Building Services FY 2017 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 5.
ITEM TITLE: Building Services FY2017 Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Building Services Department FY17 Recommended Supporting Documentation
Budget
Building Services
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BUILDING SERVICES DEPARTMENT
DEPARTMENT SUMMARY
%Change
FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted
Budget Highlights Actual Adopted Amended Recomm'd FY 2015/16
Employee Expense 1,094,729 1,173,043 1,173,043 1,183,002 0.8%
Supplies and Services 322,916 316,030 316,030 306,493 -3.0%
Machinery and Equipment 16,498 13,000 13,000 5,318 -59.1%
Total 1,434,143 1,502,073 1,502,073 1,494,813 -0.5%
Reimb. Federal Building 181,576 223,718 223,718 207,362 -7.3%
Operating Revenue 518,384 762,000 602,000 694,330 -8.9%
Total 699,960 985,718 825,718 901,692 -16.2%
Debt Services Abated with
Sales Tax 20% 98,713 120,039 120,039 119,323 -0.6%
Property Tax Support 734,183 516,355 676,355 593,121 76,766
Percent Increase (Decrease) 14.9%
Personnel -Authorized FTE 13.17 13.50 13.50 13.50
INSPECTIONS
%Change
FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 from Adopted
Budget Highlights Actual Adopted Amended Recomm'd FY 2015/16
Employee Expense 814,038 831,359 831,359 ` 850,792 2.3%
Supplies and Services 105,803 105,714 105,714 F 77,962 -26.3%
Machinery and Equipment 16,498 13,000 13,000 r 5,318 -59.1%
Total 936,339 950,073 950,073 934,072 -1.7%
Operating Revenue 518,085 762,000 r 602,000 694,030 -8.9%
Property Tax Support 418,254 188,073 348,073 240,042 51,969
Percent Increase (Decrease) 27.6%
Percent Self Supporting 55.3% 80.2% 63.4% 74.3%
Personnel -Authorized FTE F 8.50 8.50 8.50 8.50
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BUILDING MAINTENANCE
%Change
FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 from Adopted
Budget Highlights Actual Adopted Amended Recomm'd FY 2015116
Employee Expense 280,691 341,684 341,684 332,210 -2.8%
Supplies and Services 212,779 210,316 210,316 F 224,100 6.6%
Total 493,470 552,000 552,000 556,310 0.8%
Reimb. Federal Bldg. Maint. 180,389 223,718 223,718 207,362 -7.3%
Misc. Reimbursement 300 - - 300 0.0%
Total F 180,689 ' 223,718 ' 223,718 ' 207,662 -7.2%
Debt Service on Building
Improvements Abated with
Sales Tax 20% 98,713 120,039 120,039 119,323 -0.6%
Total Non-Property Tax Debt" 98,713 ` 120,039 ' 120,039 F 119,323
Property Tax Support 312,781 328,282 328,282 348,648 20,366
Percent Increase (Decrease) 6.2%
Personnel-Authorized FTE 4.67 5.00 5.00 5.00
*Includes budgets for maintaining City Hall, City Hall Annex, Multicultural Family Center, 5th St Restroom & Ice
Arena.
** Federal Building Maintenance Activity was moved to the Housing Department in FY 2009 with the exception
that Federal Building Maintenance personnel remains in Building Services.
Improvement Package Summary
1 of 3
This improvement package would provide funding for software and wireless service to allow for real-
time tracking of department vehicles. The non-recurring cost is for the purchase of plug-in devices for
vehicles. This is in line with the 5-Year Organizational Goal of a High Performance Organization by
ensuring an efficient use of City-owned vehicles.
Related Cost: $ 5,318 Tax Funds- Non-Recurring Recommend -Yes
Related Cost: $ 1,060 Tax Funds- Recurring
Total Cost: $ 6,378
Property Tax Impact: +$.00271+0.02%
Activity: Building Administration
2 of 3
This improvement package would provide funding for five floating user licenses to access the full suite
of International Codes that are adopted by the City of Dubuque. These licenses would be shared
between Building Services, Housing, Fire and Legal Departments but could also be used by other
departments on an as-needed basis. The license includes access to the International Building,
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Residential, Mechanical, Plumbing, Fire, Fuel Gas, Energy Conservation, Existing Building and
Property Maintenance Codes. The City would also receive critical code updates as well as access to
videos and training resources as part of the license.
Related Cost: $ 4,596 Tax Funds — Recurring Recommend -Yes
Property Tax Impact: +$.00191+0.02%
Activity: Building Administration
3 of 3
This improvement package would provide $69,180 in additional revenue to cover increases in operating
expenses and to reduce the amount of property tax subsidy. The following fees are being proposed:
Permit Type Current Recommended Additional Last
Fee Fee Revenue Increased
Building Permit 10% $41,100 2009
Building Permit $5.00 $10.00 $6,500
Electrical Permit Based on 10% $6,200 2009
Valuation
Mechanical Permit Based on 10% $5,480 2009
Valuation
Plumbing Permit Based on 10% $6,000 2009
Valuation
Sign Permit Fees Based on 10% $1,050
Valuation
Sign Contractor License $100 $150 $750 9+ Years
Vacant and Abandoned Building $300 $350 $250
Solar Fee $75 $125 $100 2011
Electrical/Industrial Maintenance $180 $230 $550 10+ Years
License
Plan Review Fee $52/Hour $60/Hour $1,200
Related Revenue: $ 69,180 Tax Funds — Recurring Recommend -Yes
Property Tax Impact: +$.00191+0.02%
Activity: Building Administration
Significant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Employee Expense
1. FY 2017 employee expense reflects a 2.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 5.95% in FY 2017.
3. The City portion of health insurance expense increased from $1,040 in FY 2016 to $1,325 in FY
2017 per month per contract, resulting is an increase of$41,040 (27.40%).
