Five Flags Civic Center FY 2017 Budget PresentationCity of Dubuque Public Hearings # 4.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyright 2014
Five Flags Civic Center FY 2017 Budget Presentation
ATTACHMENTS:
Description Type
Five Flags Civic Center FY17 Recommended Budget Supporting Documentation
Five Flags
Civic Center
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This page intentionally left blank.
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Budget Highlights
Employee Expense
Supplies and Services
Total
Debt on Five Flags Project Paid
with Sales Tax 20% Fund
Property Tax Support
Percent Increase/(Decrease)
Personnel - Authorized FTE
FIVE FLAGS CIVIC CENTER DIVISION
FY 2014/15 FY 2015/16
Actual Adopted
20,642
832,486
853,121'
47,600
20,502
866,120 '
886,6n '
46,945
853,128 ' 886,622 4-
0.15
0.15
% Change
FY 2015/16 FY 2016117 from Adopted
Amended Recomm'd FY 2015/16
*Actual Benchmark for FY 2016 is $869,933 See explanation under #3
Civic Center Property Tax Support - (FY2003 - FY2017)
Total
Fiscal Year Budget/Actual Revenue
2017 Projected
2016 Budgeted
2015 Actual
2014 Actual
2013 Actual
2012 Actual
2011 Actual
2010 Actual
2009 Actual
2008 Actual
2007 Actual
2006 Actual
2005 * Actual
2004 Actual
2003 Actual
5,811
663,546
556,956
Total
Expenditures
890,832
869,933
853,128
836,510
825,314
824,243
783,331
792,493
782,198
758,136
763,782
594,899
799,710
1,308,708
1,262,814
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20,502 21,621
849, 431 869,211
869,931 ' 890,83'n
46,945 68,141
869,933 ' 890,832
0.15
Property Tax
Support
890,832
869,933
853,128
836,510
825,314
824,243
783,331
792,493
782,198
758,136
763,782
594,899
793,899
645,162
705,858
0.15
5 5%
0 4%
0 5%
45 2%
4,210
0 5%
Percent
Increase)
(Decrease)
2 40%
1 97%
1 99%
1 36%
0 13%
5 22%
-1 16%
1 32%
3 17%
-0 74%
28 39%
-25 07%
23 05%
-8 60%
3 94%
Improvement Packaae Summary
1 of 2
This improvement package would provide funding for surveillance cameras to be placed inside and
outside Five Flags Civic Center. Currently Five Flags has no cameras inside or outside. The traffic
cameras in the area cover very little of the Five flags sidewalks. The safety and security of the many
citizens and visitors to Five Flags is of utmost importance. There also are no cameras in the areas
where cash is taken, counted and prepared for deposit. The management company handles city funds
and city accounts. The addition of cameras is important for internal controls mechanisms. There is no
security monitoring system for common public areas as well as entrances and exits to the building.
SMG, the management company, performed a risk assessment audit with police, fire and an FBI
representative that requested consideration of cameras in specific locations.
The City Council has a high priority goal of surveillance camera funding under their Social/Cultural
Vibrancy five-year goal. There will be a recurring cost of approximately $9,600 a year for these
cameras starting in FY 2019. The cameras would be purchased over three years as follows: 10
cameras in FY 2017 ($50,500); 17 cameras in FY 2018 ($31,300); and 12 cameras in FY 2019
($36,200).
Related Cost: $118,000— Tax Funds — Non -Recurring
Property Tax Impact: +$.0050/+.45%
Activity: Civic Center
Recommend - No
2 of 2
This improvement package would provide funding for semi-annual preventative maintenance checks of
routers, firewalls, switches and the phone system. This preventative maintenance will alert the city of
upcoming issues and capital improvements needed to the information technology system. Information
Services refers to this as the care and feeding of the system. It is not considered operational thus is not
a part of the operating benchmark budget and considered city expense.
