Recreation Division FY 2017 Budget PresentationCity of Dubuque Public Hearings # 3.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyright 2014
Recreation Division FY 2017 Budget Presentation
ATTACHMENTS:
Description Type
Recreation Division FY17 Recommended Budget Supporting Documentation
Recreation Division
-49-
This page intentionally left blank.
-50-
Budget Highlights
Expenditures
Employee Expense
Supplies and Services
Machinery and Equipment
Total
Revenue
Operating Revenue
CDBG Funds
Golf Development Fund
Transfer
Total
Debt on Projects paid with
Sales Tax Fund (30%)
Property Tax Support
Percent Increase (Decrease)
Percent Self Supporting
Personnel - Authorized FTE
Budget Highlights
AmeriCorps
Employee Expense
Supplies and Services
Total
AmeriCorps Grant
Private Participant
Total Resources
Property Tax Support
Percent Self Supporting
Personnel - Authorized FTE
RECREATION DIVISION
FY 2014/15
Actual
1,600,415
1,205,990
89,246
2,895,651
RECREATION
FY 2015/16
Adopted
1,767,432
1,140, 493
85,770
2,993,695
1,608,418 1,655,905
FY 2015/16
Amended
FY 2016/17
Recomm'd
1,767,432 1,840,506
1,140, 493 1,172, 777
85,770 103,985
2,993,695 3,117,268
1,655,905 1,759,544
117,720 130,504 130,504 135,045
(83, 061)
1,643,077 1,786,409
3970
1,252,574
56 7%
42.59
FY 2014/15
Actual
16,831
1,207,286
59 7%
42.33
AMERICORPS
FY 2015/16
Adopted
1,786,409 1,894,589
16,831
1,207,286
59 7%
42.33
FY 2015/16
Amended
16,477
1,222,679
60 8%
43.63
% Change
from Adopted
FY 2015/16
41%
2 8%
21 2%
41%
6 3%
3 5%
0 0%
6 1%
-2 1%
15,393
1 28%
% Change
FY 2016/17 from Adopted
Recomm'd FY 2015/16
280,916 273,801 273,801 277,741
13,055 10,600 10,600 10,600
293,971 284,401 284,401 288,341
215,267 210,581 210,581 210,581
82,982 75,086 75,086 75,086
298,249 285,667 285,667 285,667
(4,278) (1,266) (1,266) 2,674
101 5% 100 4% 100 4% 99 1%
1.00 1.00 1.00 1.00
-51-
1 4%
0 0%
1 4%
0 0%
0 0%
0 0%
311 2%
Improvement Packaae Summary
1 of 12
This decision package provides for rental of Five Flags for the Mission of Mercy Dental Clinic
September 23 and 24, 2016. The 2015 clinic held in Council Bluffs provided a value of $770,000 of
dentistry work for 1,102 patients who had 6,100 procedures. The clinic is free of charge for all that
attend. Over 1,000 volunteers include 120 dentists. They perform oral surgery, root canals, anesthesia,
sterilization and more as well as have a lab for prosthetic appliances. The Iowa Dental Foundation
requires the facility be provided free of charge for the event. Free parking will also be provided for
patients and volunteers. In September of 2015 bringing the Mission of Mercy clinic to Dubuque was
presented to the City Council along with this cost. This package relates to the City Council community
goal of Social/Cultural Vibrancy related to prevention and wellness as well as partnering for a better
Dubuque. This event has numerous partners and volunteers. It has a history of great success in the
communities the event has taken place in the past.
Related Revenue: $13,750 Tax Funds — Non -Recurring
Property Tax Impact: +$.00581+.05%
Activity: Recreation Administration
Recommend — Yes
2 of 12
This decision package provides for the funds to add 6 security cameras to the Bunker Hill Facility and
ties into the City Council High Priority Goal of Surveillance Camera Funding. These cameras would
cover:
• Leisure Services Front Desk Operations (1)
• Snack Bar Delivery Entrance (1)
• Confidential Account Clerk Office (1)
• Hallway outside of Golf Operation Safe Closet (1)
• Rear Pro Shop Entrance - Exterior (1)
• Front Clubhouse Entrance & Parking Lot — Exterior (1)
These Cameras would not only provide additional internal and external surveillance but also are part of
increased internal controls due to the ability to monitor front desk transactions, inventory, critical
documentation, and access. Cameras currently are only in golf area of the building on the snack bar
point of sale and pro shop point of sale. Starting in FY 2018 there will be a recurring cost for
maintenance and software license of $1,350.
Related Cost: $6,065 Tax Funds — Non -Recurring
Property Tax Impact: +$.00261+.02%
Activity: Recreation Administration
Recommend — Yes
3 of 12
This decision package provides for "scholarship" funds to be used for those who qualify as low-income
families to participate in programs, purchase swim passes, visit Eagle Point Park, etc. Providing "free"
programs can diminish the value of what is being offered as well as provides no incentive to participate.
With the new membership module that will be in place for Swim passes in the summer of 2016, there
will also be the capability to create scholarship cards that can have any dollar amount placed on them
to be used to register for programs. $19,568 would provide up to 78 low-income families with a card
worth up to $250 to spend towards Leisure Services activities. This card would start with $100. If used
on programs, passes, etc. and the registrant actively participates in these programs, the family will be
able to add $150 more to their card. Terichis card will help to place value on a program, open up
participants to programs they may not have even thought of registering for in the past, and increase
participation. As a result of these scholarships, the only programs that would remain "free" are those
-52-
drop in programs without registration (playgrounds, open gyms, Thursday night men's basketball at
Comiskey, etc.). Staff will coordinate with community partners to seek out eligible families for this
program. These cards would expire every 12 months and would need to be re-applied for each cycle.
The City's Vision statement mentions a "progressive city", which connects people to opportunities and
addresses issue for people faced with special circumstances. These cards directly relate to this part of
the vision through providing citizens with opportunities they may not have access to.
Related Cost: $19,568 Community Development Block Grant — Recurring Recommend — Yes
Activity: Recreation Administration
4 of 12
This decision package provides for a mobile event trailer that can be used at any of the City parks and
event spaces, or other city sponsored indoor and/or outdoor events. The trailer would be supplied with
tables (10), folding chairs (50), pop-up tents (2), trash cans, and water jugs, for events. Additional
supplies for neighborhood activities would include Imagination Playground equipment (info attached),
games, athletic equipment, etc. Uses for this trailer would include (but are not limited too) neighborhood
special events, programs in the Port/Marina area, Pop -Up Parks, playgrounds, ribbon cuttings, etc.
This trailer would provide the Department with a tool to become more accessible to the community with
mobile programming. The activities would keep kids active, engage local residents, and serve as a
recruitment tool for other Leisure Services activities and programs. It can be delivered anywhere, at
any time and will be stocked with the appropriate equipment. Instead of individuals or families coming
to us, we can come to them. Having this all in one unit will allow staff to use their time more efficiently.
This package ties into the City Council's vision of "livable neighborhoods with an abundance of fun
things to do; and are engaged in the community" as well as the Goal of Social/Cultural Vibrancy. This
trailer would serve as a vehicle to interact with the community and increase resident interaction. These
events will also bring residents outside and into these public spaces. The more activity generated in
these neighborhoods, the less opportunity for crime. This would not be a rentable unit for use outside of
City programming.
Related Cost: $16,070 Tax Funds — Non -Recurring
Property Tax Impact: +$.00681+.06%
Activity: Recreation Administration
Recommend — Yes
5 of 12
This decision package provides funding for staff to attend Nationally Recognized Best Practice
Conferences or travel to meet with other cities throughout the country who have made a significant
impact on Summer Learning, After School Programming, and/or Urban Programming and safety.
These additional funds would go towards appropriate staff along with neighborhood leaders to attend
the National Summer Learning Association Conference in the fall of 2016.
With the recurring additional funds, the potential future learning opportunities are listed below:
• IMPACT National Conference
• Impact Summit
• National Network for Safe Communities
• Regional Neighborhood Network Conference
• ICMA Afterschool Summits
• National Afterschool Association Conference
• Project Safe Neighborhoods (Chicago)
• Neighborhood Involvement Program (Portland)
-53-
As part of the City's Missions Statement, "Dubuque city government is providing services with citizens
getting value for their tax dollar." This relates directly to high quality programs based on best practices.
It also relates to departments continually evaluating missions and services to be effective and efficient.
Having the opportunity to learn from other communities who have successfully impacted their
neighborhoods would be extremely helpful in bringing best practices to the citizens of Dubuque.
Related Cost: $3,000 Tax Funds — Recurring
Property Tax Impact: +$.00131+.01%
Activity: Recreation Administration
Recommend — No
6 of 12
This decision package provides for the purchase of a commercial grade portable movie screen to be
used for special events. Research shows that the best deterrent to crime in public spaces is people.
These events will bring out the community to these public spaces in the evenings. They will also bring
neighborhoods together to allow for engagement amongst the community. This screen would be used
at such events like movies in the park, Flick and Floats (at both Flora and Sutton Pools), on the water
front (for Marina patrons and during courtyard events), and other City Sponsored events and tie directly
into the City Council Goal of Social Cultural Vibrancy as well has have a positive impact on community
safety.
Related Cost: $4,000 Tax Funds — Non -Recurring
Property Tax Impact: +$.00171+.02%
Activity: Recreation Administration
Recommend — Yes
7 of 12
This decision package provides for funds (from golf fees) for the PGA Head Golf Professional to attend
the annual PGA conference in order to maintain his PGA accreditation.
Having a Head PGA Professional operating a golf course is crucial in maintaining a courses reputation
and increases ancillary revenue through teaching, pro shop sales, club fittings, etc. In order to retain a
PGA certification, professionals must complete 3 CEU's (30 hours) from PGA sponsored educational
opportunities. Here in Iowa, there is little opportunity to attain any hours of education. The most efficient
way for the Head Golf Professional to maintain this level of certification is to attend the annual PGA
Professional Conference in the winter. This conference not only provides educational opportunities for
staff, but it also provides information on the latest technologies and trends in the ever changing
landscape of the golf industry.
Related Cost: $1,450 Tax Funds — Recurring
Property Tax Impact: +$.0006/+.01%
Activity: Golf Operations
Recommend — Yes
8 of 12
This decision package provides for the funds for a facilities maintenance program at Allison Henderson
and Comiskey Buildings. Due to the age of the Allison Henderson Building much of the lighting, paint,
and some structural issues are in need of updating and continued maintenance. The lower level of
Allison Henderson has virtually been unusable for the past 5 years due to its interior deterioration. We
have been able to make some small improvements to allow a few classes to perform, but with the
number of classes that have been added to meet the community needs (over 67% increase in
programs and over 116% increase in participants since 2010) we are in need of consistently
utilized space. This package would increase the current line item from $730 to $2000 annually and
would allow for annual upgrades and maintenance of both facilities to meet the needs of our programs
and the community. Preschool mats and flooring need to be replaced annually to provide a safe and
-54-
adequate environment, improvements to the lower level have begun and will be made in small
increments over the next 10 years to continually improve the space to be utilized as a dance studio and
fitness area. A drop ceiling will be installed in lower level to improve sound quality, lighting and fixtures
will be brought up to date to become sustainable, and a storage area will be repurposed as a parent
viewing/waiting area. This improvement level will help meet our goal of social/cultural vibrancy in our
community.
Related Cost: $1,270 Tax Funds — Recurring
Property Tax Impact: +$.0005/+.00%
Activity: Recreation Classes
Recommend — Yes
9 of 12
This decision package provides for the funds to increase the line item budget amount for program
supplies. Due to the increase of the number of programs (increased from 192 programs in 2010 to
321 programs in 2015: increase of over 67% / increased from 1321 participants in 2010 to 2857
participants in 2015: increase of over 116%) over the past years, supplies have been depleted and
are needed in greater number to meet the expectations for quality programs. This annual increase will
allow for scheduled replacement of items that need replacement due to age, durability, and usability. It
will also allow for the purchase of items to complement new program needs and requirements as well
as supply a new dance studio in the lower level of Allison Henderson and preschool prep classes now
being offered. This package would allow for annual upgrades and supply purchases required to run
new and existing programs.
Related Cost: $2,000 Tax Funds — Recurring
Property Tax Impact: +$.0008/+.01%
Activity: Recreation Classes
Recommend — Yes
10 of 12
This decision package provides for a full page Ad in the 2017 Dubuque Convention and Visitors'
Bureau Annual Travel Guide. The CVB distributes 10,000 copies of this travel guide throughout the
Midwest. This would allow for Leisure Services to promote golf, camping, marina activities and parks,
as well as highlight other activities and events. The total cost of $3,750 would be split between the
Recreation Division and Park Division Administration activities.
Related Cost: $1,675 Tax Funds — Recurring
Property Tax Impact: +$.0007/+.01 %
Activity: Recreation Administration
Recommend — No
11 of 12
This decision package provides for the funds for a tree maintenance program at the Bunker Hill Golf
Course. Due to the hilly terrain and the size of many of the older trees on the property, the Park Tree
Crew does not have the machinery to handle these larger trees. This package would allow for a
maximum of 3 tree removals and replacements annually.
Related Cost: $9,000 Tax Funds — Recurring
Property Tax Impact: +$.00381+.03%
Activity: Recreation Administration
Recommend — No
12 of 12
This decision package provides would end the service of selling amusement park tickets by the Leisure
Services Recreation Division. This would impact the FY17 budget by reductions in revenue of $38,663
and expenses of $35,123. This equates to a net revenue loss of $3,540. As part of a partnership with
the Iowa Parks and Recreation Association (IPRA) the Recreation Division has traditionally sold
amusement park tickets at a discounted rate to the residents. Per the agreement, each ticket price can
-55-
be increased by the agency by the maximum of $1 to be sold. In the early stages of this program, there
were very few (if any) other businesses in Dubuque who sold discounted tickets. As a result, the
Leisure Services Department began to sell these tickets as more of a service to the citizens as well as
a fundraiser for the Iowa Parks and Recreation Association. Today, one can purchase these tickets at
local banks, grocery stores and other retailers.