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Supplies & Services
4. Office Supplies decreased from $1,306 in FY 2016 to $662 in FY 2017 based on FY 2015 actual
plus 2%
5. Postage and Shipping decreased from $2,770 in FY 2016 to $1,598 in FY 2017 based on FY
2015 actual plus 5%.
6. Printing and Binding decreased from $1,152 in FY 2016 to $486 in FY 2017 based on FY 2015
actual plus 2%.
7. Subscriptions decreased from $4,070 in FY 2016 to $310 in FY 2017 based on FY 2015 actual
plus 2%. FY 2016 included a one-time purchase of inspection code books.
8. Conferences decreased from $9,800 in FY 2016 to $2,200 in FY 2017 based on the actual cost
of the International Code Council conference being held in Kansas City in FY 2017; whereas the
conference was held in New Orleans in FY 2016.
9. Education and Training increased from $6,400 in FY 2016 to $7,400 in FY 2017 due to an
increase in the cost of the membership to the Iowa Association of Building Officials (+$600) and
adding additional training for Administrative Staff (+$400).
10. Property Maintenance increased from $27,233 in FY 2016 to $32,650 in FY 2017 based on a
three year historical average plus 2%. This line item represents lighting repairs, roof repairs, rug
cleaning service, permit and inspection fees, sprinkler inspection, HVAC maintenance, fuel for
generator and other repairs.
11. Motor Vehicle Maintenance decreased from $3,789 in FY 2016 to $2,311 in FY 2017 based on
the purchase of a new vehicle in FY 2016 that will require less maintenance.
12. Equipment Maintenance Contracts increased from $18,362 in FY 2016 to $22,309 in FY 2017
based on FY 2015 actual plus 2%.
13. Software License Expense increased from $19,284 in FY 2016 to $24,200 in FY 2017 based on
the actual cost to license Accela Software.
14. Pay to Other Agency decreased from $13,500 in FY 2016 to $0 in FY 2017 due to the contract
with Proudly Accessible Dubuque expiring. The company is unable to commit to a new contract
at this time.
Debt Service
15. FY 2017 debt service includes the following ($119,323):
2010A GO Borrowing Smart Meters $4,427 (LY 2030)
2011 B GO Borrowing Engine House #1 $55,498 (LY 2031)
2012D GO Borrowing City Hall Tuckpointing $35,130 (LY 2032)
2014B GO Borrowing City Hall HVAC $24,268 (LY 2034)
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Revenue
16. Building Permits decreased from $555,000 in FY 2016 to $425,000 in FY 2017 based on an
average of FY 2015 actual and FY 2016 year-to-date plus 5%. FY 2015 actual collections
totaled $331,578 which was $198,422 below the budgeted amount for that year. Based on FY
2016 year-to-date collections, an increase of$79,000 over FY 2015 actual would be expected.
17. Electrical Permits decreased from $70,000 in FY 2016 to $65,000 in FY 2017. FY 2015 actual
collections totaled $62,384.
18. Mechanical Permits decreased from $60,000 in FY 2016 to $54,800 in FY 2017 based on FY
2015 actual and FY 2016 year-to-date collections. A decrease in this account is realized when
there is an increase in the Plumbing Permits due to the permits covering similar improvements.
19. Plumbing Permits increased from $60,000 in FY 2016 to $62,500 in FY 2017 based on FY 2016
year-to-date collections.
20. The Inspections maintenance level budget is 74.3% self-supporting compared to the revenue
guideline of 67.2%.
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BUILDING SERVICES
Building Services protects the life, safety, health, property, and general welfare of the
public by maintaining safe, accessible, code-compliant buildings to maintain quality
neighborhoods and built environment
Building
Services
Code Facilty
Compliance Management
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
PLANNING
I/ Building Services Provides for long-
term safe development of the
V Dubuque community thru regular
ft imr-- adoption of current International
Building codes.
PEOPLE
Facilitate high-quality development
Interact daily with - -- thru coordinated plan review
citizens, contractors, o processes with other depts.
developers and other t f` '1
professionals who - Preserve historic assets and
contribute to the physical sustainability of historic building code
development of the 1.',- • and energy conservation code.
ea
Dubuque community.
Building services also - Promote community accessibility
work with mechanical, thru development of ADA
plumbing, electrical and assessment of city facility and
appeals board to interpret services
and resolve code issues PARTNERSHIPS
and to produce easily Building Services staff coordinate with many City, public ZN
understood information. sector, private sector and institutions. Some of these
ADA creation physically partnerships include Iowa Association of Building
accessible community Officials, International Code Council, National Fire
•
11> Protection Association, Great Plains ADAG, Iowa
Association of Building Officials, Electrical Inspectors
and Plumbing & Mechanical Officials, local Utilities
including Black Hills, Alliant Energy and Maquoketa
REC, Architects, Engineers, Developers, Contractors,
Dubuque Main Street.
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BUILDING SERVICES
Resources and Property Tax Support
800000
700000 —
600000
500000 I I
400000 I I
300000 I I
200000 � I I
1100000
0
Reimb Federal Building Operating Revenue Property Tax Support
■FY2015 ■FY2016 ■FY2017
The Building Services Department is supported by 13.5 full-time equivalent employees, which
accounts for 79% of the department expense as seen below. Overall, the departments'
expenses are expected to decrease by .05% in FY 2017 compared to FY 2016.
