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Fire Department FY 2017 Budget Presentation Copyright 2014 City of Dubuque Public Hearings # 4. ITEM TITLE: Fire Department 2017 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Fire Department FY17 Recommended Budget Supporting Documentation Fire Department 89- This page intentionally left blank. -90- FIRE DEPARTMENT %Change FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted Budget Highlights Actual Adopted Amended Recomm'd FY 2015/16 Requirements Employee Expense 9,749,830 9,462,664 9,462,664 9,910,893 4.7% Supplies and Services 764,051 856,749 858,011 888,592 3.7% Machinery and Equipment 9,907 153,658 153,658 421,720 174.5% Subtotal 10,523,788 10,473,071 10,474,333 11,221,205 7.1% Debt Service 135,643 204,243 204,243 210,187 2.9% Total Requirements 10,659,431 10,677,314 10,678,576 11,431,392 Resources Operating Revenue 1,389,501 1,140,952 1,140,952 1,475,120 29.3% Gaming/Sales Tax Abated Debt 39,947 84,183 84,183 92,597 10.0% Total Resources 1,429,448 1,225,135 1,225,135 1,567,717 28.0% Property Tax Support 9,229,983 9,452,179 9,453,441 9,863,675 411,496 Percent Increase (Decrease) 4.4% Personnel -Authorized FTE 90.00 90.00 90.00 90.16 Improvement Package Summary 1 of 8 This improvement package would provide funding for phased replacement of alerting components in all six fire stations. This system will replace the 800 MHz paging system now in place. The old system will no longer function after P-25 upgrades are done to the 911 radio system (est. 4th quarter 2018). The new system simplifies the dispatch process and reduces the call handling time while maximizing dispatcher functionality. Part of this improvement package is funded by Dubuque Industrial Land Sales that were used to pay down the internal loan balance to the General Fund. This past year a few incidents paged over the 800 MHz radio failed to page in fire stations. Upon testing, no problem has been identified other than intermittent failure of the radio/amplifier/speaker interfaces. The new system eliminates some of these components and offers a self-monitoring feature to alert dispatcher if the system is down. Response time is a key component identified by users of the 911 system. Fire accreditation also identifies response time as critical and sets standards for call-handling and turnout time. The system proposed helps to reduce both components with fast, clear information. FY 2017—All dispatch equipment at 911 Center Basic receiver controls at all stations tied into existing speaker systems. All installation, licenses, training and programing -91- FY17 - $235,000 FY 2018— Replace speaker system in stations 4, 5, and 6 Provide message boards and apparatus floor speakers in all stations. FY18 - $103,000 FY 2019— Replace speakers and wiring in Headquarters, stations 2 and 3 FY19 - $37,000 This improvement package supports: City Council Goals & Priorities: Infrastructure Goals: 11.4- Investigate usefulness of technological advances to optimize services. 11.5-Plan for orderly replacement and upgrades of public communication infrastructure with attention to features, capacity, compatibility and future growth. Public Safety Goals: 2.1 — Support effective and efficient dispatch for public safety personnel for prompt, appropriate responses to calls from the public. 2.3-Support communications capabilities with operational personnel and equipment. Related Cost: $ 235,000 Tax Funds — Non-Recurring Recommend -Yes Related Cost: $ 20,000 Tax Funds — Recurring Related Revenue: $ 147,186 Total Cost: $ 107,814 Property Tax Impact: +$.04571+0.41% Activity: Fire Administration 2 of 8 This improvement package would provide funding for Fire Station Number 5's Basement Joist Repair. The old joist has deteriorated from water damage, and the Engineering Department recommends repair using a microlam joist. Fire Station Number 5 was built in 1903. This improvement package supports: Dubuque Comprehensive Plan Infrastructure Goal 10-Maintain City owned buildings and Public Safety Goal 2.2 Safe & efficient buildings that support public safety. Economic Prosperity - Community Design, Built environment which contributes to its identity, heritage and sense of place. Related Cost: $4,000 Tax Funds — Non-Recurring Recommend -Yes Property Tax Impact: +$.0017/+.02% Activity: Fire Suppression 3 of 8 This improvement package would provide funding for an internship program for college-age students to work on projects and learn about fire service professions. This would include two interns per year, working on a semester term (16.52 FTE or 345 hours). The interns would work sixteen hours per week at $10 per hour. This program seeks to expand department efforts to recruit quality candidates for future employment. The non-recurring expense includes equipment for the interns ($980). This improvement package supports: Public Safety Goal 1-1.6 Strive for a more diverse workforce. Diversity Goal 6-6.1 Encourage a more diverse workforce. Related Cost: $4,020 Tax Funds — Recurring Recommend -Yes Related Cost: $ 980 Tax Funds — Non-recurring Total Cost: $5,000 Property Tax Impact: +$.00211+.02% Activity: Fire Administration 4 of 8 -92- This improvement package would provide funding for promotion materials (magnets, information packets) to inform citizens of the availability of emergency and non-emergency ambulance services through the 911 Communications Center. This improvement package supports: Public Safety Goal 7-7.2 Promote the provision of prompt and efficient ambulance services. Sustainability Principle — Social/cultural vibrancy, community health & safety— Systems, Policies and Engagement to ensure all residents have access to healthy & safe lifestyle choices. Related Cost: $ 800 Tax Funds — Recurring Recommend -Yes Property Tax Impact: +$.0003/+.00% Activity: Ambulance Services 5 of 8 This improvement package would provide funding for repair to the concrete floor under apparatus door at Station 3 (3155 Central Avenue) $2,500, and for replacement of the public sidewalk in front of Station 2 (2180 JFK) $4,500. Station 3 floor has deteriorated and no longer allows a seal under the overhead door. Station 2 sidewalk has been inspected by City Engineering Department and found deficient. This improvement package supports: City Comprehensive Plan Infrastructure Goals 5.1 to maintain the condition of public sidewalks. Goal 10.2 to maintain City Buildings and support accessibility (Station 2) and Goal 10.1 to maintain and improve the energy efficiency of City buildings (Station 3) and sustainability goals Environmental Integrity- Reasonable Mobility (Station 2) and Economic Prosperity - Energy conservation (Station 3). Related Cost: $ 7,000 Tax Funds — Non-Recurring