Related Cost: $3,500— Tax Funds — Recurring
Property Tax Impact: +$.0015/+.01%
Activity: Civic Center
Sianificant Line Items at Maintenance Level
Background
Recommend - Yes
1. History: In August 2003, an analysis of Five Flags took place to determine cost of service. An
eight -person review committee was formed to study the operation of Five Flags Center to see
what could be done to hold the line on, or reduce the property tax supporting that operation. All
options were to be considered, including private management. An RFQ for private management
of Five Flags went out in December 2003. Three responses were received and the review
committee, along with two members of the Civic Center Advisory Commission, interviewed all
three firms on February 23, 2004. After weighing the advantages and disadvantages, the review
committee recommended private management. The City has contracted the firm, SMG, after
Council approval in April 2004, to privately manage Five Flags Civic Center. SMG's original five
year private management agreement began on July 1, 2004 and ended June 30, 2009. The
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current agreement expired June 30, 2014 and was extended for another five-year period ending
June 30, 2019 and has a possible five-year extension clause after that.
Employee Expense
2. FY 2017 employee expense reflects a 2.5% wage package increase.
3. As of January 1, 2006, all employees have transitioned over from City of Dubuque employees to
SMG employees. A portion of the Leisure Services Manager's salary (.15 FTE) is charged
directly to the Civic Center, since this expense existed at the time SMG started management
and will continue based on the management agreement.
Supplies & Services
4. Benchmark Calculation: The benchmark is the amount the City sets for SMG of property tax
needed to operate the Five Flags Civic Center. SMG is challenged to spend less than the
Benchmark, thereby reducing the amount of property tax support needed. The benchmark is
calculated by taking total expense less earned revenue for the Civic Center, to get the property
tax support. This calculation was completed in the beginning by taking the average actual
property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased annually
by an inflation factor. This amount includes SMG's projected management fee of $96,516 in FY
2017. The Benchmark fee is set for the purpose of the budget with an estimated CPI and then
adjusted by the actual May CPI after the budget is adopted to arrive at the actual Benchmark
and management fee.
5. SMG's goal is to come in under the benchmark, but if the benchmark is not met, the City of
Dubuque must pay any amount over the benchmark. SMG's incentive to meet the benchmark
gives them $.50 of every dollar under the benchmark.
Annual Benchmark Set for SMG: In FY 2005, SMG's actual benchmark was $682,091, in FY
2006 the benchmark was $701,190 (prior year plus the May CPI of 3%), in FY 2007 the
benchmark was $730,640 (prior year plus the May CPI of 4.2%), in FY 2008 the benchmark was
$750,367 (prior year plus the May CPI of 2.7%), in FY 2009 the benchmark was $781,882 (prior
year plus the May CPI of 4.2%), in FY 2010 the benchmark was $781,882 (the May CPI % was
negative and therefore no increase), in FY 2011 the benchmark was $797,520 (prior year plus
the May CPI of 2.0%), in FY 2012 the benchmark was $826,231 (prior year plus the May CPI of
3.6%), in FY 2013 the benchmark was $840,276 (prior year plus the May CPI of 1.7%), in FY
2014 the benchmark was $852,040 (prior year plus the May CPI of 1.4%), in FY 2015 the
benchmark was $869,933 (prior year plus the May CPI of 2.1 %), in FY 2016 the benchmark was
$869,933 (prior year based on May CPI that remained the same), and in FY 2017 the
benchmark is anticipated to be (prior year plus the estimated May CPI of 2%) $887,332.
Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual
expenses were higher due to the transitioning of the employees. There were additional costs
relating to unemployment insurance, vacation payoffs and prior year expenses that did not
count against the benchmark. The Five Flags Civic Center was also under renovation soon after
SMG started. It was expected that the first year of management would cost more. Also, the
budget was initially set with the management fee ($75,000) added on top of the set benchmark.
It was determined that the benchmark should already include SMG's management fee, and the
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actual benchmark was adjusted accordingly with the additional budget going back into General
Fund.