ExIenditures b Cates or b Fiscal Year
119323
Debt 120039
98713
$5,318
Machinery and Equipment $13,000
516,498
$306,493
Supplies and Services $316,030
$322,9116
E mployee Expen se
$1,183,002
$0 $1,173,0 43
5200,000
5400,000 51,094,729
$600,000 $800,000
$1,000,000
51,200,000
■FY2017 ■FY20116 ■FY2015
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BUILDING SERVICES
Code Compliance
Overview
Code Compliance: Code Compliance provides for the professional review of plans
and construction code interpretations to
developers, designers and the general 1Accurate plan reviews save time and
public. This includes the inspections of
all commercial and residential costly changes to projects after they
construction activities including signage, are underway. Building Services staff
consultations on code requirements, collectively hold over 38 certifications
orders for corrective action, notices of around code corn fiance.
violation, municipal infractions,
certificates and letters of occupancy;
inspects places of public accommodation for compliance with the ADA; licenses vacant
and abandoned buildings (VAB's) and storage containers; inspects properties for
compliance with property maintenance codes; and staffs the 4 department boards:
Electrical, Mechanical, Plumbing and Board of Appeals. Building Services also interacts
with contractors and citizens in the issuance of permits, scheduling of inspections and
safe occupancy of all structures.
Problem Property Mana0ement: This activity receives citizen concerns, conducts
inspections, issues orders, issues notices of violation and municipal infractions for
vacant and abandoned and under-maintained buildings; and issues licenses and
conducts site inspections for storage containers.
Code Compliance Funding Summary
FY 2014115 FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $936,339 $950,073 $934,072
Resources $518,085 $602,000 $694,030
Code Compliance Position Summary
FY 2015/17 FTE's
Inspector II--FT 5.00
Inspector II--PT 1.50 _
Total Full-Time Equivalent Employees 6.50
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BUILDING SERVICES
Highlights of the Past Year
• A total of 1 ,327 building permits were issued with a total construction value of
$113,132,352
Building Service inspections have
• A total of 749 buildings have been helped the FOG program divert
inspected to date for ADA compliance. over 337,677 gallons of fats, oils
Sixty-one percent (61%) have
achieved full compliance and thirty- & grease that would have gone
nine percent (39%) are partially into the city's sanitary sewer
compliant. I system.
• Over 27 Site Plan reviews were done
in collaboration with Planning Services department.
Future Initiatives
• Adoption and implementation of 2015 International Building Code.
• Coordination of public education on impact and roll-out of International Property
Maintenance Code.
• Work with business and property owners who currently have partial ADA
compliance to achieve full compliance.
• Increase the training hours and certifications held by department staff to maintain
ISO rating and improve cross training among building trade disciplines.
• Improve inspection coordination efforts with Housing and Community
Development department.
• Conduct ADA assessment of remaining city facilities, program and website to
create fully accessible organization.
Performance Measures
[ •
Code Compliance —Activity Statement
Protects the life, safety, health, property and general welfare to ensure safe and
accessible buildings and viable neighborhoods.
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BUILDING SERVICES
-,,y ,.i
Goal: Economic Prosperity '0
Outcome #1: Maintain safe, accessible buildings for the public to work in
• Dubuque has retained its Class 4 ISO Building Code Effectiveness Grading
Schedule Rating
ISO is a nationally recognized
• Staff conducted an ADA forum to rating system that measures
educate property owners on ways to
achieve access and service delivery to building code effectiveness. The
all citizens. city of Dubuque has a rating of 4
out of 10. A positive rating can
Citizen Impact: Citizens can be confident help property owners obtain
buildings are safe and consistent enforcement competitive insurance premiums.
helps preserve property values and retain
community character. Creating fully-
accessible facilities creates expanded options for persons with disabilities and an increased
customer base for business owners.
Outcome #2: Maintain high quality structures and voluntary compliance with
Building codes.
• Managed compliance and enforcement on over
Building Service inspectors 20 Vacant &Abandoned properties and Problem
have almost 200 years of properties.
combined experience in the • Building services staff have maintained over 38
building and trade profession. certifications with national and international
building code organizations.
Citizen Impact: Knowledgeable inspectors create options for property owners to meet code,
help developers/contractors work thea construction challenges and make it easy to meet
standards without compromising safety.
AicQ
oal: Improved Connectivity
Outcome #3: Reduced blight within the city
The building Department continues to increase efforts in problem property management
and building safe neighborhood to reduce blight within the city.
• Over 54 notice of violation and municipal infractions were issued to help maintain
and preserve building and community safety.
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BUILDING SERVICES
• Worked to coordinate code enforcement between city
departments to remove blighting influence of unsafe
or undermaintained buildings.
• Managed compliance of Vacant and Abandoned Buildings (UAB) & problem
properties.
• Addressed failure to comply problem properties through the municipal
infraction system.
Citizen Impact: Working proactively to address problem properties preserves historic
structures, reduces staff time spent on enforcement through the courts, safeguards the
general welfare of the community and prevents the perception on unsafe neighborhoods
due to broken window syndrome.
Outcome #4: Promote renovation of historic buildings
• Worked to proactively and positively education the public on conservation code
for historic structures, energy conservation code and green building codes.
Citizen Impact: Re-use of existing buildings provides more housing choices and options for
business to locate or expand in districts that meet the desires of a 21st Century workforce.
Facility Management
Overview
Facility Management provides for the upkeep and maintenance of City Hall, City Hall
Annex, Historic Federal Building and Multicultural Family Center (MCFC). These
facilities are open to the public Monday through Friday, 8 a.m. to 5 p.m. In addition the
MCFC and the Historic Federal Building are open nights and weekend for City Council
meetings and work sessions, City Commission meetings, public meetings and other
special programs throughout the year. Hundreds of employees work in these facilities
every day and they are visited by thousands of citizens each year
`_, '
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a r ^ Y
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BUILDING SERVICES
Facility Management Funding Summary
FY 2014/15 FY 2015/16 FY 2016/17
Actual Adopted Recommended
Expenditures $493,470 $552,000 $556,310
Resources $180,689 $223,718 $207,662
Facility Management Position Summary
FY 2016/17 FTE's
Maintenance Worker 1.00
Custodian 1.00
Total Full-Time Equivalent Employees 2.00
Highlights of the Past Year
• Completion of City Hall Annex LED lighting project
• Completion of Fire Escape repairs to City Hall
• Expanded City Hall Alarm system
• Participated in development of City Hall Emergency evacuation drill and
protocols
Future Initiatives
• Development of facility maintenance plan for all facilities managed by Building
Services
• Electrical upgrades for City Hall
• City Hall HVAC assessment plan
Performance Measures
Facility Management— Activity Statement
Maintain City facilities in a safe, sanitary and comfortable condition.