Recommend -Yes Property Tax Impact: +$.0030/+.03% Activity: Fire Suppression 6 of 8 This improvement package would provide funding to add wireless internet access points at all six fire stations which are already connected to the City network. This system assures mobile computer terminal (MCT) connectivity while vehicles are parked inside fire stations. This equipment is recommended by Information Services to provide uninterrupted MCT access to call information. This improvement package supports: Public Safety Goal 2-2.2 Support safe and efficient building, facilities, vehicles, and equipment to support efforts of public safety agencies, while striving for state-of- the-art technology. Related Cost: $ 7,200 Tax Funds — Non-Recurring Recommend -Yes Property Tax Impact: +$.0031/+.03% Activity: Fire Administration 7 of 8 This improvement package would provide funding for Sungard One Solution Freedom Software to allow Command Staff mobile devices access to unit tracking and status of resources. The impact on the community is that commanders can better distribute the limited resources to minimize response times and maintain coverage throughout the city. -93- This improvement package supports: Public Safety Goal 2-2.3 Support communications capabilities with operational personnel and equipment. 2.4 Improve and maintain the readiness status of all public safety personnel by monitoring their operational status. Related Cost: $ 1,200 Tax Funds - Non-Recurring Recommend -Yes Related Cost: $ 300 Tax Funds - Recurring Total Cost: $1,500 Property Tax Impact: +$.0006/+.01% Activity: Fire Suppression 8 of 8 This improvement package would provide funding for three courses to certify Emergency Medical Supervisor for better management of ambulance activity. This certification is recommended by the ambulance's billing agency. Class 1 (FY 2017) - Certified Ambulance Coder ($1,555) Class 2 (FY 2017) - Certified Ambulance Privacy Officer ($1,800) Class 3 (FY 2018) - Certified Ambulance Compliance Officer ($1,800) This improvement package supports: Public Safety Goal 1-1.4- Maintain information and records to document the public safety situation and record response to events. Goal 5-5.3- Continue to use national standards as a guideline. Related Cost: $ 3,355 Tax Funds - Non-Recurring Recommend -Yes Property Tax Impact: +$.00141+.01% Activity: Ambulance Services Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense 1. FY 2017 employee expense reflects a 2.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 5.95% in FY 2017. 3. Fire and Police Retirement rates in FY 2017 are decreasing from 27.77% to 25.92% or a decrease of 1.85%; a savings of $75,018. The projected rate for FY 2017 provided by MFPRSI during FY 2015 was 24.24% The history of the change in rates is as follows: FY 2008, the rate decreased from 27.75% to 25.48% or a decrease of 0.70% (-$ 36,934) FY 2009, the rate decreased from 25.48% to 18.75% or a decrease of 22.17% (-$283,311) FY 2010, the rate decreased from 18.75% to 17.00% or a decrease of 9.33% (-$102,914) FY 2011, the rate increased from 17.00% to 19.90% or an increase of 17.06% +$166,238 FY 2012, the rate increased from 19.90% to 24.76% or an increase of 24.42% +$279,685 FY 2013, the rate increased from 24.76% to 26.12% or an increase of 5.49% +$ 79,641 FY 2014, the rate increased from 26.12% to 30.12% or an increase of 15.31% +$288,363 FY 2015, the rate increased from 30.12% to 30.41% or an increase of 0.96% +29,399 FY 2016, the rate decreased from 30.41% to 27.77% or a decrease of 8.68% (-$149,604) FY 2017, the rate decreased from 27.77% to 25.92% or a decrease of 1.85% (-75,018) -94- FY 2018, the projected rate is 23.30% FY 2019, the projected rate is 20.91% 4. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY 2017 per month per contract, resulting is an increase of$306,720 (27.40%). 5. Insurance Premiums increased from $0 in FY 2016 to $16,750 in FY 2017 due to the Fire and Police stop loss insurance premium being an ineligible expense under the workman's compensation reserve. 6. FY 2017 is the fifth year that eligible retirees with at least twenty years of continuous service in a full-time position or retired as a result of a disability and are eligible for pension payments from the pension system can receive payment of their sick leave balance with a maximum payment of one-hundred twenty sick days payable bi-weekly over a five year period. The sick leave payout budgeted in the Fire Department is $91,161 (for fourteen employees) in FY 2017. 7. Police/Fire Injuries increased from $58,267 in FY 2016 to $69,926 in FY 2017 based on a thirteen year average. Supplies & Services 8. Uniform Purchases increased from $20,040 in FY 2016 to $30,000 in FY 2017. The increase in cost is due to annual preventive maintenance on turnout gear and new gear (for new hires) entering the system. 9. Postage and Shipping decreased from $1,051 in FY 2016 to $587 in FY 2017 based on FY 2015 actual plus 5%. 10. Repair Parts/Supplies decreased from $10,896 in FY 2016 to $5,000 in FY 2017 due to the purchase of new breathing apparatuses budgeted in FY 2017 in the capital budget that will be covered under warranty. 11. Radio Battery Repair increased from $3,000 in FY 2016 to $5,000 in FY 2017. This line item represents the cost of repair on the new radio batteries purchased two years ago. 12. Printing and Binding decreased from $1,354 in FY 2016 to $500 in FY 2017 based on FY 2015 actual plus 2%. 13. Copying decreased from $2,309 in FY 2016 to $1,400 in FY 2017 based on FY 2015 actual and FY 2016 year-to-date expenses. 14. Legal Ads and Notices decreased from $6,607 in FY 2016 to $0 in FY 2017. This line item was being used to advertise open positions which is covered by vacant salary savings. 15. Conferences increased from $4,500 in FY 2016 to $5,000 in FY 2017 based on actual cost of conferences. 16. Education and Training increased from $46,750 in FY 2016 to $49,646 in FY 2017 due to adding the cost of the Sustainability Conference for eight members of the leadership team ($960) and the cost of the Fire Department Instructor Training being held in Indianapolis ($1,936) in FY2017. -95- 17. Property Maintenance increased from $24,153 in FY 2016 to $32,025 in FY 201 based on a three year historical average. 18. Motor Vehicle Fuel decreased from $66,172 in FY 2016 to $56,707 in FY 2017 based on FY 2015 actual of $63,008 less 10%. 19. Motor Vehicle Maintenance increased from $224,955 in FY 2016 to $239,967 in FY 2017 due to the anticipated engine overhaul on the Bronto Ladder Truck. 