavenelle Drive and Seippel Road(DICW)$30,000 TOTAL $116,600 QUESTIONS ?