Following is a summary of annual results to date:
FY
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
Budgeted
Benchmark
$757,091
$776,018
$701,190
$752,560
$772,878
$782,198
$805,356
$821,446
$851,225
$861,497
$869,484
$886,622
Actual
Benchmark
$682,091
$701,190
$730,640
$750,367
$781,882
$781,882
$797,520
$826,231
$840,276
$852,040
$869,933
$869,933
Actual Prop.
Tax Support
$793,899
$594,900
$763,782
$758,136
$782,198
$792,493
$783,331
$824,243
$825,314
$836,510
$853,128
$?
SMG Adj. Actual
Prop. Tax Support
$761,308
$633,067
$715,126
$741,179
$765,406
$768,192
$783,574
$803,791
$819,938
$829,105
$852,059
$?
50%Paid Under
Benchmark
$0
$34,062
$7,757
$4,594
$8,238
$6,845
$6,973
$11,220
$10,169
$11,468
$8,937
$?
Analysis of Results to Date: When reconciling annual property tax support spent to the
benchmark each year, the City adjusts the expenses for items that do not count against the
benchmark (expenses that are the responsibility of the City). These expenses have included the
initial cost of transitioning employees (unemployment insurance, vacation payoffs) and some
equipment items not yet paid as of the transitioning date. Following is a summary reflecting the
amount the City has actually paid over or under the benchmark, without adjusting out expenses
that do not count against benchmark, and the amount SMG has actually paid over or under the
benchmark after expenditure adjustments, cash basis:
Actual
FY Benchmark
FY 2005 $682,091
FY 2006 $701,190
FY 2007 $730,640
FY 2008 $750,367
FY 2009 $781,882
FY 2010 $781,882
FY 2011 $797,520
FY 2012 $826,231
FY 2013
FY 2014
FY 2015
$840,276
$852,040
$869,040
Actual Prop.
Tax Support
$793,899
$594,900
$763,782
$758,136
$782,198
$792,493
$783,331
$824,243
$825,314
$836,510
$853,128
SMG's Adj. Actual
Prop. Tax Support
$761,308
$633,067
$715,126
$741,179
$765,406
$768,192
$783,574
$803,791
$819,938
$829,105
$851,166
FY 2016 $869,933
Cumulative Total Over/(Under) the Benchmark Since
Private Management by SMG in FY 2005
Over/(Under)
City's
Non Adj
$111,808a
($106,300)
$ 33,142"
$ 7,769`
$ 316d
$ 10,611e
($ 14,1890
($ 1,9889)
($ 14,962h)
($ 15,530')
($15,9120
Benchmarkj
SMG's
Adj. Exp.
$79,217
($68,133)
($15,514)
($9,188)
($16,476)
($13,690)
($13,946)
($22,440)
($20,338)
($22,935)
($17,874)
($ 5,235) ($141,317)
a FY 2005 was the first year for SMG vacation buyout
bincludes FY 2006 benchmark payment of $34,062 that was paid to SMG in FY 2007
`Includes FY 2007 benchmark payment of $7,757 that was paid to SMG in FY 2008
'Includes FY 2008 benchmark payment of $4,594 that was paid to SMG in FY 2009
elncludes FY 2009 benchmark payment of $8,237 that was paid to SMG in FY 2010
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Includes FY 2010 benchmark payment of $6,845 that was paid to SMG in FY 2011
9lncludes FY 2011 benchmark payment of $6,973 that was paid to SMG in FY 2012
hlncludes FY 2012 benchmark payment of $11,220 that was paid to SMG in FY 2012
'Includes FY 2013 benchmark payment of $10,169 that was paid to SMG in FY 2013
Includes FY 2014 benchmark payment of $11,468 that was paid to SMG in FY 2014
Debt Service
6. In FY 2013 GO Bonds were issued for various Five Flags improvements with annual debt
service of $49,182 abated with Sales Tax Construction (20%). Planned GO bonds in FY 2017
include $150,000 for the replacement of the roof air conditioner unit with annual debt service of
$18,959 abated with Greater Downton TIF.