20. Equipment Maintenance Contracts increased from $0 in FY16 to $13,600 in FY17 due to the additional cost of rescue tool maintenance ($1,600) and ladder maintenance and inspection being moved from Consultant Services ($12,000) to this line item. 21. Software License Expense decreased from $46,256 in FY 2016 to $32,275 in FY 2017. In FY 2016 there were one-time charges for software requirements with the new Sungard Computer Aided Dispatch software, a door control software upgrade and wireless connectivity for 18 mobile computers that will not be needed in FY 2017 (-$10,100). Machinery & Equipment 22. Equipment replacement items at the maintenance level include ($166,340): Fire Administration 2006 Expedition $ 42,000 Smart Phone $ 535 Fire Training Smart Phone $ 535 Fire Suppression Furniture (Beds, Chairs) $ 4,800 2012 Ford Truck $ 60,000 Saws (2) $ 3,000 Mowing Equipment $ 1,100 Ropes (2) $ 2,000 Safety Equipment— Fire $ 300 HAZMAT Respiratory Gear $ 3,000 Hose $ 5,000 Thermal Imaging Cameras (2) $ 12,000 Gas Powered Blower $ 3,000 Fire Prevention 2007 Van $ 28,000 Smart Phone (2) $ 1,070 -96- Debt Service 23. Fiscal Year 2017 Debt Service is as follows ($210,187): $117,590 2009A Pumper Truck Replacement GO Borrowing (Last Year 2029) $ 24,247 2012D Pumper Truck Replacement GO Borrowing (Last Year 2027) $ 6,500 2012D Station #4 Improvements GO Borrowing (Last Year 2022) $ 35,307 2014B Fire Improvements GO Borrowing (Last Year 2034) $ 26,543 2016 Ambulance Replacement (Last Year 2026) Revenue 24. County Share of HAZMAT team support increased from $72,192 in FY 2016 to $73,862 in FY 2017 based on an anticipated 2% increase over FY 2016 budget. Funding represents one-third of the cost for consumable equipment and one-third of one-third of labor costs for six positions. The increase is primarily due to personnel costs increasing. 25. Ambulance Fees increased from $1,045,980 in FY 2016 ($250 per call) to $1,231,542 in FY 2017 ($277 per call) based on FY15 actual of$1,233,598. The projection is also based on call volume and average pay back. Ambulance calls increased from 4,429 in FY 2016 to 4,446 calls in FY 2017. 26. General reimbursements remain at $6,000 in FY 2017 based on history and represents recovered costs from HAZMAT spills. -97- This page intentionally left blank. -98- Dubuque Fire Department Organization Chart E501 L511 M551 C528 E02 E503 L512 M552 E505 E506 FF FF FF FF FF FF FEC FEC FEC FEC FEC FEC MO MO MO FEC FEC FEC FEC FEC FEC FED FED FED FEC FEC FEC MO MO MO FEC FEC FEC FEC FEC FEC LT LT LT LT LT LT AC^ AC^ AC^ LT LT LT LT LT LT LT LT LT LT LT LT CPT CPT CPT* ^Riding Position CPT* CPT* CPT* CPT CPT* CPT* HEADQUARTERS STATION 2 STATION 3 STATION 4 STATION 5 STATION 6 *Denotes House *Denotes House *Denotes House *Denotes House *Denotes House Captain Captain Captain *Denotes House Captain Captain Captain 4 C Assistant EMS o Fire Marshal m Supervisor m a n d Assistant Chief Assistant Chief Assistant Chief Assistant Chief Assistant Chief s t Shift 1 Shift 2 Shift 3 Fire Marshal Training a f f 1 Admin Assistant Chart Shows Minimum Staffing of 22 per Shift.Additional FF positions filled when available Fire Chief ^Denotes Riding Position of Shift Assistant Chief -99- FIRE DEPARTMENT Dubuque Fire Department works to protect, assist and educate our community and visitors with pride, skill and compassion. Dubuque Fire Department Administration Emergency Y Fire Suppression Medical Service Training Fire Prevention (Ambulance) SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PEOPLE PLANNING Provide quality Prepare and train with assistance and other city departments, county agencies, solutions to our citizens health care providers, and visitors who often and private agencies to have nowhere to turn in assure quick response time of need. We to disasters and engage the community emergencies affecting ,row s through school the community. groups, �neighborhoods and community activities. q g� rr k • , 461". A. f a t A� S 1� PARTNERSHIPS Create and maintain strong relationships with area fire, EMS, and law enforcement, utilities, and health care providers to assure the best-possible response to emergencies. -100- FIRE DEPARTMENT R0`1011110 dud Properi=, liix Support 10000000 9000000 ' ' 8000000 7000000 - 6000000 5000000 4000000 3000000 2000000 1000000 ' ' 0 Gaming/SalesTac Abated Debt Operating Revenue Property Tax Support ■FY2015 ■FY2016 ■FY2017 The Fire Department is supported by 90 full-time equivalent employees,which accounts for 88% of the department expense as seen below. Overall, the departments' expenses are expected to increase by 7.5% in FY 2017 compared to FY 2016. Expenditures by Category by Fiscal Year 5210,18 7 Debt Service 0 $204,243 $135,643 $153,658 Machinery and Equipment $79,076 $69,670 $889,999 Supplies andServices $685,413 $773,971 Employee Expense $9,592,664 50 $9,600,114 $2,000,000 $4000,000 $9,464,364 $6,000,000 $8,000,000 $10,000p00 IN FY2016 ■FY2075 ■FY2014 -101- FIRE DEPARTMENT rirt, Administr dth.,. . Overview Fire Administration is responsible for developing long and short-range goals for fire and EMS service, establishing policy for twenty-four hour a day operations and conducting all other administrative duties of the Fire Department. The Fire Department force consists of 90 personnel with 6 stations, housing 5 engines (pumpers), 2 ladder trucks, 3 ambulances, and a command vehicle. Administration Funding Summary FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $546,306 $382,274 $729,909 Resources $9,987 $7,500 $155,686 Administration Position Summary FY 2016/17 FTE's Fire Chief 1.00 Secretary 1.00 Total FT Equivalent Employees 2.00 nIyIIIIyIIL v. we Past Year • Development of a Strategic Plan o Based on citizen and employee input. Identified objectives for improvement over the next five years. LDID YOU KNOW... Members of the fire department are available to attend your neighborhood or service club meeting? • Internal Teams Creation o Established firefighter teams for Information, Engagement, and Technology. o Teams have created programming for interaction with the community, created a standard media release, internal newsletter, and established streamlined procedures to reduce routine vehicle travel. -102- FIRE DEPARTMENT 1 a. 3 • MOW 3 f • er • Community Awareness and Emergency Response membership o Partnering with response agencies to improve training and capabilities for hazardous material spill response along the Mississippi river corridor. alECAER DUBUQUE Community Awareness and Emergency Response Future Initiatives • Expand programming that encourages and supports fire service careers in the community. o Partner with NICC to support paramedic certification by local students. 1. Put a program in place by July 2016 and support through FY2017. o Serve as mentors for paramedic and firefighting students who are not otherwise affiliated with a response agency. 