`'.. Goal: Financially Responsible & High Performance Organization"
Outcome #1 : Create safe and welcoming buildings for the public and employees
• Worked to citizen participation and engagement by creating welcoming and
accessible facilities for all citizens to engage in business.
• Develop facility maintenance plans to insure all facilities are well maintained.
• Develop building assessment plan to address long-term maintenance issues and
building preservation.
Did you know on average over 3,000
people come to City Hall for Farmers
Market every Saturday from May to
October
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BUILDING SERVICES
Citizen Impact: Maintaining city facilities ensures efficient and cost effective operations and
protects the investment of taxpayers. Regular maintenance also preserves the character of
City-owned historic buildings.
Outcome #2: Serve as a positive and responsible Landlord
• Work to positively educate the public on how historic buildings can be
redeveloped, maintained and put back into productive use.
• Develop facility management plan to insure all facilities are well maintained and
well managed.
Citizen Impact: As a landlord, maintaining quality facilities attracts tenants and provides a
revenue stream for the city and reduces costs to the tax-payer
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Recommended Operating Revenue Budget - Department Total
57 - BUILDING SAFETY
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY17 Recomm'd
Revenue Revenue Budget Budget
100 42165 ABANDONED BLDG LICENSES 3,757 600 2,000 2,250
100 42205 BUILDING PERMITS 327,724 331,578 555,000 474,400
100 42210 ELECTRICAL PERMITS 61,759 62,384 70,000 72,150
100 42215 MECHANICAL PERMITS 57,675 54,901 60,000 60,280
100 42220 PLUMBING PERMITS 61,460 51,887 60,000 68,750
100 42260 PERMIT,MISC 1,744 5,290 5,000 3,000
42- LICENSES AND PERMITS 514,119 506,639 752,000 680,830
100 51914 PLAN CHECK FEES 9,516 8,528 10,000 13,200
I 51 -CHARGES FOR SERVICES 9,516 8,528 10,000 13,200 I
100 53403 IA DISTRICT COURT FINES 900 2,025 0 0
100 53605 MISCELLANEOUS REVENUE 760 300 0 300
100 53610 INSURANCE CLAIMS 0 882 0 0
100 53620 REIMBURSEMENTS-GENERAL 13 10 0 0
I 53- MISCELLANEOUS 1,672 3,217 0 300 I
400 59350 FR SALES TAX CONSTRUCTION 97,086 98,713 120,039 119,323
59-TRANSFER IN AND INTERNAL 97,086 98,713 120,039 119,323
57- BUILDING SAFETY TOTAL 622,393 617,097 882,039 813,653
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Recommended Operating Expenditure Budget - Department Total
57 - BUILDING SAFETY
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 581,147 647,885 740,058 714,863
100 61020 PART-TIME EMPLOYEES 170,832 135,079 106,086 110,152
290 61020 PART-TIME EMPLOYEES 1,874 (7) 0 0
100 61050 OVERTIME PAY 316 0 0 0
100 61310 IPERS 67,180 69,918 75,559 73,675
290 61310 IPERS 167 (1) 0 0
100 61320 SOCIAL SECURITY 56,056 57,940 64,730 63,118
290 61320 SOCIAL SECURITY 143 (1) 0 0
100 61410 HEALTH INSURANCE 148,016 149,940 149,697 182,484
100 61415 WORKMENS' COMPENSATION 30,032 33,432 35,433 37,282
290 61415 WORKMENS' COMPENSATION 126 0 0 0
100 61416 LIFE INSURANCE 485 543 1,480 1,428
61 -WAGES AND BENEFITS 1,056,375 1,094,729 1,173,043 1,183,002
100 62010 OFFICE SUPPLIES 1,280 662 1,306 650
100 62030 POSTAGE AND SHIPPING 2,285 1,523 2,770 1,598
100 62061 DP EQUIP. MAINT CONTRACTS 4,764 5,396 5,816 5,964
100 62062 JANITORIAL SUPPLIES 341 249 0 348
100 62090 PRINTING&BINDING 1,129 476 1,152 486
100 62110 COPYING/REPRODUCTION 691 735 484 484
100 62130 LEGAL NOTICES&ADS 0 4,161 0 0
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,308 304 4,070 310
100 62190 DUES &MEMBERSHIPS 1,656 1,800 1,690 1,436
100 62206 PROPERTY INSURANCE 21,264 25,329 27,101 26,447
290 62206 PROPERTY INSURANCE 390 0 0 0
100 62207 BOILER INSURANCE 543 543 568 547
290 62207 BOILER INSURANCE 4 4 0 0
100 62208 GENERAL LIABILITY INSURAN 8,792 7,741 9,240 9,651
100 62310 TRAVEL-CONFERENCES 4,190 3,633 9,800 2,200
100 62320 TRAVEL-CITY BUSINESS 35 584 300 300
100 62340 MILEAGE/LOCAL TRANSP 82 184 176 200
100 62360 EDUCATION &TRAINING 10,588 3,127 6,400 7,400
100 62411 UTILITY EXP-ELECTRICITY 72,479 65,585 64,609 70,831
290 62411 UTILITY EXP-ELECTRICITY 2,588 0 0 0
100 62412 UTILITY EXP-GAS 14,248 13,254 10,484 13,780
290 62412 UTILITY EXP-GAS 447 0 0 0
100 62414 UTILITY EXP-FUEL OIL 1,406 1,497 0 0
290 62414 UTILITY EXP-FUEL OIL 210 0 0 0
100 62415 UTILITY EXPENSE STORMWATR 48,796 45,874 55,865 49,633