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LEISURE SERVICES
FACILITY DIVISION
The Facility Division provides for the effective and efficient maintenance of buildings
and equipment and administration of management contracts for Five Flags Civic Center
and Grand River Center, ensuring facilities and programs that provide an increased
QUALITY OF LIFE and creates opportunities for both citizens and visitors
Leisure
Services
1
Facility
Division
r
Five Flags
Center
Grand River
Center
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
PEOPLE
The Grand River Center as the
conference and education center
and Five Flags as the civic
center both provide increased
quality of life for the residents of
Dubuque as well as positive
visitor experiences for travelers
to the area
PLANNING
Planning is necessary to develop an ongoing capital
improvement plan to keep up each building SMG and
Platinum Hospitality work together and separately to
provide venues for conferences, weddings, family
events, trade shows, entertainment, business
meetings, events and more Each works to meet the
needs of individuals, businesses and event planners
aI'
PARTNERSHIPS
Efforts are coordinated with the Dubuque Area Visitor
and Convention Bureau Often local professionals
represent their professional association to bring their
state and/or national conference to Dubuque Partners
at Five Flags include many theatrical and performing
groups
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900000
890000
880000
870000
860000
850000
840000
830000
LEISURE SERVICES
FACILITY DIVISION
Property Tax Support
I
Property Tax Support
■FY2015 ■FY20116 ■FY2017
The Leisure Services Facilities Division is supported by 0 15 full-time equivalent employees
Supplies and services accounts for 98% of the department expense as seen below Overall, the
departments' expenses are expected to decrease by 9 6% in FY 2017 compared to FY 2016
Expenditures by Category by Fiscal Year
Debt Paid by Sales Tax
20% Fund
Supplies and Services
Employee Expense
I558,46,945
141
47,600
521,621
520,502
520,642
50
5500,000
I:r
$1,252,512
$1,140,931
,126,275
51,000,000
■FY2017 ■FY20116 ■FY2015
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51,500,000
LEISURE SERVICES
FACILITY DIVISION
Overview
Five Flags Civic Center is a City owned building managed day-to-day
by SMG Management located in the heart of downtown It is a
multipurpose facility which hosts sporting events, theatrical
performances, concerts, meetings and conventions, high school and
community college graduations, sporting events and much more Five
Flags Civic Center features an arena, historic theater, meeting rooms
and intimate performance stage called the Bijou Room
The Grand River Center is a City owned building managed by Platinum Hospitality
Dubuque's iconic convention and education center is located in
A --
the Port of Dubuque overlooking the Mississippi River and
Riverwalk The conference center has meeting rooms, a
ballroom and exhibit hall allowing a variety of uses of the space GRAND RIVER CENTER
for large and small events
Leisure Services initiates capital improvement projects for these facilities ensuring the
long-term viability and functionality of these buildings
Five Flags Civic Center Funding Summary
1 Expenditures
Resources
FY 2013/14
Actual
$853,128
$0
FY 2014/15
Adopted
$886,622
$0
FY 2015/16
Recommended
$890,832
$0
Five Flags Civic Center Position Summary
Leisure Services Manager
Total FT Equivalent Employees
FY 2015/16 FTE's
015
0.15
Grand River Center Funding Summary
Expenditures
Resources
FY 2013/14 FY 2014/15
Actual Adopted
$293,789 $291,500
$0 $0
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FY 2015/16
Recommended
$383,301
$0
LEISURE SERVICES
FACILITY DIVISION
Highlights of the Past Year
• Participated in the Arts and Culture Master Plan Study City Council 2014-2016 Top
Priority
• Capital improvements to each facility improve the experience of visitors and
attendees
• Events were held at Grand River Center 297 days out of 365 for 81 % usage and
recorded 175,750 attendees in calendar year 2015
• Five Flags hosted 184 performances / events over 259 event days with total
attendance of 65,063 in Fiscal Year 2015
Future Initiatives
• A study will be initiated for Five Flags Civic Center which will evaluate and give
direction for the future City Council 2014-2016 Top Priority
• Ongoing capital improvements to maintain each building while improving visitor and
citizen experiences
Performance Measures
Five Flags Civic Center and Grand River Center — Activity Statement
• Provide venues for community and civic activities in addition to entertainment, cultural events
and activities
• Events and activities bring tourists to Dubuque, increasing spending in our community
• Ensure positive experience of attendees with well maintained, professionally managed Centers
• Provide for QUALITY OF LIFE venues for our citizens and visitors
J
hiGoaI: Partnering for a Better Dubuque
Outcome #1: Become a regional hub for arts and culture by
partnering with arts and culture organizations.