1. Offer ride-a-long and job-shadow opportunities. o Explore opportunities in local schools to educate youth on fire service/EMS careers. 1. Participate in career day activities and presentations to middle and high school groups. • Maintain accurate agreements with other agencies. o Complete a review and update of agreements with other agencies such as 28E and mutual-aid. 1. Prepare a priority listing of agreements needing attention by July 1, 2016. 2. Complete all updates with Mayor/Council approvals by January 1, 2017. • Develop policies that shorten response times to calls for service. 1. First unit on scene within 5 minutes 20 seconds of dispatch for 80% of calls. 2. Reduce response time by leaving the station within 80 seconds of dispatch. 3. Pursue automatic alerting of fire stations in FY2017 to reduce dispatch time. -103- FIRE DEPARTMENT • Develop policies and procedures that reduce the road miles traveled by heavy fire apparatus. 1. Consider alternate vehicle styles and features to maximize efficiency and funding. 2. Establish policy that limits non-response related travel of heavy vehicles. Performance Measures Fire Administration —Activity Statement Provide management, administrative and public information services to internal and external customers while ensuring the efficient daily operation of the Dubuque Fire Department I /1 al Goal: Social/Cultural Vibrancy N Outcome#1: Recruit a diverse workforce that represents the citizens of the community 1. Met with Northeast Iowa Community College to partner on the Re-engagement program to help local students attain paramedic training. 2. Partnered with Leisure Services to provide a summer program on fire service careers attended by 8 middle school-age children. : ,.., l. A 1 i, , ,_ , .....„ .„, ,, _ ,,,, , Ali ;} - 1ti Goal: Financially Responsible & High Performance Organization n Outcome#2: Pursue National Accreditation 1. Developed operations around industry best practices. Community Stakeholder 2. Created a Strategic Plan for the fire department. Input 3. Addressing gaps in performance identified by better fUBUQUEYourViewofthc data analysis. Dubuque Department 4. Completed a community feedback survey to identify A O needs. FIRE -104- FIRE DEPARTMENT Outcome #3: Maintain a reliable fire apparatus fleet 1. Maintained a five-year replacement schedule. 2. Developed changes in vehicle usage to reduce the total road miles traveled by heavy fire trucks. Fr Total Vehicle Total Large Miles Traveled Ladder Truck Miles Traveled 127697 121313 10667 CATEGORY 1 CATEGORY 1 ■2014 ■2015 2014 ■2015 Training V Overview The training activity provides training to the members of the fire department in all disciplines of our response. In addition to member training this activity is also responsible for testing of apparatus pumps, hose, and ladders. Training oversees promotional testing, entrance examinations, company training, and the new member training academy. The training officer also serves as the department safety officer, and hazardous materials response coordinator and provides training to other city department employees. Training Funding Summary FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $127,255 $168,148 $182,136 Resources $6,316 $0 $74,112 Training Position Summary FY 2016/17 FTE's Assistant Fire Chief 1.00 Total FT Equivalent Employee 1.00 -105- FIRE DEPARTMENT Highlights of the Past Year • Aggressive training to improve fire suppression response o Three incident commanders are completing Blue Card training, a nationally recognized certification to better coordinate and control the response to emergency incidents. o All firefighters were trained on new firefighting tactics based on the latest information available from national studies and tests of modem fire behavior. • More training for new firefighters o Firefighters hired in 2015 completed a new 8-week fire academy to prepare for active firefighter assignments. • Firefighter fitness o Three members were certified as Peer Fitness Trainers to develop a fitness program for all firefighters. Future Initiatives • Provide training for low frequency/high risk incidents o Continue with team concept to provide training for high risk events like cell and radio tower rescue, confined space rescue, and hazardous material mitigation with 2 days of multi shift. o Send 2 members to Fire Department Instructors Conference to keep up with current trends in the fire service and to assess instructors that can be brought to Dubuque to provide in-house training for all members of the department. • Develop skills for incident commanders o Three high ranking officers to Blue Card incident command training during FY 2017. o Provide 2 days of live fire training to all members of the department highlighting latest research-based firefighting tactics. • Provide improvements to fitness equipment using grant funds o Complete fitness equipment improvements outlined under grant award. o During FY 2017 work with health and wellness experts to improve overall firefighter health education on proper nutrition, stress reduction, and increased activity levels by providing six 1 hour programs covering the above topics. • Assure the accuracy of training records and certification o Ensure all firefighters are certified to a minimum of FF II and all promoted positions have the proper level of certification deemed necessary by the department through continued certification testing of all members through the Fire Service Training Bureau. -106- FIRE DEPARTMENT Performance Measures Training —Activity Statement Develop and strengthen the firefighter's knowledge, skills, and abilities so as to provide professional and proficient service to the Dubuque Fire Department and the community it serves. S Goal: Financially Responsible & High Performance Organization 7' Outcome#1: Be prepared for high risk, low frequency events 1. Training for high risk events cell and radio tower rescue was accomplished across all three shifts. 1j Provide Current and Relevant Training 1. Live fire training was provided to all members of the department this year highlighting the latest research- e'� 7.• `�_� based tactics. 2. Three Assistant Fire Chiefs are enrolled in 4 0.0 Chiefs Card incident.„ command training with certification expected in FY 2017. 