In 2015 the front desk staff sold 1,274 tickets. The average sale takes about 2 minutes, but this only
accounts for the actual act of processing the sale. This time does not account for several minutes of
answering questions about the theme park and/or providing directions as an act of good customer
service. Nor does this account for the administration of the tickets which includes the ordering, daily
inventory, processing of monthly payments to IPRA/WPRA, return shipment of unsold tickets and
payment, and credit card charges incurred through processing these payments. The sale of these
tickets takes place in the summer with the bulk of sales between May and July. During this same time,
staff is also busy selling pool passes and taking registration for summer programs.
The time spent on this program would be better suited towards improved customer service to patrons
registering for City programs and services, increased marketing efforts of City services and other daily
administration needs including division of duties as a part of new internal controls.
Related Cost: ($35,123) Tax Funds — Recurring
Related Revenue: -$38,663
Net Cost: $3,540
Property Tax Impact: +$.0015/+.01%
Activity: Recreation Administration
Significant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Recommend — Yes
Employee Expense
1. FY 2017 employee expense reflects a 2.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 5.95% in FY 2017.
3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY
2017 per month per contract, resulting is an increase of $47,641 (27.40%).
4. Workers' Compensation decreased from $44,402 in FY 2016 to $38,930 in FY 2017 based on
FY 2016 minus 12%.
5. FY 2017 is the fifth year that eligible retirees with at least twenty years of continuous service in a
full-time position or retired as a result of a disability and are eligible for pension payments from
the pension system can receive payment of their sick leave balance with a maximum payment
of one -hundred twenty sick days payable bi-weekly over a five year period. Sick leave payout
expense of $21,302 is budgeted in recreation (for three employees) in FY 2017.
6. One shared position in the Recreation Division that was frozen in FY 2016 will be reinstated in
FY 2017 (part-time custodian) with a cost of $4,696.
7. In FY 2017 there is a 1.44 addition in FTE's. On December 7, 2015, City Council approved the
Recreation Division request to take over the swimming pool concessions as opposed to leasing
-56-
the space to an outside vendor. This also approved the addition of 1.44 FTE's consisting of
concession workers at a cost of $28,424.
Youth Sports was reorganized in FY17 which included reducing Recreation Field Supervisor (-
0.50 FTE); increasing After School Sports Coordinator (+0.41 FTE); increasing Playground
Coordinator (+0.20 FTE); and increasing Assistant Playground Coordinator (+0.10 FTE).
Adult Athletics staffing level was re-evaluated and the Laborer position was reduced (-0.10
FTE).
Supplies & Services
8. Uniform Purchases decreased from $8,361 in FY 2016 to $7,973 in FY 2017 based on a three
year historical average.
9. Postage and Shipping decreased from $11,477 in FY 2016 to $10,044 in FY 2017 based on FY
2015 actual of $9,370 plus 7%.
10. Printing and Binding decreased from $12,437 in FY 2016 to $11,609 in FY 2017 based on FY
2015 actual of $10,978 plus 6%.
11. Copying and Reproduction decreased from $3,931 in FY 2016 to $2,107 in FY 2017 based on
FY 2015 actual of $2,244.
12. Promotion increased from $14,638 in FY 2016 to $14,900 in FY 2017 based on FY 2015 actual
of $14,854.
13. Refunds increased from $0 in FY 2016 to $850 in FY 2017 based on FY 2015 actual of
$1,024.This line item represents the refunding of swimming passes, Adult Athletic Events and
Youth Sports Programs when lessons or registrations are cancelled prior to the event.
14. Sales Tax collected on goods and services increased from $44,212 in FY 2016 to $55,941 in FY
2017 due to the concession sales no longer being completed by an outside vendor, but instead
being managed and run by the Recreation Division. This line item is off -set by the revenue for
sales tax collected.
15. Utility Expense — Gas expense increased from $29,473 in FY 2016 to $38,771 in FY 2017.
Based on FY 2016 actual expense annualized for Flora and Sutton Swimming Pools.
16. Telephone decreased from $10,504 in FY 2016 to $7,452 in FY 2017 based on FY 2016 actual
annualized.
17. Property Maintenance decreased from $37,140 in FY 2016 to $32,585 in FY 2017 based on FY
2015 plus 2%.
18. Custodial Services decreased from $13,524 in FY2016 to $11,110 FY 2017 based on a three
year historical average.
19. Off Road Vehicle Fuel increased from $51,000 in FY 2016 to $63,586 to FY 2017 and Diesel
Fuel decreased from $7,000 in FY 2016 to $5,000 in FY 2017. This expenditure represents fuel
to sell to boaters at the Port of Dubuque Marina and is offset by $102,000 in revenue from the
sale of fuel.
-57-
20. General Liability Insurance decreased from $25,669 in FY 2016 to $18,032 in FY 2017. Part of
the Park Division insurance expense was erroneously entered under the Recreation Division in
FY 2016.
21. Lottery Tickets decreased from $6,000 in FY 2016 to $2,700 in FY 2017 based on FY 2015
actual of $2,256.
22. Chlorine increased from $14,000 in FY 2016 to $15,000 in FY 2017 based on FY15 actual of
$15,108.
23. Food Products increased from $33,543 in FY 2016 to $46,220 in FY 2017 due to the City
operating the pool concessions instead of a third party.
24. Beer Products decreased from $65,213 in FY 2016 to $63,069 in FY 2017 based on a 3%
increase over FY 2015.
25. Beverage and Ice increased from $33,707 in FY16 to $37,700 in FY 2017 based on FY 2016
actual annualized. The increase is due to the City operating the pool concessions instead of a
third party.
26. Credit Card Charges increased from $19,270 in FY 2016 to $20,870 in FY 2017 based on FY
2015 actual plus 1%
27. Internet Services decreased from $3,300 in FY 2016 to $1,048 in FY 2017 due to a new
contract negotiated for data plans for tablets which reduced the monthly cost from $40 per
month per device to $10 per month per device.
28. Pro Shop Merchandise decreased from $43,708 in FY 2016 to $41,900 in FY 2017 based on
current inventory levels.
29. Contractor Services decreased from $5,200 in FY 2016 to $0 in FY 2017. A courier service was
requested as an improvement package in FY 2016 to provide a more secure way to transport
daily bank deposits. This was not implemented as courier services in the area do not service
past 5:OOpm, and many recreation services collect cash well past this time (up to 10:OOpm) that
needs to be deposited. Therefore Park Patrol has been assisting with all nightly deposits.
30. Consultant Services increased from $0 in FY 2016 to $11,125 in FY 2017. In FY 2016 the
annual contract for CEC services was erroneously excluded from the budget. This annual
contract is for the Port of Dubuque Marina Point of Service Software.
31. Game Officiating Services increased from $38,820 in FY 2016 to $41,917 in FY 2017 based on
FY 2015 actual of $41,472.
32. Machinery and Equipment Rental decreased from $49,728 in FY 2016 to $45,890 in FY 2017
based on FY 2015 actual of $45,486 plus 1 %.
-58-
Machinery & Equipment
33. Equipment replacement items at the maintenance level include ($77,850):
Recreation Administration
Office Chair
Golf Operations
Two -Door Upright Freezer
$ 350
$ 3,900
Golf Maintenance
Turf Vehicle $20,000
Line Trimmer $ 600
Tee Mower $25,000
Turf Mower $16,000
Swimming
Deck Chairs (18)
Pool Vacuum
Debt Service
$ 2,000
$10,000
34. FY 2017 Debt Service is as follows ($16,477):
$931 Series 2012D Recreation Improvements (Last Year 2022)
$1,269 Series 2012E Recreation Improvement (Last Year 2028)
$14,277 Series 2014B Recreation Improvements (Last Year 2025)
Revenue
35. Revenue for Golf Operations and Maintenance increased from $887,079 in FY 2016 to
$937,490 in FY 2017 to accurately reflect anticipated usage in FY 2017. Annual Golf fee
increases/decreases that were implemented in 2015 in the Golf Maintenance activity to maintain
100% self-support guideline were: 18 -Hole Cart (+$1.50), Half Cart (+$0.75); 9 -Hole Cart
(+$0.50); 9 -Hole Half Cart (+$0.25); Cart Punch Card (+$5.00), Cart Season Pass (+$10.00);
weekday rounds (+$0.50); weekend 9 -hole round (-$0.25); weekday 9 -hole round (+$0.25); and
league rounds (+$0.25). The FY 2016 year to date revenue compared to FY 2015 revenue in
the same time period shows an increase of $22,450 in FY 2016 over FY 2015.
36. Swimming revenue increased from $295,970 in FY 2016 to $360,264 in FY 2017. $51,000 of
the increase is from swimming pool concessions that will now be administered by the
Recreation Division as opposed to a third party vendor. This revenue will off -set the cost of food
and beverage expenses for the concessions as well as the added 1.44 FTE's for concession
workers. Swimming Lessons account for $14,205 of the increased revenue based on FY 2015
actuals.
37. Adult Athletics revenue decreased from $118,933 in FY 2016 to $112,429 in FY 2017 due to a
decrease in softball entry fees.
38. Revenue budgeted for the Port of Dubuque Marina in FY 2017 totals $156,760. Total expense
budgeted for the Port of Dubuque Marina is $258,673. The Port of Dubuque Marina is 59.8%
self-supporting in FY 2017. This is a new activity that began at the end of FY 2013.
-59-
38a. The Port of Dubuque Convenience Store revenue increased from $26,300 in FY 2016 to
$30,660 in FY 2017 based on FY 2016 sales to date seasonally annualized. Food Sales
account for $2,000 of the increase and Cigarettes for $1,000 of the increase.
38b. Port of Dubuque Dock Maintenance revenue increased from $98,600 in FY 2016 to
$126,100 in FY 2017 based on FY 2015 actual of $120,294 plus 5%. Fuel Sales accounts
for $27,000 of the increase.
Miscellaneous
39. The percent self supporting revenue guidelines (before improvement packages) set for the
various Recreation Activities compared to the recommended budget are as follows:
Activity Recommended Guideline
Adult Athletics 75% 91 %
McAleece Concessions 138% 120%
Youth Programs 17% 17%
Therapeutic Recreation 7% 7%
Recreation Classes 75% 63%
Swimming 66% 51%
Golf 101% 101%
Port of Dubuque Marina 62% 44%
-60-
Budget Highlights
MULTICULTURAL FAMILY CENTER
% Change
FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted
Actual Adopted Amended Recomm'd FY 2015/16
Multicultural Family Center
Employee Expense 205,888 228,179 228,179 248,025 8 7%
Supplies and Services 23,049 19,631 19,631 24,802 26 3%
Equipment 880 - - 6,259 0 0%
Custodial 20,239 23,037 23,037 22,403 -2 8%
Utilities 10,698 12,386 12,386 11,584 -6 5%
Property Insurance/Maintenance 12,731 8,664 8,664 10,520 21 4%
Total Expense 273,485 291,897 291,897 323,593 10 9%
Reimbursements 2,753 0 0%
Contribution from Board of
Directors - 30,826 30,826 39,155 27 0%
Total Resources 2,753 30,826 30,826 39,155
Property Tax Support 270,732 261,071 261,071 284,438 9 0%
Personnel - Authorized FTE 3.22 3.22 3.22 3.41
Improvement Packaae Summary
1 of 5
This decision package provides for a Smart Phone and the accessories for the Assistant Director. The
full-time Assistant Director will need the use of a mobile phone to be an effective team player,
communicate with and assist the Center Director while off-site. The Assistant Director also manages
the majority of staff and volunteers, many of which are Millennials and prefer to communicate via
texting through a mobile phone.
To successfully engage the community and tell the story of the Multicultural Family Center (MFC) and
the cultural groups utilizing the Center, capturing photos and videos during programs is imperative.
The most effective and efficient way is through the use of a Smart Phone. The Assistant Director is
responsible for marketing for the MFC including managing a new high functioning website, creating the
annual report, printing newsletters, e -mailing distributions and social media including Facebook,
Instagram and Twitter. Social media expectations are that program happenings are posted during
events and programs.
Related Cost: $ 505 Tax Funds - Non -Recurring
Related Cost: $ 564 Tax Funds - Recurring
Total Cost: $1,069
Property Tax Impact: +$.00051+.00%
Activity: Multicultural Family Center
Recommend - No
2 of 5
This decision package provides funds for a tablet and the accessories for the Assistant Director. This
apparatus allows for greater efficiency while working, meeting and conferencing in transit. The ability to
take notes while meeting with partners and use technology to streamline processes is the goal. This
-61-
will improve efficiency and effectiveness and strengthen City Council Partnering for a Better Dubuque
and Sustainability.
Related Cost: $1,020 Tax Funds — Non -Recurring
Related Cost: $ 120 Tax Funds — Recurring
Total Cost: $1,140
Property Tax Impact: +$.0005/+.00%
Activity: Multicultural Family Center
Recommend — No
3 of 5
This decision package provides funds for travel to the Iowa Nonprofit Conference held in Des Moines,
Iowa.
The Director and/or Assistant Director will attend the conference on behalf of the Multicultural Family
Center (MFC). The conference duration is two days. The benefits of attending the Iowa Nonprofit
Conference is that there are several sessions that are educational in nature and focus on State of Iowa
Nonprofit Compliance, Board Development, Program and Volunteer Management.
Examples of workshop sessions include:
• Community Impact and Measuring Outcome
• Board Walk - Structure & Function of Nonprofit Boards
• Understanding and Engaging the Next Generation of Donors, Volunteers and Employees
• Creating Transformational Higher Education Partnerships
The MFC is a partnership with the 501c3 nonprofit named Multicultural Family Center.
These sessions will strengthen the management skills of the MFC leadership team, lend to MFC
nonprofit Board of Directors goals of improved efficiency and effectiveness for the organization and also
the City of Dubuque goals of Sustainability and Social/Cultural Vibrancy. Typical speakers of the
conference are those leading the field in nonprofit management. Overall, the Iowa Nonprofit
Conference is an educational and invaluable conference for Iowa nonprofits and volunteer
management professionals.
Related Cost: $1,200 Tax Funds — Non -Recurring
Property Tax Impact: +$.0005/+.00%
Activity: Multicultural Family Center
Recommend — No
4 of 5
This decision package provides funds for hardware and associated supplies to use the membership
software module that will be able to capture participation rates of the Multicultural Family Center (MFC).
Presently, visits are tallied by a sign -in sheet and head count. This system creates inaccuracies in
Center usage for measures of performance because participants don't always sign in. The benefit to
citizens is that we are better able to count accurate number of users of the MFC. The membership
software module was purchased by the Recreation Division for pool passes. This will allow the MFC to
use the membership package by registering users with membership cards. Staff will then track how
often citizens use the Center and when. Information could then be exported to see what neighborhoods
Center users live in.