Five Flags Civic Center and Theater are home to arts and
cultural opportunities as well as community events Performing
arts events were held including Dubuque Symphony Orchestra,
Rising Star Theater Company performances, high school
performances, dance studio recitals and performances, Fly -By -
Night Productions, Colts Drum & Bugle Corps and Julien
Dubuque International Film Festival 56% of activities at Five
Flags were concerts, entertainment or performing arts
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d
The Knight Foundation and
Gallup in the 2010 Soul of the
Community Report found that
a community's social
offerings, openness and
aesthetics in that order
influence residents
attachment to their
community. Residents rate
their community's
availability of arts and
cultural opportunities and
social community events
highest among social
offerings.
All contribute to the soul of
our community — Dubuque.
LEISURE SERVICES
FACILITY DIVISION
What does this mean to the citizens of Dubuaue'
Our citizens have many different kinds of opportunities to experience arts and culture at
Five Flags Civic Center and Theater
Outcome #2 Partner for support of families and children
Five Flags and Grand River Center host community events and activities that support
families and children This is just a partial list
• Multicultural Family Center Taste of the World
• Dubuque Senior and Hempstead High School
graduations
• NICC graduation ceremony
• Sesame Street, Circus, Harlem Globetrotters
performances
• Collegiate wrestling tournaments
• Indoor soccer practice
• Gymnastics competitions
• Dance recitals and dance competitions
• St Marks Youth Ennchment Center Jingle Bell Hop
• Maria House Opening Doors Gala
• March of Dimes Chef's Auction Fundraiser
• Holy Family Gala
• Special Olympics kickoff dance party
• Dubuque County Early Childhood Kids' Expo
• Bald Eagle Days
What does this mean to the citizens of Dubuaue9
Children and families have access to two city -owned facilities that provide space for
each event Events include fundraisers that support non -profits that provide valuable
services to children and families
or
Goal: Economic Prosperity O'
11101
•
Outcome #3 Infrastructure and amenities support economic development and
growth
Conferences bnng money into the local economy The City of Dubuque and the
Sustainable City Network hosted the 8th Annual Growing Sustainable Communities
Conference As hosts of the event, $22,895 was paid to Platinum Hospitality for rental
and food services of the Grand River Center Platinum Hospitality reinvested the fees
into wages of staff living locally, local food and dnnk vendors, supplies for maintenance
purchased from local businesses and more There were 507 attendees from 23 states
across the country for this two day event Each year the Grand River Center hosts
numerous conferences — national, regional and state
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LEISURE SERVICES
FACILITY DIVISION
What does this mean to the citizens of Dubuaue?
Dollars are brought to Dubuque from conference attendees and spent at gas stations,
retail shops and for airfare tickets in the Dubuque Regional Airport
Outcome #4: Visitors have positive experience and retum to the Five Flags and
the Grand River Center and Dubuque.
Those visitors to our community, Five Flags Civic Center and the Grand River Center
have an economic impact on our community initially Their exposure to Dubuque
results in trips back to Dubuque for another conference or return trip with their family In
some cases visitors have decided to move and make Dubuque their home Grand
River Center has become a location for destination weddings
What does this mean to the citizens of Dubyn,e?