3. An 8-week fire training academy was .1 held for all newly hired firefighters. Training included firefighter certifications as well as classroom, hands-on and physical fitness training. Outcome#2: Promoting Firefighter fitness and wellness 1. Three PEER fitness trainers were certified to assist members and develop fitness programs. This project was funded through a grant. Emergency Medical Services (Ambulance) Overview The ambulance activity is committed to safeguarding our citizens and visitors by providing excellence in pre-hospital emergency medicine. The ambulance service delivers efficient, prompt advanced life support and transportation in times of medical and traumatic need in both emergency and non-emergency situations. Two paramedics staff each of the ambulances along with a first arriving fire engine staffed with a paramedic. -107- FIRE DEPARTMENT Emergency Medical Services Funding Summary FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $1,765,330 $1,587,756 $1,615,441 Resources $1,234,415 $1,045,980 $1,237,542 Emergency Medical Services Position Summary FY 2016/17 FTE's Ambulance Medical Officer 6.00 Fire Captain 2.00 Fire Lieutenant 4.00 EMS Supervisor 1.00 Total FT Equivalent Employees 13.00 Highlights of the Past Year • Established a plan for ambulance chassis cost savings and replacement • Incorporated better policy/procedures for medical supply handling Future Initiatives • Determine the direction and initiatives recommended by the Iowa EMS Association regarding mobile integrated health care. • Improve capabilities of Paramedic Engines o Track performance of first-caregiver paramedic o Create training programs that address needs identified • Maintain paramedic transition plan. o Track progress of four additional paramedic transitions in FY17. Performance Measures Emergency Medical Services (Am bulance)— Activity Statement Provide the highest level of pre-hospital care to our community. Goal: Financially Responsible & High Performance Organization"' Outcome #l: Provide advanced emergency care as quickly as possible while reducing on-scene times for ambulances 1. Paramedic staffed engine companies were provided addition training on first-caregiver duties and expectations to minimize patient transport times. DID YOU KNOW? The average time for a fire department paramedic to arrive on scene is 4 minutes 8 seconds? -108- FIRE DEPARTMENT Outcome #2: Maintain out-of-hospital cardiac arrest survival above the national average of 10.4% 1. Survival rate for these patients in FY15 was 14.29% (nearly 4% above national average). il Cardiac Survival Rate 14.29 CATEGORY 1 10.4 0 5 10 15 2 •Dubuque Average •National Average Outcome #3: Transition appropriate personnel from Iowa Paramedic certification to the new level of Paramedic certification 1. Four Iowa paramedics are transitioning to the new requirement for certification. DID YOU KNOW? Every fire unit responding to an EMS incident has at least 1 paramedic on board? Certification of Responding Firefighters 15% .41111 ■Paramedic •EMR/EMT 85% L. -109- FIRE DEPARTMENT Fire Suppression Overview The Fire Suppression activity protects life and property by responding to all types of calls for service. Call types include but are not limited to: fires, hazardous material releases, specialized rescues and emergency medical responses with the EMS activity resources. In addition the suppression activity performs fire inspections and assigned rental housing inspections, hydrant maintenance, personnel training and maintains/cleans all buildings, vehicles and equipment assigned. The activity is provided from 6 fire station locations using 18 vehicles and 72 personnel to maintain 24 hour per day availability. Fire Suppression Funding Summary FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $7,833,692 $8,074,430 $8,394,390 Resources $121,243 $85,692 $6,000 • Fire Suppression Position Summary FY 2016/17 FTE's Assistant Fire Chief 3.00 Fire Captain 7.00 Fire Equipment Operator 24.00 Fire Lieutenant 14.00 _ Firefighter 24.00 _ Total FT Equivalent Employees 72.00 Highlights of the Past Year • Business inspection program performed by in-service fire crews increased the number of businesses inspected. • Policy/procedure changes were made that improved staffing of a third ambulance • Several mobile computer issues resulting from the new software and connection transition were resolved. -110- FIRE DEPARTMENT Future Initiatives • Monitor and improve dispatch to enroute time of fire units. o Establish target time of 80 seconds for fire responses 80% of the time. o Establish target time of 60 seconds for EMS responses 80% of the time. • Develop standard procedures that implement new fire tactics training among all members and shifts. o Complete a revision of department procedures for fire attack in FY 2017. o Complete training on this procedure and incorporate practices across all three shifts by spring 2017. • Establish a common review process for significant incidents that is used by all shifts. o Implement a common format and process to review performance of responders. o Make this information available to all department members. • Continue resolution of CADIMCT issues by working with city staff and product provider o Maintain records of product performance issues. o Develop a priority for resolution of issues. o Research solutions to reduce system down-time. Performance Measures Fire Suppression —Activity Statement Protect and assist our community and visitors from fire and other hazards while minimizing the impact on the local environment, infrastructure and economy. $, Goal: Financially Responsible & High Performance Organization n Outcome #1: Control fires while still small, keeping property damage to a minimum for property owners 1. Control fires by keeping flame spread within the room of origin at 65% of structure fires. 2 Transitioning from 9 alarm to Room-of-origin as a measure of effectiveness to better meet best practice standards. 3 For FY2015 87% of structure fires were extinguished using only a 9 alarm assignment of units. -111- FIRE DEPARTMENT Resources Required to Fire Size Before Extinguish Extinguishment 13% •Contained to •1st Alarm 35% Room of Origin ■2nd Alarm65/ •Beyond Room of Origin 87% Outcome #2: Reduce Fire Hazards through Inspections 1. In-service fire crews used tablet computers to complete 1110 business inspections in FY2015, an increase of 280 inspections from the previous year. DID YOU KNOW? Firefighters perform inspections, present programs,flush fire hydrants, perform vehicle and building maintenance, and do most of their training while in-service and available to respond to calls for service? Fire Prevention Overview The Fire Prevention Bureau is committed to preventing fires before they occur through community education involving schools, neighborhood associations, civic groups and business. Fire prevention is also achieved through safety inspections of rental and business occupancies. If a fire does occur the Fire Marshal's office will investigate fire cause and origin of the affected property. Working with other city departments the Fire Marshal's office reviews new construction and improvement plans in an effort to promote a safe