100 62416 UTILITY EXP-WATER 0 774 0 0
100 62421 TELEPHONE 10,430 10,325 10,431 7,115
100 62431 PROPERTY MAINTENANCE 25,152 35,603 27,233 32,650
290 62431 PROPERTY MAINTENANCE 655 0 0 0
100 62433 CUSTODIAL SERVICES 600 0 0 0
100 62434 HVAC MAINTENANCE 0 0 741 756
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Recommended Operating Expenditure Budget - Department Total
57 - BUILDING SAFETY
Fund Account Account Title FY14 Actual FY15 Actual FY16 Adopted FY 17 Recomm'd
Expense Expense Budget Budget
100 62436 RENTAL OF SPACE 3,660 3,660 3,664 3,664
100 62511 FUEL, MOTOR VEHICLE 6,315 5,028 5,304 4,525
100 62521 MOTOR VEHICLE MAINT. 6,062 4,976 3,789 2,311
100 62528 MOTOR VEH. MAINT. OUTSOUR 178 428 0 0
100 62614 EQUIP MAINT CONTRACT 18,742 21,871 18,362 22,309
290 62614 EQUIP MAINT CONTRACT 166 18 0 0
100 62663 SOFTWARE LICENSE EXP 18,505 405 19,284 29,856
100 62665 FALSE ALARM CHARGES 0 505 500 700
100 62671 MISC.OPERATING SUPPLIES 7,839 772 0 0
290 62671 MISC.OPERATING SUPPLIES 61 0 0 0
100 62699 CASH SHORT AND OVER 0 (133) 0 0
100 62712 CONSULTING ENGINEERS 4,124 1,140 4,206 3,157
100 62713 LEGAL SERVICES 98 686 1,000 1,000
100 62731 MISCELLANEOUS SERVICES 25,155 1,748 0 0
100 62732 TEMP HELPCONTRACT SERV. 0 0 1,185 1,185
100 62741 BUILDING DEMOLITION 0 37,450 0 0
100 62761 PAY TO OTHER AGENCY 10,061 15,000 13,500 0
100 62765 GRANTS 0 0 5,000 5,000
62- SUPPLIES AND SERVICES 337,320 322,916 316,030 306,493
100 63311 ADMIN. OVERHEAD (160,209) (181,576) (223,718) (207,362)
63-ADMIN/OVERHEAD/STORES GAR (160,209) (181,576) (223,718) (207,362)
100 71120 PERIPHERALS,COMPUTER 0 0 0 5,318
100 71124 MICRO-COMPUTER 0 4,144 0 0
100 71310 AUTO/JEEP REPLACEMENT 0 12,354 13,000 0
71- EQUIPMENT 0 16,498 13,000 5,318
100 73410 EQUIP ACQUISITION 978 0 0 0
290 73410 EQUIP ACQUISITION 146 0 0 0
73-CIP EXPENDITURES 1,124 0 0 0
400 74111 PRINCIPAL PAYMENT 65,122 65,190 84,418 85,918
400 74112 INTEREST PAYMENT 31,964 33,523 35,621 33,405
74- DEBT SERVICE 97,086 98,713 120,039 119,323
57- BUILDING SAFETY TOTAL 1,331,697 1,351,280 1,398,394 1,406,774 I
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Recommended Expenditure Budget Report by Activity & Funding Sounce
57 - BUILDING SAFETY
BUILDING SERV. ADMIN. - 57100
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPM ENT 0 4,144 0 5,318
SUPPLIES AND SERVICES 56,860 38,138 72,614 56,012
WAGES AND BENEFITS 189,835 191,748 190,091 177,531
BUILDING SERV.ADMIN. 246,695 234,030 262,705 238,861
ELECTRICAL CODE ENF. - 57200
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPMENT 0 12,354 0 0
SUPPLIES AND SERVICES 8,574 6,844 6,921 5,576
WAGES AND BENEFITS 92,921 98,272 100,743 107,057
ELECTRICAL CODE ENF. 101,495 117,470 107,664 112,633
DEBT SERVICE - 57300
FUNDING SOURCE: DEBT SERVICE
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
DEBT SERVICE 97,086 98,713 120,039 119,323
DEBT SERVICE 97,086 98,713 120,039 119,323
BLDG. CODE ENFORSE - 57400
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 38,690 49,898 14,096 12,647
WAGES AND BENEFITS 392,482 333,145 338,301 350,212
BLDG.CODE ENFORSE 431,173 383,043 352,397 362,859
CITY HALL MAINT. - 57500
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 145,139 132,674 130,659 139,215
WAGES AND BENEFITS 51,874 56,570 67,040 72,455
CITY HALL MAINT. 197,013 189,245 197,699 211,670
CITY HALL ANNEX MAINT. - 57510
FUNDING SOURCE: CABLE TV
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
CIP EXPENDITURES 1,124 0 0 0
SUPPLIES AND SERVICES 35,350 41,025 41,873 41,315
WAGES AND BENEFITS 17,926 22,306 27,889 29,990
CITY HALL ANNEX MAINT. 54,400 63,331 69,762 71,305
FEDERAL BUILDING MAINT. - 57520
FUNDING SOURCE: GENERAL
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Recommended Expenditure Budget Report by Activity & Funding Sounce
57 - BUILDING SAFETY
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR (160,209) (181,576) (223,718) (207,362)
SUPPLIES AND SERVICES 0 0 0 0
WAGES AND BENEFITS 160,209 181,576 223,718 207,362
FEDERAL BUILDING MAINT. 0 0 0 0
1157 CENTRAL AVE MAINT. - 57540
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 21,834 23,429 21,050 22,104
WAGES AND BENEFITS 31,344 20,239 23,037 22,403
1157 CENTRAL AVE MAINT. 53,177 43,668 44,087 44,507
ICE ARENA - 57550
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 13,442 15,651 16,734 16,325
ICE ARENA 13,442 15,651 16,734 16,325
5TH ST RESTROOMS - 57560
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