Young professionals determine where they want to live then find a fob there Adult
children whose parents still live in Dubuque are returning to raise their family
Irish Hooley
Rain Site
Julien Dubuque
International
Film Festival
Youth performers at
Multicultural Family Center
Taste of the World
Recommended Operating Revenue Budget - Department Total
32 - CIVIC CENTER DIVISION
Fund I Account I Account Title
400 59240 FR DOWNTOWN TIF
400 59350 FR SALES TAX CONSTRUCTION
59- TRANSFER IN AND INTERNAL
132 - CIVIC CENTER DIVISION TOTAL
I
FY14 Actual
Revenue
i
0
48,260
48,260
48,260
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FY15 Actual
Revenue
0
47,600
47,600
47,600
FY16 Adopted FY17 Recomm'd
Budget Budget II
0 18,959
46,945 49,182
46,945 68,1411
46,945 68,14111]
Recommended Operating Expenditure Budget - Department Total
32 - CIVIC CENTER DIVISION
Fund I Account I Account Title I FY14 Actual I FY15 Actual
Expense Expense
100 61010 FULL-TIME EMPLOYEES 15,614 15,847
100 61310 IPERS 1,394 1,415
100 61320 SOCIAL SECURITY 1,148 1,168
100 61410 HEALTH INSURANCE 2,166 2,142
100 61415 WORKMENS' COMPENSATION 61 59
100 61416 LIFE INSURANCE 11 11
61 - WAGES AND BENEFITS 20,395 20,642
100 62061 DP EQUIP. MAINT CONTRACTS 0 0
100 62090 PRINTING & BINDING 254 313
100 62110 COPYING/REPRODUCTION 2,512 847
100 62206 PROPERTY INSURANCE 19,656 22,991
100 62207 BOILER INSURANCE 1,015 1,015
100 62208 GENERAL LIABILITY INSURAN 80 80
100 62421 TELEPHONE 10,380 10,048
100 62667 INTERNET SERVICES 0 0
100 62761 PAY TO OTHER AGENCY 782,218 797,192
I 62- SUPPLIES AND SERVICES 816,115 832,486
400 74111 PRINCIPAL PAYMENT 32,800 32,800
400 74112 INTEREST PAYMENT 15,460 14,800
I 74 - DEBT SERVICE 48,260 47,600
132 - CIVIC CENTER DIVISION TOTAL 884,770 900,728
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FY16 Adopted
Budget
15,903
1,420
1,216
1,872
59
32
20,502
0
344
1,758
24,600
1,054
80
10,380
0
827,904
866,120
32,800
14,145
46,945
933,567
I
FY 17 Recomm'd
Budget II
16,408
1,480
1,255
2,385
60
33
21,621
3,500
319
1,750
24,007
1,015
84
3,317
7,150
828,069
869,211
48,578
19,563
68,141
958,973 I
Recommended Expenditure Budget Report by Activity & Funding Sounce
32 - CIVIC CENTER DIVISION
CIVIC CENTER ADMINISTRATI- 32100
FUNDING SOURCE: GENERAL
Account
SUPPLIES AND SERVICES
WAGES AND BENEFITS
CIVIC CENTER
ADMINISTRATI
FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Expense Expense Budget Budget
816,115 832,486 866,120 869,211
20,395 20,642 20,502 21,621
836,510 853,128 886,622 890,832
DEBT SERVICE - 32400
FUNDING SOURCE: DEBT SERVICE
Account FY14 Actual FY15 Actual FY16 Adopted
Expense Expense Budget
DEBET SERVICE 48,260 47,600 46,945
DEBT SERVICE 48,260 47,600 46,945
CIVIC CENTER DIVISION $884,769.66 $900,728.41 $933,567.00
TOTAL
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FY17 Recomm'd
Budget
68,141
68,141
$958,973.00
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
32 CIVIC CENTER DIVISION
FD JC WP -GR JOB CLASS
61010 Full Time Employee Expense
100 3375 GE -41 LEISURE SERVICES MANAGER
TOTAL FULL TIME EMPLOYEES
TOTAL CIVIC CENTER DIVISION
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
0 15 15,613 0 15 15,903 0 15
0 15 15,613 0 15 15,903 0 15
0 15 15,613 0 15 15,903 0 15
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16,408
16,408
16,408
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
Civic Center Administration
10032100 61010 100 3375 GE -41 LEISURE SERVICES MANAGER
Total
TOTAL CIVIC CENTER DIVISION