working environment and continued operation. Fire Prevention Funding Summary FY 2014/15 FY 2015/16 FY 2016/17 Actual Adopted Recommended Expenditures $251,318 $260,163 $299,329 Resources $1,955 $1,780 $1,780 1 Fire Prevention Position Summary FY 2016/17 FTE's Fire Marshall 1.00 Assistant Fire Marshall 1.00 Total FT Equivalent Employees 2.00 -112- FIRE DEPARTMENT Highlights of the Past Year • Implemented and managed the mobile inspection program adding efficiency to inspections done by in-service fire units. • Created and presented youth fire academy program for middle school-aged children. • Succeeded in obtaining additional smoke detectors from the State Fire Marshal to replenish supply available for free installation program. Future Initiatives • Work with water department to develop a standard system using tablet computers to document hydrant flushing by in-service fire units. o System in place for 2016 flushing season. • Create automatic alerts of past due inspections to improve compliance rate of automatic suppression systems. o System to be compatible with other city departments. o Incorporated into fire inspection program by fall 2016. • Track and document building system inspections performed by third-party inspectors. o Achieve 100% compliance with fire hydrant maintenance documentation within 2 years of implementation. Performance Measures Fire Prevention — Activity Statement Protect and assist our community and visitors in cases of fires and other hazards through education, safety inspections of existing properties and plan reviews of future projects. - Goal: Financially Responsible & High Performance Organization A Outcome #1: Ensure the reliability of privately owned fire hydrants 1. Partnered with Water Department to develop a process of compliance for required maintenance of private hydrants by the registered owner with rollout scheduled for spring of 2016. -113- FIRE DEPARTMENT Outcome #2: Ensure building safety and fire code regulations for businesses Firefighters completed 9 990 fire inspections for FY2015. This number exceeded the year-end goal of 750. We are on target to complete business inspections on a three- year cycle. Business Inspections Completed CATEGORY 1 f KWON l 0 2013 41313 600 800 1000 1200 r 2015 12014 This past year all fire inspectbns were moved to an all-electronic format. In addition to reduction of paper resources and fuel use to deliver forms, this new system also makes inspection data available in real-time on vehicle computers and cut down on repeat data entry. r- - r-4ain -114- Recommended Operating Revenue Budget - Department Total 13 - FIRE DEPARTMENT Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd Revenue Revenue Budget Budget 100 42135 SERVICE STATION LICENSE 2,045 1,925 1,600 1,600 100 42140 BULK PLANT LICENSES 0 0 180 180 42- LICENSES AND PERMITS 2,045 1,925 1,780 1,780 400 44100 BAB SUBSIDY NON GRANT 19,228 18,584 0 0 I 44-INTERGOVERMENTAL 19,228 18,584 0 0I 100 46205 COUNTY SHARE 82,590 69,550 72,192 73,862 I 46- LOCAL GRANT AND REIMBURSE 82,590 69,550 72,192 73,8621 100 51905 AMBULANCE FEES 1,005,116 1,233,598 1,045,980 1,231,542 I 51 -CHARGES FOR SERVICES 1,005,116 1,233,598 1,045,980 1,231,542 1 100 53102 PRIVATE PARTICIPANT 1,000 0 0 0 100 53403 IA DISTRICT COURT FINES 45 150 0 0 100 53530 SPECIALIZED SERVICES 21,748 19,267 15,000 13,500 100 53605 MISCELLANEOUS REVENUE 0 1,365 0 0 100 53610 INSURANCE CLAIMS 0 13,172 0 0 100 53615 DAMAGE CLAIMS 0 1,216 0 0 100 53620 REIMBURSEMENTS-GENERAL 15,950 29,443 6,000 7,000 100 53625 REIMBURSEMENTS-TRAINING 16,678 3,231 0 250 I 53- MISCELLANEOUS 55,421 67,844 21,000 20,750 I 100 54106 EQUIPMENT SALES 0 1,000 0 0 54- OTHER FINANCING SOURCES 0 1,000 0 0 400 59100 FR GENERAL 0 31,880 31,429 30,747 400 59101 FR DRA GAMING 13,111 0 0 0 100 59210 FR DICW TIF 0 0 0 147,186 400 59350 FR SALES TAX CONSTRUCTION 0 5,067 52,754 61,850 59-TRANSFER IN AND INTERNAL 13,111 36,947 84,183 239,783 13- FIRE DEPARTMENT TOTAL 1,177,511 1,429,448 1,225,135 1,567,717 -115- Recommended Operating Expenditure Budget - Department Total 13 - FIRE DEPARTMENT Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 5,729,991 5,738,182 6,006,902 6,161,667 100 61030 SEASONAL EMPLOYEES 0 0 0 3,448 100 61050 OVERTIME PAY 152,096 225,658 45,745 45,745 100 61052 OVERTIME -CPAT 5,210 0 6,500 6,500 100 61070 HOLIDAY PAY 211,971 213,034 228,313 227,288 100 61091 SICK LEAVE PAYOFF 57,849 79,910 80,108 99,216 100 61092 VACATION PAYOFF 9,886 18,987 0 0 100 61310 IPERS 4,025 4,119 4,234 4,537 100 61320 SOCIAL SECURITY 77,491 80,867 83,650 90,157 100 61370 POLICE &FIRE RETIREMENT 1,787,277 1,801,037 1,720,452 1,645,434 100 61410 HEALTH INSURANCE 1,299,655 1,285,200 1,123,200 1,431,000 100 61411 INSURANCE PREMIUM 0 0 0 16,750 100 61415 WORKMENS' COMPENSATION 172 168 166 171 100 61416 LIFE INSURANCE 3,821 3,772 12,019 12,341 100 61620 UNIFORM ALLOWANCE 44,758 46,378 48,400 48,400 100 61640 SAFETY EQUIPMENT 169 0 290 200 100 61660 EMPLOYEE PHYSICALS 4,294 5,149 5,855 5,252 100 61665 OTHER MEDICAL COSTS 19,489 18,574 35,213 38,061 100 61670 CIVIL SERVICE PHYSICALS 0 5,928 3,350 4,800 100 61675 POLICE/FIRE INJURIES 56,213 222,866 58,267 69,926 61-WAGES AND BENEFITS 9,464,364 9,749,830 9,462,664 9,910,893 100 62010 OFFICE SUPPLIES 339 401 583 410 100 62011 UNIFORM PURCHASES 19,646 29,900 20,040 30,000 100 62030 POSTAGE AND SHIPPING 1,001 560 1,051 587 100 62034 REPAIR PARTS/SUPPLIES 1,318 9,549 10,896 5,000 100 62051 RADIO BATTERY/REPAIR 7,536 7,843 3,000 5,000 100 62061 DP EQUIP. MAINT CONTRACTS 28,859 32,509 33,896 34,563 100 62090 PRINTING&BINDING 1,327 451 1,354 1,300 100 62110 COPYING/REPRODUCTION 2,264 1,308 2,309 1,400 100 62130 LEGAL NOTICES &ADS 6,477 786 6,607 0 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 340 1,021 1,992 1,953 100 62190 DUES &MEMBERSHIPS 1,123 935 1,250 954 100 62206 PROPERTY INSURANCE 6,875 8,042 8,605 8,397 100 62207 BOILER INSURANCE 554 554 576 554 100 62208 GENERAL LIABILITY INSURAN 80,017 79,231 79,779 80,103 100 62310 TRAVEL-CONFERENCES 636 1,291 4,500 5,000 100 62320 TRAVEL-CITY BUSINESS 105 2,762 300 300 100 62360 EDUCATION&TRAINING 41,383 24,367 46,570 53,001 100 62361 HAZMAT EDUCATION &TRAIN 408 0 0 0 100 62362 EDUCATION&TRAIN -CPAT 10,000 0 500 500 100 62411 UTILITY EXP-ELECTRICITY 58,805 51,691 51,106 55,826 100 62412 UTILITY EXP-GAS 28,436 24,337 16,446 25,303 100 62421 TELEPHONE 12,436 9,847 11,460 8,894 100 62424 RADIO/PAGER FEE 7,400 7,400 7,400 7,400 -116- Recommended Operating Expenditure Budget - Department Total 13 - FIRE DEPARTMENT Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 100 62431 PROPERTY MAINTENANCE 23,680 40,451 24,153 32,025 100 62433 CUSTODIAL SERVICES 1,547 1,682 1,578 1,715 100 62434 HVAC MAINTENANCE 2,075 2,075 2,117 1,270 100 62436 RENTAL OF SPACE 7,152 6,996 8,496 7,572 100 62511 FUEL, MOTOR VEHICLE 78,663 63,008 66,172 56,707 100 62512 FUEL,OFF ROAD VEHICLE 239 458 239 412 100 62521 MOTOR VEHICLE MAINT. 