SUPPLIES AND SERVICES 4,948 4,333 0 4,341
WAGES AND BENEFITS 47 0 0 0
5TH ST RESTROOMS 4,995 4,333 0 4,341
PLBG/MECH. CODE ENF. - 57700
FUNDING SOURCE: GENERAL
Account FY14 Actual Expense FY15 Actual Expense FY16 Adopted Budget FY17 Recomm'd Budget
EQUIPM ENT 0 0 13,000 0
SUPPLIES AND SERVICES 12,483 10,924 12,083 8,958
WAGES AND BENEFITS 119,737 190,873 202,224 215,992
PLBG/MECH.CODE ENF. 132,220 201,796 227,307 224,950
BUILDING SAFETY TOTAL $1,331,696.55 $1,351,279.54 $1,398,394.00 $1,406,774.00
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
57 BUILDING SERVICES DEPARTMENT
FY 2015 FY 2016 FY 2017
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 91,785 1.00 92,102 1.00 74,416
100 5450 GE-34 INSPECTOR II 5.00 359,635 5.00 369,954 5.00 379,521
100 8875 GE-26 PERMIT CLERK 1.00 48,700 1.00 48,855 1.00 49,916
100 OE-09 MAINT.WORKER-FEDERAL BLDG 1.00 49,831 1.00 51,145 1.00 52,216
100 3056 OE-06 CUSTODIAN I 3.67 156,560 4.00 178,002 4.00 182,474
TOTAL FULL TIME EMPLOYEES 11.67 706,511 12.00 740,058 12.00 738,543
61020 Part Time Employee Expense
100 GE-34 BUILDING INSPECTOR II 1.50 101,874 1.50 106,086 1.50 110,152
TOTAL PART TIME EMPLOYEES 1.50 101,874 1.50 106,086 1.50 110,152
TOTAL BUILDING SERVICES DEPT. 13.17 808,385 13.50 846,144 13.50 848,695
-146-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date. 01/22/16
FY 2015 FY 2016 FY 2017
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Building Services Administration-FT
10057100 61010 100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 91,785 1.00 92,102 1.00 74,416
10057100 61010 100 8875 GE-26 PERMIT CLERK 1.00 48,700 1.00 48,855 1.00 49,916
Total 2.00 140,485 2.00 140,957 2.00 124,332
Building Inspections-FT
10057400 61010 100 5450 GE-34 INSPECTOR II 2.00 146,330 2.00 148,585 2.00 152,553
Total 2.00 146,330 2.00 148,585 2.00 152,553
Plumbing/Mechanical Inspections-FT
10057700 61010 100 5450 GE-34 INSPECTOR II 2.00 148,120 2.00 148,585 2.00 151,808
Total 2.00 148,120 2.00 148,585 2.00 151,808
Electrical Inspections-FT
10057200 61010 100 5450 GE-34 INSPECTOR II 1.00 65,185 1.00 72,784 1.00 75,160
Total 1.00 65,185 1.00 72,784 1.00 75,160
City Hall Maintenance-FT
10057500 61010 100 3056 OE-06 CUSTODIAN I 1.00 43,446 1.00 44,603 1.00 45,994
Total 1.00 43,446 1.00 44,603 1.00 45,994
Building Inspector II-Part Time
10057400 61020 100 3056 GE-34 INSPECTOR II 1.50 101,874 1.50 106,086 1.50 110,152
Total 1.50 101,874 1.50 106,086 1.50 110,152
Federal Building Maintenance-Full Time
10057520 61010 100 3056 OE-09 MAINTENANCE WORKER 1.00 49,831 1.00 51,145 1.00 52,216
10057520 61010 100 3056 OE-06 CUSTODIAN I 2.00 84,856 2.23 99,343 1.75 79,693
Total 3.00 134,687 3.23 150,488 2.75 131,909
Multicultural Family Center Maintenance-FT
10057540 61020 100 3056 OE-06 CUSTODIAN I 0.25 10,539 0.35 15,495 0.31 14,117
Total 0.25 10,539 0.35 15,495 0.31 14,117
Section 8 Voucher
28061600 61020 100 3056 OE-06 CUSTODIAN I 0.00 0 0.00 0 0.26 11,840
Total 0.00 0 0.00 0 0.26 11,840
General Housing Inspection
26061700 61020 100 3056 OE-06 CUSTODIAN I 0.00 0 0.00 0 0.07 2,960
Total 0.00 0 0.00 0 0.07 2,960
General Housing Inspection
10061700 61020 100 3056 OE-06 CUSTODIAN I 0.00 0 0.00 0 0.07 2,960
Total 0.00 0 0.00 0 0.07 2,960
Rehab Program
26061300 61020 100 3056 OE-06 CUSTODIAN I 0.00 0 0.00 0 0.12 5,920
Total 0.00 0 0.00 0 0.12 5,920
City Hall Annex/Housing Maintenance-Full Time
10057510 61020 100 3056 OE-06 CUSTODIAN I 0.42 17,719 0.42 18,561 0.42 18,990
Total 0.42 17,719 0.42 18,561 0.42 18,990
TOTAL BUILDING SERVICES DEPT. 13.17 808,385 13.50 846,144 13.50 848,695
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Capital Improvement Projects by Department/Division
BUILDING SAFETY
CIP Capital Improvement Project FY 14 Actual FY 15 Actual FY 16 Adopted FY 17 Recomm'd
Number Title Expense Expense Budget Budget
1021976 MULTICULTURAL FAMILY CTR 0 0 5,000 0
1022424 DTWN URBN RNL DRST ADA 2,107 0 0 0
2601976 MULTICULTURAL FAMILY CTR 0 0 0 0
3501045 CITY HALL REMODELING 306,490 55,238 25,000 73,600
3501428 GENERAL BLDG MAINTENANCE 66,208 52,312 30,000 51,500
3501757 CITY HALL ANNEX MAINT 7,275 8,004 15,000 10,300
3502259 SMART METERS 1,107 252 0 0
3502678 ADA COMPLIANCE CONSULTANT 0 0 0 60,000
3601976 MULTICULTURAL FAMILY CTR 0 0 0 0
3602424 DTWN URBN RNL DRST ADA 6,187 10,690 0 10,000
3602425 ADA RESTROOM 438,400 0 0 0
BUILDING SAFETY TOTAL 827,774 126,495 75,000 205,400
-148-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2017-2021
PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL PAGE
BUILDING SERVICES
Public Safety
Downtown ADA Assistance Greater Downtown $ 10,000 $ 10,000 $ 25,500 $ 16,010 $ 26,010 $ 87,520 310
TIF,GO Borrowing
(GDTIF)
ADA Compliance Consultant Sales Tax Fund(20%) $ 60,000 $ 50,000 $ 40,000 $ - $ - $ 150,000 311
General Government
City Hall Maintenance/Remodel Sales Tax Fund(20%) $ 73,600 $ 58,045 $ 51,137 $ 46,276 $ 47,965 $ 277,023 312
General Building Maintenance Sales Tax Fund(20%) $ 51,500 $ 53,045 $ 54,637 $ 56,276 $ 57,965 $ 273,423 313
City Hall Annex Maintenance Sales Tax Fund(20%) $ 10,300 $ 52,300 $ 10,641 $ 10,960 $ 11,289 $ 95,490 314
Total-Building Services Department $ 205,400 $ 223,390 $ 181,915 $ 129,522 $ 143,229 $ 883,456
-149-
Building Services
FISCAL YEAR 2017 BUDGET PRESENTATION
Rich Russell –16 years
Retired Sept. 30, 2015
Todd CarrBuilding Services ManagerFebruary 29, 2016
Building Services
Building Services Mission Statement
Building Services protects the life, safety, health, property
and general welfare of the public by maintaining safe,
accessible, code-compliant buildings to maintain quality
neighborhoods and built environment.
Impact:
Built environment is one of the most significant factors that can impact a
community’s social and economic well-being.
“We shape our buildings and our buildings shape us” Winston Churchill
Building Services Activities
•Residential Construction
•Commercial Construction
•Specialty Areas: Electrical, Plumbing, Mechanical, Sprinkler
Systems
•ADA Accessibility
•VAB (Vacant & Abandoned) and Problem Properties
•Storage Containers
•Facility Management
Code Enforcement
From the International Code Council (ICC):
•2012 International Building Code (IBC)
•2012 International Mechanical Code (IMC)
•2012 International Plumbing Code (IPC)
•2012 International Residential Code (IRC)
•2012 International Energy Conservation Code (ECC)
•2012 International Fuel Gas Code (IFGC)
•2012 International Property Maintenance Code (IPMC) through reference to the IBC
Code Enforcement
•2011 National Electric Code
•2014 National Electric Code
•National Fire Protection Association (NFPA) 72 National Fire Alarm & Signaling Code
•NFPA 54 (Gas Code)
•NFPA 58
•National Fuel Gas Code
•2010 ADA
•Fair Housing Act
Building Staff
Community Involvement:
•School volunteer
•Scout Leader
•Church volunteer
•Building trades instructor
Staff Experience:
•8.5 FTE
•38 certifications with National and
International Building Code
Organizations
•Nearly 200 years of combined
experience in the building and
trade professions
Facility Maintenance Staff
•5 FTE
•1 Maintenance Supervisor and 4 Custodians
Department Highlights
•Participated in over 27 site plan reviews
•A total of 1,327 building permits issued
with a total construction value of
$113,132,352
•Over 54 notice of violation and municipal
infractions issued to help maintain and
preserve building and community safety
•Yard Lighting Enhancement Program
•ADA Downtown Assistance Program
Department Highlights
12
6
9
13
8
2
16
3
5
15
1
5
29
0
3
40
7
4
19
4
7
15
8
7
13
2
7
0
500
1000
1500
2000
2500
3000
3500
4000
4500
Building Permits
FY07 FY08
FY09 FY10
FY11 FY12
FY13 FY 14
FY15
Department Highlights
16
4
10
8
11
0
81
11
7
11
1
11
2
74
12
9
0
20
40
60
80
100
120
140
160
180
Miscellaneous Permits
FY07 FY08
FY09 FY10
FY11 FY12
FY13 FY 14
FY15
Department Highlights
$348,004
$438,550
$333,082
$363,679
$418,778
$742,446
$439,523
$341,646
$334,832
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
Building & Miscellaneous Permit Revenue
Department Highlights
69
7
58
5
56
9
65
8
77
7
85
8
82
4
85
4
75
9
0
100
200
300
400
500
600
700
800
900
Electrical Permits
FY07 FY08
FY09 FY10
FY11 FY12
FY13 FY 14
FY15
Department Highlights
91
2
11
3
4
82
7
97
4
13
0
0
12
6
0
11
7
2
11
4
2
11
3
7
0
200
400
600
800
1000
1200
1400
Mechanical Permits
FY07 FY08
FY09 FY10
FY11 FY12
FY13 FY 14
FY15
Department Highlights
728 728 771
576
784
706 722
620
686
0
100
200
300
400
500
600
700
800
900
Plumbing Permits
FY07 FY08
FY09 FY10
FY11 FY12
FY13 FY 14
FY15
Department Highlights
$6
1
,
9
3
0
$5
2
,
5
0
8
$5
7
,
2
4
7
$5
2
,
3
1
0
$8
7
,
9
4
8
$7
8
,
7
5
9
$6
4
,
1
6
3
$6
1
,
7
7
7
$6
2
,
3
8
5
$3
3
,
7
5
1
$4
2
,
2
0
7
$3
4
,
3
4
1
$4
4
,
4
6
5
$6
3
,
8
2
3
$6
7
,
2
0
1
$5
7
,
7
9
1
$5
7
,
5
7
1
$5
4
,
8
0
5
$5
3
,
1
7
8
$5
0
,
4
7
3
$5
5
,
7
0
0
$7
1
,
1
8
2
$6
5
,
0
7
1
$9
0
,
1
9
4
$5
7
,
7
9
6
$6
1
,
2
2
2
$5
3
,
4
9
7
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