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Pun Gate 01122116
FY 2015 FY 2016 FY 2017
FTE BUDGET FTE BUDGET FTE BUDGET
015 15,613
015 15,613
015 15,903
015 15,903
0.15 15,613 0.15
015 16,408
015 16,408
15,903 0.15 16,408
Capital Improvement Projects by Department/Division
CIVIC CENTER DIVISION
CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd
Number Title Expense Expense Budget Budget
1002569 FF IMPROV - SMG CONTRIB 0 0 0 0
1012117 PAINT ARENA CEILING 2,122 0 0 0
1012302 AUDIO -VIS & SOUND EQUIP 36,803 0 0 0
1022513 THEATRE STAGE LIGHTING 0 20,520 0 0
3501538 SECURITY SYSTEM 0 0 0 30,000
3501617 LOCKER/SHOWER FACILITIES 0 0 13,000 0
3501708 THEATER-TUCKPOINT EXTERIO 0 0 0 0
3502303 SEAL CONCRETE WALKWAYS 3,148 0 0 0
3502378 ARENA ROOF 0 5,200 0 0
3502379 ARENA LIGHT FIXTURES 0 0 0 0
3502381 THEATRE EXTERIOR LIGHTS 0 0 0 0
3502511 THEATRE FIRE ESCAPE 0 0 0 0
3502512 ARENA REPLACE CURTAINS 0 16,210 0 0
3502514 ARENA DECK RAILING 0 9,950 0 0
3502515 RENOVATE EMPLOYEE AREA 0 0 0 0
3502516 THEATRE AC 0 0 0 0
3502584 FF MARKET BUILD STUDY 0 0 50,000 0
3502647 ACCESSIBILITY BLDG MODIFI 0 0 0 15,000
3602583 ARENA ROOF A/C UNIT REPLC 0 0 150,000 0
CIVIC CENTER DIVISION TOTAL 42,073 51,880 213,000 45,000
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PROGRAM/DEPT PROJECT DESCRIPTION
CIVIC CENTER DIVISION
Culture and Recreation
Accessibility Building Modifications
Security Camera Installation
LED, Lighting Retrofits
Arena - Replace Carpet and Tile
Arena - Replace Chair Platform,
Section 3
Retile Bijou Room and Hallway
Arena - Handicap Door Openers on
Main Street Doors
Replace Marquee on Locust Street
Popcorn Popper
Arena - Replace Stage Dimmer
Lights
Theater- Window Wood Repairs
Arena - Reseal Ballroom Floor
Office Air Conditioner Replacement
Arena- Masking Equipment
Theater- Replace Sound System
Remodel Concession Stands in
Gates A and C
Arena - Backlight Five Flags on
Northeast Corner of Arena
Arena - Paint Extenor Steel Siding
Arena and Theater- Wireless
Internet
Arena Air Conditioner Replacement
Extenor Brick Wall Replacement
Total - Civic Center Division
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
SOURCE OF FUNDS
Sales Tax Fund (20%)
Sales Tax Fund (20%)
Sales Tax Fund (20%)
Sales Tax Fund (20%)
DRA Distribution
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
DRA Distribution $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
Sales Tax Fund (20%) $
FY 2017
FY 2018
FY 2019
FY 2020
FY 2021
TOTAL
PAGE
15,000 $ 100,000 $ - $ - $ - $ 115,000 62
30,000 $ - $ - $ - $- $ 30,000 63
- $ 45,000 $ 45,000 $ 79,000 $ 25,000 $ 194,000 64
- $ 25,000 $ 25,000 $ 25,000 $ 90,000 $ 165,000 65
- $ 58,000 $ - $ - $ - $ 58,000 66
- $ 10,000 $ - $ - $ - $ 10,000 67
- $ 11,500 $ - $ - $ - $ 11,500 68
- $ 100,000 $ - $ - $ - $ 100,000 69
- $ - $ 15,000 $ - $ - $ 15,000 70
- $ - $ - $ 40,000 $ - $ 40,000 71
- $ - $ - $ 32,000 $ - $ 32,000 72
- $ - $ - $ 23,000 $ - $ 23,000 73
- $ - $ - $ 22,600 $ - $ 22,600 74
- $ - $ - $ 20,000 $- $ 20,000 75
- $ - $ - $ - $ 32,000 $ 32,000 76
- $ - $ - $ - $ 9,500 $ 9,500 77
- $ - $ - $ - $ 16,500 $ 16,500 78
- $ - $ - $ - $ 95,000 $ 95,000 79
- $ - $ - $ - $ 93,000 $ 93,000 80
- $ - $ - $ - $ 225,000 $ 225,000 81
- $ - $ - $ - $ 50,000 $ 50,000 82
45,000 $ 349,500 $ 85,000 $ 241,600 $ 636,000 $ 1,357,100
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INTRODUCTION OF SMG GENERAL MANAGER
HOW IS FIVE FLAGS CIVIC CENTER MANAGED
AND MAINTAINED?