193,279 174,803 224,955 239,967 100 62528 MOTOR VEH. MAINT. OUTSOUR 20,195 46,870 36,147 36,031 100 62611 MACH/EQUIP MAINTENANCE 14,480 8,900 11,486 11,075 100 62614 EQUIP MAINT CONTRACT 0 0 0 13,600 100 62639 LIQUID CO2/02 3,734 3,014 4,639 3,988 100 62642 FOOD PRODUCTS 0 189 700 200 100 62648 AMBULANCE MED SUPPLIES 32,500 40,287 40,447 41,091 100 62649 BEVERAGE/ICE 348 485 403 440 100 62663 SOFTWARE LICENSE EXP 7,040 7,174 46,256 52,575 100 62667 INTERNET SERVICES 960 880 960 1,320 100 62668 PROGRAM EQUIP/SUPPLIES 0 0 750 200 100 62716 CONSULTANT SERVICES 9,920 10,719 12,673 0 100 62725 BILL COLLECTION SERVICES 53,436 53,112 55,864 54,545 100 62727 FINANCIAL SERVICE FEES 0 112 0 0 100 62730 HAZARD SPILL CLEAN-UP 4,845 5,592 5,850 5,704 100 62732 TEMP HELPCONTRACT SERV. 2,592 1,521 2,644 1,710 100 62761 PAY TO OTHER AGENCY 0 1,000 0 0 100 62785 GIFT CARDS 0 50 0 0 62-SUPPLIES AND SERVICES 773,971 764,164 856,749 888,592 100 71120 PERIPHERALS,COMPUTER 0 0 0 1,200 100 71123 SOFTWARE 0 0 3,000 0 100 71156 FURNITURE 4,636 2,201 7,000 4,800 100 71310 AUTO/JEEP REPLACEMENT 750 0 0 60,000 100 71312 VAN/PICKUP/WAG REPL 0 0 0 70,000 100 71415 SAWS 0 0 0 3,000 100 71611 MOWING EQUIPMENT 1,785 764 1,200 1,100 100 72110 AIR MASKS 1,065 0 0 0 100 72113 OTHER SAFETY EQUIPMENT 0 0 1,500 15,000 100 72114 CONFINED SPACE EQUIMENT 0 1,958 2,100 2,000 100 72116 SAFETY EQUIP., FIRE DEPT 37,069 798 0 1,280 100 72410 PAGER/RADIO EQUIPMENT 358 0 0 7,200 100 72418 TELEPHONE RELATED 0 0 0 2,140 100 72419 PA SYSTEM 0 0 0 235,000 100 72421 HEADSETS 15,350 0 0 0 100 72611 HAZ.MAT.-RESP.GEAR 5,568 0 5,680 3,000 100 72612 RESUSITATION KITS 630 0 128,178 0 100 72613 HOSE 2,460 4,187 5,000 5,000 71 - EQUIPMENT 69,670 9,907 153,658 410,720 -117- Recommended Operating Expenditure Budget - Department Total 13 - FIRE DEPARTMENT Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd Expense Expense Budget Budget 100 73210 CONST CONTRACT-BLDG 0 0 0 11,000 73-CIP EXPENDITURES 0 0 0 11,000 400 74111 PRINCIPAL PAYMENT 82,750 82,750 122,989 131,309 400 74112 INTEREST PAYMENT 68,790 71,477 81,254 78,878 74- DEBT SERVICE 151,540 154,227 204,243 210,187 13- FIRE DEPARTMENT TOTAL 10,459,545 10,678,128 10,677,314 11,431,392 I -118- Recommended Expenditure Budget Report by Activity & Funding Sounce 13 - FIRE DEPARTMENT FIRE ADMINISTRATION - 13100 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPM ENT 0 0 0 285,715 SUPPLIES AND SERVICES 37,717 22,486 37,427 45,207 WAGES AND BENEFITS 329,434 523,820 345,147 398,987 FIRE ADMINISTRATION 367,151 546,306 382,574 729,909 FIRE TRAINING - 13200 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPMENT 0 0 0 535 SUPPLIES AND SERVICES 38,166 25,014 43,072 44,200 WAGES AND BENEFITS 122,659 102,241 125,076 137,401 FIRE TRAINING 160,825 127,255 168,148 182,136 AMBULANCE - 13300 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPM ENT 630 0 128,178 0 SUPPLIES AND SERVICES 156,793 167,024 184,661 177,476 WAGES AND BENEFITS 1,515,528 1,598,306 1,274,917 1,437,965 AMBULANCE 1,672,951 1,765,330 1,587,756 1,615,441 FIRE SUPPRESSION - 13400 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget CIP EXPENDITURES 0 0 0 11,000 EQUIPM ENT 69,040 9,907 25,480 95,400 SUPPLIES AND SERVICES 527,493 538,427 571,428 605,468 WAGES AND BENEFITS 7,265,532 7,285,358 7,477,522 7,682,522 FIRE SUPPRESSION 7,862,065 7,833,692 8,074,430 8,394,390 FIRE PREVENTION - 13700 FUNDING SOURCE: GENERAL Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget EQUIPM ENT 0 0 0 29,070 SUPPLIES AND SERVICES 13,802 11,212 20,161 16,241 WAGES AND BENEFITS 231,211 240,105 240,002 254,018 FIRE PREVENTION 245,013 251,318 260,163 299,329 DEBT SERVICE - 13800 FUNDING SOURCE: DEBT SERVICE Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget DEBT SERVICE 151,540 154,227 204,243 210,187 DEBT SERVICE 151,540 154,227 204,243 210,187 FIRE DEPARTMENT TOTAL $10,459,545.43 $10,678,128.25 $10,677,314.00 $11,431,392.00 -119- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 13 FIRE DEPARTMENT FY 2015 FY 2016 FY 2017 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 7125 GE-44 FIRE CHIEF 1.00 130,269 1.00 116,558 1.00 125,712 100 7025 GE-38 ASSISTANT FIRE CHIEF 3.00 292,002 3.00 276,426 3.00 285,219 100 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHALL 1.00 84,747 1.00 89,711 1.00 95,938 100 7050 GE-38 ASST FIRE CHIEF-TRAINING(80) 1.00 86,015 1.00 81,388 1.00 88,622 100 6975 GE-35 EMS SUPERVISOR 1.00 79,725 1.00 80,361 1.00 82,081 100 6915 GE-34 ASST FIRE MARSHALL 1.00 75,512 1.00 75,597 1.00 77,393 100 0225 GE-25 SECRETARY 1.00 46,190 1.00 46,351 1.00 47,357 100 6900 F-05 FIRE CAPTAIN(112 HRS) 7.00 517,605 7.00 508,086 7.00 520,894 100 F-05 FIRE CAPTAIN-AMBULANCE 2.00 147,250 2.00 145,615 2.00 149,803 100 F-04 FIRE LIEUTENANT-AMBULANCE 4.00 274,032 3.00 202,509 4.00 277,758 100 6750 F-04 FIRE LIEUTENANT(112 HRS) 14.00 974,655 14.00 961,938 14.00 983,742 100 6650 F-03 AMBULANCE MEDICAL OFFICER 6.00 399,812 6.00 392,949 6.00 403,342 100 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 1,562,908 24.00 1,544,616 23.00 1,522,051 100 6300 F-01 FIREFIGHTER 24.00 1,432,381 25.00 1,484,797 25.00 1,501,755 TOTAL FULL TIME EMPLOYEES 90.00 6,103,103 90.00 6,006,902 90.00 6,161,667 61030 Seasonal Employee Expense 100 NA-31 FIRE INTERN 0.00 0 0.00 0 0.16 3,448 TOTAL SEASONAL EMPLOYEES 0.00 0 0.00 0 0.16 3,448 TOTAL FIRE DEPT. 90.00 6,103,103 90.00 6,006,902 90.16 6,165,115 -120- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date. 01/22/16 FY 2015 FY 2016 FY 2017 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Fire Administration-Full-Time 10013100 61010 100 0225 GE-25 SECRETARY 1.00 46,190 1.00 46,351 1.00 47,357 10013100 61010 100 7125 GE-44 FIRE CHIEF 1.00 130,269 1.00 116,558 1.00 125,712 Total 2.00 176,459 2.00 162,909 2.00 173,069 Fire Administration-Seasonal 10013100 61030 100 NA-31 FIRE INTERN 0.16 3,448 Total 0.00 0 0.00 0 0.16 3,448 Fire Suppression 10013400 61010 100 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 1,562,908 24.00 1,544,616 23.00 1,522,051 10013400 61010 100 6900 F-05 FIRE CAPTAIN(112 HRS) 7.00 517,605 7.00 508,086 7.00 520,894 10013400 61010 100 7025 GE-38 ASSISTANT FIRE CHIEF 3.00 292,002 3.00 276,426 3.00 285,219 10013400 61010 100 6300 F-01 FIREFIGHTER 24.00 1,432,381 25.00 1,484,797 25.00 1,501,755 10013400 61010 100 6750 F-04 FIRE LIEUTENANT(112 HRS) 14.00 974,655 14.00 961,938 14.00 983,742 Total 72.00 4,779,551 73.00 4,775,863 72.00 4,813,661 Fire Prevention 10013700 61010 100 6915 GE-34 ASST FIRE MARSHALL 1.00 75,512 1.00 75,597 1.00 77,393 10013700 61010 