Permit Revenue by Type
Electrical Mechanical Plumbing
Residential Development
•General Residential
inspections for new
housing, renovations or
additions
•Stone Valley Subdivision
Residential Development
0
20
40
60
80
100
120
140
FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15
SF 2 MF MF
Commercial Development
•FY15 Commercial Square
foot development
•40+ Commercial Plans
currently under review
•Electrical, Mechanical,
Plumbing, Sprinkler, Alarm
& Kitchen Suppression
system
Commercial Development
27
36
19
12 15 14
20
14 12
0
5
10
15
20
25
30
35
40
FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15
Commercial (non-residential)
Commercial Development
•1990-1998 Averaged 350,000 sq. ft. of non-residential construction per year
•1999-2009 Averaged nearly nine-hundred thousand (891,822) square feet of non-residential construction per year.
•2011 saw 385,257 square feet of new non-residential construction.
•2012 saw 320,000 square feet of new non-residential construction.
•2013 saw 339,000 square feet of new non-residential construction.
•2014 saw 217,000 square feet of new non-residential construction.
•2015 saw 220,882 square feet of new non-residential construction.
11,444,610 sq. ft. total in 17 years!
Commercial Development
•Kunkel & Bounds
•Hempstead High School
•Intermodal Facility
•Linseed Oil
•Discount Tires
•Einstein Bagels
•Unity Point
•Mercy Hospital
•University of Dubuque
•Rockfarm
•Kwik Stop/Fazoli’s
•Truck Country
•Verena Street Coffee
•Industrial Park
Construction
Commercial Development
•Kunkel & Bounds
•Truck Country
•Rockfarm
Commercial Development
•Discount
Tires
•Hempstead
High School
•Einstein
Bagels
•Kwik
Stop/Fazoli’s
Commercial Development
“You are heads and shoulders above your peers in responsiveness and sense of
urgency. Very uncommon in other cities. So impressed. ” Out of town Developer
(Feb. 3, 2016)
•Novelty Iron Works
•Linseed Oil
•Mercy Hospital
ADA Review & Compliance
•Conducted ADA Forum
•Over 749 buildings have been inspected for compliance
•61% have achieved full compliance
•39% have achieved partial compliance
•ADA Grant for Downtown Businesses
•14 properties
•$30,246 has leveraged $132,083 projects
Creating equitable access for all citizens helps building services to achieve
City Council goal of Improved Connectivity. It also supports the Sustainable
Dubuque principle of Reasonable Mobility and achievement of a viable, livable
and equitable community.
Property Compliance
Property Compliance
•Vacant & Abandoned Buildings
(VAB) –4 large commercial
properties
•Problem Properties compliance –50
properties
•Storage Container compliance –30
sites over 79 containers
Coordination with other departments
•Housing & Health –coordinate inspections
•FOG (Fats, Oils and Grease)
•Inspections for special licensing (pawn brokers, second hand
dealers)
•Site Plan Review
•Internal Working Group Committee
Facility Maintenance Staff
•City Hall
•City Hall Annex
•MCFC
•Historic Federal Building
•Bunker Hill
Facility Maintenance
•Create safe and
welcoming buildings for
the public and
employees
•On average over 3,000
people come to City Hall
for Farmers Market
every Saturday from
May to October
Facility Management Accomplishments
•City Hall Annex LED lighting project. Energy rebate of $2,459.53
•Completion of Fire Escape repairs to City Hall
•Expanded City Hall Alarm System
•City Hall Emergency evacuation drill & protocols
•City Hall HVAC survey
•Monthly testing of systems including security alarm and
generators
Goal: Maintain City facilities in a safe, sanitary and comfortable condition
Future Initiatives –Building Services
•Adoption & Implementation of 2015 International Building Code
•Accela/Permits Plus software upgrade
•Housing Resiliency Grant
•Key West connections
•Americans with Disability Act (ADA) Compliance education &
program assessment
•ISO Rating
•Increase training hours and staff certifications
•Department workflow efficiencies
Future Initiatives –Facility Maintenance
•City Hall Electrical Upgrade
•City Hall HVAC Assessment
Capital Improvement Projects
•City Hall, City Hall Annex and
Historic Federal Building General
Maintenance
•Building Services Remodel –
include ADA counter, Consultation
area, re-worked inspector office
space so can see if someone at
the counter.
Improvement Packages
•AVL Software ($6,378 total, $5,318 non-recurring)
•International Building Code floating user licenses ($4,596)
•Permit fee increases (estimated revenue $69,180)
Questions?