This package includes the necessary hardware to support the Membership module which includes:
membership card printer, ribbon cleaning kit, the Orbital Scanner (USB) Pass validation to scan the
member cards and the camera to take pictures ($2,500). The supplies are the card blanks and printer
ribbons ($200).
-62-
Related Cost: $2,500 Tax Funds — Non -Recurring
Related Cost: $ 200 Tax Funds — Recurring
Total Cost: $2,700
Property Tax Impact: +$.0011/+.01%
Activity: Multicultural Family Center
Recommend — No
5 of 5
This decision package provides funds for the costs related to naming the building that houses the
Multicultural Family Center the Ruby Sutton Building. The City Council in December of 2015 approved
the naming and costs related to the change which were shared with the Council at that time. Costs
related to lettering on the outside of the building would be $3,000, costs related to a commemorative
bronze plaque would be $2,300 and costs related to the logo modification, letterhead, envelopes and
business cards is estimated at $2,000.
Related Cost: $7,300 Tax Funds — Non -Recurring
Property Tax Impact: +$.00311+.03%
Activity: Multicultural Family Center
Significant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Employee Expense
1. FY 2017 employee expense reflects a 2.5% wage package increase.
Recommend — Yes
2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 5.95% in FY 2017.
3. The City portion of health insurance increased from $1,040 in FY 2016 to $1,325 in FY 2017 per
month per contract, resulting is an increase of $6,840 (27.40%).
4. In FY 2013, a position for a Seasonal Recreation Field Supervisor for Future Talk was approved
for 0.19 FTE. This position has not been reflected in the Multicultural Family Center budget but
has been corrected in FY 2017.
Machinery & Equipment
5. Equipment replacement items at the maintenance level include:
HP Color LaserJet Printer $ 959
Revenue
6. General Reimbursement Revenue includes contributions from the Multicultural Family Center
Board of Directors for upgrading the Assistant Director to full-time ($31,000) and for the Future
Talk Coordinator ($8,155).
-63-
LEISURE SERVICES
RECREATION DIVISION
The Recreation Division encourages community participation by providing progressive,
accessible, and affordable opportunities through our parks, facilities, and recreation
programming
Vision Creating OPPORTUNITIES to enhance and improve the QUALITY OF LIFE for
the residents of Dubuque
Recreation
t
Bunker Hill Golf
Course
Leisure Services
Recreation
Division
1
Port of Dubuque
Marina
Multicultural
Family Center
Americorps
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
NN
PEOPLE
Getting to better know each
community area and working
with the members of the
community through
communication tools like
program surveys, community
meetings, and outreach to better
service the actual need
1UR I-�UUBUQU4:
PLANNING
A focused increase on internal and
external marketing to create a better
awareness of offerings A
comprehensive re -tooling of program
curriculum to include alternative
learning opportunities and positively
affect learning efficiencies outside of
the school environment
PARTNERSHIPS
Recreation Division services were successful this past year due
to a large number of partnenng agencies and groups such as
• Dubuque Community School District
• Dubuque County Extension
• The Four Mounds Foundation
• Boys and Girls Club
• Loras, Clarke, and University of Dubuque
• Dubuque County Conservation
-64-
2000000
1500000
1000000
500000
0
1
LEISURE SERVICES
RECREATION DIVISION
Resources and Property Tax Support
I I
Operating Revenue
CDBG Funds
■FY2015 III FY2016 FY2017
Property Tax S upport
The Recreation Division is supported by 42 20 full-time equivalent employees, which
accounts for 59% of the department expense as seen below Overall, the departments'
expenses are expected to increase by 4% in FY2017 compared to FY 2016
Expenditures by Category by Fiscal Year
Debt paid with Sales Tac
30% Fund
Machinery and Equipment
Supplies andServices
Employee Expense
11516, 477
516,831
53,970
$103,985
585,770
$89,246
51,172,777
1,140,493
$1,205,990
50
5500,000
51,000,000
51,500,000
01,840,506
$1,767,432
51,600,415
$2,000,000
FY 2017 ■FY2016 FY2015
-65-
LEISURE SERVICES
RECREATION DIVISION
Recreation Programming
Overview
The Recreation Division develops a vanety of recreational activities and job
OPPORTUNITIES to provide the citizens of Dubuque safe, wholesome, healthy and
enjoyable use of leisure time and to broaden their awareness and knowledge of
recreational OPPORTUNITIES by planning, developing, directing and supervising the
activities of the Recreation Division
There is a clear effort to increase awareness of the department and to work with the
community to bridge programming and marketing gaps This will be done through
increasing the quality of the seasonal brochures, an increase in a social media
presence, and through partnerships with the School Distnct, Library, and the local
transit system
Recreation programs include early childhood ennchment programs for children ages 18
months to 6 years old, youth and adult programs such as swim, karate, dance, athletics
and music, as well as Therapeutic and Neighborhood recreation programs
Recreation Programming Funding Summary
Expenditures
Resources
FY 2014/15 FY 2015/16 FY 2016/17
Actual Adopted Recommended
$1,588,522 $1,799,138 $1,800,019
$503,084 $620,466 $669,962
-66-
k
LEISURE SERVICES
RECREATION DIVISION
Recreation Programming Position Summ ary
FY 2015117 FTE'
Recreation Leader 5 87
Recreation Field Supervisor 2 12
Recreation LeaderJr 0 92
Pre -School Instructor 0 74
Swimming Pool Manager 1 35
Head Lifeguard 0 44
Lifeguard 8 63
Pool Cashier 1 01
Concession Worker 0 34
Snack Bar Manager 0 27
Laborer 1 42
Total FT Equivalent Employees 23 11
Highlights of the Past Year
• Playground program implemented STEAM (Science, Technology, Engineenng,
Art, and Math) curnculum as part of Campaign for Grade Level Reading to have
a more positive effect on youth of this community This program serves over
1,000 youth during the summer City Council 2014-16 Management Agenda
• Improvements to the Allison Henderson resulted in new dance/ballet programs
and other youth enrichment programs which quickly became a hit
• Start-up of Adaptive Sports Program has developed a base for future
programming to meet the needs of cur citizens with disabilities
Future Initiatives
• To support safe neighborhoods, there will be increased programming in
downtown neighborhoods to encourage community usage of parks
• Collaborate with Dubuque Community Schools to provide Jefferson and
Washington Middle School LEAP after school programs to promote healthy living
for teens and keep them engaged in positive activities after school City Council
2015-2017 Management in Progress
• New membership identification system to be used for pool passes
• Development of future programs tied into Bee Branch project and other local
natural resources to inform and introduce urban youth to nature and its benefits
• Continue partnerships to accomplish Community Solutions Action Plan for the
Campaign for Grade Level Reading City Council 2015-2017 Management in
Progress
-67-
LEISURE SERVICES
RECREATION DIVISION
Performance Measures
r
Recreation — Activity Statement
Provide diverse, affordable, safe, accessible, beneficial and fun programs and events to the
community in order to increase QUALITY of LIFE OPPORTUNITIES
1
Goal: Social/Cultural Vibrancy
Outcome#1 : Improve the QUALITY OF LIFE for all residents of Dubuque by
expanding and enhancing organized recreation activities.
What does this mean to the citizens of Dubuaue? The positive impact of
participating in recreational activities goes beyond improving physical and mental
health, there are also social benefits such as strengthening communities and promoting
social bonds Recreational activities for youth enhances development, education and
deters negative behavior
Over 16,000 Unique
Addresses Served
Over the last 4 years, the total number of programs offered has increased along wth the
number of participants Over 100 new programs were started in 2014 and 2015 alone
These programs help children learn, explore, socialize and more Each seasonal
brochure is available to view on the website at .rvwni citvofdubuaup ora recreate n
Expanding the online registration OPPORTUNITIES by allowing for online applicants to
pre -register has provided 24 hour access to register for programs in the comfort of your
own home
-68-
LEISURE SERVICES
RECREATION DIVISION
25%
4 -year Increase
Participants
1
45°%
4 -year Increase
i. Goal: Partnering for a Better Dubuque
Outcome #2: Develop, increase, and retain partnerships in order to provide
QUALITY and affordable program OPPORTUNITIES for the citizens.
What does this mean to the citizens of Duburue? Quality partnerships result in an
increase in program offerings, professional services, and often lower fees
Staff expands these programming areas in an effort to reach a new population and/or
niche in the community Due to limited facilities, staff works to develop partnerships to
accomplish these new recreation OPPORTUNITIES In some cases, staff works with
-69-
LEISURE SERVICES
RECREATION DIVISION
these local partners to connect with other partners in order to improve upon their
services An example of this was in the summer of 2015 when staff partnered with the
Dubuque Pony League and Dream Center to include Dream Center participants in the
summer little league program These partnerships included
• AmeriCorps • Dubuque Karate Club
Multicultural Family Center • Dubuque Dream Center
Matter Creative
•
• Dubuque Adventurers
• Iowa State Extension
• Sundown Mountain
• Capn College
• Dubuque Pony League
• Loras, Clarke, UD, and UNI
• Swiss Valley
• Mississippi River Museum
• SportAbility of Iowa
n
Goal: Economic Prosperity
Outcome *Ki Develop and provide quality entry level job OPPORTUNITIES for both
youth and adults within the community
What does this mean to the citizens of OubuAue?
For many individuals, recreation jobs are their first
experience in the working world Not only does this
experience provide life lessons for future positions, but
they also help to put money back into the economy
The total salaries forjust the seasonal jobs alone
account for 22%of the operating budget Over the
years, individuals who have worked part-time for the
Leisure Services Department have gone on in their
careers to be doctors, lawyers, dentists, teachers,
engineers and recreation supervisors here in Dubuque
In addition to the use of seasonal staff for programming, local contractors are also used to
provide vanous services These can include athletic officials, local businesses, local non-
profits, individual program instructors, etc In total, over $140,000 is budgeted to pay out
to these instructors in FY17
6 0.i
-70-
LEISURE SERVICES
RECREATION DIVISION
Outcome #4: To provide accessible, affordable, educational, and positive
programming for those who may not have the financial resources to participate.
What does this mean to the citizens of Dubuque? Expanding/Enhancing upon
traditional programming to make them more current and increase OPPORTUNITIES for
social interaction and learning.
For many this was their first ever lemonade
stand. Funds raised were donated to eight
different non-profit organizations.
Increase in Daily Attendance
Partnering with the AmeriCorps to provide our
local youth with learning OPPORTUNITIES
throughout the summer, the Playground
Explorations Program reached more youth on
a daily basis compared to last year. As a
result, more local youth were exposed to
reading, math, science, engineering, and art
on a daily basis during the summer months.
Bunker Hill Golf Course
Overview
Bunker Hill Golf Course is a fun and challenging 18 -hole golf course located in the rolling
hills of central Dubuque. A golf professional staffs the course, ensuring access to golf
instruction by golfers.
Bunker Hill Golf Couse functions as an Enterprise Fund utilizing user fees to support
operational costs and capital improvements. Income includes regular green fees, cart
rentals, season passes, league fees and concession sales.
-71-
LEISURE SERVICES
RECREATION DIVISION
Bunker Hill Golf Course Funding Summary
FY 2014/15 FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $869,067 $914,009 $914,812
Resources $886,067 $914,812 $931,705
Bunker Hill Golf Course Position Summary
FY 2016/17 FTE's
Golf Course Supervisor 1.00
Golf Professional 0.94
Assistant Golf Professional 1.36
Pro Shop Attendant 0.80
Concession Worker 0.84
Maintenance Worker 1.72
Laborer 2.20
Total FT Equivalent Employees 8.86
Highlights of the Past Year
• Hiring of new PGA Head Professional
• Boys Club Golf Program served low-income youth
• Irrigation System Replacement of 9 holes began. City Council 2014-2016 Major
Project.
Future Initiatives.
• Completion of 9 holes of irrigation system. Future planning and completion of
Phase 3 (final 9 holes) to wrap up the irrigation project as a City Council
Management Agenda.
• Focus efforts to introduce the game of golf to both youth and women to help
develop "new" golfers that will come enjoy golf at Bunker Hill.
• Increased marketing/communication efforts through social media and new
programming in an effort to expand customer base as well as enhance customer
service.
Performance Measures
i
Bunker Hill Golf Course — Activity Statement
Provide a high QUALITY golf OPPORTUNITY by providing excellent customer service,
maintaining course conditions and offering affordable golf on a self-sustaining basis.
-72-
LEISURE SERVICES
RECREATION DIVISION
Goal: Financially Responsible & High Performance Organization
Outcome #1: Increase awareness of Bunker Hill Golf Course through expanded
marketing efforts.
What does this mean to the citizens of Dubuque?
Increased awareness will help to ensure growth in the
game of golf and consistent usage of the course.
This marketing will also increase revenues in
clubhouse rentals and potential programming during
the winter months.
As an enterprise
fund within the City,
the course
generates enough
revenue in user fees and sales to cover the operating
costs. Any excess funds go into an "enterprise" account
for the golf course to be used towards improvements to
the course. This structure means that citizen tax dollars
are not being used to fund the daily operation as well as
most capital projects.
Outcome #2: Employ engaging and energized staff to expand upon the golf lesson
program in an effort to grow golf.
What does this mean to the citizens of Dubuque? Golf is a sport that one can
participate at any age. It is a lifelong sport that keeps people active and contributes to
ones QUALITY of LIFE.
The future growth of the game is in youth and
women. As part of the LEAP program students
from Jefferson, Washington and Roosevelt signed
up to take free golf lessons through the golf
course. In a new partnership, the Boys Club
teamed up with staff to provide free golf lessons to
low-income youth. The golf course provided the
golf clubs to make these lessons accessible to
anyone. As a result, youth were exposed to the
game of golf who would not have had the chance
otherwise.