100 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHAL 1.00 84,747 1.00 89,711 1.00 95,938 Total 2.00 160,259 2.00 165,308 2.00 173,331 Fire Training 10013200 61010 100 7050 GE-38 ASST FIRE CHIEF-TRAINING(80) 1.00 86,015 1.00 81,388 1.00 88,622 Total 1.00 86,015 1.00 81,388 1.00 88,622 Ambulance 10013300 61010 100 6975 GE-35 EMS SUPERVISOR 1.00 79,725 1.00 80,361 1.00 82,081 10013300 61010 100 F-05 CAPTAIN 2.00 147,250 2.00 145,615 2.00 149,803 10013300 61010 100 F-04 LIEUTENANT 4.00 274,032 3.00 202,509 4.00 277,758 10013300 61010 100 6650 F-03 AMBULANCE MEDICAL OFFICER 6.00 399,812 6.00 392,949 6.00 403,342 Total 13.00 900,819 12.00 821,434 13.00 912,984 TOTAL FIRE DEPARTMENT 90.00 6,103,103 90.00 6,006,902 90.16 6,165,115 -121- Capital Improvement Projects by Department/Division FIRE DEPARTMENT CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd Number Title Expense Expense Budget Budget 1002356 ASST FF GRANT/VIDEO CONF 0 21,247 0 0 1011016 LDR TRK,PMPR,ABLCE REPL 179,242 0 0 0 1011135 OUTDOOR SIREN 0 28,597 0 0 1011139 IMPRTO FIRE HEADQUARTERS 22,079 0 0 0 1011444 IMPROVEMENTS TO STATION 4 106,495 0 0 0 1012357 PORTABLE RADIO ACCESSORIE 17,369 0 0 0 1012453 WIRELESS SMOKE DETECTORS 312 0 0 0 1021026 STATION #5 INTERIOR&EXT 0 11,268 0 0 1021444 IMPROVEMENTS TO STATION 4 0 0 20,200 0 1021460 STATION #4 IMPROVEMENTS 118,270 27,888 0 0 1021755 MOBILE DATA/WIRELESS NETW 69,530 0 0 0 3501139 IMPRTO FIRE HEADQUARTERS 0 0 70,000 0 3501198 STATION #2 INTERIOR IM PRO 0 15,847 0 0 3501402 ADA COMPLIANCE 0 0 0 35,000 3501553 BREATHING AIR COMP FILTER 0 0 0 520,150 3502507 AMBULANCE REPLC 0 5,691 216,645 0 3502575 MECHANICAL/ELECTRICAL SYS 0 0 50,000 0 3502576 STATION4 SEWER LINE/PAINT 0 0 20,000 0 3502578 STATION 3 KITCHEN REMODEL 0 0 14,500 0 7102577 GREASE TRAPS FIRE STATION 0 0 17,000 0 FIRE DEPARTMENT TOTAL 513,297 110,537 408,345 555,150 -122- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2017-2021 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE FIRE DEPARTMENT Public Safety ADA Compliance-All Stations Sales Tax Fund(20%) $ 35,000 $ 45,000 $ 45,000 $ - $ - $ 125,000 3 Self Contained Breathing Sales Tax Fund(20%) $ 520,150 $ - $ - $ - $ - $ 520,150 4 Apparatus Replacement Ladder Truck&Pumper Dubuque County,Sales $ - $ 400,000 $ - $ 424,360 $ - $ 824,360 5 Replacement Tax Fund(20%) Fire Station Expansion/Relocation Sales Tax Fund(20%) $ - $ - $ - $ - $ 51,500 $ 51,500 6 Total-Fire Department $ 555,150 $ 445,000 $ 45,000 $ 424,360 $ 51,500 $ 1,521,010 -123- FY 2017 Budget Presentation Our Mission: To protect, assist and educate our community and visitors with pride, skill and compassion Rating Improvement beginning March 1, 2016 Class 2 –Places Dubuque among the highest rated in Iowa –Top 2.6% of fire departments in the USA. Insurance Services Office Public Protection Classification Personnel Changes Retirements Firefighter Michael Burds Lieutenant Gary Weets New Firefighter/Paramedics D. Dietzel A. Sprengelmeyer C. WeluB. ReckerE. McCallister Promotions Lieutenants Amie Wilson Jesse Coulson Fire Equipment Operators Michael Lynch Kyle Mueller Captain Dave Grass Past Year Accomplishments Community Engagement Efforts Neighborhood Association Meetings Group Meetings Community Events Media Relations & Release Citizen Input Survey EMS/Ambulance Informational Presentations Visited local Assisted and Independent Living Facilities 475 Emergency Information packets distributed Recruitment Efforts Re-engage DBQ business partner Junior Fire Academy Job Fairs Job Shadow/Ride-a-long Fire Chief on ARSR committee Community Awareness & Emergency Response (CAER) Partnership Training Opportunities –Oil containment water & ice –Crude Oil courses Operational Focus EMS –Improvements to EMS training –Paramedic Transition Program Operational Focus Response Time –Emphasis on Distribution of apparatus –Improved Tracking of Response Time Data Fire Inspection Efforts Inspection program –Tablets for fire inspection –Increase of 280 inspections over last year 830 1110 0 200 400 600 800 1000 1200 CATEGORY 1 Business Inspections Completed 2015 2014 Fire Prevention Efforts Check us out on –Fire and Life Safety information, tips & videos 642 Smoke Detectors installed –Hope to get 500+ detectors from SFM –Program success example 9/30/15 Fire Education Efforts Business and Seniors –13 presentations/ 480 participants Sparky’s Hazard House –44 presentations/ 2310 kids/ 147 adults –Grant application for replacement in 2015 was denied Fire Extinguisher Training 16 presentations 475 participants trained Fire Academy Training Expanded Training for New Employees Reduced Time to “Street Ready” Fitness Upgrades at All Six Stations Awarded Assistance to Firefighter Grant Replace and add equipment to all stations PEER fitness trainers Upcoming Iniatives Accreditation Efforts “Standards of Cover” team in place Strategic Plan being finalized Hosting “ Quality Improvement Through Accreditation” Tablet Computer Integration Develop forms and processes to reduce travel –Payroll-related reporting Incorporate tablet computers into Hydrant program –Provide paperless reporting with no office time –Integrate directly with Water Department data system FY 2017 Capital Improvement Program Capital Improvement Request Protective Breathing Equipment $520,150 –Replace all units –Meet new standards –Provides new warranty Americans with Disabilities Act –Station Two (FY17) public restroom to meet compliance standards –First year of Three-year program of facilities compliance –FY17= $35,000 –FY18= $45,000 –FY19= $45,000 Capital Improvement Request 2180 John F Kennedy RD Improvement Level Requests Station Alerting System Replacement Fire Station Auto-Alerting –Year 1 of 3 year project FY17 $235,000 –FY18 $ 103,000 –FY19 $ 37,000 Benefits –Reduce Total Response Time –Reduce Dispatcher Actions –Clear and Concise –Self Monitoring Station Five Joist Repair Station Five 689 South Grandview –$ 4000 –Repair/replace rotting beam –Station Built in 1903 Fire Intern Program $5000 recurring –Partner with local colleges –One intern per semester –Hands-on Firefighter training –Special assignment projects Fire Department Intern Program EMS Activity Promotion $ 800 Recurring Continue program of Ambulance Service Information Enhance community engagement Concrete Repairs $7000 Station Two 2180 JFK –Sidewalk replacement –$4500 Station Three 3155 Central –Apparatus floor repair –$2500 Wireless Network Access –Continuous connectivity to apparatus in station Software Upgrade for Mobile Devices –Display of real-time vehicle location map on select mobile devices Technology Related to Response EMS Supervisor Certifications Three Courses recommended for EMS activity and billing oversight FY17 $3355 FY18 $1800 Thank You