Day to day operations
• Management Agreement with SMG
• Oversight provided by Leisure Services
Five Flags Civic Center and Theater buildings
• Owned by the City of Dubuque
• Capital improvements are the
responsibility of the City
HOW IS AGREEMENT ARRANGED?
Benchmark established per Management Agreement
CITY
Capital improvements for buildings
Benchmark
If beat benchmark, shared 50/50
SMG
All other general building repairs and maintenance
All remaining operating expenses
TAX SUPPORT HISTORY
FY 2003
FY 2004
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
BUDGETED
Tax Support
$757,091
$776,018
$701,190
$752,560
$772,878
$782,198
$805,356
$821,446
$851,225
$861,497
$869,484
$869,933
ACTUAL
Tax Support
$705,858
$645,162
$793,899
$594,900
$763,782
$758,136
$782,198
$792,493
$783,331
$824,243
$825,314
$836,510
$853,128
$1,050,000
$950,000
$850,000
$750,000
$650,000
$550,000
SMG Contract Operations Expense
vs. If City Operated
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
+Actual Tax Support +If city kept operation, 3% each yr
BENCHMARK
HISTORY
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
SMG Actual
Benchmark
$682,091
$701,190
$730,640
$750,367
$781,882
$781,882
$797,520
$826,231
$840,276
$852,040
$869,933
$869,622
SMG
Actual
Expense
$761, 308
$633,067
$715,126
$741,179
$765,406
$768,192
$783,574
$803,791
$819, 938
$829,105
$852,059
Amount
Over/Under
Benchmark
$ 79,217
$(68,123)
$(15,514)
$( 9,188)
$(16,476)
$(13,690)
$(13,946)
$(22,440)
$(20,338)
$(22,935)
$(17,874)
50%
Payment
0
$34,062
$ 7,757
$ 4,594
$ 8,238
$ 6,845
$ 6,973
$11,220
$10,169
$11,468
$ 8,937
$900,000
$850,000
$800,000
$750,000
$700,000
$650,000
$600,000
SMG Benchmark vs. Actual Expense
FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15
—SMG Actual Benchmark —SMG Actual Expense
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Dinosaurs Exhibit
family entertainment ;*,
Taste of the World
COUNCIL PRIORITY-STUDYTHATASSISTS
WITH FUTURE DECISION MAKING
BACKGROUND FOR STUDY
Arts Economic Impact Study
Arts and Culture Master Plan
Once Complete work will begin
Budgeted CIP — Funds from City and SMG
TIMEFRAME FOR STUDY
Begins after Arts and Culture Master Plan adopted
FY 17 IMPROVEMENT PACKAGE RECOMMENDATION
$ 3500
Semi annual technology preventative
maintenance contract
FY 17 CAPITAL
IMPROVEMENT PROJECTS
Accessibility building modifications $ 15,000
architectural consultant services
Security camera installation $ 30,000