-73-
•
LEISURE SERVICES
RECREATION DIVISION
Port of Dubuque Marina
Overview
A Port of Dubuque Manna building provides services and accommodations to visiting
boaters and local community members Some of the most frequently used services are
the dockside shower suites, restrooms, and laundry facility The c -store provides services
to boaters such as manne related supplies, convenience store goods, and tounsm
destination information Visiting boaters are within walking distance of dining, lodging, a
casino, shopping, entertainment, and the National Mississippi River Museum & Aquarium
Visitors to the Riverwalk also frequent the convenience store to purchase a bottle of water,
enjoy some ice cream or a slushy on the hot summer days
The Port of Dubuque Marina is like a campground for boaters that includes water and
electncal connections, party deck and fuel dock with a sanitary pump -out station
Port of Dubuque Marina Funding Summary
FY 2014/15 FY 2015/16
Actual Adopted
Expenditures $293,969 $279,745
Resources $141,887 $124,900
FY 2016/17
Recommended
$251,867 1
$156,760 I
Port of Dubuque Marina Position Summary
Marina Manager
Marina Cashier/Clerk
Dock Worker
Total FT Equivalent Employees
FY 2016/17 FTE's
1 00
0 97
0 67
2 64
LEISURE SERVICES
RECREATION DIVISION
Highlights of the Past Year
■ The Port of Dubuque Marina was officially certified as Iowa's first Clean Marina.
This certification is provided to Marinas that utilize best practices in environmental
and sustainable policy/procedure in an effort to minimize its' impact on the
Mississippi River. City Council Sustainability Goal.
■ Online reservations became available providing boaters with 24 hour access to
reserve slips.
■ 2nd Annual Lighted boat parade increased participation as well as brought over
2,000 people to the Port of Dubuque.
■ Successful partnership with S.W.A.T. River Tours increased ridership by over 100%
as well as revenue generated for the Marina over 100%
■ Developed a partnership with Fever River Outfitters who offered outdoor yoga
classes, paddleboard and canoe rentals, as well as bike rentals as part of a profit
share agreement with the Marina.
Future Initiatives
■ Increase Marina use by the resident boaters.
■ To expand bicycle rental/sharing program near the River Walk to provide people
with alternative transportation options.
■ Develop special events and programs to increase traffic in the Port area while
increasing awareness of the Marina and convenience store.
Performance Measures
Port of Dubuque Marina — Activity Statement
To provide QUALITY, first class amenities, products, and customer service for both local and
transient boaters as well as serve as an economic gateway as visitors transition from water to
land to tour the city of Dubuque and all it has to offer.
tt Goal: Social/Cultural Vibrancy 4
Outcome#1: Become a more visible and highly recognizable location.
What does this mean to the citizens of Dubuaue? The
Marina is very similar to a hotel. Visitors to the
Marina are using our docks as a staging point for their
stay in Dubuque as they explore the City's amenities.
These visitors use the casinos, restaurants, theaters,
shops, and museums. The more visitors who come to
the Marina has a greater economic impact on the
community as a whole.
-75-
LEISURE SERVICES
RECREATION DIVISION
At the end of the 2014 season, a survey was sent to boaters that stayed at least 1 night at
the Marina While staying at the marina, these patrons visited 24 different restaurants,
spent at least one night at 8 different hotels and 22 local businesses/entertainment
venues
8.1 Goal: Financially Responsible & High Performance Organization A
Outcome 412 Increase overall sales in the convenience store and additional revenue
OPPORTUNITIES through programs and partnerships
What does this mean to the citizens of Dubu ve? The more revenue that can be
generated through the facility, there will be a decrease in the funds (tax dollars) needed to
offset the operation costs This decrease in tax support means that these funds can be
used in other areas throughout the city
39%
Increase in sales from
FY 2014 to FY 2015
-76-
17%
Reduction in Tax Support from
FY 2014 to FY 2015 seasons
LEISURE SERVICES
RECREATION DIVISION
Multicultural Family Center (MFC)
Overview
The mission of the MFC is to empower all families and community members of Dubuque
to reach their potential and build unity out of diversity
The MFC envisions a welcoming Dubuque built on a
Multicultural foundation of understanding and collaboration across
�� Family Center 1 DUBUQUE racial, ethnic, and socioeconomic groups committed to
producing engaged families and community members
The Center serves as an inviting and inclusive place for community members, stimulates
connections and provides programs to foster civic engagement, social and economic
success supporting a high quality of life
MFC is governed by a non-profit Board of Directors Fifteen volunteer community
members actively participate
in the annual planning process - and monthly committee
meetings Committees
include Finance,
Programming, Governance,
Marketing and Development
The Board of Directors also
assists with implementing and
monitoring the MFC goals
Planning and goals of the
Board compliment the City r
Council goals
Visit us online at www mfcdbq orq
i
Multicultural Family Center Funding Summary
FY 2014/15 FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $224,243 $247,810 $279,086
Resources $2,753 $30,826 $39,155
Multicultural Family Center Position Summary
Multicultural Family Center Director
Multicultural Family Center Asst Director
Recreation Field Supervisor
Total FT Equivalent Employees
-77-
FY 2016/17 FTE's
1 00
0 72
122
2 94
LEISURE SERVICES
RECREATION DIVISION
'highlights of the Past Yea.
Future Talk Teen Empowerment Program
An environmental education, community service and
employment program for teens provided in partnership with
AmeriCorps.
Teens were taught:
• critical employment skills such as interviewing,
punctuality, professional appearance and how to
communicate with supervisor
• how to open and maintain a bank account
• how to save money
• how to work in a natural environment
• how to participate in volunteer community service
projects.
Participants can earn a high school credit and up to $1,000
Juntos: Together for a Better Education
Higher education awareness program for Latino families. Sessions were conducted in
Spanish and English and included learning about Dubuque higher education opportunities,
scholarships and financial assistance.
After participating in Juntos, parents:
• felt more confident working with their
child's school
• increased monitoring of their youth's
homework
• improved communication about school
• gained knowledge about multiple ways to
save and finance their child's college
education
Taste of the World
Community event celebrating Dubuque's cultural diversity
through food booths, cultural performances and culturally distinct
children's arts/crafts activities. Citizens gain an understanding of
the heritage and cultural background of their fellow community
members.
• 73% of participants surveyed had a meaningful conversation
with someone from a different culture during the event.
-78-
LEISURE SERVICES
RECREATION DIVISION
Future Initiatives
- Hire and train the new Multicultural Family Center Director.
- Provide educational trainings and workshops including:
• trainings on how to interact with someone who is culturally different from you, cultural
identities, privilege, micro -aggressions
• support for families adopting transracially (outside their
racial group)
• renters rights/educational trainings
• Dubuque black history
• Dubuque heritage, remembering and respecting our history
• topics that impact the LGBTQ+ (lesbian, gay, bisexual,
transgender, and queer) community and how to better
support people who identify as LGBTQ
Performance Measures
Multicultural Family Center—Activity Statement
The MFC is a location for and a model of multicultural learning in the community
supporting a high QUALITY of LIFE
1. Goal: Social/Cultural Vibrancy
Outcome #1: Showcase Dubuque's diverse cultures through celebrations of
culturally -significant days and programs featuring
education, music, art, dance and food.
Cultures featured
African Guatemalan
American Hispanics/Latinos
Argentinian Jamaican
Bahamian Kenyan
Belgian Latvian
British LGBTQ+
Chilean Marshallese
Chinese Mexican
Colombian Moroccan
Dominican New Zealanders
East Indian Pakistani
Grecian Philippine
Puerto Rican
Saudi Arabian
Syrian
•
What does this mean to the citizens of Dubujue?
Everyone is welcome in the Dubuque community with equal treatment and opportunities to
experience arts, culture and each other
-79-
LEISURE SERVICES
RECREATION DIVISION
6, Goal: Partnering for a Better Dubuque
Outcome #2: Provide resources for and support to Dubuque citizen led
organizations increasing civic responsibilities by having citizens be part of the
solution.
Partnerships include
• Inclusive Dubuque
• NAACP (Nat Assoc of Advancement of
Colored People)
• LULAC (League of United Latin American
Citizens)
• Circles/Getting Ahead
• Alcoholics Anonymous
• Coalition of Non -Violence • Black Men Coalition
• Faces & Voices • Dbq Co Extension Master Gardener
• Dubuque for Refugee Children
What does this mean to the citizens of Dubupue?
People are involved in the process and suppor(ive of outcomes Promoting citizen
engagement, facilitating dialogue and creating opportunities to support a more connected
Dubuque community
Goal: Economic Prosperity
Outcome: Embrace diverse populations supporting a multicultural workforce by prodding
educational, technological and employment programs including
• Future Talk Teen Employment Program
• Computers for Community
• Dubuque Fire & Emergency Medical
Explorers
• Road to Success Teen Employment
Program
What does this mean to the citizens of
Dubuque?
Provide citizens with employment skills and
technology to help receive and maintain jobs
To sign up for MFC's email newsletter please visit htto //www mfcdba ora/newsletter cfm
-80-
LEISURE SERVICES
RECREATION DIVISION
AmeriCorps
Overview
AmenCorps is a national service program that engages Amencans of all ages and
backgrounds in service to meet a community's cntical need
Communities apply for the AmenCorps grant and receive federal
funding to implement an AmenCorps program in their community
Locally, AmenCorps Partners in Learning Program has been in
Dubuque since 2000 and has always focused around the
community's needs in education The City of Dubuque sponsors the
AmenCorps Partners in Learning Program and has since 2007 The
most recent grant AmenCorps Partners in Learning received is
focused exclusively around Dubuque's Campaign for Grade -Level
Reading Our program recruits, trains and places Dubuque citizens
as AmenCorps members in the following locations
Dubuque Community School District's Elementary Schools
I Multicultural Family Center's Teen Program and Future Talk
St Mark Youth Enrichment Summer Academy
Carnegie -Stout Public Library
Leisure Services' Playground Exploration
AmenCorps members receive a living allowance, an education award, meaningful work
expenence, networking opportunities and a chance to be engaged in their community Our
program includes a diverse group of citizens ranging from high school graduates to
retirees In 2014-2015, 100% of AmeriCorps members agreed they made a positive
contribution and impact in their community
AmenCorps Funding Sr
FY 2014/15 FY 2015/16
Actual Adopted
Expenditures $289.549 $284.401
Resources $298,249 $285,667
FY 2016/17
Recommended
$288.341
$285,667
AmeriCorps Position Summary Fr
FY 2016/17 FTE's
AmariCorr.`gs Program Director 1 00
Tota (FT Equivalent Employees 100
-81-
LEISURE SERVICES
RECREATION DIVISION
Highlights of the Past Year
• Implemented the new AmeriCorps grant that has a laser focus around Dubuque's
Campaign for Grade -Level Reading
• Implemented a new, interactive reading curnculum with the Leisure Service
summer playgrounds (Playground Explorations)
• Partnered with 6 community organizations to serve over 3,000 Dubuque youth
Future Initiatives
• Tutor over 1,000 DCSD students and improve reading scores for more than 400
DCSD students
• Continue to partner with community organizations to provide quality summer
learning programs to thousands of Dubuque youth
• Enhanced schools and neighborhood parks by having quality role models present
to Dubuque youth throughout the entire year
In April 2015, AmeriCorps
members celebrated
Dubuque's commitment to
National Service with the
Mayor's Day of Recognition
Performance Measures
AmeriCorps — Activity Statement
Children in Dubuque will have a strong QUALITY of LIFE with the support of AmerrCorps
members as Academic Reading Tutors dunng the school year and Summer Leaders
during the summer months
-82-
LEISURE SERVICES
RECREATION DIVISION
I 1 Goal: Social/Cultural Vibrancy
Zor
Outcome #1: Tutor K -3rd grade students in reading so all students read at grade
level by third grade.
What does this mean to the citizens of Dubuaue?
Reading at 3rd grade is a critical milestone for youth Up until 3rd grade, students
are learning to read After 3rd grade, students are reading to learn If a child can't
read by 3rd grade, they are going to struggle
to read their science, math, social studies text
books This can lead to long term academic
struggles Studies show students who aren't
reading proficiently by 3rd grade are more
likely to not graduate high school
PreK-3rd Grade
Learn to read.
4th Grade -12th+
Read to (earn.
-83-
LEISURE SERVICES
RECREATION DIVISION
Outcome #2: Provide safe, caring, adult role models for students in grades K -3rd
grade so students want to attend school.
What does this mean to the citizens of Dubuque?
Research shows students are more likely to attend school when they feel connected to a
caring adult who cares if they show up or not Kids cannot learn if they are not in school
Therefore, consistent attendance is critical to a child's academic success Regular school
attendance is also a learned behavior which can eventually help students have regular
workplace attendance
67% (362/544) K -3rd grade
Dubuque Community
School District students
who were tutored by
AmeriCorps improved their
reading score from the fall
2014 to the spring 2015
96% (522/544)
K -3rd grade Dubuque Community School
District students who were tutored by
AmeriCorps attended school 90% of the time
or more during the 2014-2015 school year
kGoal: Partnering for a Better Dubuque
Outcome: During the summer months, kids are engaged in stimulating, educational
activities surrounded by positive role models.
AmeriCorps members supported quality summer learning opportunities to over 3,000
youth and teens during the summer 2015
• 6 AmeriCorps members tutored Dubuque Community School District students
during the Early Literacy Summer School at Prescott and Kennedy Elementary
• 4 AmeriCorps members led the Multicultural Family Center's Future Talk Program
(See Multicultural Family Center's Performance Measures)
• 3 AmeriCorps members tutored St Mark Youth Enrichment's Summer Academy
students
-84-
LEISURE SERVICES
RECREATION DIVISION
• 8 AmeriCorps members led Leisure Services' Playground Exploration Program in
the neighborhood parks.
• 2 AmeriCorps members created and led reading programs at the Library and
Dubuque Child Care Centers.
• AmeriCorps members also provided the kid's games for all three of Jackson Park's
"Music in Park".
What does this mean to the citizens of Dubuque?
Dubuque youth and teens were provided educational, enriching opportunities in the
summer. Many of these opportunities would not have been available to kids if it
wasn't for the summer partners. Summer programs are often most critical for
students in poverty and students with the highest academic need. When Dubuque
youth have educational, enriching opportunities in the summer, they are able to
start the next school year with very little learning loss.
To learn more about AmeriCorps Partners in
Learning visit our website at
www.citvofdubuque.org/americoros.
-85-
Recommended Operating Revenue Budget - Department Total
34 - RECREATION DIVISION
Fund I Account I Account Title I FY14 Actual FY15 Actual I FY16 Adopted
Revenue Revenue Budget
100 43243 CAMPING FEES 20,946 21,241 23,000
100 43249 RENT,SLATTERY CENTER 13,873 13,331 13,331
100 43250 GOLF CART RENTALS 188,036 204,272 192,627
43 - USE OF MONEY AND PROPERTY 222,856 238,844 228,958
100 51190 CUSTOMER CREDITS 443 315 0
100 51536 FUEL SALES MARINA 62,945 98,208 75,000
100 51927 LOTTERY SALES 3,639 1,920 2,500
100 51930 SWIMMING -FLORA POOL 68,942 72,319 98,722
100 51931 SWIMMING -HEMP POOL 314 118 400
100 51932 SWIMMING -SUTTON POOL 30,500 29,203 45,142
100 51933 SWIMMING ANNUAL PASSES 68,265 77,214 85,654
100 51934 SWIM LESSON REGISTRATION 52,208 57,740 44,352
100 51935 SWIMMING POOL RENTAL 9,872 10,121 10,700
100 51936 SWIM POOL CONCESSIONS 7,057 7,578 9,000
100 51937 GOLF FEES 336,671 359,321 346,106
100 51938 GIFT CERTIFICATES -GOLF (28,750) (33,678) 0
100 51939 TENNIS FEES 436 908 4,257
100 51940 TENNIS COURT RESERVATIONS 112 103 0
100 51942 SOFTBALL ENTRY FEES 68,901 60,761 67,988
100 51943 FIELD RENTAL FEES 2,436 2,412 9,000
100 51944 BASKETBALL ENTRY FEES 25,038 35,246 31,609
100 51945 VOLLEYBALL ENTRY FEES 7,082 8,727 8,880
100 51946 AFTER SCHOOL SPORTS 15,475 14,438 14,925
100 51949 ART FEES 42,646 44,896 47,662
100 51950 VARIOUS PROGRAM FEES 4,157 5,890 14,100
260 51950 VARIOUS PROGRAM FEES 6,150 5,856 6,629
100 51951 CHILDRENS ATHLETIC FEES 6,337 7,034 2,246
100 51953 MEETING ROOM FEES 1,510 2,495 2,150
100 51954 PLAYGROUND REG FEES 5,090 5,073 5,103
100 51955 OTHER RENTS/CONCESSIONS 0 153 100
100 51959 BEER 177,772 188,227 184,764
100 51960 FOOD 48,542 49,426 52,000
100 51962 LIQUOR 21,116 23,384 20,871
100 51963 CATERING 110 2,517 212
100 51965 EVENTS REVENUE 42,855 43,847 43,000
100 51966 PRO SHOP SALES 56,333 68,958 63,150
100 51967 BEVERAGES/ICE 42,904 43,855 56,218
100 51968 CIGARETTE SALES 1,378 1,946 1,500
I 51 - CHARGES FOR SERVICES 1,188,485 1,296,530 1,353,940
100 53102 PRIVATE PARTICIPANT 9,729 15,320 16,000
100 53202 SALES TAX REFUNDS 0 66 0
100 53204 IOWA FUEL TAX REFUND 587 761 526
100 53207 REC.ASSOC.TICKET SALES 65,951 37,850 37,200
100 53530 SPECIALIZED SERVICES 288 263 300
-86-
FY17 Recomm'd
Budget II
23,000
13,331
220,824
257,155 I
400
102,000
2,500
97,986
400
42,546
88,025
58,557
11,250
60,000
360,336
0
5,495
0
61,958
9,000
32,240
8,775
19,900
47,662
13,710
8,515
1,820
2,150
5,103
200
190,794
53,500
23,500
1,200
44,850
68,510
50,780
2,500
1,476,162 I
7,000
0
600
0
300
Recommended Operating Revenue Budget - Department Total
34 - RECREATION DIVISION
Fund I Account I Account Title I Revenueai Revenue Budget
FY16 Budgettedd FY1 Budget Recomm'd
100 53605 MISCELLANEOUS REVENUE 2,892 4,836 2,150 1,850
100 53615 DAMAGE CLAIMS 0 32 0 0
100 53620 REIMBURSEMENTS -GENERAL 3,806 9,747 0 0
53 - MISCELLANEOUS 83,252 68,875 56,176 9,750
100 54106 EQUIPMENT SALES 5,500 200 0 0
I 54 - OTHER FINANCING SOURCES 5,500 200 0 0 I
400 59350 FR SALES TAX CONSTRUCTION 1,614 3,970 16,831 16,477
I 59 - TRANSFER IN AND INTERNAL 1,614 3,970 16,831 16,477
134 - RECREATION DIVISION TOTAL 1,501,707 1,608,418 1,655,905 1,759,544
-87-
Recommended Operating Revenue Budget - Department Total
29 - MULTICULTURAL FAMILY CTR
Fund I Account I Account Title
100 53620 REIMBURSEMENTS -GENERAL
1 53- MISCELLANEOUS
1 29 - MULTICULTURAL FAMILY CTR TOTAL
I
FY14 Actual I FY15 Actual I FY16 Adopted FY17 Recomm'd
Revenue Revenue Budget Budget 11
3,575 2,753 30,826 39,155
3,575 2,753 30,826 39,1551
3,575 2,753 30,826 39,15511]
-88-
Recommended Operating Expenditure Budget - Department Total
34 - RECREATION DIVISION
Fund I Account I Account Title I FY14 Actual I FY15 Actual
Expense Expense
100 61010 FULL-TIME EMPLOYEES 444,932 559,886
100 61020 PART-TIME EMPLOYEES 91,599 81,985
100 61030 SEASONAL EMPLOYEES 629,728 598,633
260 61030 SEASONAL EMPLOYEES 50,931 44,636
100 61050 OVERTIME PAY 3,492 3,121
100 61091 SICK LEAVE PAYOFF 19,327 19,327
100 61310 IPERS 71,626 78,071
260 61310 IPERS 2,803 3,321
100 61320 SOCIAL SECURITY 89,639 95,246
260 61320 SOCIAL SECURITY 3,896 3,415
100 61410 HEALTH INSURANCE 126,547 127,520
100 61415 WORKMENS' COMPENSATION 37,240 40,631
260 61415 WORKMENS' COMPENSATION 1,794 1,847
100 61416 LIFE INSURANCE 402 520
100 61417 UNEMPLOYMENT INSURANCE 22,199 22,457
100 61640 SAFETY EQUIPMENT 270 266
100 61650 MEAL ALLOWANCE 0 24
100 61660 EMPLOYEE PHYSICALS 3,191 732
100 61680 EMPLOYEE MOVING EXPENSE 798 2,793
61 - WAGES AND BENEFITS 1,600,415 1,684,431
100 62010 OFFICE SUPPLIES 7,231 6,725
260 62010 OFFICE SUPPLIES 145 85
100 62011 UNIFORM PURCHASES 7,048 2,606
100 62030 POSTAGE AND SHIPPING 7,145 8,372
260 62030 POSTAGE AND SHIPPING 0 998
100 62050 OFFICE EQUIPMENT MAINT 79 103
100 62061 DP EQUIP. MAINT CONTRACTS 5,295 5,823
100 62062 JANITORIAL SUPPLIES 10,700 12,643
260 62062 JANITORIAL SUPPLIES 56 321
100 62090 PRINTING & BINDING 9,548 10,421
260 62090 PRINTING & BINDING 345 557
100 62110 COPYING/REPRODUCTION 3,974 2,244
100 62130 LEGAL NOTICES &ADS 2,480 386
100 62140 PROMOTION 14,829 14,854
260 62140 PROMOTION 116 0
100 62170 SUBSCRIPTIONS -BOOKS -MAPS 296 294
100 62190 DUES & MEMBERSHIPS 1,918 2,433
100 62204 REFUNDS 0 1,024
100 62205 DRAM SHOP INSURANCE 7,424 7,621
100 62206 PROPERTY INSURANCE 12,046 14,271
100 62207 BOILER INSURANCE 107 107
100 62208 GENERAL LIABILITY INSURAN 15,009 24,393
260 62208 GENERAL LIABILITY INSURAN 345 261
100 62210 SALES TAX 44,803 43,646
-89-
FY16 Adopted
Budget
576,708
103,019
621,499
47,725
3,800
19,788
84,400
2,618
101,347
3,651
136,406
42,690
1,712
1,153
17,415
400
0
3,101
0
1,767,432
6,930
100
8,361
10,479
998
200
6,376
11,655
300
11,877
560
3,931
0
14,638
0
610
2,327
0
7,827
14,100
111
25,290
379
44,212
I
FY 17 Recomm'd
Budget
596,589
95,269
642,356
48,745
3,800
19,788
85,065
2,673
103,365
3,729
173,787
37,073
1,857
1,194
23,478
400
0
1,338
0
1,840,506
6,950
100
7,973
9,046
998
200
6,502
11,602
300
11,049
560
2,107
0
14,900
0
610
2,413
850
8,002
13,761
107
17,598
434
55,941
Recommended Operating Expenditure Budget - Department Total
34 - RECREATION DIVISION
Fund I Account I Account Title I lYExpense ual I Expenseal FY1B6 Adopted FY 1 Budget Recomm'd
100 62211 PROPERTY TAX 2,882 2,098 2,203 1,793
100 62310 TRAVEL -CONFERENCES 4,226 558 3,820 5,270
100 62320 TRAVEL -CITY BUSINESS 151 337 350 350
100 62340 MILEAGE/LOCALTRANSP 4,404 3,255 5,030 5,390
100 62360 EDUCATION &TRAINING 3,773 3,756 7,500 7,400
100 62411 UTILITY EXP -ELECTRICITY 79,243 82,026 76,862 88,587
100 62412 UTILITY EXP -GAS 39,561 57,432 29,473 38,771
100 62418 UTILITY EXP -REFUSE 976 1,875 1,359 1,359
100 62421 TELEPHONE 10,222 9,233 10,504 7,452
100 62431 PROPERTY MAINTENANCE 33,303 31,795 37,140 33,855
100 62433 CUSTODIAL SERVICES 8,488 6,778 10,224 7,810
260 62433 CUSTODIAL SERVICES 3,128 1,560 3,300 3,300
100 62436 RENTAL OF SPACE 180 180 184 13,934
100 62511 FUEL, MOTOR VEHICLE 20,897 18,232 15,660 16,409
100 62512 FUEL, OFF ROAD VEHICLE 53,960 63,586 51,000 57,228
100 62513 FUEL, DIESEL 4,939 5,136 7,000 4,622
100 62521 MOTOR VEHICLE MAINT. 0 (15) 0 0
100 62601 LOTTERY TICKETS 6,485 2,256 6,000 2,700
100 62602 CIGARETTES 719 1,634 2,000 2,000
100 62611 MACH/EQUIP MAINTENANCE 20,555 32,258 21,869 22,828
100 62614 EQUIP MAINT CONTRACT 49 0 1,126 1,281
100 62624 GOLF SPECIALTY SUPPLIES 4,440 12,209 7,500 7,782
100 62633 CHLORINE 11,073 15,108 14,000 15,000
100 62634 POOL CHEMICALS 7,808 8,518 8,000 8,500
100 62635 TURF CHEMICALS 26,642 30,058 30,000 30,000
100 62641 HOSPITALITY EXPENSE 2 0 0 0
100 62642 FOOD PRODUCTS 29,453 29,986 33,543 46,220
100 62643 BEER PRODUCTS 59,781 61,247 65,213 63,069
100 62644 LIQUOR PRODUCTS 7,917 6,193 7,034 7,150
100 62649 BEVERAGE/ICE 26,281 21,266 33,707 37,700
100 62663 SOFTWARE LICENSE EXP 8,715 11,417 12,581 12,841
100 62664 LICENSE/PERMIT FEES 3,575 4,373 5,183 5,268
100 62665 FALSE ALARM CHARGES 0 90 0 0
100 62666 CREDIT CARD CHARGE 19,015 20,649 19,270 20,870
100 62667 INTERNET SERVICES 0 0 3,300 1,048
100 62668 PROGRAM EQUIP/SUPPLIES 31,326 30,480 33,718 55,288
260 62668 PROGRAM EQUIP/SUPPLIES 169 991 1,000 1,000
100 62670 PRO SHOP MERCHANDISE 70,496 43,316 43,708 41,900
100 62671 MISC. OPERATING SUPPLIES 0 497 0 0
100 62678 EDUCATIONAL MATERIALS 95 1,070 2,000 1,700
100 62683 FIELD OPERATIONS SUPPLIES 2,721 2,223 2,700 2,700
100 62693 PAY TO RECR. ASSOC. 60,719 36,725 36,725 0
100 62699 CASH SHORT AND OVER (1,071) (84) 0 0
100 62710 CONTRACTOR SERVICES 0 0 5,200 0
-90-
Recommended Operating Expenditure Budget - Department Total
34 - RECREATION DIVISION
Fund I Account I Account Title
I
FY14 Actual
Expense
I
FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Budget Budget
100 62716 CONSULTANT SERVICES 100,455 33,030 0 11,125
100 62717 CRIMINAL BACKGROUND CHECK 8,453 5,199 8,640 5,263
100 62732 TEMP HELPCONTRACT SERV. 1,451 1,878 1,451 1,451
100 62735 GAME OFFICIATING SERVICES 43,077 39,672 36,820 39,917
260 62735 GAME OFFICIATING SERVICES 1,800 1,800 2,000 2,000
100 62736 CATERING SERVICES 140 1,950 1,400 1,400
100 62747 MACH/EQUIPMENT RENTAL 59,569 45,486 49,728 45,890
100 62751 INSTRUCTORS 62,202 64,019 74,926 74,482
260 62751 INSTRUCTORS 467 0 0 0
100 62761 PAY TO OTHER AGENCY 47,108 42,950 70,620 70,845
260 62761 PAY TO OTHER AGENCY 60,298 57,927 66,161 67,981
100 62765 GRANTS 2,709 2,492 0 0
100 62767 ENVIRON. TESTING/MON. 21 45 500 45
62 - SUPPLIES AND SERVICES 1,205,990 1,116,942 1,140,493 1,172,777
100 63311 ADMIN. OVERHEAD 83,375 83,375 83,375 83,375
100 63312 LESS ADMIN. RECHARGES (83,375) (83,375) (83,375) (83,375)
I 63-ADMIN/OVERHEAD/STORES GAR 0 0 0 0
100 71114 CASH REGISTER/SAFE 0 1,602 0 0
100 71120 PERIPHERALS, COMPUTER 0 1,320 6,964 0
100 71124 MICRO -COMPUTER 958 0 0 0
100 71211 DESKS/CHAIRS 0 1,285 0 350
100 71212 SIDE CHAIRS 0 1,098 0 0
100 71213 TABLES 0 0 1,000 0
100 71313 TRACTOR -REPLACEMENT 28,423 0 0 0
100 71328 TRAILERS 0 0 0 16,070
100 71522 TRUCKSTER 18,100 24,300 0 20,000
100 71550 MISCELLANEOUS EQUIPMENT 0 0 0 4,000
100 71610 CUSTODIAL EQUIPMENT 0 0 350 10,000
100 71611 MOWING EQUIPMENT 40,926 25,700 45,000 41,000
100 71613 TRIMMERS 0 556 0 600
100 71619 OTHER MAINT. EQUIPMENT 0 449 16,500 0
100 72310 CONCESSION EQUIPMENT 0 7,840 2,700 3,900
100 72415 ELECTRONIC DATA COLLECTOR 0 0 7,156 0
100 72417 CAMERA RELATED EQUIPMENT 0 0 0 6,065
100 72418 TELEPHONE RELATED 245 0 0 0
100 72610 DEFIBRILLATOR 0 3,160 0 0
100 72710 PICNIC TABLES 0 0 2,000 0
100 72712 DECK CHAIRS 0 0 2,900 2,000
100 72821 RECEPTACLES, TRASH 0 0 1,200 0
I 71 - EQUIPMENT 88,651 67,310 85,770 103,985
100 73311 TREE PLANTING 0 595 0 0
I 73 - CIP EXPENDITURES 0 595 0 0
400 74111 PRINCIPAL PAYMENT 1,149 1,614 12,622 12,646
-91-
Recommended Operating Expenditure Budget - Department Total
34 - RECREATION DIVISION
Fund I Account I Account Title I FY14AcseaiExI1S Actual FY16 BudAdopted I 1 Budget Recomm'd
get
400 74112 INTEREST PAYMENT 466 2,356 4,209 3,831
74 - DEBT SERVICE 1,614 3,970 16,831 16,477
134 - RECREATION DIVISION TOTAL 2,896,670 2,873,248 3,010,526 3,133,745 I
-92-
Recommended Operating Expenditure Budget - Department Total
29 - MULTICULTURAL FAMILY CTR
Fund I Account I Account Title I FY14 Actual
Expense
100 61010 FULL-TIME EMPLOYEES 70,632
100 61020 PART-TIME EMPLOYEES 68,915
100 61030 SEASONAL EMPLOYEES 6,496
100 61092 VACATION PAYOFF 2,392
100 61310 IPERS 12,775
100 61320 SOCIAL SECURITY 11,567
100 61410 HEALTH INSURANCE 14,441
100 61415 WORKMENS' COMPENSATION 545
100 61416 LIFE INSURANCE 80
100 61417 UNEMPLOYMENT INSURANCE 12,636
100 61680 EMPLOYEE MOVING EXPENSE 4,601
61 - WAGES AND BENEFITS 205,079
100 62010 OFFICE SUPPLIES 0
100 62030 POSTAGE AND SHIPPING 6
100 62061 DP EQUIP. MAINT CONTRACTS 1,470
100 62090 PRINTING & BINDING 675
100 62110 COPYING/REPRODUCTION 474
100 62130 LEGAL NOTICES & ADS 416
100 62310 TRAVEL -CONFERENCES 886
100 62320 TRAVEL -CITY BUSINESS 139
100 62340 MILEAGE/LOCALTRANSP 7
100 62360 EDUCATION &TRAINING 1,096
100 62421 TELEPHONE 0
100 62436 RENTAL OF SPACE 444
100 62663 SOFTWARE LICENSE EXP 0
100 62667 INTERNET SERVICES 0
100 62668 PROGRAM EQUIP/SUPPLIES 2,535
100 62717 CRIMINAL BACKGROUND CHECK 950
100 62761 PAY TO OTHER AGENCY 13,950
I 62- SUPPLIES AND SERVICES 23,049
100 71120 PERIPHERALS, COMPUTER 0
I 71 - EQUIPMENT 0
100 73411 EQUIP ACQUISITION 0
I 73 - CIP EXPENDITURES 0
1 29 - MULTICULTURAL FAMILY CTR TOTAL 228,128
-93-
I
FY15 Actual
Expense
62,202
81,457
(102)
0
12,316
10,737
14,280
558
73
9,967
0
191,489
166
0
1,532
1,360
203
7,081
2,720
1,388
0
120
125
444
45
0
1,150
1,499
14,850
32,683
880
880
0
0
225,052
FY16 Adopted
Budget
129,616
44,004
0
0
15,505
13,282
24,960
552
260
0
0
228,179
0
0
1,678
675
425
0
2,700
0
700
2,120
0
453
0
480
0
2,400
8,000
19,631
0
0
0
0
247,810
I
FY 17 Recomm'd
Budget II
132,663
44,884
6,990
0
16,645
14,118
31,800
660
265
0
0
248,025
2,000
0
1,711
1,360
203
0
2,800
0
700
2,120
564
504
0
240
2,600
2,000
8,000
24,802
959
959
5,300
5,300
279,086 I
Recommended Expenditure Budget Report by Activity & Funding Sounce
34 - RECREATION DIVISION
POD CSTORE OPERATION - 30550
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 85,239 81,911 79,693 76,365
WAGES AND BENEFITS 28,113 61,184 71,461 57,608
POD CSTORE OPERATION 113,352 143,095 151,154 133,973
POD DOCK MAINTENANCE - 30560
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 151,075 94,940 66,768 70,113
WAGES AND BENEFITS 20,829 55,934 61,823 47,781
POD DOCK MAINTENANCE 171,903 150,874 128,591 117,894
RECREATION ADMIN. - 34100
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR (83,375) (83,375) (83,375) (83,375)
EQUIPM ENT 1,203 4,207 7,506 26,485
SUPPLIES AND SERVICES 108,566 80,507 175,107 151,376
WAGES AND BENEFITS 275,578 278,924 559,928 613,763
RECREATION ADMIN. 301,971 280,263 659,166 708,249
GOLF OPERATIONS - 34200
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPMENT 0 7,840 9,664 3,900
SUPPLIES AND SERVICES 247,052 233,094 231,269 231,985
WAGES AND BENEFITS 187,726 177,998 195,794 208,449
GOLF OPERATIONS 434,778 418,932 436,727 444,334
GOLF MAINTENANCE - 34250
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 30,156 30,156 30,156 30,156
CIP EXPENDITURES 0 595 0 0
EQUIPM ENT 87,449 51,005 64,700 61,600
SUPPLIES AND SERVICES 95,849 95,775 98,167 99,106
WAGES AND BENEFITS 256,259 272,604 285,062 296,509
GOLF MAINTENANCE 469,714 450,135 478,085 487,371
SWIMMING - 34300
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 28,583 28,583 28,583 28,583
EQUIPMENT 0 3,160 2,900 12,000
SUPPLIES AND SERVICES 146,516 180,915 142,415 197,936
-94-
Recommended Expenditure Budget Report by Activity & Funding Sounce
34 - RECREATION DIVISION
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
WAGES AND BENEFITS 349,435 364,014 275,863 308,697
SWIMMING 524,534 576,672 449,761 547,216
ADULT ATHLETICS - 34400
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 24,636 24,636 24,636 24,636
SUPPLIES AND SERVICES 75,083 73,693 73,361 77,819
WAGES AND BENEFITS 123,244 116,795 50,032 45,994
ADULT ATHLETICS 222,963 215,125 148,029 148,449
MCALEECE CONCESSIONS - 34410
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 35,808 28,207 40,407 30,700
WAGES AND BENEFITS 16,371 16,744 19,124 16,751
MCALEECE CONCESSIONS 52,179 44,951 59,531 47,451
YOUTH SPORTS PROGRAMS - 34420
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 108,955 95,764 69,996 70,909
WAGES AND BENEFITS 148,495 152,298 134,496 131,956
YOUTH SPORTS PROGRAMS 257,450 248,062 204,492 202,865
THERAPEUTIC&AFTER SCHOOL - 34430
FUNDING SOURCE: GENERAL
Account
FY14 Actual FY15 Actual FY16 Adopted
Expense Expense Budget
FY17 Recomm'd
Budget
SUPPLIES AND SERVICES 5,686 6,254 12,286 12,899
WAGES AND BENEFITS 29,116 30,302 49,601 51,502
THERAPEUTIC&AFTER SCHOOL 34,802 36,556 61,887 64,401
RECREATION CLASSES - 34460
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPM ENT 0 1,098 1,000 0
SUPPLIES AND SERVICES 79,291 81,282 76,226 76,896
WAGES AND BENEFITS 105,826 104,414 8,542 4,492
RECREATION CLASSES 185,118 186,794 85,768 81,388
CD TARGET AREA PROG. - 34500
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 50,130 44,832 58,418 58,473
WAGES AND BENEFITS 59,424 53,219 55,706 57,004
CD TARGET AREA PROG. 109,554 98,051 114,124 115,477
-95-
Recommended Expenditure Budget Report by Activity & Funding Sounce
34 - RECREATION DIVISION
DEBT SERVICE - 34700
FUNDING SOURCE: DEBT SERVICE
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
DEBT SERVICE 1,614 3,970 16,831 16,477
DEBT SERVICE 1,614 3,970 16,831 16,477
SENIOR CENTER - 79180
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 16,739 19,669 16,380 18,200
SENIOR CENTER 16,739 19,669 16,380 18,200
PCARD CLEARING - 99999
FUNDING SOURCE: GENERAL
Account
SUPPLIES AND SERVICES
LARD CLEARING REC DIV
RECREATION DIVISION
TOTAL
FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
0 99 0 0
0 99 0 0
$2,896,670.14 $2,873,247.91 $3,010,526.00 $3,133,745.00
-96-
Recommended Expenditure Budget Report by Activity & Funding Sounce
29 - MULTICULTURAL FAMILY CTR
MULTICULTURAL FAMILY CTR - 34600
FUNDING SOURCE: GENERAL
Account
CIP EXPENDITURES
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
MULTICULTURAL FAMILY CTR
MULTICULTURAL FAMILY CTR
TOTAL
FY14 Actual
Expense
0
0
23,049
205,079
228,128
$ 228,127.59
FY15 Actual
Expense
-97-
0
880
32,683
191,489
225,052
$225,052.07
FY16 Adopted
Budget
0
0
19,631
228,179
247,810
$247,810.00
FY17 Recomm'd
Budget
5,300
959
24,802
248,025
279,086
$279,086.00
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
34 RECREATION DIVISION
FD JC WP -GR JOB CLASS
61010 Full Time Employee Expense
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
100 3375 GE -41 LEISURE SERVICES MANAGER 0 33 34,864 0 33 35,099 0 33 36,098
100 5075 GE -36 RECREATION DIVISION MANAGER 1 00 77,811 1 00 81,094 1 00 82,852
100 2975 GE -33 GOLF COURSE SUPERVISOR 1 00 68,819 1 00 72,516 1 00 74,082
100 GE -33 ACQUATIC/THERAP REC SUPV 100 70,212 100 70,444 100 71,965
100 GE -33 FACILITIES SUPERVISOR 100 55,484 100 59,108 100 63,797
100 5000 GE -33 RECREATION PROGRAM SUPV 200 137,671 200 131,596 200 138,229
100 3530 GE -33 DIR MULTICULTURAL FAMILY CENTER 100 68,835 100 76,797 100 78,467
100 1310 GE -29 ASST DIR MULTICULTURAL FAM CTR 0 00 0 1 00 52,819 1 00 54,232
100 0200 GE -26 LEAD SECRETARY 0 60 29,788 0 60 29,882 0 60 30,531
100 1185 AMERICORP PROGRAM DIRECTOR 1 00 45,439 1 00 45,609 1 00 45,435
100 0225 GE -25 SECRETARY 100 46,190 100 46,351 100 47,357
100 2205 GD -06 MAINTENANCE WORKER 1 00 48,430 1 00 50,618 1 00 51,678
TOTAL FULL TIME EMPLOYEES 10 93 683,542 11 93 751,933 11 93 774,723
61020 Part Time Employee Expense
100 GD -06 MAINTENANCE WORKER 0 72 32,451 0 72 33,429 0 72 33,286
100 1310 GE -29 ASST DIR MULTICULTURAL FAM CTR 0 72 36,225 0 00 0 0 00 0
100 0225 GE -25 SECRETARY 025 9,050 025 9,517 025 8,785
100 GOLF PROFESSIONAL 0 94 60,741 0 94 60,073 0 94 61,983
100 0892 NA -03 CUSTODIAN 042 16,147 010 0 000 0
TOTAL PART TIME EMPLOYEES 3 05 154,613 2 01 103,019 1 91 104,054
61030 Seasonal Employee Expense
100 3675 NA -31 HEAD LIFE GUARD 0 44 9,055 0 44 9,084 0 44 9,288
100 3450 NA -25 RECREATION FIELD SUPERVISOR 182 63,431 281 95,588 229 78,464
260 3450 NA -25 RECREATION FIELD SUPERVISOR 053 15,378 053 15,425 053 15,764
100 NA -25 RECREATION SUPERVISOR 065 23,336 000 0 000 0
100 NA -23 MARINA CASHIER/CLERK 097 23,091 097 23,169 097 20,626
100 NA -23 DOCK WORKER 0 67 15,381 0 67 15,432 0 67 13,523
100 3700 NA -19 SWIMMING POOL MANAGER 1 35 32,388 1 35 32,512 1 35 33,205
100 3650 NA -17 LIFE GUARD 8 63 167,802 8 63 168,403 8 63 171,989
100 3525 NA -15 JUNIOR RECREATION LEADER 092 14,604 092 14,655 092 14,964
100 0890 NA -01 LABORER II 1 16 27,608 1 16 27,693 1 16 28,241
100 0890 NA -03 LABORER 2 46 49,779 2 46 49,951 2 36 48,917
100 3550 NA -14 RECREATION LEADER 562 112,794 562 113,201 540 111,060
260 3550 NA -14 RECREATION LEADER 047 9,432 047 9,467 047 9,666
260 3585 NA -35 PRE-SCHOOL INSTRUCTOR 0 62 22,745 0 62 22,833 0 62 23,315
100 NA -35 PRE-SCHOOL INSTRUCTOR 000 0 012 3,743 012 3,728
100 3625 NA -07 POOL CASHIER 1 01 18,452 1 01 18,523 1 01 18,917
100 NA -45 ASSISTANT PRO 1 36 45,343 1 36 45,505 1 36 46,486
100 NA -45 SNACK BAR MANAGER 0 27 9,665 0 27 9,700 0 27 9,905
100 NA -18 CONCESSION WORKER II 1 39 27,380 1 18 23,060 2 49 43,360
100 CLERICAL ASSISTANT 0 00 0 0 00 0 0 22 4,566
100 AFTER SCHOOL SPORTS COORDINAT' 0 00 0 0 00 0 0 41 13,526
100 PLAYGROUND COORDINATOR 000 0 000 0 020 5,456
100 ASSIST PLAYGROUND COORDINATOR 0 00 0 0 00 0 0 10 2,396
100 NA -18 PRO SHOP ATTENDANT 1 27 25,068 0 80 15,284 0 80 15,613
TOTAL SEASONAL EMPLOYEES 3161 712,732 3139 713,228 3279 742,975
TOTAL RECREATION DIVISION 45 59 1,550,887 45 33 1,568,180 46 63 1,621,752
-98-
ACCT FD JC WP -GR
Recreation Administration -FT
10034100
10034100
10034100
10034100
10034100
10034100
10034100
61010
61010
61010
61010
61010
61010
61010
100 0200 GE -26
100 GE -33
100 0225 GE -25
100 GE -33
100 GE -33
100 3375 GE -41
100 5075 GE -36
Recreation Administration -PT
10034100 61020 100 0225 GE -25
10034100 61020 100 0892 NA -03
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
POSITION CLASS
LEAD SECRETARY
FACILITIES SUPERVISOR
SECRETARY
RECREATION PROGRAM SUPV
ACQUATIGTHERAP REC SUPV
LEISURE SERVICES MANAGER
RECREATION DIVISION MANAGEF
Total
SECRETARY
CUSTODIAN
Total
Recreation Administration -Seasonal
10034100 61030 100 3550 NA -14 RECREATION LEADER
Total
Golf Operations -Seasonal
10034200 61030
10034200 61030
10034200 61030
10034200 61030
100
100
100
100
Golf Operations -PT
10034250 61020 100
NA -13
NA -18
NA -39
NA -18
Golf Maintenance -FT
10034250 61010 100 2975 GE -33
10034250 61010 100 2205 GD -06
ASSISTANT PRO
CONCESSION WORKER 11
CONCESSION WORKER 11
PRO SHOP ATTENDANT
Total
GOLF PROFESSIONAL
Total
GOLF COURSE SUPERVISOR
MAINTENANCE WORKER
Total
Golf Maintenance -PT
10034250 61020 100 GD -06 MAINTENANCE WORKER
Total
Golf Maintenance -Seasonal
10034250 61030 100 0890 NA -01
10034250 61030 100 0890 NA -03
LABORER
LABORER
Total
Pun Gate
1111122116
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
0 60 29,788 0 60 29,882 0 60 30,531
0 00 0 0 00 0 0 33 21,053
100 46,190 100 46,351 100 47,357
0 00 0 2 00 131,596 2 00 138,229
000 0 100 70,444 100 71,965
0 33 34,864 0 33 35,099 0 33 36,098
100 77,811 100 81,094 100 82,852
2 93 188,653 5 93 394,466 6 26 428,085
0 25 9,050 0 25 9,517 0 25 8,785
0 10 3,845 0 10 0 0 00 0
0 35 12,895 0 35 9,517 0 25 8,785
0 22 4,415 0 22 4,431 0 22 4,566
0 22 4,415 0 22 4,431 0 22 4,566
136 45,343 136 45,505 136 46,486
1 05 20,686 0 84 16,347 0 00 0
0 00 0 0 00 0 0 84 12,716
1 27 25,068 0 80 15,284 0 80 15,613
3 68 91,097 3 00 77,136 3 00 74,815
0 94 60,741 0 94 60,073 0 94 61,983
0 94 60,741 0 94 60,073 0 94 61,983
100 68,819 100 72,516 100 74,082
100 48,430 100 50,618 100 51,678
2 00 117,249 2 00 123,134 2 00 125,760
0 72 32,451 0 72 33,429 0 72 33,286
0 72 32,451 0 72 33,429 0 72 33,286
116 27,608 116 27,693 116 28,241
104 21,071 104 21,144 104 21,585
220 48,679 220 48,837 220 49,826
Swimming -FT
10034300 61010 100 5025 GE -33 ACQUATICJTHERAP REC SUPV 0 70 49,148 0 00 0 0 00 0
Total 0 70 49,148 0 00 0 0 00 0
Swimming -Seasonal
10034300 61030 100 3675 NA -31
10034300 61030 100 NA -18
10034300 61030 100 3650 NA -17
10034300 61030 100 3625 NA -07
10034300 61030 100 0890 NA -03
10034300 61030 100 3700 NA -19
HEAD LIFE GUARD
CONCESSION WORKER
LIFE GUARD
POOL CASHIER
LABORER
SWIMMING POOL MANAGER
Total
-99-
044 9,055 044 9,084 044 9,288
0 00 0 0 00 0 1 44 26,404
8 63 167,802 8 63 168,403 8 63 171,989
1 01 18,452 1 01 18,523 1 01 18,917
048 9,725 048 9,759 048 9,962
135 32,388 135 32,512 135 33,205
11 91 237,421 11 91 238,281 13 35 269,765
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
Adult Athletics -FT
10034400 61010 100 5000 GE -33 RECREATION PROGRAM SUPV 1 00 68,835 0 00 0 0 00
Total 1 00 68,835 0 00 0 0 00
Pun Gate
1111122116
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
Adult Athletics -Seasonal
10034400 61030 100 3450 NA -25
10034400 61030 100 0890 NA -03
10034400 61030 100 3550 NA -14
McAleece Concessions -Seasonal
10034410 61030 100
10034410 61030 100
Youth Sports -FT
10034420 61010
RECREATION FIELD SUPERVISOF
LABORER
RECREATION LEADER
Total
NA -45 SNACK BAR MANAGER
NA -18 CONCESSION WORKER 11
Total
0 09 2,293 0 43 10,859 0 43
0 85 17,222 0 85 17,282 0 75
0 35 7,025 0 35 7,050 0 35
1 29 26,539 1 63 35,191 1 53
0 27 9,665 0 27 9,700 0 27
0 34 6,694 0 34 6,713 0 21
0 61 16,359 0 61 16,413 0 48
100 5000 GE -33 RECREATION PROGRAM SUPV 0 50 34,418 0 00 0 0 00
Total 0 50 34,418 0 00 0 0 00
Youth Sports -Seasonal
10034420 61030 100 3525 NA -15
10034420 61030 100 NA -27
10034420
10034420
10034420
10034420
10034420
61030 100 NA -27
61030 100 NA -45
61030 100 NA -03
61030 100 3450 NA -25
61030 100 3550 NA -14
Therapeutic Activity -FT
10034430 61010 100
10034430 61010 100 5025 GE -33
JUNIOR RECREATION LEADER
PLAYGROUND COORDINATOR
ASST PLAYGROUND COORDINAT'
AFTER SCHOOL SPORTS COORDI
LABORER
RECREATION FIELD SUPERVISOF
RECREATION LEADER
Total
RECREATIONAL LEADER
RECREATION PROGRAM SUPV
Total
Recreation Classes -FT
10034460 61010 100 5000 GE -33 RECREATION PROGRAM SUPV
Total
Recreation Classes -PT
10034460 61020 100 0892 NA -03 CUSTODIAN
Total
Recreation Classes -Seasonal
10034460 61030 100 3450 NA -25
10034460 61030 100 0892 NA -03
10034460 61030 100 3550 NA -14
10034460 61030 100 NA -25
10034460 61030 100 3585 NA -35
RECREATION FIELD SUPERVISOF
LABORER
RECREATION LEADER
RECREATIONAL SUPERVISOR
PRE SCHOOL INSTRUCTOR
Total
Port of Dubuque Marina Dock Maintenance -FT
10030560 61010 100 GE -33 FACILITIES SUPERVISOR
Total
-100-
0 92 14,604 0 92 14,655 0 92
0 00 0 0 00 0 0 20
000 0 000 0 010
000 0 000 0 041
0 00 0 0 09 1,766 0 09
0 41 14,720 1 16 40,725 0 45
2 97 59,608 2 97 59,823 2 97
4 30 88,931 5 14 116,969 5 14
0 00 0 2 08 41,897 2 08
0 30 21,063 0 00 0 0 00
030 21,063 208 41,897 208
0 50 34,418 0 00 0 0 00
0 50 34,418 0 00 0 0 00
0 32 12,302 0 00 0 0 00
0 32 12,302 0 00 0 0 00
0 10 2,548 0 00 0 0 00
009 1,761 000 0 000
2 08 41,746 0 00 0 000
065 23,336 000 0 0 00
0 00 0 0 12 3,743 0 12
2 92 69,390 0 12 3,743 0 12
0
0
11,101
15,566
7,198
33,865
9,905
4,240
14,145
0
0
14,964
5,456
2,396
13,526
1,804
15,489
61,083
114,718
42,779
0
42,779
0
0
0
0
0
0
0
0
3,728
3,728
0 50 27,742 0 50 29,554 0 33 21,053
0 50 27,742 0 50 29,554 0 33 21,053
ACCT FD
Port of Dubuque Marina
10030560 61030 100
Port of Dubuque Marina
10030560 61010 100
Port of Dubuque Marina
10030560 61030 100
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
JC WP -GR POSITION CLASS
Dock Maintenance- Seasonal
NA -23 DOCK WORKER
Total
Convenience Store -FT
GE -33 FACILITIES SUPERVISOR
Total
Convenience Store- Seasonal
NA -23 CASHIER
Total
CD Target Area Programs -Seasonal
26034500 61030 260 3550 NA -14
26034500 61030 260 3585 NA -35
26034500 61030 260 3450 NA -25
Multicultural Family Center - FT
10034600 61010 100 1310 GE -29
10034600 61010 100 3530 GE -33
Multicultural Family Center - PT
10034600 61020 100 1310 GE -29
10034600 61020 100 3450 NA -25
AMERICORP - FT
10034910 61010 100 1185
10034911 61010 100 1185
10034916 61010 100 1185
RECREATION LEADER
PRE-SCHOOL INSTRUCTOR
RECREATION FIELD SUPERVISOF
Total
ASST DIR MULTICULTURAL CTR
DIR MULTICULTURAL FAMILY CTF
Total
ASST DIR MULTICULTURAL CTR
RECREATION FIELD SUPERVISOF
Total
AMERICORP PROGRAM DIRECTO
AMERICORP PROGRAM DIRECTO
AMERICORP PROGRAM DIRECTO
Total
TOTAL RECREATION DIVISION
-101-
Fun Gate
1111122116
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
0 67 15,381 0 67 15,432 0 67 13,523
0 67 15,381 0 67 15,432 0 67 13,523
0 50 27,742 0 50 29,554 0 34 21,691
0 50 27,742 0 50 29,554 0 34 21,691
0 97 23,091 0 97 23,169 0 97 20,626
0 97 23,091 0 97 23,169 0 97 20,626
0 47 9,432 0 47 9,467 0 47 9,666
0 62 22,745 0 62 22,833 0 62 23,315
0 53 15,378 0 53 15,425 0 53 15,764
162 47,556 162 47,725 162 48,745
0 00 0 1 00 52,819 1 00 54,232
100 68,835 100 76,797 100 78,467
1 00 68,835 2 00 129,616 2 00 132,699
0 72 36,225 0 00 0 0 00 0
1 22 43,871 1 22 44,004 1 41 51,874
1 94 80,097 1 22 44,004 1 41 51,874
0 16 7,270 0 78 35,575 0 16 7,270
0 06 2,726 0 06 2,737 0 06 2,726
0 78 35,442 0 16 7,297 0 78 35,439
100 45,439 100 45,609 100 45,435
45.59 1,550,887 45.33 1,568,180 46.63 1,621,752
Capital Improvement Projects by Department/Division
RECREATION DIVISION
CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd
Number Title Expense Expense Budget Budget
1012172 BATH HOUSE IMPROVEMENTS 1,620 0 0 0
1012462 AQUATIC CTR FEASIBILITY 39,458 7,837 0 0
1012464 BUNKER CHEMICAL STORAGE 9,671 0 0 0
1021098 R&S RECAULK POOL DECKS 7,860 0 0 0
1021205 F&S WATER PLAYGROUNDS 0 0 0 0
1021446 FLORA/SUTTON POOL HEATERS 30,610 0 0 0
1021890 F&S ANNUAL MAINTENANCE 0 0 70,000 64,000
1022172 BATH HOUSE IMPROVEMENTS 7,500 0 0 0
1022463 F&S SURGE TANK REPAIR 4,001 0 0 0
1022517 F&S POOL DECK GRATE 0 0 0 0
1022518 F&S ELECTRICAL CONTROLLER 0 0 0 0
1022556 POD MARINA NAV LIGHTS 0 0 0 0
1022585 F&S SECURITY CAMERAS 0 0 30,000 0
1022587 MARINA SECURITY CAMERAS 0 0 20,000 0
1022648 F&S POOL ASSESSMENTS 0 0 0 30,000
3501190 REPLACE FILTER TANKS 0 3,249 0 0
3501446 FLORA/SUTTON POOL HEATERS 0 0 0 0
3501530 GOLF COURSE IRRIGATION 0 0 0 0
3501775 BUNKER HILL BLDG -WINDOWS 3,381 0 0 0
3502586 F&S INTERNET ACCESS 0 0 24,000 0
3701527 GOLF TEE IMPROVEMENTS 859 1,901 10,000 0
3701530 GOLF COURSE IRRIGATION 0 0 0 0
3702001 BUNKER CART PATHS 0 0 0 10,000
3702195 BUNKER CLUBHOUSE REPAIRS 0 0 0 18,000
3702382 BUNKER DET BASIN #17 0 2,800 0 0
RECREATION DIVISION TOTAL 104,961 15,786 154,000 122,000
-102-
PROGRAM/DEPT PROJECT DESCRIPTION
RECREATION DIVISION
Culture and Recreation
Swimming Pools
Flora and Sutton Swmming Pools -
Annual Maintenance
Flora and Sutton Swmming Pools -
Assessments
Flora and Sutton Swmming Pools -
Replace Ultraviolet Light
Disinfection System
Flora Swmming Pool Replace
Playground Surface
Bunker Hill Golf Course
Bunker Hill Golf Course - Construct
Cart Paths
Bunker Hill Golf Course -
Clubhouse Interior Repairs
Bunker Hill Golf Course - Tee
Improvements
Bunker Hill Golf Course - Replace
Irrigation System
Bunker Hill Range Project
Bunker Hill Administration Offices
2nd Floor Remodel
Bunker Hill Golf Course Matenal
Storage Renovation
Total - Recreation Division
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
SOURCE OF FUNDS
Sales Tax Fund (20%),
DRA Distribution
DRA Distribution
DRA Distribution
Sales Tax Fund (20%) $
Golf Fees
Golf Fees
Golf Fees
Golf Course Fees, Sales
Tax Fund (20%)
Golf Fees
Sales Tax Fund (20%)
Sales Tax Fund (20%)
FY 2017
64,000
30,000
10,000
18,000
FY 2018
$ 40,000 $
$ - $
$ 30,000 $
$ - $
$ 10,000 $
$ - $
$ 10,000 $
$ - $
$ - $
$ - $
$ - $
FY 2019
FY 2020
25,000 $
60,000 $
10,000 $
10,000 $
254,132 $
FY 2021
70,000 $
20,000 $
27,200 $
15,000 $
TOTAL
PAGE
199,000 83
30,000 84
30,000 85
60,000 86
30,000 87
18,000 88
20,000 89
254,132 90
20,000 91
27,200 92
15,000 93
122,000 $ 90,000 $ - $ 359,132 $ 132,200 $ 703,332
-103-
Multicultural Family Center (MFC)
FY 2017
# Mult cultural
Ma. FAMILY CENTER
The Ruby Sutton Building 1 DUBUQUE
Farris Muhammad, Ph.D.
Multicultural Family
Center Director
UNIQUE PUBLIC/PRIVATE OPERATING STRUCTURE
T1 1 E:: C!"I'Y OF
DuiL,
Masterpiece on the Mississippi
• Management - Leadership
Support
• Employees
• Facility/ Utilities
• IT Support
• Custodial/Maintenance
JG Multicultural
FAMCENTER
The Ruby SuttonILY Building 1 DUBUQUE
• 501 (c)3 Charitable Organization
• Volunteer Board of Directors
• Provides
• funding for staff and
programs/events,
• governance, strategic
planning, goal setting, policies
and procedures
Partnering for a Better Dubuque
Employees
Sarah Petersen
Shelli Glover
Dora Serna
Kelsey Rusk
Chris Weaver
Geovanni Almanza
Yvette Bahena
Matt Esser
Becca Fischer
Garrick Johnson
Dana Livingston
2015 Multicultural Family Center Board of Directors
John Stewart,
President
Mary Gatua
Doug Stillings,
Vice President
Doug Henry
Beverly Berna,
Treasurer
Chris Johnson,
Secretary
Kelly Larson Willie Slayden
Claudette Bees Bang Lang Do
Scott Theisen
Marlene Wolter
MFC Boa I'd Develo p rYl e nt - building unity out of diversity
- Raised over $100,000 from private donors, businesses and grants.
- Offered all MFC programs and events FREE.
- Fundraising has paid for 75+ programs and events impacting
3,000+ community members in 2015.
- Pay for direct expense for program/event equipment, supplies,
food, curriculum and instructors.
- Approx. 30% of budget is Future Talk
teen employment/education program.
MFC Boa rd Develo p m e nt - building unity out of diversity
- Developing and designing new comprehensive website for
optimum communication with our diverse multicultural community.
- Reimbursement to City from the MFC Board of Directors for
upgrading the Assistant Director to full time ($31,000) and Future
Talk Coordinator ($8,155).
"Our partnership with the city is extremely important to the community and
we are all proud of our accomplishments. 1have been on the board for 2-1/2
years and have seen positive changes that are truly affecting the lives of
residents in our community." —Marlene Woller, Board Member
MFC Boa rd Develo p m e nt - building unity out of diversity
-Tripled the number of programs/events offered annually since
2010.
-Increased attendance - Center is to capacity on many occasions.
-Increased community awareness.
-Increased donations cover,
increased expenses.
Showcased Dubuque's Diverse Cultures
Cultures featured:
African
American
Argentinian
Bahamian
Belgian
Brazilian
British
Chilean
Chinese
Colombian
Dominican
Grecian
Guatemalan
Flavors of Africa
French
Hispanics/Latinos �!
Haitian
Social and Cultural Vibrancy
Juneteenth
Showcased Dubuque's Diverse Cultures
Cultures featured:
Irish
Indian
Jamaican
Kenyan
Latvia n
LGBTQ+
Marshallese
Mexican
Moroccan
New Zealander
Pakistani
Philippine
Puerto Rican
Saudi Arabian
Syrian
Vietnamese
Social and Cultural Vibrancy
India Independence Day
Marshallese Constitution Day
Future Talk - Teen Summer Program
Employment/Financial Literacy
-punctuality, appearance, communication skills
-maintaining bank accounts
-meaningful work for a stipend (up to $1000)
Environmental Education
-learn and experience natural
environments
Future Talk - Teen Summer Program
2014 lois
Participants/Graduates 20/12 23/19
Stipends Paid to Teens $9,800 $18,800
Savings Match 5
Economic Prosperity
12
Youth Career Development
Supporting a multicultural workforce by
providing educational, technological,
career exploration and employment
programs.
Career Night with John Deere Dubuque Works
de
Ake
A
r
Dubuque Fire & Emergency Medical Explorers with City of Dubuque
Fire & Rescue Department
Road to Success Teen Employment Program with Black Men Coalition
Economic Pros•erit
Education Programs
Youth Tutoring Program
- Fall 2015 (18) youth in grades 2nd -
10th matched w/weekly tutors
"Daughter really liked her tutor and
improved in school."
Diversity Workshops
-Dealing with Difficult Difference
-LGBTQ+ Safe Zone Trainings
-Transracial Adoption
Safe Zone
Multicultural Family Center
www.mfcdbq.org
Computers / Technology
Computers for Community
-201 families in need of technology have
received fully -functioning computer systems
Public Computer Lab
-7 computers with high speed, fully
accessible Internet and Wi-Fi for Center
In partnership with:
Carnegie -Stout
PUBLIC LIBRARY
lea 19/V deifinf5-744;ff.
Bridging the gap of the digital divide.
61.Ilivike Word College
Educating Tomorrow's Missionaries
Partnerships and Collaborations
Mission partner to Inclusive Dubuque.
Direct programming and event partnerships
with 35+ organizations and businesses.
Resources and support to Dubuque citizen led
groups and initiatives increasing civic
responsibility.
r.-1 Clarke
)NOR THEAST IOWA
COMMUNITY COLLEGE
LORAS COLLEGE
CATHOLIC 1 LIBERAL ARTS
?I.
Mines
} _Spain
whcrc 3r all hrp:,n
CIRCLES'
1NITIAIVEATtdo
mue
Carnegie -Stout
PU13L1C LIBRARY
UNfVER51TYof
DUBUQUE
NI
INCLUSIVE
1 NCLUSIVE
INCLUSIVE
dubuque
IOWA STATE
UNIVERSITY
Extension and Outreach
DUBUQUE COUNTY
COMMUNITY FOUNDATION
Prudential
DUBUQIJE BANK
. ...:1) TRUST
JOHN DEERE
museu
art
DUBUQUE
museu
COMMUNITY
DUBUQUE AREA
CHAMBER
',Vl3f RI IT AII. Ll1 ONGS
FY17 Recommended Improvement Package
December 2015 City Council approved — —
naming building and cost. RUBY,��,��tlU����
Costs include:
-outdoor building signage
-commemorative bronze plaque
-logo modification, letterhead
envelopes and business cards
$3,000
$2,300
$2,000
Total: $7,300
THE SUTTON BUILDING
"All I want for everyone is fair play and equity regardless of race, creed,
color, whatever economic status. Just treat people fair, as you like to be
treated." -Ruby Sutton
Front view.
MULTlC
FAMILY CENTER 1
f I CW EN. AVE
THE RUBY SUTTON BUILDING
Side view.
AmeriCorps Partners in Learning
Campaign for Grade Level Reading
• Social/Cultural Vibrancy Goal
• Currently in year 2 of the 3 year competitive,
federal grant
• Started in Dubuque in 2000
AmeriCorps Partners in Learning
Outcomes
• 67% (362) of students tutored by AmeriCorps
improved their reading score from fall 2014 -
spring 2015.
• 96% (522) of students tutored by AmeriCorps
attended school 90% of the time or more
during the 2014-2015 school year.
AmeriCorps Partners in Learning
Outcomes
• AmeriCorps members supported summer
learning opportunities to over 3,000 youth
during the summer 2015.
• AmeriCorps is a community engagement tool.
92% of AmeriCorps members stated they felt a
part of their community after their service.
AmeriCorps Partners in Learning
2014-2015
• AmeriCorps Partners in Learning received $196,078
from federal grant
• AmeriCorps Partners in Learning matched the grant
with $177,720
• Out of the $177,720
• $93,742 is in-kind dollars
• $83,978 is actual dollars
• $3,025 from City of Dubuque
AmeriCorps Partners in Learning
THE TEAM
Support:
Dan Kroger, Recreation Division Manager • Eileen Trimble, Lead Secretary
• Peggy Kraus, Account Clerk
• Jolene Rettenberger, Secretary
Supervisors:
• Ben Alden, Facilities Supervisor
• Janna Beau, Aquatics, Therapeutic Rec
& After School Programs
• Anthony Elskamp, Enrichment and
Neighborhood
• Brian Feldott, Adult & Youth Athletics
• Gerry Lange, Golf Course Supervisor
• Mike Sullivan, Head Golf Professional
WHO WE SERVE
ActiveNet Participa.
0-10% 12 & under
11-20% 12 & Under
21-30% 12 & Under
31-40% 12 & Under
aver 40%12&Under
Dubuque City Units
COMMUNITY PARTNERS
Dubuque Pony League
Dubuque Soccer Club
ISU Extension
Reality Check
Washington Neighborhood
Carnegie -Stout Library
ISU Extension
YMCA/YWCA
St. Marks
Community Foundation
Boys & Girls Club
Tri-State Officials
Dubuque County Conservation
Capri College
HyVee
COMMUNITY PARTNERS
DBQ County Extension
DBQ Montessori
Matter Creative Center
Sundown Mountain
Girl Scouts
DBQ Karate Club
Dubuque Rugby
Dubuque Soccer Alliance
Fast Pitch Hall of Fame
AYSO
Mines of Spain
Mystique Ice Center
Mystique Ice Center
• Built by a non-profit organization (DICE)
• Donated to City of Dubuque (City Asset)
• Operated by non-profit
• All operating and capital expenses paid by
non-profit
rj
Clarice
I E IT
LORAS COLLEGE
••
k-*
Dubuque
LCOMMUNITY SCHOOLS,
SCHOOL PARTNERSHIPS
Dubuque Senior High School softball team
Loras College - Lease to utilize Petrakis Field
Clarke University - Lease to utilize Vets Field
University of Dubuque - Mock Interviews
Leisure Services active in school LEAP program
Lincoln School Neighborhood Programs
Active in Campaign for Grade Level Reading
Dubuque Senior High tennis team -Flora Park
courts
Dubuque Senior golf team use Bunker Hill for
practices and meets
ea )
LEADERSHIP
ENRICHMENT
AFTERSCHOOL
PROGRAMS
Of Daily Attendence for
Playgrounds
NEIGHBORHOOD RECREATION PROGRAMS
COMMUNITY
DEVELOPMENT
BOC
• Adventure Day Camp program
at Four Mounds
• Summer Community Basketball
League at Comiskey
• Weekend Open Gym program
at Prescott & Audubon (partial)
Over 2500 individuals
participate annually!
• Scholarships for students
at NE Iowa School of
Music & After School
Sports
• Playtime for Tots preschool program • AmeriCorps staff at
at Comiskey summer playgrounds
NEIGHBORHOOD RECREATION PROGRAMS
(Funded through Operations Budget)
• After School Program at
4 elementary sites
• Free swim lessons for
Boys and Girls Club
• Summer Sports Camps
at Prescott
• Tot Lot/Play Lot program
at Comiskey
• Tennis lessons at
Comiskey
• Group skateboard lessons
• Weekend open gym program
at Audubon & Prescott
(partial)
• Lincoln enrichment program
• Reduced fees (50%) for low
income residents participating
in non -contractual programs
OPPORTUNITIES IN YOUR NEIGHBORHOOD
[IMPROVEMENT LEVEL PACKAGES
Over $19,000 additional
CDBG Funds provide
increased recreation
opportunities for low-
income families
$4,000 commercial
grade movie screen
$16,070 mobile event
trailer and imagination
playground equipment
CAMPAIGN FOR GRADE LEVEL READING
Collaborative effort to ensure Dubuque's
children have the resources they need to
succeed in school and life.
Successful revamped Summer
Playground Program.
Collaboration with AmeriCorps
Partners in Learning, Vistas and
summer playground.
BUNKER HILL GOLF COURSE
FEE INCREASES
• $.25 to $1.50 increase in daily
cart rentals
• $5 increase in cart punch card
• $10 increase in cart season pass
The golf course operations budget is
100% funded through golf fees and
revenue generated in the clubhouse!
IMPROVEMENT LEVEL PACKAGE
• $1,450 to send Head PGA
Professional to attend
national PGA Conference
• $6,065 for 6 additional
security cameras
CAPITAL IMPROVEMENT PROJECTS
$18,000 Clubhouse Repairs
$10,000 Cart Path Repair
FLORA & SUTTON POOL
IN-HOUSE CONCESSIONS
CAPITAL IMPROVEMENT PROJECTS
$64,000 in annual maintenance
$30,000 Professional Assessment
Increase in FTE's by 1.44
Increase in Revenues & Supplies
FEE INCREASES
$1 increase on all lessons